JL-2 N6945023R0014 GPI Responses_0002.xls
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- Solicitation number
- N6945023R0014
About this file
This solicitation notice seeks proposals for base operations support services at multiple Navy facilities in Louisiana. Services include facility management, facility investment, custodial, pest control, integrated solid waste management, swimming pool operations, grounds maintenance and landscaping, pavement clearance, electrical, natural gas, wastewater, water, and related support. The procurement is a small business set-aside with an estimated contract value over $41.5 million. The contract term is one base year plus seven one-year options, not to exceed eight years total. The solicitation utilizes best value source selection and seeks technical and price proposals. The proposal due date is February 28, 2023. A site visit will be held on January 24-25, 2023 with registration required by January 20. Questions are due by February 1 via a standard form and must be submitted to the Navy contracting officer.
This pre-award inquiry form contains questions submitted by prospective offerors and answers provided by the Navy to clarify requirements. Areas of inquiry include proposal submission instructions, key personnel requirements, facility details, service order processes, equipment ownership, and historical data.
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Sheet1
| Question No. | Date Received | REFERENCE | QUESTION | GOVERNMENT RESPONSE | Amend No. | ||
| Page | Section | Para. | |||||
| 1 | 1-Feb-23 | 3 of 70 | B.1 | 2nd | Will electronic copies be accepted in lieu of hard copies? | Electronic proposal submission will not be accepted in lieu of hard copy proposal submission. See Section L.2 of the RFP for proposal submission instructions. | |
| 2 | 1-Feb-23 | 4 of 70 | SF forms | All | Do the CLIN pages need to be filled out and returned? | Yes, in accordance with the Price factor solicitation submittal requirements in Section M.3 of the RFP, provide a completed Section B of the solicitation. See Section B.1 Pricing of CLINs for additional information regarding the Section B CLIN pricing instructions. | |
| 3 | 1-Feb-23 | 24 of 70 | H.5 | List | Is a bond required for this bid? | Per Section H.5 of the RFP, bonding requirements will be cited per individual task order. Bonds are not required with your proposal submission in response to this solicitation. | |
| 4 | 1-Feb-23 | 53 of 70 | L.2 | All | Will electronic copies be excepted in lieu of hard copies? | Electronic proposal submission will not be accepted in lieu of hard copy proposal submission. See Section L.2 of the RFP for proposal submission instructions. | |
| 5 | 1-Feb-23 | 58 of 70 | L.14 | All | Are tab pages or placeholders required for electronic files? | Yes. Tab pages or placeholders are required for the CD copies of your proposal submission. | |
| 6 | 1-Feb-23 | 58 of 70 | L.14 | (3)g. | Does the 100-page limit include the TOC and Cover? | A table of contents and cover page are not required but may be submitted; if submitted, they will count towards the page limit for the Non-Price Proposal. As stated in Section L.14 (b)(3)(g) of the RFP, only blank tab dividers, Past Performance Questionnaires, and Contractor Performance Assessment Reports are excluded. | |
| 7 | 1-Feb-23 | General | Is there any pavement clearing equipment provided by BOS? | No, except for items listed in Section C, Annex 0200000, Spec Item 2.4, the contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities…. necessary to provide the services described in the PWS. | |||
| 8 | 1-Feb-23 | General | What is the frequency of testing the pool water? | This is a performance-based contract; therefore, the contractor is responsible for determining the approach/methodology to meet the performance objectives and standards prescribed in Sub-Annex 1503040. | |||
| 9 | 1-Feb-23 | General | What size (in gallons) is the pool? | Attachment J-1503040-02 provides the pool sizes in gallons. | |||
| 11 | 1-Feb-23 | Sc. C pg. 2 of 163 | 1.1 | N/A | Is any medical equipment (AEDs, Instant Health Check Stations, etc.) the responsibility of the contractor? | No, there is currently no requirement for the contractor to provide or maintain medical equipment to include AEDs, Instant Health Check Stations, etc. | |
