N6945025R0003 Section C DRAFT MBOS.pdf

Section C – 0100000

General Information

N6945025R0003

0100000 – General Information

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at Naval Station Mayport, Florida; Marine Corps

Support Facility Blount Island (MCSF-BI) Jacksonville, Florida; and the outlying areas supported by this performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff

Annex 4 Public Safety N/A

Annex 5 Air Operations N/A

Annex 6 Port Operations

Annex 7 Ordnance N/A

Annex 8 Range Operations N/A

Annex 9 Health Care Support N/A

Annex 10 Supply N/A

Annex 11 Personnel Support N/A

Annex 12 Morale, Welfare and Recreation Support N/A

Annex 13 Galley N/A

Annex 14 Housing N/A

Annex 15 Facilities Support

1501000 Facility Management

1501000 (MCSF-BI) Facility Management

1502000 Facility Investment

1502000 (MCSF-BI) Facility Investment

1503010 (MCSF-BI) Custodial

1503020 (MCSF-BI) Pest Control

1503030 (MCSF-BI) Integrated Solid Waste Management

1503040 Other (Training Pools)

1503050 (MCSF-BI) Grounds Maintenance and Landscaping

Annex 16 Utilities

1601000 Utilities Management

1602000 Electrical

1606000 Water

Annex 17 Transportation

Annex 18 Environmental

Annex 18 (MCSF-BI) Environmental

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in

Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information Naval Station Mayport is located at the mouth of the St. Johns River in

Duval County, Florida. The Naval Station is approximately 15 miles east of Jacksonville, Florida and approximately 35 miles southeast of

Jacksonville International Airport.

Naval Station Mayport covers 3,409 acres and since its commissioning in

December 1942, the Naval Station has grown to become the third largest naval surface fleet concentration area in the United States. The Naval

Station's operational composition is unique, with a busy harbor capable of accommodating 34 ships and an 8,001foot runway capable of handling most any aircraft in the Department of Defense inventory.

Marine Corps Support Facility Blount Island (MCSF-BI) is located on the

St. Johns River in Duval County, Florida. The Command is approximately

10 miles northeast of Jacksonville, Florida and approximately 14 miles southeast of Jacksonville International Airport.

MCSF-BI occupies 911 acres on the east half of Blount Island. A separate

333-acre parcel known as the Dayson Dredge Disposal Area is located approximately 0.5-mile northeast of Blount Island and adjacent to

Heckscher Drive.

MCSF-BI is a unique United States Marine Corps (USMC) asset essential in maintaining Marine Air-Ground Task Force expeditionary readiness and sea basing capabilities. The deep-water slipway, Atlantic Ocean access, high quality maintenance facilities and cargo staging lots accommodate the largest Maritime Prepositioning Force (MPF) ships offload and backload of combat vehicles, equipment, and supplies.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification

Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with

Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated pro rata share to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the

Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority, and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference in Section A – Solicitation/Contract Form including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives and standards set forth in this contract during execution thereof. The Contractor is not excused from meeting such performance objectives and standards in the event such proposal proves inadequate as conceived or executed to meet such performance objectives and standards. The Contractor understands that it bears all the cost and performance risk associated with adopting acceptable additional or alternative means or methods of meeting the performance objectives and standards.

Section C – 0200000

Management and Administration

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.3.10 Phase-In and Phase-Out Plans

