N6945024R0020_JL-7 GPI Responses_0002.pdf

N6945024R0020 Mayport MFSS

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para.

6/18/2024 50 L.12 b.1.f Would it be acceptable to the Government for joint venture offerors to submit the required financial statements for each member firm in hardcopy and digital format separately for this solicitation?

Yes; however, the statements must be received by the proposal due date and time established in the RFP.

6/18/2024 50 L.12 b.1.g Would it be acceptable to the Government for the joint venture offerors to submit the required evidence of availability of working/operating capital for each member firm in hard copy and digital format separatley for this solicitation?

Yes; however, evidence of working capital for each member firm must be received by the proposal due date and time established in the RFP.

6/18/2024 1 CLIN 0001 -

RW Base Period

DHA - A004H Can the Government please provide clarification on the quantity listed in sub-ELIN A004H? The quality is listed as 25 when the unit of measure is "MO". All other references to 3.3 Pest Management Reporting in the base and all option years for other customers are listed as "12-MO". Please indicate if the quantity of unit of measure should be adjusted for this line itme on each contract year.

The quantity for Sub-ELIN A004AH has been updated to 12 for all recurring option periods (6 for CLIN 0011) via Amendment 0002

6/20/2024 If a building occupant causes damage such as breaking a window or door, would the contractor be liable for repairs?

Automatic doors may be repaired by a service call, which is included under Facility Investment; however, windows are not included in the contract and the Contractor will be liable for repairs/replacement.

6/20/2024 Please provide a list of facilities and square footage per building that are included in the scope of this contract.

The list of facilities and square footage per building are provided in Attachment J-1501000-06 Facilities Description. See Amendment 0002.

6/20/2024 16 C 2.7.1 There does not seem to be any requirement for resumes for key personnel with the solicitation. Please confirm.

Resumes are not a submittal requirement for this solicitation.

Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate Received

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

N6945023R0020 Orlando MFSS

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/20/2024 55-

C 3.1, 3.2 Please provide any historic information on non-recurring and recurring work items, as well as any thresholds the contractor is responsible for as part of the FFP.

The limit of liability (LOL) is provided for each requirement in Section C under the Related Information column.

The requested information is not available for non-recurring work items. The Government reserves the right to order construction and services under the non-recurring work provisions of the contract. Non-recurring work quantities are identified in Attachment J-0200000-13 ELINs.

For historical information purposes only, there were a total of 3 Task Orders issued for construction and services work totaling $28,165.91 in FY23. However, the historical data from FY23 may not respresent the amount of work that will be issued under this contract. The Contractor will be fully responsible to execute all work up to the maximum quantities identified in the attachment J-0200000-13 ELINs.

6/20/2024 C Please provide a detailed asset list. All assets and systems inventory are identified in the Section

J attachments.

6/20/2024 Can the Government provide an average annual workload/dollar amount of construction work required?

Requested information is not available. Workload varies year to year. The Government reserves the right to order construction and services under the non-recurring work provisions of the contract. Non-recurring work quantities are identified in Attachment J-0200000-13 ELINs.

For historical information purposes only, there were a total of 3 Task Orders issued for construction and services work totaling $28,165.91 in FY23. However, the historical data from FY23 may not respresent the amount of work that will be issued under this contract. The Contractor will be fully responsible to execute all work up to the maximum quantities identified in the attachment J-0200000-13 ELINs.

6/20/2024 M.4 (3) Factor 3, Safety, 3, Technical Approach to Safety. Can the Government confirm we are only allowed 2 pages to address safety? Would the Government consider allowing the contractors to use and undetermined amount of pages to present our safety approach as long as our Technical Proposal remains within the 100 page limit?

The Government will only allow for 2 pages in accordance with the RFP.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/20/2024 If a Laydown Area is allowed, may the Contractor install a trailer to be utilized as office space?

A Laydown Area is allowed and a trailer can be utilized as office space.

6/20/2024 Can the Government please provide the base equipment inventories?

The Naval Air Station Key West systems and equipment included in this contract are identified in the Section J attachments.

6/20/2024 L 12(b)(3)f Section L.12 (b) (3) f. states we are allowed to use 11x17 pages for our organizational chart. Does this count as one or two pages?

This counts as one page. Section L.12 (b)(3)f. states "11 by 17 foldouts are considered one page."

6/20/2024 Does the Government set the priorities of the requested work orders?

Per Section C, 0200000 Spec Item 2.6.3 Work Reception, it is the Contractor's responsibility to provide the capability to receive, prioritize, correspond, and respond to trouble/service orders.

The Government issues work orders and the Contractor completes the work orders within the specified time identified for the type of work.

