Response_II Pre-Bid Inquiry Form N6945022R0007 - Final.xls
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- Solicitation number
- N6945022R0007
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1_J-0200000-10 ELINsrev3Feb1422.xlsx | XLSX spreadsheet | |
| Response II Pre-Bid Inquiry Form N6945022R0007 21422 FINAL.xls | XLS spreadsheet | |
| AMEND 3.pdf | ||
| Gauge Calibration List.pdf | ||
| AMEND 1.pdf | ||
| Section C_Rev 3.pdf | ||
| AMEND 2.pdf | ||
| Attachment 1_J-0200000-10 ELINsrev2Feb122.xlsx | XLSX spreadsheet | |
| Site Visit Map FRC.jpg | JPG image | |
| Pre-Bid Proposal Inquiry Form (Template) (1).xls | XLS spreadsheet | |
| Acquisition Attachment 1_J-0200000-10 ELINsrev.xlsx | XLSX spreadsheet | |
| N6945022R0007 HVAC Solicitation.pdf | ||
| AMAG Request Form.xls | XLS spreadsheet | |
| SectionJ_Documents and Attachments.pdf | ||
| WD2015_4536Rev15_20211020.pdf | ||
| SectionF_Deliverables.pdf | ||
| Acquisition Attachment 1_J-0200000-10 ELINs.xlsx | XLSX spreadsheet | |
| SectionC_StatementOfWork_rev2.pdf | ||
| N6945022R0007 HVAC Solicitation Final.pdf |
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Sheet1
| Question No. | Date Received | REFERENCE | QUESTION | GOVERNMENT RESPONSE | Posted on Amend No. | |||
| Page | Section | Para. | ||||||
| 1 | 26-Jan-22 | 15 of 44 | C-0200000 | 2.7.1.3 Site Safety and Health Officer (SSHO) | Description States: "The SSHO or an equally-qualified Designated Representative/Alternate shall be on-site when the work is being performed to implement and administer the contractor safety program and government-accepted Accident Prevention Plan." Please confirm that SSHO is to be on-site full-time each day with Technicians when routine work is being performed, such as filter changing, checking gauges, checking fluid levels, etc. Or is SSHO only required to be on-site for larger, more involved activities? In some areas, access and room for attendants is limited. | The SSHO, is not necessary to be on site for every test and balance, controls PM, etc…For the larger more involved activities on the IDIQ side for repairs, it shall warrant the SSHO to be on site. | 2 | |
| 2 | 26-Jan-22 | 15 of 44 | C-0200000 | 2.7.1.3 Site Safety and Health Officer (SSHO) | Can Competent Person listed on AHA be responsible for safety measures during routine maintenance activities such as filter changing, checking gauges, checking fluid levels, etc. if they have the applicable safety qualifications listed in EM 385-1-1 Section 1? | Yes, a Competent Person listed on AHA can be responsible for safety measures during routine maintenance activities. | 2 | |
| 3 | 26-Jan-22 | 4 of 100 | Section B.8 Mandatory Sources of Supply | 1 | MANDATORY SOURCES OF SUPPLY. RFP states “The following supplies to be provided under this contract for use by the Government are required… Trash Liners; Toilet Paper; Paper Towels; Hand Soap; Hand Sanitizer; Recyclable Container Liners; Toilet Seat Protectors…” For pricing purposes, please provide the quantities of each item that will be required each month and for each facility. Is Contractor responsible for maintaining and servicing these supplies for the life of this contract? | This is a standard notification included in all contract solicitations. The Offeror is NOT responsible for maintaining and servicing these supplies. | 2 | |
| 4 | 26-Jan-22 | 91 of 100 | Section L.3 Proposal Content | Paragraph 3, Price: | Can Government provide a more descriptive explanation of what should be included in the “Price Narrative – which includes a basis of estimate”. Specifically, what is the Government looking for in this description? | Per Section L.3 of the SOL the Offeror is to , Submit a price narrative which includes a basis of estimate. The basis of estimate (BOE) is an organized set of data and narrative information that explains the logic, methodology, calculations, and assumptions used. It provides data and narrative information that can be used to determine the ability of the Offeror to carry out the project | 2 | |