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC Maximo

2.6.8.1 NAVFAC Maximo Data

2.6.8.2 NAVFAC Maximo Method of Data Entry

2.6.8.3 NAVFAC Maximo Access

2.6.8.4 NAVFAC Maximo Training

2.6.9 USMC Maximo

2.6.9.1 USMC Maximo Data

2.6.9.2 USMC Maximo Method of Data Entry

2.6.9.3 USMC Maximo Access

2.6.9.4 USMC Maximo Training

2.6.10 Quality Management System (QMS)

2.6.10.1 Quality Management (QM) Plan

2.6.10.2 Quality Inspection and Surveillance

2.6.10.3 Quality Inspection and Surveillance Report

2.6.11 Property Management Plan

2.6.12 System and Equipment Replacement

2.8.13 Cameras and Recording Devices

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 MCSF-BI Site Manager

2.7.1.3 Quality Manager

2.7.1.3.1 Quality Control Personnel

2.7.1.4 Site Safety and Health Officer (SSHO)

2.7.1.5 NAVSTA Mayport Environmental/Energy Manager

2.7.1.6 MCSF-BI Environmental Manager

2.7.1.7 MCSF-BI Energy Manager

2.7.1.8 MCSF-BI Hazardous Material Coordinator

2.7.1.9 NAVSTA Mayport Utilities Supervisor

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.1.1 Blount Island Indoctrination and Environmental Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Work in and adjacent to Prayer Rooms

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI) and Marine Corps Enterprise Network (MCEN)

2.8.11 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Critical Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Pathogen Exposure

2.9.4.7 Control of Hazardous Energy (lockout/tagout)

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operators

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.9.14 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Lead-Based Paint

2.10.2.14 Protection of Cultural Resources

2.10.2.15 Storm Water Pollution Prevention

2.10.2.16 Fuel Storage Tanks

2.10.2.17 Dewatering

2.10.2.18 Air Quality

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.1.3 Bonding Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 CAT Calls

2.15.3.1 Issuance of Final CAT Call Task Order

2.15.4 Project Closeout

2.15.5 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working

Hours

NAVSTA Mayport regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. MCSF-BI regular working hours are 0630-1600, five day per week, Monday through

Friday. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the

KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin

Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving

Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written

Request to Work Outside Government’s Regular Working Hours per Section

F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Service Contract Act and Davis-Bacon Act wage determinations are included in attachment J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier

(i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative

Requirements

2.3.1 Required

Conferences and

Meetings

The Contractor shall attend administrative and coordination meetings. The

Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

Historically, there have been approximately four meetings per week.

Attachments J-0200000-03 and J-0200000-04 list Required Conferences and

Meetings.

2.3.2 Training for

Maintenance and

Operation of New and Replacement

Systems and

Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government. In addition, the

Contractor shall attend pre-final, final acceptance, and warranty expiration walkthroughs at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC and MCSF-BI, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. NAVFAC

P-204 Facility Support Contracts Partnering Guide contains the framework necessary for consistent implementation of partnering for Facility Support

Contracts (FSCs). Attachment J-0200000-04, Sample Partnering Agreement, and J-0200000-05, Sample Problem Resolution Matrix are germane.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre-Performance

Conference and held no later than 30 days after award. The initial Partnering

Meeting will be at least one day in duration and held at a neutral location off the installation centrally located between all sites that is acceptable to the

Contractor and to the Government. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including a third-party facilitator, meeting room, and other incidental items. Before the partnering session, the

Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The

Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Project Manager

* MCSF Site Manager

* Quality Manager

* Site Safety and Health Officer

* Environmental/Energy Managers

Sub-contractor Reps

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, certifications and authorizations to perform work under this contract and comply with all the applicable Federal, State, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Directives, Instructions, and

References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of

Naval Operations (OPNAV), Marine Corps Orders (MCOs) and other applicable Directives, Instructions, and References are listed in J-0200000-06.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Invoices shall be submitted in a format compatible with the most recent

Government installed Microsoft Office Version (currently 2016). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-07

2.3.10 Phase-In and

Phase-Out Plans

The Contractor shall provide a phase-in and a phase-out plan per Section F.

The phase-in plan shall be limited to no more than 90 calendar days. Both plans shall include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; and 3) acquisition, delivery, storage, inventory and disposal of equipment, working stock, critical spares, and materials (to include inbound items as applicable).

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.

The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the

Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations.

At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.

The Government may inspect Government-Furnished Items at any time and without notice.

2.4.1 Government-

Furnished Property

(GFP)

There is no government furnished property provided under this contract.