6/20/2024 C 2.7.1.3 Can the Government please clarify the EM 385-1-1 SSHO requirements. Section C, 0200000 Management & Administration Paragraph 2.7.1.3 states:

“The SSHO shall have completed the OSHA 30-hour construction safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years.”

EM 385-1-1 states: “(b) Competency Training Requirements. All Level 1 SSHOs must have maintained their competency by taking 24 hours of documented formal classroom or online SOH-related training within the past five years, and must maintain competency by taking 24 hours every three-year period for the duration of the contract. The 24 hours can be multiple classes combined.”

The SSHO requirements outlined in Section C, 0200000 Management & Adminsitration, Spec Item 2.7.1.3 Site Safety Health Officer (SSHO) have been updated to align with the EM 385-1-1 requirements. See amendment 0002

6/20/2024 C 2.8.7 Section C, 0200000 Management & Administration Paragraph

2.8.7. For this Contract are any security clearances required for the Contractor Personnel?

Contractors must pass base access requirements set by the NAS Key West Security office. Currently, there is no high security requirement; however, some areas require an escort.

6/20/2024 C 2.8.3 Do all Contractor Personnel require a CAC, or only those personnel that are needing access to Government IT systems?

Rev Responce: Contractor personnel do not require a CAC unless there is a requirement for them to access to Government IT systems.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/20/2024 C 3.3.1 Can the Government certify how accurate the current inventory is as documented in NAS Key West MAXIMO CMMS? Will the Contractor be allowed to submit any adjustments in cost to the Contract if the current inventory is not accurate, or the required Preventive Maintenance tasks are inaccurate and not up to current industry/manufacturer standards?

Section J inventory with asset numbers are included in Government MAXIMO. No additional costs will be provided to the Contractor for MAXIMO updates. As identified in annex 1501000 of Section C, Spec Item 3.3.1, The Contractor is responsible for Inventory Management.

Additionally, the Government is not required to provide with PM tasks. The contractor is required to provide a PM Program in accordance with requirements identified in annex 1502000 of Section C. No additional cost will be provided to the Contractor due to the Contractor's inadequate PM Program. The Contractor will be held fully liable for failure to perform work as required by the solictiation.

The Government will initiate and issue modifications for updates to requirements in Section C or the inventories identfied in Section J of the contract.

6/20/2024 C 3.3.1 Can the Government certify that all current MAXIMO CMMS identified assets have the appropriate equipment labels/tags?

Appropriate tags and labels are provided on assets identified in Government's MAXIMO. If there are any systems that don't include tags, the Contractor will be responsible for properly tagging assets as identified in Annex 1501000 of Section C, Spec Item 3.3.1, Inventory Management.

6/20/2024 C 3.3.2 Will the Contractor be responsible for replacing assets identified as needing replacement (under the Contractor’s Limit of Liability) due to poor initial condition assessment, or can the Contractor team with the Government on a plan to replace all failing/unsafe equipment at the Government’s expense?

Regardless of the the condition of the equipment, the Contractor is fully responsible for all repairs and replacement up to the respective requirement's Limit of Liability (LOL).

6/21/2024 62 of

C 3.2.4 Fire Protection Systems is listed under 3.2 PM program. Fire Protecion Systems is not listed under 3.3 Inspection Testing and Certification Program. Will the contractor be required to perform Certification of Fire Protection Systems? If so, should Fire Protection Systems also be included in 3.3 ITC Program?

Fire Protection requirements are provided in Section C, Annex 1502000, Spec Item 3.2 Preventative Maintenance (PM) Program. PM Program for Fire Protection includes all Inspection, Testing and Maintenance requirements identified in the UFC3-601-02.

6/21/2024 63 of

C 3.3 If Fire Protection Systems should be included within 3.3 Inspection Testing and Certification Program, will the government add ELINs so that these actions can be priced within 3.3 ITCP?

No additional ELINs will be added. See response to question #21.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 67 of

J BUMED In review of Section J – 1503020-05 it is noted that facility L-48, L-49, and L-8 are required for Customer BUMED. We are unable to locate a corresponding customer on the JL-1 Labor Hours sheet or the ELIN table. Can the government please advise where the contractor should price these BUMED facilities for pest control, and where we should report the labor hours?

DHA, formerly BUMED, is the customer identified for this contract. Pest Control ELINs for DHA and are identified in Sub-ELINs X004AF, X004AG, and X004AH (X indicates all periods of performance). Attachment J-1503020-05 has been updated via amendment to reflect this change.

6/24/2024 44 1501000/J-

1502000-

3.0 Please confirm that the contractor is only responsible for the maintenance and repair of the HVAC equipment (Chillers only) listed in J-1502000-03.

