FRCSWINST_5090.1C_Environmental_Protection_Program.pdf

FRCSWINST 5090 . lC

DEC 2 ~ 2015

ENVIRONMENTAL

PROTECTION

PROGRAM

DEPARTMENT OF THE NAVY

FLEET READINESS CENTER SOUTHWEST

P.O. BOX 357058

SAN DIEGO, CALIFORNIA 92135-7058

IN REPLY REFER TO:

FRCSWINST 5090.lC 6.3.5

DEC 2 3 2015

FRCSW INSTRUCTION 5090.lC

From: Commanding Officer

Subj: ENVIRONMENTAL PROTECTION PROGRAM MANUAL

Ref: (a) OPNAVINST 5090. lD

(b) 40 CFR, 260-282

Encl:

(c) California Code of Regulations (CCR), Title 22, Division 4,

(d) California Code of Regulations (CCR), Title 23

(e) California Health and Safety Code, Division 20 and 26

(f) San Diego Air Pollution Control District (SDAPCD)

Rules and Regulations

(g) FRCSWINST 11300.2G

(h) E.O. 13693

(i) FRCSW North Island Pollution Prevention Plan

(j) FRCSW North Island Solid Waste and Recycling

Management Plan

(k) FRCSW North Island Environmental Business Plan

(1) ISO 14001, International Organization for

Standardization

(m) ISO 14000, Environmental Management System Manual.

(n) COMNAVAIRFORINST 4790.28

(1) Environmental Protection Program Manual

(2) Emergency Environmental Event Notification Flowchart

(3) Hazardous Waste Label (HMMS)

(4) Universal Waste Label (HMMS) ( 5) Contractors Environmental Guidelines

1. Purpose

a. To establish policy and assign responsibilities for the Fleet Readiness Center Southwest (FRCSW) Environmental Program. The policies and procedures contained herein satisfy Navy directives for compliance with Federal, State and local laws, regulations are in accordance with best management practices and in accordance with references (a) through (n).

FRCSWINST 5090.lC

DEC 2 3 2015

b. The Energy and Water Conservation Programs are integrated within the FRCSW Environmental Program. Energy and Water Conservation are specifically addressed in reference ( g) .

2 . Cancellation . FRCSWINST 5090.lB. Due to extensive revisions, changes are not noted.

3. Discussion . Enclosure (1) contains all the substantive information for the manual. Use form FRCSW 5090/7, Job Description - Shop Hazardous Waste Representative when appointing a hazardous waste representative.

4 . Forms. The below forms are available online via the Naval forms Online website at https : //navalforms . documentservices.

dla . mil/web/public/forms .

a . Job Description - Shop Hazardous Waste Representative , FRCSW 5090/7 (Rev. 02/2009).

b. Hazardous Waste/Materials Storage and Handling (Weekly Inspection), FRCSW 5090/16 (Rev. 12/2010) .

c. Waste Pickup/Empty Drum Delivery Form, FRCSW 5090/3 (Rev . 02/2009).

d. Pickup Cancellation Discrepancy Notice, FRCSW 5090/11 (Rev. 02/2009).

e. Hazardous Materials Request, FRCSW 5100/28 (Rev.

02/2009).

f . Hazardous Materials User Access Form - Hazardous Material Management System (HMMS), FRCSW 5090/12 (Rev. 03/2011).

g. Hazardous Material Cart User Log, FRCSW 5090/18 (Rev.

09/2010).

:;, u. /2/~

T. H. PFANNENSTEIN

Distribution:

Electronic only, via https : //mynavair.navair . navy.mil/frcsw https://navalforms.documentservices.dla.mil/web/public/forms;jsessionid=D2ECE1BEEBF9AC2B374750666627B57C?p_p_id=eFormsPublicSearchPortlet_WAR_eformsportlets&p_p_action=1&p_p_state=normal&p_p_mode=view&p_p_col_id=column-1&p_p_col_pos=1&p_p_col_count=3&_eFormsPublicSearchPortlet_WAR_eformsportlets_action=search https://navalforms.documentservices.dla.mil/web/public/forms;jsessionid=D2ECE1BEEBF9AC2B374750666627B57C?p_p_id=eFormsPublicSearchPortlet_WAR_eformsportlets&p_p_action=1&p_p_state=normal&p_p_mode=view&p_p_col_id=column-1&p_p_col_pos=1&p_p_col_count=3&_eFormsP https://mynavair.navair.navy.mil/portal/server.pt/community/fleet_readiness_center_southwest/1673

DEC 2 3 ?015

TABLE OF CONTENTS

INDEX # TITLE PAGE

CHAPTER 1 - GENERAL POLICIES AND RESPONSIBILITIES 1-1

CHAPTER 2 - HAZARDOUS WASTE MANAGEMENT 2-1

CHAPTER 3 - AIR QUALITY MANAGEMENT 3-1

CHAPTER 4 - STORAGE TANKS, INSTALLATION RESTORATION 4-1

AND WATER QUALITY MANAGEMENT

CHAPTER 5 - POLLUTION PREVENTION 5-1

CHAPTER 6 - HAZARDOUS MATERIAL PROGRAM 6-1

CHAPTER 7 - SOLID WASTE AND RECYCLING PROGRAM 7-1

APPENDIX A - DEFINITIONS APP A-1

i Enclosure (1)