| 12 | 1-Feb-23 | Sc. C pg. 12 of 163 | 2.4 | 3rd | Will Maximo licenses be provided by the Government? | No, the contractor will be given access to NAVFAC Maximo in accordance with the access and clearance requirements in Annex 0200000. | |
| 13 | 1-Feb-23 | Sc. C pg. 12 of 163 | 2.4 | 3rd | Will contractors be responsible for Maximo backups and patches? | No, the Government will perform backups and patches for NAVFAC Maximo. | |
| 14 | 1-Feb-23 | Sc. C pg. 12 of 163 | 2.4.2 | 1st | In which building is the contractor's office located? | The contractor's office is currently in a contractor-provided trailer in a laydown area next to building 123. Section C will be amended to update the information regarding GFF and laydown areas via Amendment 0002. | 0002 |
| 15 | 1-Feb-23 | Sc. C pg. 12 of 163 | 2.4.2 | 3rd | Will the Government provide office space for Key personnel and warehouse space for supplies/stock? | No office space will be provided to the contractor. The Government will furnish warehouse space in Building 268 for storage and laydown area adjacent to Building 123. The contractor may use the laydown area provided to place a mobile office pending site approval. | 0002 |
| 16 | 1-Feb-23 | Sc. C pg. 12 of 163 | 2.4.3 | Is there any Government-furnished equipment (manlifts, sweepers, etc.) in this solicitation? | No, except for items listed in Annex 0200000, Spec Item 2.4, the contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities…. necessary to provide the services described in the PWS. | ||
| 17 | 1-Feb-23 | Sc. C pg. 13 of 163 | 2.6 | 1st | Are As-Built updates just red-line updates? | Yes, the Government makes no guarantees as to the accuracy and completeness of the current as-built drawings. | |
| 18 | 1-Feb-23 | Sc. C pg. 14 of 163 | 2.6.3 | 2nd | Will the Regional Call Center be entering in the initial work orders and our staff will respond and update? | Yes, per Section C, Annex 0200000, Spec Item 2.6.3, the RCC is the primary means of the entry, issuance and prioritization of service orders. The contractor will provide status and closeout completed service orders in NAVFAC Maximo. | |
| 19 | 1-Feb-23 | Sc. C pg. 18 of 163 | 2.7 | All | Are the Key personnel requirements and positions required under the existing contract? | There are key personnel requirements in the current contract; however, this is a new solicitation and should be read carefully as requirements may have changed. | |
| 20 | 1-Feb-23 | Sc. C pg. 18 of 163 | 2.7 | All | Do all Key personnel need to be onsite and full time on the contract? | Per Annex 0200000, Spec Item 2.7.1, key personnel are on site during normal Government working hours or when work is being performed and are subject to recall as prescribed for each position in the PWS. | |
| 21 | 1-Feb-23 | Sc. C pg. 38 of 163 | 2.10.2.13 | 1st | Which equipment have permits for Title V? | The only equipment that falls under the Title V permits are the generators listed in the Section J inventory, attachment J-1502000-10. | |
| 22 | 1-Feb-23 | Sc. C pg. 39 of 163 | 2.12 | All | Is the technical library up to date? | Not all drawings are up to date, they are generally accurate, and can be used to plan and perform work. All drawings will need to be verified by the successful offeror for accuracy upon award. | |
| 23 | 1-Feb-23 | Sc. C pg. 39 of 163 | 2.13 | All | Is there an active warranty list that can be provided in the RFP documents? | All active warranties are projected to expire by the beginning of the performance period for this contract. The Government cannot predict if new warranties will be in effect at this time. | |
| 24 | 1-Feb-23 | Sc. C pg. 58 of 163 | 3.1.1 | 3rd | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limits of liability are based on labor hours and material cost only as stipulated in Section C, Sub-Annex 1502000, Spec Item 3.1.1 through 3.1.3. | |
| 25 | 1-Feb-23 | Sc. C pg. 58 of 163 | 3.1.2 | 2nd | Does the ceiling also include rental equipment charges to meet the threshold? | See Government response to GPI #24. | |
| 26 | 1-Feb-23 | Sc. C pg. 59 of 163 | 3.1.3 | 2nd | Does the ceiling also include rental equipment charges to meet the threshold? | See Government response to GPI #24. | |
| 27 | 1-Feb-23 | Sc. C pg. 59 of 163 | 3.2 | 3rd | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limit of liability is based on direct material and labor cost only as stipulated in Section C, Sub-Annex 1502000, Spec Item 3.2. | |