The Contractor is only responsible for maintenance and repair of the chillers identified in J-1502000-03.

6/24/2024 44 1501000/J- 1502000-

3.0 Please confirm that the contractor has no responsibility for the maintenance and repair of any associated cooling or heating equipment on this contract other than the Chillers listed in J- 1502000-03

See response to question #24.

6/24/2024 44 1501000/J- 1502000-

3.0 If the contractor has responsibility for maintenance and repair for any heating or cooling equipment other than the Chillers listed in J-1502000-03, please a comprehensive list of equipment to be maintained and/or repaired.

See response to question #24.

6/24/2024 46 1501000 3.2.1 Do all trouble/service calls from base tenants/occupants go directly to the Regional call center?

All service orders calls from the base tenants/occupants are made directly to the Reginoal Call Center.

6/24/2024 46 1501000 3.2.1 Do any service calls go directly to the contractors service desk from tenants/occupants?

No. Please see response to question #27.

6/24/2024 46 1501000 3.2.2 Paragraph 3.2.1 says "The Regional Call Center will create MAXIMO work orders and notify the Contractors work control when work has been assigned." Paragraph 3.2.2 says "The Contractor shall create, update, and complete work orders in NAVFAC MAXIMO." In what situation would the contractor "create" service calls?

As identified in the contract, the RCC creates work orders and the Contractor shall create work orders for planned work. Planned work is identified in Spec item 3.2.2 in Annex 1501000 of Section C.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Cathodic Protection System". Please provide an inventory of Cathodic Protections Systems.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain Cathodic Protection systems. All systems and inventory for recurring work are identified in Section J of the solicitation. The Government may issue Non-Recurring Work Task Order(s) to operate or service any facility, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Tanks. Please provide an inventory of Tanks, or confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain Tanks. All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non-Recurring Work Task Order(s) to operate or service any facility, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Boilers". Please provide an inventory of boilers. Or, confirm we do not have any responsibility for these systems and associated equipment.

J-1502000-13 HVAC/Boiler Water Testing and Treatment Services System identifies the Boiler Water Testing and Treatment Services System assets that the Contractor is responsible for the maintaining and testing.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Unfired Pressure Vessels". Please provide an inventory of Unfired Pressure Vessels. Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain Unfired Pressure Vessels. All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non-Recurring Work Task Order(s) to operate or service any facility, structure, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Potable Water (including Backflow Preventers)". Please provide an inventory of Potable waters equipment and backflow preventers. Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain potable water. All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non- Recurring Work Task Order(s) to operate or service any facility, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Electrical". Please provide an inventory of Electrical equipment and maintenance/testing responsibilities. Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain facility electrical systems. All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non-Recurring Work Task Order(s) to operate or service any facility, structure, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Auxiliary Generator Systems". Please provide an inventory of Auxiliary Generator Systems. Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain Auxiliary Generator Systems. All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non-Recurring Work Task Order(s) to operate or service any facility, structure, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

6/24/2024 51 1502000 1.1 If we are responsible for Auxiliary Generator Systems, who pays for the fuel during exercising and testing and during an outage?

See response to question #36.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Grease Traps". Please provide an inventory of Grease Traps.

Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain grease traps. All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non- Recurring Work Task Order(s) to operate or service any facility, structure, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Miscellaneous : Signs, Fenced, Drainage ditches, monuments, flag poles, unpaved roads". Please provide an inventory of Miscellaneous : Signs, Fenced, Drainage ditches, monuments, flag poles, unpaved roads. Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain Signs, Fenced, Drainage ditches, monuments, flag poles, unpaved roads.

All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non- Recurring Work Task Order(s) to operate or service any facility, structure, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

6/24/2024 51 1502000 1.1 This page states "Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

"…Roads and Paved Surfaces; Striping, Curbs, Sidewalks, Parking Lots, Drainage systems". Please provide an inventory of Miscellaneous : Signs, Fenced, Drainage ditches, monuments, flag poles, unpaved roads Or, confirm we do not have any responsibility for these systems and associated equipment.

Inventory will not be provided for information identified in the Concept of Operations. There are no recurring requirements in the contract to maintain Signs, Fenced, drainage ditches, monuments, flag poles, unpaved roads.

All systems and inventory for recurring work is identified in Section J of the solicitation. The Government may issue Non- Recurring Work Task Order(s) to operate or service any facility, structure, asset, or equipment related to annexes 1501000, 1502000, 1503020, and 1601000, and Base Support Vehicles and Equipment. All task order work will provide a statement of work that will include the required information at the time of issuance.

6/24/2024 11 2.4.2 Please provide the location of the contractor laydown area provided and the square footage by customer.