DEC 2 :-J 2015

CHAPTER 1

GENERAL POLICIES AND RESPONSIBILITIES

1. Policy

a. FRCSW shall maintain a proactive Environmental Program to ensure compliance with applicable Federal, State, and local environmental laws and regulations. In addition , this Environmental Program shall comply with applicable Federal, Department of Defense (DoD), and Navy directives. It is important that FRCSW stakeholders , including our customers and surrounding community, develop confidence in FRCSW's commitment towards environmental excellence. FRCSW is committed to continual improvement of our environmental performance.

b. The statements above are intended to reflect the general policies contained in reference (a) . They shall not supersede, nor conflict with the Statement of Environmental Policy , developed for the FRCSW International Organization for Standardization (ISO) 14001 Environmental Management System (reference (1)). Refer to the FRCSW Environmental Management System (EMS) Manual for details on the Statement of Environmental Policy.

2. Definitions. See Appendix A for a comprehensive listing of environmental terminology and acronyms used in this instruction.

3. Background. The volume and complexity of environmental regulations has increased in recent years and these regulations are in a constant state of change. Certain regulations require specific acti ons on the part of the regulated community and result in the specific policies and p rocedures contained in this instruction. I n addition , the potential impact of environmental regulations on business activities encourages strategic business decisions, practices that can eliminate or reduce compliance requirements and associated legal liability.

4. General Responsibilities. Those responsibilities pertaining to the individual media programs as outlined in the Table of Contents shall be specified in their respective chapters. The general program responsibilities are as follows:

a. All competencies, organizational units and managers shall support the continual improvement process of ISO 14001 as

1-1 Enclosure (1)

DEC 2 3 ?.015

outlined in reference (n). Each Organizational Uni t (OU) shal l identify a Management Representative (MR) to work with the EMS .

Maintenance Manager Specialists and/or designated Shop Environmenta l Representatives will serve as the MR and b e r esponsible to work with the FRCSW EMS Management Representative for ISO 14001 conformance and regul atory compliance impro v ement initiatives .

b . Industrial Environmental Division (IED), Code 6 . 3 . 5 , s hall :

(1 ) Provide administrative guidance and support to all e l e ment s of the Environme nta l Progr a m.

(2 ) Formulate and e xecute IED budgets .

(3) Ensure the identification and appoin tme n t of the Environmental Manageme nt System Management Repres e ntative(s) (EMSMR) for the p roper implementation and administration o f ISO 14001.

(4) Ensure that FRCSW management i s kept advised of the status of FRCSW's Environmental Program through appropriate communication channels .

c . Env ironmenta l Management Office (EMO) , Code 6 . 3 . 5 . 1 , shall :

(1) Review and research t he regulations on a regular basis to identify e merging e nvironmental requirements that can potentially impact FRCSW operation s . Maintain records of curren t a nd past a pplicable regulat i o ns.

(2) Deve l op and ma intain policy and procedures regarding envi ronmental regulatory requ ireme nt s . These policies a nd procedures shall identify ro l es and responsibilit i es to ensure proper execution of duties . Updates or changes shall be provided t o the command by way of Environmental Training Bulletins or speci f i c memoranda.

(3) Identify environme nta l trai n i ng requirements for comma nd personnel , formu l ate training content, and ensure train i ng is presented t o command personnel . Maintain t r a i n i ng records in accordance with documented procedures internal t o the

1-2 Enclosure (1)

DEC 2 a ~015 Environmental Management Office (EMO) staff. Update training requirements , as needed, when policy and procedures change .

(4) Represent FRCSW in al l communications with environmental regulatory agencies , industry technical groups , Commander Naval Base (COMNAVBASE), San Diego , and at Navy or Department of Defense (DoD) environmental forums . Maintain records of forma l communications with regulatory agencies.

(5) Coordinate all aspects of environmenta l compliance inspections by the Navy, DoD, or regulatory agencies.

(6) Maintain environmental compliance using ongoing self-inspection programs a nd use Electronic Continual Analysis and Metrics (eCAM), as necessary , in accordance wi th documented procedures internal to t he EMO .

(7) Collect data and maintain all environmental databases required to meet Navy and regulatory agency environmental reporting and tracking requireme nts.

(8) Initiate permit applications and maintain master file documentation and records associated with a ll environmental permits in accordance with documented procedures internal to the

EMO .

(9) Provide t e chnical support to the FRCSW Public Affairs Office (PAO) , Code 7 . 5 , for interfacing with the public or news organizations concerning environmental issues.

~: As the Navy Environmental Coordinator for the San Diego Region, COMNAVBASE, San Diego is ultimat ely responsible for coordinating official Navy regional policy towards e nvironme ntal issues .