| 28 | 1-Feb-23 | Sc. C pg. 62 of 163 | 3.2.4 | 2nd | Does the Government require load banks to be brought in? | Yes, when required to accomplish the requirements of the PWS. | |
| 29 | 1-Feb-23 | Sc. C pg. 63 of 163 | 3.3 | All | Is the contractor responsible for reading utility meters? | No, contractor meter reading is not required by the PWS. | |
| 30 | 1-Feb-23 | Sc. C pg. 63 of 163 | 3.3 | 4 | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limit of liability is based on direct labor and direct material cost only as stipulated in Section C, Sub-Annex 1502000, Spec Item 3.3. | |
| 31 | 1-Feb-23 | Sc. C pg. 70 of 163 | 3.3.2 | 4th | Are we required to have personnel onsite 24/7? If not, what hours are we required to have personnel onsite if outside of Government's regular working hours (which are stated as 0700-1600, five days per week, Monday through Friday, except observed Federal holidays)? | Per Section C, Annex 0200000, Spec Item 2.7.1, key personnel are on site during normal Government working hours or when work is being performed and are subject to recall as prescribed for each position. | |
| 32 | 1-Feb-23 | Sc. C pg. 72 of 163 | 3.3.2.1 | 7th | If a full sized AC unit–for example, a chiller—needs to be brought in for a whole building, would that be under the threshold? We understand that temporary units for a room or a floor aren't reimbursable. | Per Section C, Annex 0200000, Spec Item 3.3.2.1 "The IMP Limit of Liability does not apply to the temporary HVAC requirement. All costs shall be part of the Recurring Work." If during the performance of IMP maintenance, the contractor identifies a unit as near failure, provides an expected remaining life, and recommends replacement with an estimated cost in accordance with Annex 0200000, spec item 2.14.2, notification requirements for work above the recurring work limitations, and the government fails to act within the timeframe provided this will be considered an unforeseen failure and the contractor will not be liable for the cost of the temporary HVAC unit. | 0002 |
| 33 | 1-Feb-23 | Sc. C pg. 73 of 163 | 3.3.2.4 | 2nd | Does the BAS control all buildings from one location? | The Government has a secured location within the Public Works building that houses the BAS Controls for the following buildings: 33, 41, 414, 492, 526, 558, 559, 562, 581, and 588. All others are locally controlled. Techs will need to request to be placed on the access list for the secured location. | |
| 34 | 1-Feb-23 | Sc. C pg. 77 of 163 | 3.4 | 3rd | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limit of liability is based on direct material and labor cost only as stipulated in Section C, Sub-Annex 1502000, Spec Item 3.4. | |
| 35 | 1-Feb-23 | Sc. C pg. 85 of 163 | 1.1 | All | Who is the subcontractor providing the janitorial services as mentioned at the site visit? | The Government does not have privity of contract with subcontractors; therefore, details of current subcontractors will not be provided. The current prime contractor's information is provided in Prior Contract Information of the RFP. | |
| 36 | 1-Feb-23 | Sc. C pg. 97 of 163 | 1 | All | Who is the subcontractor providing the pest control services, as mentioned at the site visit? | See Government response to GPI #35. | |
| 37 | 1-Feb-23 | Sc. C pg. 109 of 163 | 1 | All | Who is the subcontractor providing the solid waste removal offsite? | See Government response to GPI #35. | |
| 38 | 1-Feb-23 | Sc. C pg. 117 of 163 | 1.1 | 1st | The section states that custodial will be used for bathroom and bathhouses, but the pool isn't located in the Shreveport location that receives janitorial services. Can the govt. clarify? | The statement in Section C, Sub-Annex 1503040, Spec Item 1.1 that says, "1503010, Custodial Services is used for the cleaning of bathrooms and bathhouses and" will be deleted via Amendment. | 0002 |
| 39 | 1-Feb-23 | Sc. C pg. 123 of 163 | 1 | All | Who is the subcontractor providing the grounds maintenance services as mentioned at the site visit? | See Government response to GPI #35. | |
| 40 | 1-Feb-23 | Sc. C pg. 137 of 163 | 1.1 | All | Are all electrical panel schedules accurate and up to date? | The Government makes no gaurantee concerning the accuracy and currency of electrical panel schedules. The Electrical Utility requirement referenced is only Non-Recurring work. | |