The Contractor's Laydown area will be provided after contract award.

6/24/2024 46 1501000 3.2.2 Is there already an established PM Schedule entered into MAXIMO for all assets listed in J-Tab (J-1502000)? If so, will this be provided to the successful offeror upon award?

The Government will not provide the Contractor with PM Schedules. The Contractor is required develop and implement a PM Program. See Spec Item 3.2 of Annex 1502000 in Section C.

6/24/2024 55 1502000 3.1 Please provide annual workload data for work orders (by type and by customer). This is needed to price work orders by customer as required by the ELIN structure?

Quantities for all Service Orders are identified in attachment J-0200000-13 ELINs. The ELINs for each CLIN provide all quantities and units of measures for a specified period of performance. See J-0200000-13 for Service Order quantities by each customer.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 55 1502000 3.1 Please provide annual workload data for work orders that exceed the $2500.00 threshold (by type and by customer). This is needed to price work orders by customer as required by the ELIN structure?

Workload data is not provided in the ELINs for work over the LOL. LOL exceedances vary based on many factors. The Government has identified the quantities for each type of service order in attachment J-0200000-13. The quantities for all non-recurring work ELINs are also identified in the ELINs attachment. Sufficient information is provided to allow for the development of the offerors' proposals. See J- 0200000-13 for data for each CLIN.

6/24/2024 60 1503020 3.2 Please provide the annual work load data for Pest Control Service Orders? This information is needed to accurately price the contractors responsibility for any work up to the $500 limit of liability.

See response to question #43.

6/24/2024 67 1601000 3..1.1 This Spec Item states" The Contractor shall perform up to twenty

(20) routine service calls as needed. The Contractor shall perform up to five (5) emergency service calls as needed, 24 hours a day, seven days a week throughout the contract period." Is the contractor responsible for the number of routine and emergency locates stated on an annual basis, or for the entire contract period?

The Contractor is responsible for the number of Utility Locate work orders identified in Section J Attachment J- 0200000-13 ELINs, Sub-ELIN X005AA. Section J attachment J-0200000-13 is updated and provided via Amendment 0002.

6/24/2024 67 1601000 3..1.1 Please provide the annual workload data for utility locates? This information is needed to accurately price the labor.

Annual workload data for utility locates will not be provided. See Spec Item 3.1 of 1601000 of Section C for total quanties for utility locates.

6/24/2024 89 170000 1.1 Please provide the comprehensive list of vehicles by type that the contractor is responsible for performing non-recuring services.

This is needed to correctly price the composite UPL. For example a Crane mechanic hourly rate is significantly higher than a vehicle mechanic. In the absence of any workload data or vehicle list, the UPL Rate could cost the Navy significantly more than necessary since bidders will have to provide a UPL that can cover the much higher Crane Mechanics/or Heavy Equipment mechanic rate.

BSVE requirements are to be performed via Non-Recurring Work Task Order(s). Quantities for all UPL work are identified in attachment J-0200000-13. The ELINs for each CLIN provide all quantities and units of measures for a specified period of performance. They types of vehicles include fire trucks & cranes.

6/24/2024 71 170000 1.1 Please provide the annual workload data for non-recurring work for BSVE.

BSVE requirements are to be performed via Non-Recurring Work Task Order(s). Quantities for all UPL work are identified in attachment J-0200000-13. The ELINs for each CLIN provide all quantities and units of measures for a specified period of performance.

6/24/2024 Does this contract have a union Collective Bargaining Agreemet?

If so, please provide the latest copy of the current CBA.

This contract does not currently have a Collective Bargaining Agrement.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 5 CLIN 0001 The section B for CLIN 0001 says "Total for Exhibit Line Item Numbers (ELINs)/Sub-ELINs A001 through A012 from attachment J-0200000-13", and on the ELIN sheet the CLINS go up to A013. Are the A013 CLINs to be priced anywhere else? Or are they purposefully excluded from the Section B?

Attachment J-0200000-13 ELINS has been updated to remove all requirements/Sub-ELINs associated with ELIN X013 (X indicates all periods of perfomance). The revised ELIN spreadsheet is provided as an attachment in Amendment 0002.

6/24/2024 51 1502000 1.1 If there are diesel generators on site, how much fuel/up to what cost will the contractor be responsible for?

There are no diesel generators on site. For additional information, see response to question #36

6/24/2024 RFQ

Page

Factor 2 Technical Approach, b

Should labor hours per spec be reported as productive hours or total hours?