(10) Represent the command in negotiating environmental issues with other Navy o r DoD organizations .

(11) Conduc t technical investigations concerning spills , environmenta l violations, and c omplaints. Maintain records of the se activities.

1 - 3 Enc l osure (1)

DEC 2 a 2015

(12) Conduct technical invest i gat i ons concerning spills, environmental v i olations , and complaints . Maintain records of these acti vities .

(13) Fo r ecast environmenta l requirements and costs.

(14) Revi ew facility drawings , plans , purchases , contracts , and t echnical directives , to ensure compliance with current or developing environmental regulations .

(15) Act as the Emergency Response Coordinator for hazardous substance spil ls and implemen t spill notification procedures to regul atory agencies.

(1 6) Train all FRCSW employees to t he requirements of this instruction .

d. The Env i ronmental Managemen t System Management Representat i ve (EMSMR) s hal l:

(1) Administer the FRCSW Environmental Management Systems .

(2) Ensure that the EMS is audited in conformance with the ISO 14001 International Standard on a regular basis.

(3) Provide a management review to top management on a regular basis on the status of the EMS .

(4) Maintain and update reference (n) and assist in the update of the Statement of Environmental Policy, as necessary .

e . The FRCSW Public Affairs Offi ce , Code 7 . 5, shall:

(1) Consult with the Industrial Environmental Division , Code 6.3 . 5 before releasing any prepared statement to the public concerning environmental issues.

(2) Forward environmental concerns from interested parties to the Indus t r i al Envi ronmental Division .

f . The FRCSW Occupationa l Safety and Health Department, Code 7 . 10 , shall :

1-4 Enclosure (1)

(1) Ensure regular participation in the HMC&M committee to support the objectives of references (h) and (i).

(2) Support the personnel safety aspects of environmental regulations.

g. The Materials Engineering Divis i on , Code 4 . 3 . 4 , shall:

(1) Provide engineering support for the EMO, Code 6 . 3 . 5 . 1 , and consult with EMO for compliance with regulatory requirements .

(2) Ensure regular participation in the HMC&M committee to support the obj ectives of references (h) and (i).

h. The Production Planning Division, Code 6 . 3 . 1, shall :

(1) Provide guidance and assistance for the purchase and installation of equipme nt, facilities , a nd design services, as required , to maintain overall compliance with environmental regulations and support best management practices. Individual shops shall budget for their own procurements .

(2) Ensure regular participation in the HMC&M committee to support the objectives of reference (h) and (i) .

i. The FRCSW Security Off ice , Code 7 . 4, shall :

(1) Manage and maintain information and documentation associated with suspected or reported environmental crimes.

(2) Contact and cooperate with the Naval Criminal Investigative Services (NCIS), if necessary , for investigative efforts associated with environmental crimes .

j. All production shops and generators shall:

(1) Maintain all environmental shop records for three calendar years in accordance with this instruction.

(2) Maintain the training rosters of shop environmental training for three calendar years .

1-5 Enclosure (1)

(3) Report improper or illegal environmental activities promptly to EMO emergency hotline 619-54 5-2901 .

k. The Information Technology/Information Management Department, Code 7.2, shall :

(1) Provide resources to support hardware and software , as necessary, to assist the EMO in maintaining environmental databases and software programs, including provisions for necessary management reports.

(2) Provide management of information system security and information assurance, as necessary, to assist the EMO in maintaining secure environmental databases and software programs.

5. General Guidance

a. Environmental Training Bulletins. To keep FRCSW employees informed of the latest changes in environmental requirements and procedures the EMO has instituted Environmental Training Bulletins . Environmental Bulletins shall be distributed for requirements that impact shops or other FRCSW area.

(1) Environmental Training Bulletins shall represent official Command policy and , as such , shall require that each shop supervisor train all shop personnel to the contents of each Environmental Training Bulletin. This shall be in the form of shop standup meetings and shall require that attendance be documented. Bulletins, highlighted in red on the contents page shall be trained annually.

(2) Each shop supervisor shall maintain a binder or file of all active Environmental Training Bulletins along with documentation of attendance in standup meetings. All shop employees must be able to show documented proof of training.

~: Documentation of training is a regulatory requirement.

(3) Each Environmental Bulletin shal l cover a specific issue and indicate a point-of-contact within the EMO, Code

6.3 .5.1, for direction of questions. If necessary, attendance

1-6 Enclosure (1)

FRCSWI NST 5090 .lC and participation by Code 6 . 3 .5.1 personnel can be arranged . by appointment . Call (619) 545- 2903 for assistance .

b. Environmental Crimes. Crimes against the e nvir onment can be a seriou s offense r esulting in both civil a nd criminal penalties against the perpetrator as we l l as t he command and individual management . Persons who become knowledgeable of criminal activity can themselves become liable for civil and criminal offenses i f they fail to notify the proper chain of authority .

(1) Any FRCSW personnel who become aware of possible illegal act i vity against the e nvironment should notify EMO, Code

6.3.5. 1, at (619) 545-2901.