| 5 | 26-Jan-22 | J-0200000-13 Exhibit Line Item Numbers | Spreadsheet Title for RECURRING WORK – Option Period 3 is listed as CLIN 0005. Should this be corrected to show CLIN 0007? | Revised ELIN Spreadsheet has been uploaded to Contract Opportunities see attachment J-020000-10 ELINrev2Feb122 | 2 | |||
| 6 | 26-Jan-22 | J-0200000-13 Exhibit Line Item Numbers | Spreadsheet Title for NON-RECURRING WORK – Option Period 3 is listed as CLIN 0006. Should this be corrected to show CLIN 0008? | Revised ELIN Spreadsheet has been uploaded to Contract Opportunities see attachment J-020000-10 ELINrev2Feb122 | 2 | |||
| 7 | 26-Jan-22 | J-0200000-13 Exhibit Line Item Numbers | Spreadsheet Title for RECURRING WORK – Option 52.217-8 is listed as CLIN 0005. Should this be corrected to show CLIN 0009? | Revised ELIN Spreadsheet has been uploaded to Contract Opportunities see attachment J-020000-10 ELINrev2Feb122 | 2 | |||
| 8 | 26-Jan-22 | J-0200000-13 Exhibit Line Item Numbers | Spreadsheet Title for NON-RECURRING WORK – Option 52.217-8 is listed CLIN 0006. Should this be corrected to show CLIN 0010? | Revised ELIN Spreadsheet has been uploaded to Contract Opportunities see attachment J-020000-10 ELINrev2Feb122 | 2 | |||
| 9 | 26-Jan-22 | 31 of 100 | Proposal Submission Instructions | Item (1) | Proposal Submission Instructions, Item (1) Price Proposal lists items that are required to be submitted. These requirements are much simpler than items listed in Section L.3 Proposal Content and L.7 Content of Proposals. Please clarify which Section Contractors should adhere to when providing the required information. | The Offeror should adhere to all Sections of the Solicitation. The Solicitation gives the Offeror information to either submit electronically OR hard copy. The option to provide a hand delivered copy is given if the Offeror does not have the capability to provide electronically. | 2 | |
| 10 | 26-Jan-22 | 32 of 100 | Proposal Submission Instructions | Item (1) | Proposal requirement in Section (1) Price Proposal states the information provided in the excel spreadsheet shall be expressed as a “value and be rounded to two decimal places (no formulas)”. Section L.3 Proposal Content states that the ELIN spreadsheets “should include a detailed breakdown sufficient to permit a comprehensive review and evaluation of all labor, materials, and equipment costs, as well as overhead, G&A, and profit… Formulas shall be traceable.” Are the spreadsheets to include formulas or no formulas? | The Offeror can provide their own spreadsheets or additional worksheets within the ELIN Attachment J-020000-10 ELINrev2Feb122 can be created. They should have simple math formulas that are clear. Cells can be referenced from another worksheet created in the EXCEL document. Show detail calculations of how the final total was derived. | 2 | |
| 11 | 26-Jan-22 | 91 of 100 | Section L.3 Proposal Content | Paragraph 3 | Section L.3 Proposal Content states that the ELIN spreadsheets “should include a detailed breakdown sufficient to permit a comprehensive review and evaluation of all labor, materials, and equipment costs, as well as overhead, G&A, and profit.” Should Contractor add columns to the spreadsheet in an effort to show the items listed? | The Offeror can provide their own spreadsheets or add additional sheets with calculations and input or reference cells within the EXCEL Attachment J-020000-10 ELINrev2Feb122 and input Totals on ELIN Attachment J-020000-10 ELINrev2Feb122 spreadsheets provided. Please do not change the already existing ELIN Attachment J-020000-10 ELINrev2Feb122 structure. | 2 | |