Proposed labor hours should reflect the total hours required to perform the specific requirements of the solicitation for each specification item, such as the labor required to perform the recurring work requirements for the "Spec Item 3 Labor Hours" and labor performing management, administration or support services for the "Annex 0200000 and Functional Annexes' Spec Item 1 and 2 On-Site Labor Hours".

6/24/2024 67 3.1.1, 3.1.2, 3.1.3

Does the government anticipate the numbers listed on the ELIN sheet as the number of emergency, urgent, and routine service orders per year? How will the government order additional service orders if they surpass the listed amount per site?

Functional Annexes' Spec Item 1 and 2 On-Site Labor Hours".

6/24/2024 67 3.1.1, 3.1.2, 3.1.3

Will these subclins be still fully funded via FFP if the government does not order the designated amount in the ELIN structure?

Yes, all Recurring Work requirements will be fully funded.

The intent of this contract is to utilize 100% of the Service Orders listed in the Recurring Work/FFP ELIN schedules.

At the end of the performance period, the contractor may invoice for any unordered Recurring Service Order quantities for that period.

6/24/2024 ELIN Sheet For clarity, since there are no provided formulas in the sheet, does the government want offerors to create a formula for column K that is unit price (column J) times quantity (column H) for Total Price or should the sheet be returned with values only and no formulas?

The Offeror is required to create and provide formulas in the ELIN pricing spreadsheet. Section L.12 para (b)(2)b states "Formulas shall be traceable. Failure to do so may be cause to render the offer non-responsive."

6/24/2024 General Question

Please provide Fire & Life Safety Equipment Reports for fire equipment, fire sprinklers, & fire extinguishers.

List of deliverables for this soliciation is provided in Section F. For bidding purposes refer to the requirements herein.

Current reports will not be provided as part of this soliciation.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 11 20000 2.4.4 Please provide the historical electrical usage form the incumbent contract so bidders can include accurate utility costs in the bid.

Historically, electrical usage has been between 800 KWH and 1200 KWH per month.

6/24/2024 11 20000 2.4.4 Does the government currently provide Chilled Water to the contractor. If so, Please provide historical Chilled water usage so bidders can include accurate utility costs in the bid.

No, the Government does not provide chilled water to the Contractor.

6/24/2024 11 20000 2.4.4 Please provide the historical water consumption form the incumbent contract so bidders can include accurate utility costs in the bid.

Historically, water consumption has been between .75 KGAL and 1 KGAL per month.

6/24/2024 11 20000 2.4.4 Does the government currently provide Steam to the contractor. If so, Please provide historical Steam usage so bidders can include accurate utility costs in the bid.

No, the Government does not provide steam to the Contractor.

6/24/2024 17 20000 2.7.1.3 Given the size of this contract, can the Quality Manager be the same person as the SSHO?

Per Section C, Annex 0200000, Spec Item 2.7.1.2 Quality Manager: "The Quality Manager or designated alternate shall not be the same person as the Project Manager (PM) or the Site Safety and Health Officer (SSHO)." In addition, Spec Item 2.7.1.3 Site Safety and Health Officer (SSHO) states: "The SSHO shall not be the same person as the Project Manager (PM) or the Quality Manger."

6/24/2024 17 20000 2.7.1.3 Does the SSHO have to be on site or can it be a corporate position with competent persons on the contract site during normal working hours?

Per Section C, Annex 0200000, Spec Item 2.7.1.3 Site Safety and Health Officer: "The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan."

6/24/2024 Genreal Who is the Mosquito control subcontractor on site? The Government does not have privity of contract with subcontractors; therefore, details of current subcontractors will not be provided. The current prime contractor's information is provided in Section A.6 Prior Contract Information of the RFP.

6/24/2024 Genreal Who is the elevator contractor performing mainteinace and repair work?

See response to question #64.

6/24/2024 Genreral Who is the Pest control subcontractor currently performing work? See response to question #64.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 3 N6945024R00 20_SectionJ.p df

Definition 6 Direct Material Costs, Paragraph 1

Is this to mean that Contractor can invoice for materials used for performance of work under this contract? So all material purchased and used during the course of services for PM's, CM's, and Service Orders could be invoiced for and cost recouped?

No. This not a cost reimbursement contract. The contractor is responsible for all labor, material, and equipment under the Recurring Work portion of the contract as indicated throughout the RFP. The Government will only be responsible for the direct material that exceed the limitations described in the contract and task order work issued under the non-recurring work section of the contract. See all requirements under spec items 2.14 and 2.15 of Annex 0200000 in Section C for additional information for recurring work and non-recurring work.

6/24/2024 DBA_WD_FL

20230022 &

DBA_WD_FL

20240147

Are the wages reflected in each of these documents wages that we adhere to? Or anticipated cost above base bid?