(a) The EMO, Code 6 .3.5 . 1 shall i nvesti gat e the incident to determine whether any environmental l a ws or regulations have been b roke n.

(b) I f t he EMO, Code 6.3 . 5 .1 can determine t hat e nvironmenta l l a ws or r egulations have been bro ken inadvertently or due to lack of knowledge , Code 6.3.5.1 shall take t he proper steps to e ithe r clarify procedures and educate personnel , as necessary .

(2) Upon s uspicion t hat enviro nmental l aws or regulations may have been broken in a crimina l f ashion ( i . e . , covertly or wi th knowl edge ), the EMO, Code 6.3 . 5.1 shall contact t he FRCSW Securi t y Office, Code 7 . 4 .

(3) The FRCSW Security Office, Code 7.4 s hall cont act t he Environmental Crimes Division of the Naval Criminal Investigative Service (NCIS) and cooperate, as n ecessary .

c . Environmental Awareness Training . The Resource Conservation and Recovery Act (RCRA) require that employees in environmentally sens it i ve positions receive awareness training to ass i s t them in performing their duties in a manner that does not damage the environment . New employees shall receive e n v i ronmental awareness training as part of e mployee indoctrination training.

d. Emergency Response and Contingency Planning. FRCSW is subject to b oth State a nd Federal environmental r egulations t hat

1-7 Encl osu re (1) or:c 2 3 ?01s contain overl apping r equi rements i n regards to both emer gency response and contingency planning . Emergency response pertains to what must be done in response to an emergency even t that has already occurred. Continge n c y planning refers to actions or their procedures that are taken in advance t o prevent emergencies or minimize t heir impact should they occur .

(1) Environmental Emergency Response Procedures . In response to a release or spill of a hazardous substance, refer to the Emergency Response Notification Flowchart i n encl osure ( 2) .

(a) The discoverer of the rel ease s hal l first alert a ll personne l i n the area. The discoverer should then immediately make the p roper notification calls per encl osu re

(2) . If possible, without j eopardizing personal safety, protective measures should be taken to prevent the s pill from getting into drains, sensitive equipment, uncovered ground, etc . , until environmental assistance arrives . The Emergen c y Response/Contingency Pl a n s hould be referenced to determine evacua tion routes and l ocation s of spill equipment , fire extinguishers and the l ocation s of other potential hazards (see Emergency Response/Contingency Plan , paragraph (3) ), b e l ow .

(b) The Fede r a l Fire Department is designated as the "First Responde r" for e mergency spill s ituations as well as fire , explosions, or natural disasters (i. e ., ear thqua kes , e tc.). The Federal Fire Department c hie f becomes t he "On- Scene incident Commander" f o r t he purposes of assessment , rescues a nd controlling or stabilizing the s ituation. The On- Scene I nciden t Commander accomplishes the above with input and assistance from the FRCSW EMO , Code 6.3 . 5 . 1 , FRCSW Occupational Safety a nd Health Department , Code 7.10 , Command Duty Officer (COO ), Industrial Production Support r epresentat i ves (Code 6.3 ) and production personnel . Depending on the severity of the situation , the Federal Fire Departme nt will notif y the San Diego County Hazardous I n c ident Response Team (HIRT) as part of the mutual aid agreement with local o fficials. The Federal Fire Department maintains the lead role unt i l the incident is compl eted.

(c) The EMO or COO s ha ll make a ll additional notifications (beyond t hose called out in encl osu re (2)) which are required by l a w and s ha ll decide whether or not t he FRCSW

1-8 Enclosure (1)

Industrial Hazardous Materials and Waste Control Branch or a special contractor should be called for subsequent cleanup.

(2) Contingency Planning. The EMO is responsible for updating the Spill Prevention Control and Countermeasures (SPCC) Plan, and the Emergency Response/Contingency Plan. SPCC plans are facility planning documents , updated every five years .

(3) Emergency Response/Contingency Plan. The Emergency Response/Contingency Plan is part of what is known as the "Community Right-to-Know" , a law that enables public agencies to identify the basic information about industrial facilities in order to take adequate measures to protect public health. The San Diego County Health Department is the local implementing agency which coordinates the submittal of Emergency Response/Contingency Plan in San Diego County . The County requires a standard format for the submittal of Emergency Response/Contingency Plans so that they can be consistently reviewed, used and evaluated by public agencies. The Emergency Response/Contingency Plan contains i nformation that include location of fire alarms, fire extinguishers, chemical storage, process tanks, compressed gas cylinders, spill kits, PPE for shops, hazardous material and waste storage, etc.

(a) The Emergency Response/Contingency Plan Site Maps are updated every three years or when changes are made within a building by the EMO. The Emergency Response/Contingency Plan must be made accessible to all employees and be maintained on-site at all p roduction shops or wherever Hazardous Material (HM) is present in quantities over 55 gallons total.

(b) The Emergency Response/Contingency Plan for each shop shall be presented to shop personnel in a shop standup meeting annually. Shop personnel must understand the contents of the Emergency Response/Contingency Plan Site Maps and know the location where it may be accessed .