| 12 | 26-Jan-22 | 94 of 100 | Section L.7 Content of Proposals | Non-Price Proposal Binder Paragraph | Section L.7 Content of Proposals, Non-Price Proposal Binder: Please clarify what is required to be included in the Non-Price Proposal Binder. Paragraphs discuss including JB-1 Attachment ELINs, however, that is required in the Price Proposal Binder. Are PPQs required? Is there a template provided for PPQs? Are past CPARs required? Section states a requirement not to exceed 100 pages. Please provide more clarification as to what is required in this binder. | Per Section L.7 of the SOL the Offeror is to include Non-Price Proposal information. There should be no pricing information submitted in the Non-price Proposal Binder. Per FAR clause 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) page 38 of 100, "Past performance shall be evaluated through a review of Federal Awardee Performance and Integrity Information System (FAPIIS) and the Contract Performance Assessment Reporting System (CPARS). A single award, firm fixed price contract will be awarded as a result of the Solicitation." The Offeror does not need to provide. The Government will be checking these sights. | 2 | |
| 13 | 2/1/22 | 30/31 | I | -3 | Paragraph (3) appears to follow paragraph (1). Was paragraph (2) intentionally omitted or is this an error? | This is a numbering error - (3) and should be (2). | 2 | |
| 14 | 2/1/22 | 100 | M1 | Basis of Evaluation | Item 3. state "Submission of a completed pricing narrative to include a basis of estimate." however, there is no mention of the requirement for submission of a technical narrative under Section M. Is a technical narrative required? | See FAR Clause 52.215-1 Instruction to Offerors Competitive Acquisition (Jan 2017) Page 97 (4) The Government intends to evaluate proposals.... Therefore, the offeror's initial proposal should contain the offeror's | ||
| best terms from a cost or price and technical standpoint. Section M1. Submission of completed pricing narrative to include a basis of estimate. The Offeror is required to submit a technical (non-price) proposal | 2 | |||||||
| 15 | 2/1/22 | 100 | M1 | Basis of Evaluation | Will a proposers submission receive a lower evaluation score if they do not submit a technical narrative in the non-price proposal binder? | The Offeror's submission will not be considered if there is not a technical narrative. | 2 | |
| 16 | 1/28/22 | Who is/are the manufacturer/s of the air unit/s and water cooler/s – Facility 794 | 794 Equipment Manufacturers: Chillers are Trane, AHU’s are Trane and McQuay, Cooling Towers are Evapco | 2 | ||||
| 17 | 1/28/22 | Who is/are the manufacturer/s of the condenser and water cooler/s – Facility 795 | 795 Equipment Manufacturers: Chillers are Trane | 2 | ||||
| 18 | 1/28/22 | Who is the manufacturer of the AHU – Facility 101J* | 101J Equipment Manufacturers: AHU’s are Trane and Weather King | 2 | ||||
| 19 | 1/31/22 | Section L. | CAN YOU CONFIRM WHICH METHOD OF PROPOSAL DELIVERY WILL BE ACCESPTED? | The proposal submission shall be either or electronic or hard copy submission | 2 | |||
| 20 | 1.31.22 | Is a bid bond required? | No | 2 | ||||
| 21 | 1.31.22 | Is a performance & payment bond required? | No | 2 | ||||
| 22 | 1.31.22 | Is a contractor trailer/ office required onsite? | Not required. Currently, the TAB Offeror has a trailer on base though. | 2 | ||||
| 23 | 1.31.22 | What percentage of work is the Prime Contractor required to self perform under this contract? | Per FAR 19.809-2(a)(1) For services (except construction), at least 50 percent of the cost incurred for personnel with its own employees; | 2 | ||||
| 24 | 1.31.22 | Please confirm that Trane DDC controls and equipment are the only permitted manufacturer that can work on the FRCSE systems. | All controls in this contract/facility are Trane. Equipment can be any that meet performance specifications. | 2 | ||||