2.4.2 Government-

Furnished Facilities

The Government will make available to the Contractor certain facilities for use in connection with this contract. The use of these facilities for any other purposes is prohibited. Facilities are provided in as is condition and the government has no responsibility for repairs and improvements.

The Contractor shall be responsible and accountable for the facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. Janitorial and refuse collection services for the facilities shall be provided by the Contractor.

If the Contractor wants to make any modifications or alterations to

Government furnished facilities, the Contractor shall obtain written approval from the KO before beginning work. All modifications or alterations approved by the Government will be made at the expense of the Contractor.

At the completion or termination of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear and for approved modifications or alterations performed.

A list of the facilities that will be made available to the Contractor is provided in J-0200000-08

2.4.3 Government-

Furnished Vehicles and Equipment

There are no government furnished vehicles provided under this contract. A list of equipment that will be made available to the Contractor for use in performance of this contract is provided in J-0200000-08. The use of this equipment for any other purposes is prohibited.

2.4.4 Government-

Furnished Utilities

The Government will make available water, wastewater, and electricity at existing outlets required for the work to be performed under the contract. The

Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

The Contractor is responsible for the cost of all utilities at all Government-provided facilities and any additional Contractor-owned facilities, at prevailing NAVSTA Mayport rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates:

1. Electrical - the current rate for electrical services is $125.96 MWH

2. Water - the current rate for water is $7.88 per KGAL

3. Wastewater (Sewage) - the current rate for sewage services is $26.35 per

KGAL, based on 100% of the water consumption

Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds

15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted;

however, the Government will only be liable for the amount of cost exceeding

15% of the rate quoted. For example, if a quoted rate increases by 16%, the

Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.

Historically, electrical and water utility consumption at the NAVSTA

Mayport Facilities provided of Contractor use has averaged approximately

430 MWH of electricity and 321 KGAL annually. However, historical data associated with contracts prior to this solicitation may present data that may not be representative of the requirements specified in this contract.

The Contractor is direct-billed by JEA for utilities used at Blount Island

Command. Historically, electrical and water utility consumption at the

Facilities provided of Contractor use has averaged approximately Y MWH of electricity and X KGAL water and wastewater annually.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, fuel, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect

Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite.

Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or

Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP

800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management

Framework (RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per

NIST SP 800-171, track accomplishment, and submit to the Government per

Section F.

If a cybersecurity incident is encountered or suspected related to any

(Contractor or Government) Information Technology (IT) or Operating

Technology (OT) systems, including Monitoring and Control Systems, the

Contractor shall notify the Government per Section F.

2.6.2 Dissemination of

Information

DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know.

2.6.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll-free number who can perform the above function during other than Government regular working hours. Because service calls for MCSF-BI do not go through the RCC, the Contractor shall have a dedicated work reception to perform this function during normal working hours and an on call capability after working hours. Historically there have been X hours annually of overtime for MCSF-

BI.

2.6.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the

Government. A status update of any item of work must be provided within

30 minutes of the inquiry during regular working hours, and by 0800 the following workday for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non-

Recurring Work per Section F. At a minimum, work schedules shall include:

Description of service(s) to be accomplished

Location

Date service(s) are scheduled to be accomplished

2.6.5 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide the Government with advance access to all of its work schedules.

The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

The date and time the work was initially coordinated.

The name and phone number of the Government person with whom the work was initially coordinated.

The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

The alternative date and time, the Government person requested the work be accomplished.

2.6.6 Deliverables Except where otherwise stated, deliverable requirements are specified in

Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office 365 or Adobe pdf compatible format.

Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and

ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

Deliverables shall be submitted electronically using a standardized naming convention for each file:

[Deliverable Period]_[ Annex]_ [Spec item]_ [Description].

The filename becomes 2024.03_1503020_3.2_Service Order Completion.pdf

1. Deliverable Period is the year and month that the report covers. This might differ from the date the file is submitted. For example, this field would be 03.2024 for March 2024 work completion report but the document would be submitted in April.