(c) The master file for Emergency Response/Contingency Plan Site Maps is maintained by EMO , Building 334-M.

e . Off Station Environmental Activities

1-9 Enclosure (1)

(1) It is the responsibility of the host command to provide direction on all environmental requirements .

(2) Never transport HM or HW on public roads without first receiving guidance from the EMO. This can require special training, documentation and equipment, and i s rigorously enforced by the appropriate regulatory agencies.

(3) Order HM through the host command or the Fleet and Industrial Supply Center (DLA) and arrange with DLA or a contractor to transport the materials to the work location .

(4) HW generated at t he host command location mus t be disposed of by the host command using a memorandum of agreement .

Containerize , l abel , and document the HW in accordance with the host command's directives.

1- 10 Enc l osure (1)

CHAPTER 2

HAZARDOUS WASTE MANAGEMENT

FRCSWINST 5090 .lC

DEC 2 3 2015

1 . Background . This chapter provides the policy, guidance and procedures for the effective implementation of the FRCSW Hazardous Waste Program. This chapter also satisfies the requirement set forth in reference (a) for a Hazardous Waste Management Plan when combined with the Central Berm Management Plan.

2. Definitions. See Appendix A for a comprehensive listing of environmental terminology and acronyms used in this instruction.

3 . Responsibilities

a. The Occupational Safety and Health Department, Code

7.10 , shall :

(1) Ensu re that established health and safety practices are followed whenever personnel are handling, storing or disposing of Hazardous Waste (HW) .

(2) Provide sampling services for suspected asbestos and mercury waste and coordinate the associate analytical services by the Navy Medical Clinic, if appropriate .

~: The Medical Clinic shall provide analytical services only when there is a workplace exposure issue, not for a determination of disposal as HW .

(3) Provide the necessary staff participation i n the HMC&M committee to address environmental program requirements , as necessary .

(4) Support the e lements of the FRCSW Environmental Business Plan in regards to HM storage and Personal Protective Equipment (PPE) , as required by the California Environmental Protection Agency (Cal - EPA).

b . The Industrial Production Support Office , Code 6.3, shall initiate decontamination procedures, as necessary, to process discarded plant equipmen t .

2-1 Enclosure (1)

c. The FRCSW Security Office, Code 7.4, shall provide security support, as needed, to the Federal Fire Department in case of a hazardous substance emergency incident.

d. The Hazardous Material Management Branch, Code 6.3.5.2 , shall:

(1) Pick up HW from generators within 48 hours of notification or on the first workday following the pickup request is initiated.

(2) Inspect the container and ensure inspection by the Environmental Protection Specialists, labeled, sealed, tied securely to the pallet and no signs of leakage before transferring it to the Central Berm.

(3) Ensure that the HW Pickup Cancellation - Discrepancy Notice is completed and left with the generator if necessary to reject the waste pickup.

(4) Provide and deliver HW containers to production shops or waste generators when requested or necessary . Provide accessory drum devices such as quick-release drum rings or funnels, as required.

(5) Provide approved labels and forms to production shops/generators as required.

(6) Maintain records of all HW received into the Central Berm and released to Naval Facilities Engineering (NAVFAC) contractor or the Defense Reutilization Marketing Office (DRMO) disposal contractor in accordance to the Central Berm Management Plan .

(7) Maintain the Central Berm in compliance with all environmental regulations and in accordance with the Central Berm Management Plan.

(8) Provide chemical handling services to the production shops and FRCSW support organizations.

(9) Provide first-responder services in support of the Federal Fire Department for FRCSW hazardous substance spill incidents.

2-2 Enclosure (1)

DEC 2 a 'l015

(10) Provide spill cleanup procedures for FRCSW hazardous substance spill incidents within the capabilities and training of unit personnel and resources that cannot be handled by routine shop procedures.

( 11) Prepare documentation for FRCSW HW received into the Central Berm for shipment to DRMO or contractor within 30 days o f receipt from the production shops or generators .

(12) Ensure that all HW Control Branch employees have current certifications.

e . The Environmental Management Office (EMO), Code

6.3.5.1 , shall :

(1) Provide tra ining to each shop Hazardous Waste Disposal Representative within 30 days upon assignment to these duties.

(2) Provide signed documentation indicating the formal assignment of duties using a FRCSW 5090/7 form.

(3) Provide HW management support and on-site training to production employees , as required.

(4) Maintain a Hazardous Waste Analysis Plan and master file for all FRCSW waste profiles. Issue current waste profiles to the production shops , generators , and waste disposal facilities as necessary.

(5) Provide techni cal support and regulatory guidance to the Hazardous Material Management branch Maintain and update the Central Berm Management Plan.

(6) Coordinate all hazardous substance spill response actions and associ ated notification requirements .

(7) Maintain and update the Environmental Business Plan, as required by reference (c) and maintain a master file for production shops .

(8) Review all HM request forms to determine HW management and air quality requirements and program impacts .