| 41 | 1-Feb-23 | Sc. C pg. 147 of 163 | 3 | 1st | Does the waste treatment plant require 24/7 onsite coverage? | A waste treatment plant is not included as part of the inventory for this contract. On site coverage is required for recurring work, i.e., lift station and grinder pump maintenance or other maintenance or repairs issued under non-recurring work. Section C has been updated via Amendment 0002 to clarify this ambiguity. | 0002 |
| 42 | 1-Feb-23 | Sc. C pg. 148 of 163 | 3.1 | 6th | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limit of liability is based on direct labor hours and direct material cost only as stipulated in Section C, Sub-Annex 1604000, Spec Item 3.1. | 0002 |
| 43 | 1-Feb-23 | Sc. C pg. 151 of 163 | 3.2 | 3rd | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limit of liability is based on direct material and labor cost only as stipulated in Section C, Sub-Annex 1604000, Spec Item 3.2. | |
| 44 | 1-Feb-23 | Sc. C pg. 155 of 163 | 1 | All | Does the water treatment plant require 24/7 onsite coverage? | A water treatment plant is not included as part of the inventory for this contract. On site coverage is required for recurring work, i.e., back flow preventer maintenance or other maintenance or repairs issued under non-recurring work. Section C has been upated via Amendment 0002 to clarify this ambiguity. | 0002 |
| 45 | 1-Feb-23 | Sc. C pg. 158 of 163 | 3.1 | 6th | Does the ceiling also include rental equipment charges to meet the threshold? | No, the limit of liability is based on direct labor hours and direct material cost only as stipulated in Section C, Sub-Annex 1606000, Spec Item 3.1. | |
| 46 | 1-Feb-23 | 66 | C-1502000 | 3.3.1 Fire Protection Systems | When was the last 5 year inspection performed on the Fire Protection Systems? This information is important in preparing an accurate recurring work bid. | 5 year inspections are currently being accomplished this year. | |
| 47 | 1-Feb-23 | 66 | C-1502000 | 3.3.1 Fire Protection Systems | Will the Government confirm that the contractor will have access to the D-21 daily to provide the report? If not, who will provide this report and how frequently? | The contractor will have access to the D-21 system. | |
| 48 | 1-Feb-23 | 55/56 | C-1502000 | 3.1 Service Orders | States we will ensure all equipment and systems are restored to normal working condition. Does this include equipment that is byond economical repair? | Section C, Sub-Annex 1502000, Spec Item 3.1 states "all equipment and systems." However, work is capped at the applicable limit of liability. | |
| 49 | 1-Feb-23 | 12 | C-0200000 | 2.4.2 Government-Furnished Facilities | Does the Government-Furnished Facilities include warehousing? | Yes, the Government will furnish warehouse space in building 268 for storage. Section C, Annex 0200000, Spec Item 2.4.2 will be revised via Amendment 0002 to include this information. | 0002 |
| 50 | 1-Feb-23 | 55/56 | C-1502000 | 3.1 Service Orders | This section is unclear of what happens after the LoL is reached. Will the government provide clarification of what follows when the LoL is reach? This will allow the contractor to answer the SectionL/M requirement clearly demonstrating our understanding of the LoL. | Per the referenced spec item, "The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits." See Section C, Annex 0200000, Spec Item 2.14.2 for the notification requirements and procedures to be followed for work above the recurring work limitations. The contractor shall demonstrate an understanding of the specific dollar and/or labor hour limits of liability for each recurring work type and the application of each limit of liability to any follow-on orders that may be issued if the work exceeds the specified liability limit. | |
| 51 | 1-Feb-23 | 53/54 | C-1502000 | 2.3 Special Requirements - Joint Commission Requirements Bldg 41 | The Environment of Care (EC) Policy is not listed within Section F Deliverables. Will the government provide a required submission date? Is this Policy required to be submitted with the proposal? If yes, Does the EC Policy count towards the page count? | The EC Policy prescribed in Section C, Sub-Annex 1502000, Spec Item 2.3 is a post award deliverable. Submission date and distribution requirements will be added to Section F via Amendment 0002. | 0002 |