2. Annex is the contract annex as listed in Section F

3. Spec item is the contract specification as listed in Section F.

4. Description is the Deliverable Title from Section F.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F or as required within the

Directives, Instructions, and References. The Contractor shall allow only authorized Government and Contractor personnel to access the website.

Government personnel access shall be limited to viewing and downloading of deliverables but restricted from posting to the website. The Contractor shall notify the KO and COR by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract. At the end of each contract performance period, deliverables shall be turned over to the KO organized by Annex and Spec Item in an un-encrypted format.

2.6.7 Service

Interruptions

If any utilities or other services such as HVAC must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the

KO, COR, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants, and customers as soon as practicable and provide the status of repairs daily, as directed by the

KO, until normal operation is restored.

Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation per Section F.

The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

2.6.8 NAVFAC Maximo NAVFAC Maximo is the Computerized Maintenance Management System

(CMMS) used by the Government for work order history, asset management, and condition assessment. Regardless of the method of entry, the Contractor is responsible for the completeness and accuracy of data within the NAVFAC

Maximo. The Contractor shall provide all required data for NAVFAC

Maximo as identified in Spec Item 2.6.8.1. The required data is the sole property of the Government and the Government does not convey to the

Contractor any right to ownership of data contained in NAVFAC Maximo.

NAVFAC Maximo is the system of record and supersedes all other sources of information provided to the Government during performance of this contract.

Informational Note:

Not all supported commands’ assets are included in NAVFAC Maximo. Not all of the modules available within the commercial Maximo application are utilized by NAVFAC and the modules utilized may not be fully implemented.

NAVFAC Maximo does not include a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.6.8.1 NAVFAC Maximo

Data

Required data fields for work orders are indicated in the Service Provider

Information provided in J-0200000-09.

Required asset data fields are indicated in the Asset Information provided in

J-0200000-10. Additional data for Utilities assets is provided in the

Specification Information in J-0200000-11.

Required data fields for documenting condition assessments are indicated in the Characteristic Meter Reading Information provided in J-0200000-12.

Specified data shall be provided for all work performed in 1501000 Facility

Management, 1502000 Facility Investment, 1601000 Utilities Management, 1602000 Electrical, 1606000 Water, and 1700000 BSVE. Instructions detailing the process for submitting the specified information for NAVFAC

Maximo Data Reporting is provided in J-0200000-13.

2.6.8.2 NAVFAC Maximo

Method of Data

Entry

The Contractor shall provide data for NAVFAC Maximo using the methods detailed below:

Service Provider Information: Direct Entry, Flat File, or either

Asset Information: Direct Entry, Flat File or either

Specification Information: Direct Entry, Flat File, or either

Characteristic Meter Reading: Direct Entry, Flat File, or either

Annex 1700000 Transportation: Direct Entry::Transportation does not allow data entry by any method except direct entry.

DIRECT ENTRY: The Contractor shall manually enter required data directly into NAVFAC Maximo. The Contractor shall ensure all information is updated by the end of each workday for all work performed. MAXIMO

DIRECT ENTRY PROCEDURES are provided as Attachment J-200000-14.

The process for obtaining access and establishing NAVFAC Maximo accounts is provided in 2.6.8.3

FLAT FILE: The Contractor shall electronically submit required data for importation into NAVFAC Maximo. The Contractor shall submit data in a pipe delimited file following the NAVFAC Maximo Data Reporting process described in J-0200000-13 per Section F. Any failures in processing of the pipe-delimited flat-file shall be corrected and resubmitted by the Contractor.

The Contractor shall demonstrate the ability to properly format the pipe-delimited flat-file, by providing a Sample Pipe-Delimited Flat-file prior to contract performance per Section F.

2.6.8.3 NAVFAC Maximo

Access

The process for obtaining access and establishing NAVFAC Maximo accounts are detailed in the NAVFAC Maximo System Access Procedures provided in J-0200000-15. Security requirements to access Government

Information Technology (IT) systems are provided in Spec item 2.8.9.

Once accounts have been established, NAVFAC Maximo can be accessed at https://maximo.navfac.navy.mil. Accounts will be locked after 30 days of inactivity and will not be restored without justification by the COR.