2-3 Enclosure (1)

(9) Review all Decontamination Task Order Forms for purposes of establishing environmental compliance guidance concerning the excess or modification of plant process equipment.

(10) Assume responsibility for the identification and waste determination of FRCSW HW.

(11) Coor dinate the sampling and analysis of waste material.

f. All production shops and generators shall:

(1) Nominate a designated Shop Hazardous Waste Disposal Representative, who serves as Poi nt-of-Contact (POC) between the Environmental Program and the production shop. The representative shall be provided necessary time and authority by management to ensure adherence to the environmental compliance requirements applicable to his or her shop. Shops within a similar competency may be combined under one representative.

(2) Manage HW in accordance with this instruction.

(3) Report HM/Hazardous Substance spills expedit i ously in accordance with this instruction.

(4) Regularly inspect the shop premises using the Hazardous Waste/Material Storage and Handling - Weekly Inspections, form FRCSW 5090/16.

(5) Maintain shop environmental records, bulletins, training records, HW receipt NCFs, NOVs and corrective action responses on file for three years.

(6) Maintain and post in a prominent location a current copy of the shop o r building Envir onmental Business Plan.

(7) Maintain and post in a prominent location a current copy of the building's Environmental Health Permit for the ge~eration of HW.

2-4 Enclosure (1)

g. Materials Engineering Division , Code 4.3.4 , shall :

(1) Generate a Chemical Action Request (CAR) when requesting chemi cal additions, and bulk HM pumpout by the Industri al Hazardous Materials and Waste Control Branch.

(2) Provide chemical physical a nalysis of HW, as required , upon request from Environmental Program personnel.

4. Guidance

a. HW Identification

(1) Production shops and generators s hould assume that if a waste has any characteristic of ignitabil ity, corrosively, reactivity or toxicity, it s hall conservatively be managed as HW unti l the EMO can arrive at a definitive conclusion . A good rule to follow is if the material has a Safety Data Sheet (SOS) , then the waste that results from usage is probably HW .

(a) A HM becomes a HW when the generator has no further use of the substance. At that poi nt in t i me, i t must be managed as a HW.

(b) If a HM is spilled and cannot be recovered in a pure, uncontaminated state , or cannot be used for its intended purpose , it shall be considered a HW.

(c) Unknown Wastes. Drums or containers containing materials of unknown origin shall be considered HW until a determination can be made. The shop Ha za rdous Waste Disposal Representative shall notify his or her EPS who will then affix a HW label to the container and isolate the container if necessary to avoid contact with shop activities or other wastes that might cause a reaction . Under "Contents/Composit i on" on the HW label, write "Unknown - awaiting analysis." EMO shall sample the unknown material for analysis.

(d) Waste Profiles. When a shop has implemented a new process a nd or new HM , there by generating new HW or changing the content of the current waste profi le, the shop shall contact EMO, telephone 619- 545-2903 , to create a new waste profile that adequately profiles the new waste stream . The new profile shall be a dded to the shop's authorized waste profil es in HMMS.

2-5 Enclosure (1)

FRCSWI NST 5090 . lC b . HW Cont ainers

(1) All a pproved HW containers fo r FRCSW use mu st be procu red from the Hazardous Waste Con trol Unit . Use HMMS and provi de t he fol l owing informati on:

(a) Generator identification (shop name , shop code , building number , POC and telephone extens i on) .

(b) Profi le number and size of container to be pic ked up.

(c) Size of container and waste label needed .

(2) The p r oduction s hop or generat or shall be responsibl e f or the requested conta i ners . The container shall on l y be used to store the specific waste identi fied when the cont ainer reques t was i n i tiated .

NOTE : Do not request more conta i ners than needed .

(3) Empty Drum Label. If a n empty container that p r eviously held an HM i s reissued to a s hop , i t shall have an "Empt y Drum" l abel , form FRCSW 5090/19 , attached to it . When HW is first placed i n the contai ne r, the Emp t y l abel s hal l be removed and . repl aced with a " Hazardous Waste" label discussed in paragraphs 4(b) and 5 below, l abeling of HW containers .

(4) Hazardous Waste Bags . On l y heavy yellow h i gh mil plast ic HW bags wi th prepri n t ed HMMS waste l abeling shal l be used . HW bags s hal l only be used with dry solid waste s t reams .

NOTE : No liquid or fine particles such as dust o r b l ast grit sha l l be accumulated in bags .

(a) HW bags shal l be issued only from the Central Berm. Procedu res for requesting bags are t he same as f or drums .

(b) Management a nd labeling p r ocedures shall be t he same as drums .

2 - 6 Enclosure (1)

FRCSWI NST 5090.lC

DEC 2 iJ 2015

(5) Labeling of HW Containers . Environmental regulations require that HW containers be properly l abeled and identified.

(a ) The HW labels are generated using the Hazardous Materials Management System (HMMS) . An example is shown in enclosure (3). Universal waste such as batteries and fluorescent tubes are labeled using enclosure (4).