The DOL wage determination provides the minimum wages required. The contractor is responsible for ensuring compliance with the applicable minimum wage requirements.

6/24/2024 ATTACHME

NT J-0200000-

05 & J- 0200000-06

Is all of the reporting outlined in these documents completed within the Maximo system or generated/distributed separately especially pertaining to reactive service requests.

The Contractor is to provide data for NAVFAC Maximo with required data field for work orders as indicated in the Service Provider Information provided in Attachment J- 0200000-05 and the instructions detailing the process for submitting the specified information for NAVFAC Maximo Data Reporting is provided in J-0200000-07.

6/24/2024 J-0200000-08 Maximo Direct Entry Procedures

Is Maximo used for both Preventative and Corrective Maintenance Items? Reactive/Customer generated requests?

The contractor is required to ensure all work order data is input in Government Maximo PMs, Service Orders, repair work, inventory management, condition assessments are required to be entered in Governement's Maximo.

6/24/2024 J-0200000-08 Maximo Direct Entry Procedures

How do we interface with the Maximo system if we are to provide our own internet access? Is it possible to access NAVFAC Maximo remotely?

Maximo is a web-based program that can be accessed remotely. See Spec Items 2.6.8.3 and 2.8.8 of Annex 0200000 of Section C for access requrements to Maximo.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 General Question

What is the contractual obligation for PM/CM/Service Request completion?

As identified in Section C, Annex 1502000 Spec Item 3.2 Preventative Maintenance (PM) Program, Maintenance is accomplished in accordance with the Contractor's PM program, work schedule and manufacturer's recommended procedures and OEM.

Corrective Mainteance is a part of the PM program.

As identified in Section C, Annex 1502000 Spec Item 3.1 Service Orders, Service Order work is responded to and completed within the specified time.

Refer to Annex 1502000 in Section C for all requirements pertaining to PM Program and Service Orders.

6/24/2024 General Question

Average monthly/annual manhours spent on PM/CM/HD?

Average monthly/annual manhours spent on every line item contained in document Base Period JL-1 Sheet currently?

Revised response: The incumbent contractor’s average monthly/annual manhours will not be provided. This is a performance-based contract. Offerors are responsible for determining the resources necessary to satisfy the requirements outlined in the performance work statement and solicitation.

6/24/2024 General

Question Are all PM Plans/Taskings already built within Maximo for all equipment under this SOW? Can they be shared?

All PMs will be performed in accordance with OEM recommendations as identified in the SOW.

6/24/2024 General Question

N+1 status for all equipment under this SOW? N+1 status is not a requirement of the solicitation. No reference is provided in the GPI. Assuming the question is in reference to asset condition status, the equipment conditions are provided as a seperate attachment as file name J-0200000-14 Equipment Assets Condition Ratings_0002

6/24/2024 General

Question What Spare Parts process is in place and is it adequate to encompass all equipment under this SOW?

Contractor is obligated to meet all performance objectives and standards identified in the contract. Spare part lists or process will not be provided.

6/24/2024 ATTACHME

NT J-

0200000-10

CHARACTERIST

IC METER

READING

INFORMATION

Is this document for utility meters (electric, water, sewage, etc.) or is this for capturing run parameters off of individual pieces of equipment while staff is making rounds? If equipment is found out of OEM operating parameters, do we then generate a CM within Maximo associated with asset #?

Attachment J-0200000-10 Characteristic Meter Reading Information details the required data fields for documenting condition assessments.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 J-0200000- 11_SPCC Plan

What part of spill response would fall in our SOW? To what volume for chemicals we would be expected to manage in the event of a spill?

Section C Annex 0200000 Spec Item 2.10.2.7 Spill Prevention, Containment, and Clean-up states: "The Contractor shall prevent, contain, clean up, and report all spills on Government property caused by the Contractor, in a manner that complies with applicable Federal, state, and local laws and regulations and with the Spill Prevention, Control, and Countermeasure Plan provided in J-0200000- 11 at no additional cost to the Government."

6/24/2024 ATTACHME

NT J-1502000-

Tab: -08 Fire Pump Assets, Column Test Frequency, states "With System"? Please explain expectations. Assuming this is conducted during the Annual Test?

Attachment J-1502000-08 Fire Pumps Assets that are tested "with system" are tested in accordance with the UFC 3-601- 02 per Section C Annex 1502000 Spec Item 3.2.4.

6/24/2024 48 N6945024R00

20_SectionC_ 0001.pdf

3.3.2 Paragraph 1-

When was the last Condition Assessment completed for all equipment under this contract? Can the completed results of that Condition Assessment be shared?

Condition Assessments are up to date and will provided via Amendment 0002.