The Contractor shall provide all necessary computer equipment and Internet

Service Provider (ISP) accounts to access NAVFAC Maximo for Direct Entry of required data.

A maximum of five NAVFAC Maximo accounts will be approved for the

Contractor. Changes of personnel requiring NAVFAC Maximo accounts https://maximo.navfac.navy.mil/ more than once per year may result in required compensation to the

Government for the administrative costs in processing account requests.

The Contractor shall submit a list of personnel requiring NAVFAC Maximo accounts per Section F.

2.6.8.4 NAVFAC Maximo

Training

The Government will provide or make available initial training on NAVFAC

Maximo to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data. Additional training will be provided by the Government when there are significant changes to the

NAVFAC Maximo software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The

Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC

Maximo.

2.6.9 USMC Maximo In support of long-term facilities operations efforts, the Government uses a

Computerized Maintenance Management System (CMMS), USMCmax, to track, manage, and maintain real property and dynamic assets. Facilities divisions aboard Marine Corps installations utilize USMCmax to capture maintenance-related data. In turn, Marine Corps Regions and Installations

Command capture and examine the data to identify areas for process improvement at the installation level.

2.6.9.1 USMC Maximo

Data

The Contractor shall input all data related to work orders, service requests, and preventive and corrective maintenance efforts into USMCmax. The

Contractor shall ensure information is updated by the close of business each day. If access to USMCmax is unavailable to the Contractor due to connectivity interruptions, the Contractor shall manually record the required data and input into USMCmax as soon as they gain access to the system. The

Contractor shall establish appropriate quality control measures to ensure the accuracy of data being collected for upload into USMCmax. If work order data is rejected by USMCmax, the Government will send the rejected data back to Contractor, and the Contractor shall correct the data to conform with the published data specifications.

Required data for work orders will consist of, but not be limited to, the following fields:

Approved Date

Description

Location

Master System

Status

Status Date

Priority

Actual Start

Actual Finish

Supervisor

Labor Hours (Actual)

Material Cost (Actual)

Duration

Asset Number

Reported Date

Scheduled Start

Scheduled Finish

Modified Date

Modified By

Parent W

Work Order Detail Location

Sub Work Type

Work Center

When replacing existing assets, the Contractor shall coordinate with GF-PW to change the status in USMCmax and remove the current asset from the maintenance plan. The Contractor shall also complete the standard Asset

Data Load Template, ensuring all relevant data, including warranty information, for the new asset is captured and loaded into USMCmax. The template can be found in the USMCmax document library.

The Contractor is required to enter data for new equipment installed and tagged into USMCmax using the Asset Data Load Template.

2.6.9.2 USMC Maximo

Method of Data

Entry

DIRECT ENTRY: The Contractor shall manually enter required data directly into NAVFAC Maximo. The Contractor shall ensure all information is updated by the end of each workday for all work performed.

2.6.9.3 USMC Maximo

Access

Security permissions within USMCmax are based upon user roles. The

Contractor shall submit a list of no more than 5 personnel requiring

USMCmax accounts to the Government, including the assigned role for the contract personnel. Once the Government creates the individual user accounts, the Government will provide the Contractor the user ID(s), password(s), and URL to access USMCmax. The user lists shall be maintained and updated not less than quarterly by the Contractor. Any changes identified shall be provided to the Government for USMCmax account maintenance. Any unauthorized attempt from the Contractor to access information not directly related to assigned work/projects may be grounds for removal of access privileges.

2.6.9.4 USMC Maximo

Training

The Government will provide or make available initial training on USMCmax to Contractor personnel responsible for direct entry of data. Additional training will be provided by the Government when there are significant changes to the USMCmax software or data entry requirements. In the event of system updates, the Contractor, at no additional cost to the Government, shall accept any future USMCmax version. Training due to changeover of personnel will be the responsibility of the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the

Government as reference material for the use of USMCmax.

2.6.10 Quality

Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance…