N6945022R0062_Site Visit Brief_0001.pdf

Meridian Grounds Maintenance and

Landscaping Services

3 May 2022

Pre-Proposal Conference and

Site Visit Kickoff Briefing

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Introduction

The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

Overview of the Contract

General Information

PWS Structure

Solicitation Overview

Proposal Submittal Requirements

Lessons Learned

Government Pre-Award Inquiries (GPIs)

Site Visit Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the SAM website via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

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Overview of the Contract

General Description:

The outcomes to be achieved are grounds maintenance and landscaping services at Naval Air Station (NAS) Meridian, Mississippi and outlying areas within the NAS Meridian Area of Responsibility (AOR). This requirement includes all labor, management, supervision, tools, materials, equipment, transportation, and other items necessary to perform services under Sub-annex 1503050 Grounds Maintenance and Landscaping.

The outcomes for this acquisition are consistent with the Federal Acquisition

Regulation (FAR) 37.101 definition of service contracts.

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General Information

The Performance Work Statement (PWS) (also referred to as

Section C) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting)

Uses Navy-wide Templates

Standard structure

Tabular format

1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

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Spec

Item Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for

Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT)

Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

PWS (SECTION C): Annex Content – Technical Annexes 3 - 18

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Deliverables (referenced as Section F)

Contains a summary list and examples of data deliverables and reports

Documents, Exhibits, and Other Attachments (referenced as Section J)

Recurring Work (FFP) ELINs

Non-Recurring Work (IDIQ) ELINs

Client ordering of pre-priced line items via task order or FedMall

Other attachments

Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention

Numbering example: “J-0200000-07”

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PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 1503050 – Grounds Maintenance and Landscaping

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Solicitation Overview

Solicitation, Attachments, and Amendments

Posted on the SAM website at https://sam.gov/.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

https://sam.gov/

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Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract

Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/

Indefinite Delivery Indefinite Quantity (IDIQ)

Each period of performance has two Contract Line Item Numbers (CLINs), one for

Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five

(5) years

FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Lowest Price Technically Acceptable

An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions.

An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

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Proposal Requirements & Reminders

Volume I – Responsibility Determination

Ensure SF1449 is signed and provides all required information, including Unique

Entity ID (formerly DUNS) and CAGE

Ensure you are provide the latest three complete fiscal year financial statements

Volume II – Price Proposal

Completed pricing for all CLINs included in the solicitation

Completed Exhibit Line Item Number (ELIN) Pricing Attachment

Do not deviate from the template (e.g. changing columns or quantities)

Review for calculation errors

The above is provided as a highlight. Refer to RFP for full details.

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Proposal Requirements & Reminders

Volume III – Non-Price/Technical Proposal

Factor 1 – Corporate Experience

Use Corporate Experience Project Data Sheet attachment

Factor 2 – Technical Approach

Use Labor Hours worksheet, Attachment JL-1

Factor 3 – Safety

Submit data for the last five calendar years

Safety Narrative

Factor 4 – Past Performance

If no CPARS, use the Past Performance Questionnaire (PPQ) attachment

The above is provided as a highlight. Refer to RFP for full details.

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Lessons Learned

(prior to proposal submission)

Review the instructions and submittal requirements in the RFP and ensure you have addressed all requirements.

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable).

Sign and return all solicitation amendments.

Address every element within each factor.

Utilize the attachments provided to submit ELIN pricing, Corporate Experience, and

Labor Hour data.

Ensure data is consistent throughout the proposal (price and technical).

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal.

Do not copy and paste from a prior proposal.

Ask questions if you are uncertain about something.

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Government Pre-Award Inquires (GPIs)

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

The following instructions regarding the submission of GPIs can be found in the

RFP, Government Pre-award Inquiry Form:

All questions shall be submitted in writing to Contract Specialist, Reuben Amarh, at reuben.a.amarh.civ@us.navy.mil (with a copy to Cari Fiebach at cari.l.Fiebach.civ@us.navy.mil) on the Government Preaward Inquiry Form (GPIF), provided as an attachment on SAM.

All questions must be submitted prior to the GPI cutoff due date/time of 2:00 PM EDT, Friday, 6 May 2022. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on SAM via amendment.

** Do not attempt to contact the Government site visit points of contact for additional information ** mailto:reuben.a.amarh.civ@us.navy.mil mailto:cari.l.Fiebach.civ@us.navy.mil

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Site Visit Schedule

Transportation: All site visit participants will first stop at Pass & Tag outside the main access gate and complete security processing. Once cleared for access, contractors will be escorted to the PWD FEAD, building

427, Allen Rd, and will then be escorted to various locations to view the grounds.

*Central Daylight Time (CDT)

Reminder: No questions will be answered at the sites. All questions shall be submitted in writing as instructed by the RFP, Government Pre-award Inquiry Form.

TIME ACTIVITY

08:30 – 9:15 AM* Arrive at Pass & Tag building, directly outside the NAS

Main gate, for security clearance processing.

09:15 – 09:30 AM* Site visit participants will be escorted onboard NAS

Meridian.

Arrive at PWD FEAD Office

427 Allen Road, BLD 427

Conference Room

09:30 – 9:45 AM* Welcome and Overview of the Contract

9:45 – 10:45 AM* Site Visit Tour

End of Site Visit* Dismissal