| 52 | 1-Feb-23 | 42 | C-0200000 | 2.15.3 CAT Calls and J-0200000-13 ELINS | Is it the governments intent for the schedule Bs in CAT I and CAT II work to be populated using the threshold of $5000 x 25 calls for CAT I Calls and $10000 x 40 calls for CAT II Calls? | The thresholds identified for Category I and Category II Calls represent the maximum not to exceed value and contractor's limit of liability for each type of CAT Call. Section C, Annex 0200000, Spec Item 2.15.3 and the ELIN Pricing attachment have been updated via Amendment 0002 to reflect this and clarify that the limits of liability for each type of CAT Call are based on the UPL labor, material and equipment cost which is inclusive of G&A, OH and profit. |
| Category Calls may be issued for a wide variety of unplanned, unscheduled work up to the respective quantities and limits of liabilities identified in the ELINs. See Amendment 0002, Section J Attachment J-1502000-04-05 for historical CAT Call (formerly referred to as Bullets) data, which is provided for informational purposes only to demonstrate the type and location of services historically provided. It is the offeror's business decision to determine how to price the CAT Call ELINs based on their own risk assessment and the information provided. | 0002 | |||||||
| 53 | 1-Feb-23 | 42 | C-0200000 | 2.15.3 CAT Calls and J-0200000-13 ELINS | Will the government consider putting in a bogey for the CAT Call I and CAT Call II? | The Government will not provide a "bogey" or "plug" number for the CAT Call ELINs. This is a performance-based contract. Offerors are responsible for pricing the contract requirements. See Government response to GPI #52 for additional information. | 0002 | |
| 54 | 1-Feb-23 | 42 | C-0200000 | 2.15.3 CAT Calls and J-0200000-13 ELINS | Will the government provide historical data for the CAT I and CAT II Calls ordered? | Historical information for CAT Calls (formerly referred to as Bullets) has been added via Amendment 0002 and is provided in Attachment J-1502000-04-05. |
| The historical data provided is intended to illustrate the volume and examples of work that has been performed in the past to enable offerors to utilize estimating services and their own expertise to prepare a proposal in response to this solicitation. Historical data is provided for informational purposes only and is not to be construed as a limiting factor on services ordered and performed in the future. | 0002 | |||||||
| 55 | 1-Feb-23 | Site Visit | It was stated during the site visit that there is only 1 subcontractor who has the ability to service the roll up door in Hangar 4. Will the government provide who the subcontractor is? | The statement concerning subcontractor availability to service the roll up door in Hangar 4 was misunderstood. The Government intended to stipulate that the hanger doors require specialized OEM maintenance standards and that contractors have not properly accounted for historically. Additionally, that the local subcontractor pool has historically been very limited to meet these requirements. | ||||
| 56 | 1-Feb-23 | 56 | C-1502000 | 3.1 Service Orders | "service calls not limited to existing facilities, additional facilities added at no cost to government". Will the government provide historical data for service orders performed on facilities not included in the contract? | The intent of this statement is that if the Government added new facilities, structures or equipment during the course of the contract, then service orders can be issued to perform work on those facilities, structures or equipment. | ||
| 57 | 1-Feb-23 | 145 | C-160400 | Wastewater | Will the government confirm the level of certification required for the Water Treatment Operator? It is not specified within the solicitation and these certification levels vary | The certification is for maintenance of the wastewater system, vice operation of a treatment plant. Section C, Sub-Annex 1604000, Spec Item 2.2.1 has been revised to clarify this requirement via Amendment 0002. | 0002 | |
| 58 | 1-Feb-23 | 19 | C-0200000 | 2.7.1.4 Environmental/Energy Manager | Will the government explain why there is a need for an Environmental/Energy Manager when the Environmental Annex does not apply? | Per Section C, Annex 0200000, Spec Item 2.7.1.4, the Environmental/Energy Manager is required "to ensure Contractor operations adhere to the goals and policies of the EMS, Installation Energy Plan, and other specified Sustainability requirements affecting this contract… to ensure compliance with environmental legislation and engery policy." | ||
| 59 | 1-Feb-23 | 3 | C-0100000 | 1.2 Acquisition of Additional Work | Is this negotiated work and does the contractor get paid for this? | In accordance with the referenced spec item, additional services will be incorporated into the contract via modification in accordance with the CHANGES clause, SECTION I, or ordered under the non-recurring work provisions of the contract. Whether this work is negotiated or not will depend on the specifics of the requirement. |
Non-recurring work may be ordered up to the Estimated Quantities specified in the Section J ELIN Attachment on a non-negotiated basis for the Unit Priced Task (UPT) ELINs (which are identified in the ELIN Attachment with the notation "Available on FedMall"), or negotiated basis for the Unit Priced Labor (UPL), Material/Equipment Costs, and Category Calls ELINs (which are identified in the ELIN Attachment as "Must be Negotiated by KO"). Only direct labor hours and materials/equipment will be negotiated prior to issuance of task orders that utilize the UPL and Material/Equipment Cost ELINs; the Unit Prices proposed for these ELINs will not be re-negotiated when non-recurring work is ordered. In addition, for the CAT Call ELINs, once an agreement on the category of call has been reached a task order will be issued based on the Unit Price proposed for the applicable CAT Call ELIN; these Unit Prices will also not be re-negotiated after initial contract award. See Section C, Annex 0200000, Spec Items 2.15 through 2.15.3 for additional information.
If additional services are required to be incorporated into the contract it will be handled via contract modification. In accordance with Section C, Annex 0200000, Spec Item 2.14.1, "The Contractor shall price additions or deletions to the Recurring Work requirements using the unit prices bid by the Contractor for Non-Recurring Work Unit Priced Tasks (UPTs). If Non-Recurring Work does not include a corresponding UPT for a specific work requirement for addition or deletion to the Recurring Work requirements, the Contractor shall propose on that specific work requirement in accordance with the Non-recurring Work Preparation of Proposal requirements specified below." See Section C, Annex 0200000, Spec Item 2.15.2.1 Non-Recurring Work Preparation of Proposals and FAR clause 52.243-1 Changes-Fixed Price for additional information.
The contractor will receive payment for all services rendered and accepted in accordance with FAR clause 52.232-1 Payments, which states: "The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in this contract for supplies delivered and accepted or services rendered and accepted, less any deductions provided in this contract."
| 60 | 1-Feb-23 | 18 | C-0200000 | 2.7.1 Key Personnel | Will the government confirm that the on-site supervisor(s) are considered Key Personnel? | No, on-site supervisors are not considered Key Personnel but are to be included on the Organizational Chart to be submitted per Section C, Annex 0200000, Spec Item 2.7.1. Key Personnel positions are identified in Section C, Annex 0200000, Spec Items 2.7.1.1 through 2.7.1.4. | |
| 61 | 1-Feb-23 | 19 | C-0200000 | 2.7.1.4 Environmental/Energy Manager | Will the government confirm that the Evironmental/Energy Manager can also be the Project Manager and/or the SSHO? | The Governmemt will allow the Environmental/Energy Manager to be dual hatted with the PM. Section C, Annex 0200000, Spec Item 2.7.1.4 will be revised to reflect this change via Amendment 0002. | 0002 |
| 62 | 1-Feb-23 | 1 | RFP doc | item 12 | Is there an acceptance period for bids | The acceptance period can normally be found in Section 9 of the Standard Form (SF) 33 The solicitation acceptance period deadline is however extended to 2:00pm local (EDT) 28 February 2023 | 0002 |
&L&"Times New Roman,Regular"&K000000N6945022R0014 NOLA BOS&C&"Times New Roman,Regular"GOVERNMENT PRE AWARD INQUIRY FORM&"-,Regular" &C&"Times New Roman,Regular"SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104
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