| 25 | 1.31.22 | Is there an existing Preventative Maintenance Plan that the winning contractor can use as a template for this follow on contract? | Yes. There is a current schedule that the Offeror has with completion dates for each site. PM's include updating software, checking trends, testing sensors and actuators, checking design sequences for proper operation, etc… | 2 | ||||
| 26 | 1.31.22 | 1 | 2.3.3 | Attachmet F: Are annual partnering meeting required? | Yes, Partnering meeting shall be required Annually IAW Section F, Spec Item 2.3.3 | 2 | ||
| 27 | 1.31.22 | 1 | 2.3.3 | Is a 3rd party Facilitator required for the partnering sessions? | Yes, IAW Section C, Spec Item 2.3.3.1 | 2 | ||
| 28 | 1.31.22 | 15 | 2.7.1.2.1 | SOW: Is the QC manager required to be onsite at all times to oversee all work onsite? | The QC, is not necessary to be on site for every test and balance, controls PM, etc…For the larger more involved activities on the IDIQ side for repairs, it shall warrant the QC to be on site. | 2 | ||
| 29 | 1.31.22 | 15 | 2.7.1.3 | SOW: Is the SSHO required to be onsite at all times to oversee all work onsite? | The SSHO, is not necessary to be on site for every test and balance, controls PM, etc…For the larger more involved activities on the IDIQ side for repairs, it shall warrant the SSHO to be on site. | 2 | ||
| 30 | 1.31.22 | 19 | 2.8.6 | Is a facility clearance required for access to any of the facilities? If so, what level? | Aside from base access, all contractor personnel must get FRCSE contractor badges. This requires a form to be filled out and signed by 2 FRCSE employees and can be facilitated within 5 days of submitting paperwork. | 2 | ||
| 31 | 1.31.22 | 29-32 | Section J: Is the Contractor responsible for replacing the paintbooth / blast booth filters? | No | 2 | |||
| 32 | 2.2.22 | I noticed that CLINS 0008 & 0009 are for a 6 month duration per the sow. Should the estimated quantities be split in half on ATTACHMENT J-0200000-13? | The referenced CLINs should be 0009 and 0010 for Option FAR 52.217-8. The estimated quanitities should be based off of the previous option period CLINs 0007/0008 pricing for a 6 month duration see revised ATTACHMENT J-0200000-10. See Clause FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS | 2 | ||||
| 33 | 2.2.22 | 72 | I, CLAUSE 252.219-7010 | Can you please confirm if a company is eligible to submit a proposal for this solicitation if it is serviced outside of the following SBA office per page 72 of the solicitation? | Yes | 2 | ||
| 34 | 1/26/22 | 2 | Attachmnet J - TAB "Non-Recurring Work Base Period" | A701 | In Attachmnet J (ELINS) the second tab is “Non-Recurring Work Base Period” on this sheet the second line item A701 Direct Material has and “Estimated Quantity” of 50,000 then has a “unit price” and a “Extended price” that we are supposed to fill in with our bid. We understand that the note says “MUST BE NEGOTIATED BY KO USING BTO PROCESS” so that each induvial work order price will be negotiated, however, our question is: What are we supposed to fill in the “unit price” and a “Extended price”? is this supposed to be our markup rate in a percent? Or do we put the extended amount that we would mark up 50,000 of materials? Example if we used 10% markup 50,000 would become 55,000? Or do we just leave this blank? Please let us know, and confirm this answer will apply to all the “Non-Recurring Work Base Period” options | Please see revised Attachment J-0200000-10 ELINs rev2Feb122. A702 is now Direct Material. The Offeror is to calculate and propose the Unit Price of material cost not the Estimated Quantity 50,000 (this number does not change). EXAMPLE: 50,000 x Unit Price = Extended Price. | 2 | |
| 35 | 1/26/22 | 2 | Attachmnet J - TAB "Non-Recurring Work Base Period" | A700 | In Attachmnet J (ELINS) the second tab is “Non-Recurring Work Base Period” on this sheet the first line item “A700 Unit Price Labor Work”. On this contract, we anticipate having labor rates for both DDC equipment work and also Testing and Balancing Work from two separate subcontractors and these rates may be different. Can you clarify if this rate should cover both of those separate activities or if there is a way to price rates for those separate activities? | Please see revised Attachment J-0200000-10 ELINs rev2Feb122 with revised Non-Recurring ELIN structure separating DDC and TAB Work. | 2 | |
| 36 | 1/26/22 | 32-33 and | N6945022R0007 HVAC Solicitation | Pg 33 Proposal Submission Instructions, Section L.3 and L.7 | Page 33 Proposal Submission Instructions has a List of things to submit, that would involve a letter with information, the SF 33 and Price Spreadsheet. PG 91 has Section L.3 that List a "responsibility determination" and "price" section with requirements for each. Page 92-92 L.7 has a section that has details on the "responsibility degermation" and "Price Proposal Binder" but then adds a "non price proposal binder" that just list company names and information (that is also required in all of the other binders) and a statement of acknowledgement that the offer will not supersede or reduce requirements". QUESTION: Please clarify which of these sections we should follow and how many volumns/binders we should turn in | The proposal submission shall have 1 "Price Proposal" Binder and 1 "Non-Price" Proposal Binder (Technical) | 2 | |
| 37 | 2/2/22 | 32-33 and | N6945022R0007 HVAC Solicitation | Pg 31-32 Proposal Submission Instructions, Section L.3 and L.7 | Section states that (1) hard copy and (1) electronic copy shall be provided, please advise if the electronic copy should be on a CD rom with the hard copy. | The entire proposal submission shall be either 1 hard copy OR 1 electronic copy. Both types of submissions are not required. A CD rom is not being utilized. However, if a hard copy is being submitted then an electronic file of the EXCEL ATTACHMENT J-020000-10 ELINsrevFeb122 should be emailed. | 2 | |
| 38 | 2/2/22 | 32 | N6945022R0007 HVAC Solicitation | Pg 32 Proposal Submission Instructions | This section states that the price proposal shall be emailed, but it is unclear if this is a copy of the Attachmnet J spreadsheet or if this would be a PDF of the "Price Proposal" listed in section L.3 and L.7, please confirm and advise if any other part of the proposal should be emailed. | The entire proposal submission shall be either electronic OR hard copy submission. An EXCEL ATTACHMENT J-020000-10 ELINsrevFeb122 shall be submitted electronically. The Government needs to be able to evaluate calculations used in the price proposal. The Offeror can provide a PDF in addition too if they would like. A CD rom is not being utilized. However, if a hard copy is being submitted then an electronic file of the EXCEL ATTACHMENT J-020000-10 ELINsrevFeb122 should be emailed. | 2 | |
| 39 | 2/2/22 | 5-12 | N6945022R0007 HVAC Solicitation | Pg 5-12, Section L3 and L7 | There are 6 pages of a CLIN pricing breakdown, but the price proposal section seems to ask bidders to complete the Attachmnet J only - please advise if the CLIN sheets should be filled out and include with the SF33 or put in the pricing section, or if only the Attachmnet J is to be used. | See Section M Evaluation of Factors for Award M1. BASIS OF EVALUATION AND See Clause FAR 52.212-2 Evaluation --Commercial Items Page 38 of 100. | 2 |
&LSOLICITATION NO. N69450-21-Q-0012
PROJECT TITLE/LOCATION: VITAL Level HVAC &CPre-Bid Inquiry Form &LJuly 2016
File details come from the government source that posted it. Updated .