6/24/2024 General

Question What is the anticipated Highest Point AFF that will need to be reached under this contract? Estimated times annually that this Highest Point will need to be reached?

The Hanger hight is 52 feet and the rafters are 6' less.

6/24/2024 General Question

Is water Chemistry expected to be overseen by the Service Provider under this contract for the various HVAC/Chillers we observed? If so, who is purchasing the chemicals required to maintain water chemistry? If we are to project these costs effectively, please provide the annual chemical expense for the last 3 years per chemical currently being used as it pertains to water chemistry required under this contract. Or can annual volume of each chemical be provided?

The Contractor is fully responsible to perform all HVAC/Chiller and Boiler water testing and treatment services identified in Section C Annex 1502000 Spec Item

3.4.2.1 HVAC Water Testing and Treatment Services and

Spec item 3.4.2.2 Boiler Water Testing and Treatment Services. The Government will not share pricing propriety information from other contractors. All offerors are the subject matter experts in requirements in the solicitation and shall use their knowledge and experience to provide the best proposal to the Government. No additional information will be provided.

6/24/2024 General Question

Will office space be provided or is the expectation to include mobile office costs within base bid? All necessary Utilities provided or included in base bid?

Office spaces will not be provided to the Contractor. As identified in Annex 0200000 Section C Spec Item 2.4.4 Government-Furnished Utilities "The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site."

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 4 N6945024R00

20_JL-

5_Site_Visit_ Brief_0001.pd f paragraph 1 Define expectations of "incidental engineering" as it pertains to this contract?

Incidental engineering implies that such activities are not significant in nature as considered in the context of the work being performed. Incidental engineering may be enginnering work incidental to the overall services provided on a repair project.

6/24/2024 8 N6945024R00

20_JL-

5_Site_Visit_ Brief_0001.pd f bullet 5 Define expectations of "Base support vehicles" as it pertains to this contract?

Expectation is to provide Base support vehicles services via non-recurring work task order(s).

6/24/2024 4 N6945024R00 20_SectionC_ 0001.pdf

1.7, Paragraph 2. Document States " All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits and liabilities specified. What if the "AS- IS" condition of a system or asset is inoperable at this time? What are the expectations on the contractor for inoperable equipment or equipment beyond life expectancy?

Equipment conditions are provided via amendment 0002.

The expectation of the Contractor is to establish a PM program that includes all equipment, make repairs up to the specified limit of liability, and notify the Government when work exceeds the specified limit of liability in accordance with Annex 0200000 2.14 Recurring Work Procedures.

6/24/2024 15 N6945024R00 20_SectionC_ 0001.pdf

2.6.8.3, Paragraph 3.

Document States "A maximum of five NAVFAC Maximo Accounts will be approved for the contractor. Changes of personnel requiring NAVFAC Maximo accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests". What is the extent of this Compensation? Is the intention of that statement to convey more than 1 change per year in total is subject to compensation or that or 1 change per year for each of the 5 accounts?

The extent of compensation required would be based on the administrative costs incurred by the Government to obtain required background investigations and fingerprints, etc.

These costs could vary based on the proposed individual's criminal history, if any.

Each (account) can be changed once per year for a total of five per year.

6/24/2024 23 N6945024R00 20_SectionC_ 0001.pdf

2.6.8.3, Paragraph 3.

Please provide 2 Activity Hazard Analyses (AHA's) examples for recurring and non-recurring work.

The Government will not provide a sample of AHAs. The current Contractor's AHAs are proprietary information. The Contractor shall follow the Risk Management Process for the development of Activity Hazard Analysis (AHA) in accordance with paragraph 01.A.14 and Appendix A of EM 385-1-1. A formatted outline of an AHA is provided in Figure 1-2 of EM 385-1-1.

The Contractor is responsible for their Safety Program and will be required to adhere to the EM 385-1-1 and the requirements of the solicitation. The Contractor shall use their experience and knowledge to create AHAs as identified in contract. No additional information will be provided.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 32 N6945024R00 20_SectionC_ 0001.pdf

2.10.2.2, Paragraph 4.

Document states " A complete, up to date inventory of refrigerant containing equipment on board installation shall be maintained at all times." Please share the current complete up to date inventory along with the last years Refrigerant Loss records for equipment under this contract.

There hasn't been any Refrigerant Loss reported in the last FY; however, the Contractor is fully responsible for all requirements regarding HVAC maintenance and repair.

6/24/2024 51 N6945024R00

20_SectionC_ 0001.pdf

1.1 Is it the intent that all provisions necessary to complete all items contained within this section are to be included in base-bid/fixed pricing?