(b) Management of HW Containers. Environmental regulations require proper management of HW during accumulation, storage and transportation.

(6) HW Container Time Restrictions. All HW containers must be turned in to the Cent ral Berm within 60 days from the first day that waste was first put in the container (Accumulation Start Date) , unless that area has been approved as a Satellite Accumulation Site (see paragraph 4b(7), below).

Container size should be adjusted, as needed, to accommodate waste accumulat i on patterns so a full or nearly full container can be turned over to the HW Handlers before the end of 60 days.

This policy provides the HW Control Unit 30 days t o arrange disposal through Defense Reutilization Marketing Office (DRMO) or NAVFAC Contractor. Request for site pick-ups should be made 5 days prior to the 60 day deadline to provide the CB time to pick up the waste.

(7) Satellite Accumulation Sites. The Environmenta l Management Office shall authorize a limited number of sites to accumulate HW for nine months. This practice i s referred to as "satellite" or "work place" accumulation sites. The following conditions for authorization of such a site are as follows :

(a) The process generates a minimal waste stream amount in 60 days (normal l y l ess than five gallons) .

(b) The generating shop has authorization from the

EMO.

(c) The container used for accumulating the authorized waste stream has a yellow label and the word satellite on the top .

2-7 Enclosure (1)

DEC 2 3 ?OE1

(d) The container is immediately adjacent to the process generati ng the waste and is under the direct control of the operator o r generator. The cont ainer must be secured when the operator o r generator is away f rom the area .

c . HW Conta iner Storage Requirements

(1) Containers must be in good condition and non leaking . If the container is damaged or leaks, the waste must be immediately transferred to another container. Sometimes a container may have to be placed in an over pack and secured .

Call the Industrial Hazardous Material s and Waste Control Branch for this service at (619) 545-2245.

(2) Containers must be compatible wi t h wastes .

Examples : Corrosive wastes require containers with a liner , liquid wastes require a c l osed top container , acids require a plastic conta i ner , etc.

(3) Containers must always be c l osed except when adding or removing wastes. HW bags must have the top of the bag tied shut. For solid and liquid wastes and f i ne residue, the top must be secured with a quick release ring or a normal drum ring for the container to be considered closed .

(4) Containers must be managed to avoid rupture due to handling or heat exposure .

(5) Containers must be inspected weekly in accordance with the Shop Weekl y Inspection requi rements (see paragraph 4(e)), Weekly Shop Inspections , below).

(6) Incompatibl e wastes cannot be p l aced in the same container .

(7) Incompatible waste must be stored in separate containers and separated by regulated aisle space , berms, or barriers .

(8) Containers must have an aisle bet ween them for accessibility duri ng removal, inspect i o n or cleanup o f spills.

Storage on separate portable berms satisfies this requirement.

(9) Ignitable liquid waste must be grounded .

2 - 8 Enclosure (1)

DEC ?, 3 W15

(10) "No Smoki ng" signs must be conspi cuously placed if there are ignitable or reactive wastes present .

(11) Liquid waste must have secondary containment.

Portable berms are provided to shop areas for this purpose.

They can be requested through the HW Control Unit at (619) 545- 2245.

(12) Open top containers can be secured with quick release snap rings. They can be requested through the HW Control Unit at (619) 545-2245 .

(13) Hazardous materials and hazardous waste will be separated to preclude cross contamination .

(14) Reusable HW Containers do not leave the shop area .

This refers to containers designated as fixed waste tanks and large bowsers, vacuum packs , blast grit bins, and temporary containers for daily HW accumulation. These containers must be labeled when containing HW.

(a) A blue permanent hazardous waste label shall be attached to the waste tank or drum detailing the profile number and material identification information, and accumulation start date.

(b) All transfer cans shall have a HW label attached with the hazardous constituents noted and "Empty Weekly" written at the top of the label and on the accumulation date line.

(c) All HW containers used for cure and throw away shall have a completed HW label attached with the date and time of the last item placed into the container. After 72 hours the items can be placed into the common trash and an extension label for multiple accumulation dates will be provided.

(15) Full or partially full containers with unused hazardous materials shall be returned to the HM issue center from where it was issued. HM and HM containers shalf be managed as HW in accordance with the instructions when evaluated by an artisan or the shelf life can no longer be extended.

(16) Non-Hazardous Empty Containers. An empty container that previously held a HM is not hazardous if the container is turned upside down and no liquid flows out. In the case of

2-9 Enclosure (1)

DEC 2 iJ 2015 solid materials, if no more material can be reasonabl y scraped out , the container is considered to be empty. If the container is empty , the foll owing directions apply :

(a) Non-Hazardous empty metal containers of l ess than five gall ons placed into a recycling bin with the lids removed to be recycled as scrap metal. Empty plastic or glass containers of five gallons or less can be disposed of in the common trash with the lids removed.

(b) Empty metal containers of five gallons or more should be sent to the HW yard to be recycled .