Yes, all provisions necessary to complete all requirements of the solicitation should be included in the proposed pricing

6/24/2024 General

Question Which buildings under this contract have a 24hr operation that would require non-emergency services after normal business hours .

There are no buildings under this contract that have a 24hr operation.

6/24/2024 J- 1503020-04 Service Level Standards, Lawn Turf and Ornamental Pest Statement.

Service Level Standards, Lawn Turf and Ornamental Pest Statement. What is prestige areas? Define operational areas and what is improved areas?

Prestige: Prestige grounds applies to areas within the immediate vicinity of main gates, command headquarters (HQ) buildings, parade grounds, and other high visibility areas designated by the Regional Commander (REGCOM) or designee.

Operational Area: Installation operational areas are those areas driven by operational requirements (e.g., Bird/Animal Aircraft Strike Hazard (BASH), Antiterrorism and Force Protection (ATFP), and OP-5) and will be maintained per operational requirements.

Standard Improved Area: Lawns are defined as grassy areas adjacent to building entrances or other areas that are designed to be maintained for aesthetic purposes. Lawn Pest Control is not common or will generally be a WO or NRW.

6/24/2024 Team - Pg 57, Contractor Work Plan, need Base IPMP The NAS Key West IPMP has been provided via

Amendment 0002 0002

6/24/2024 KO, J -05, Explain why the Mission Impact Pest column is blank or specific Pest.

Mission Impact Pests based on facility use and /or historical data, and as required by the IPMPs.

6/24/2024 KO, J-06, What does control mean? No live/active target pest, unless otherwise indicated in J-

1503020-06 through J-1503020-12 as "retreatment" requirements.

6/24/2024 KO, J-07, 013 Fire Ant Control, What is the definitive range for outdoors on assigned sites?

The definitive range for outdoors are within 25 feet of occupied facilities including playgrounds, exterior exercise areas, kennels and dog parks.

97 6/24/2024 KO, J-09, What and where are Ornamental plantings? There are no Ornamental plantings for this contract.

6/24/2024 KO, J-10, - 018, What is the total areas for Aquatic Plant Control?

There are no Aquatic plants for this contract.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

6/24/2024 KO, J-11 Does the Pest contract cover every building for all Pest

Groups?

Yes, the buildings are provided in Section J Attachment J- 1503020-05 Frequencies for Scheduled Work

6/24/2024 KO, J-11, Notes, what is NPDES and FWS? NPDES is National Pollutant Discharge Elimination System

FWS Fish and Wildlife Service

6/24/2024 Attachment N6945024R00 20, Page 55

Can the government please clarify which binder Factors 1-4 should be provided in?

All Non-Price Factor 1-4 requirements should be submitted in proposal volume (3), Non-Price Proposal Binder. See Section L.12 Content of Proposals, para (b) (3) of the RFP for detailed information on the Non-Price Proposal Binder submittal requirements.

6/24/2024 Attachment N6945024R00 20, Page 50

Would the government please consider the use of USB Flash drives as an alternative to CDs due to accessibility issues?

DOD regulations forbid the use of USB flash drives in Government assets and therefore cannot be used as an alternative to CDs. However, the proposal submission requirements have been revised to require electronic submission of proposals. See Amendment 0002.

125 ATTACHMENT J-0200000-03 references MO-221 Utilities

Metering; where can reference MO-221 be found?

Utilities Metering reference in J-1601000-03 has been removed. See Amendment 0002.

ATTACHMENT J-1502000-07 Fire Alarm Assets references customers; DLA, TCTS, NAVAIR, ASF, NEXCOM, and DECA.

Which ELIN are these customers to be charged to?

The DLA, TCTS, NAVAIR, ASF, NEXCOM, and DECA requirements in Attachment J-1502000-07 should be charged to CNIC Sub-ELIN X001AK (X indicates all periods of performance).

Section C page

2.9.5.1 Section C references daily, monthly, quarterly and yearly inspections for Cranes. Where can the Crane inventory be found?

There is no Government requirement to maintain or operate cranes. If a contractor has to utilize a crane to meet the requirements in the contract, they are required to adhere by the safety requirements idenfied in Section C of the contract.

See Annex 0200000 for additional information on the requirements for the contractor's safety program.

On the JM-1 they ask for the company DUNS… Does the Government want the UEI?

The current version of attachment JM-1 posted on sam.gov with the solicitation contains the correct information to include company UEI. Please ensure you are using the correct version of this attachment.

GOVERNMENT PRE AWARD INQUIRY FORM

Page Section Para. No.No. QUESTION GOVERNMENT RESPONSEDate Received

Section C page

170000 – Base Support Vehicles and Equipment

Section C page 71 requires…