(c) There is no exemption for empty containers that previously held extremely used HM . Extremely used HM at FRCSW North I sland are: silver, cadmium, nickel , potassium and sodium cyanides , hydrochloric acid , hydrofluoric acid, nitric acid, mercury, and Polychlorinated Biphenyls (PCB). Empty containers shall be managed as HW.

(d) For gui dance on the management of empty aerosol containers , see paragraph 4 f (2) below.

(17) Use of Drum Funnels. Funnels are issued for use to assist with the transferring the liquid HW generated in the process into the closed top HW drums. Do not remove the f lame arrestor assembly connected to the f unnel (required when trans f erring flammable substances such as fuel , paint and solvents).

(a) Utilize a separate container (a small drum) to store the funnel when not in use. The funne l container l id will be closed when storing the funnel . Drippings cannot accumulat e in the funne l container. The funnel contai ner should be labeled "Funnel Container Storage" . Shops may request a funnel container from the Central Berm by calling (619) 545-2245.

(b) When the funn e l is not being used, the bung hole cap must be p l aced back on the drum and finger tight .

(c) Only a funnel with a shut-off lever can remain attached to the container. The lever must be in the closed position .

2 - 10 Enclosure (1) d . Disposal of HW

(1) Pre-shipment Requirements. Pri or to a waste shipment or p i ckup from t he shops , the following requirements must be satisfied:

(a) The HW label on the waste container must match the information on the HW profile sheet on file .

(b) The waste containers must be closed and properly tied to the pal l et to preven t containers f rom falling during transportat i on.

(c) Failure to meet any of the above requir ements may result in a cancellation of the pickup.

(2) HW Pickup and drum delivery request Procedures.

Refer to Environmental Training Bulletin 01 - 18 .

(a) The shop repr esentative shall revi ew, sign , and date the waste turn-in document titled Waste Pickup/Empty Drum De l ivery , form FRCSW 5090/3. A receipt of the document shall be given to t he shop representat ive at the t ime of pickup and filed with the shop e nvironmental records on- site for three years .

(b) Replacement containers with new l abels shall be provided by Code 6 . 3.5.2 upon request and delivered to the shop at the time of pickup .

(3) Picku p Rejection s and Pickup Cancellation - HAZWASTE Pickup cancellat ion - Discrepancy form FRCSW 5090/11 shall be attached to the re j ected contai ners . The notice shall indicate the reasons for rejection . The generator shall resolve the discrepanci es and reschedule for p i ckup . If assistance is needed, call Environmental Management Offi ce (EMO) at (61 90 545- 2903 .

e. Weekly Shop I nspections. The shop environmental representative sha l l ensure that a weekly shop inspection is compl eted weekly . The i nspection shall be documented us i ng the Hazardous Waste/Materials Storage and Handling - Weekly Inspections , form FRCSW 5090/16. The shop inspection records sha l l be kept with the shop environmental records on- site for three years and shal l be accessibl e for inspections .

2-11 Enclosure (1)

DEC 2 il 2015

(1) If, for any reason, the form is no t appr opriate f or a particular shop , the shop shal l coordinate with EMO for an approved customized form.

(2) If discrepancies are found during the weekly shop inspection they should be notated on the form. The date and corrective action required must be added when compl eted . Any other records of action taken shall be kept on fi l e and made accessible for regulatory inspectors.

f. Management Practices on Specific HW Streams

(1) Absorbents:

(a) Granular Absorbents such as stardust or speedy dry shall b e disposed of using an absorbent profile assigned to the generating shop. Absorbents can be used unt i l shop personnel determine the absorbent is too satur ated. Store u s ed absorbent in a container marked "reusable absorbent."

(b) Textile Abso~bent such as booms, pads, socks, pigs , etc., shall be disposed of under the same profile as granular absorbents or the catch all profile for debris assigne d to the generating shop.

(2) Aerosol Cans. Aerosol cans must have the spray nozzle removed and the cap tapped if the entire spray nozzle cannot be removed in accordance with DOT transport ation regulations.

(3) Asbestos. The bags or containers for asbestos wastes shall be labeled with :

"CAUTION: CONTAINS ASBESTOS . AVOID CREATING DUST. ASBESTOS

MAY CAUSE SERIOUS BODILY HARM".

~: Code 6.3.5. 2 has the responsibili t y to do small cleanups (one pound or less) and containme nt of asbestos waste. Major asbestos repair and c leanup shall be done by a contractor.

2-1 2 Enclosure (1)

DEC 2 :i 20 1~

(4) Used Multi-cell Batteries. Multi-cell batteries from motorized vehicles or aircraft of both rechargeable and "wet" variety are universal waste and allowed to be accumulated up to nine months at the shop under the following conditions:

(a) The batteries shall be accumulated on a pallet and protected from weather. Cracked or missing caps shall be replaced or the fil l holes shall be covered to prevent an influx of contaminants or l oss of acid solution. Batteries with cracked or missing caps or cracked casings shall be managed so as to minimize the release of acid and lead to protect people handling the batteries s uch as nonreactive, structurally secure and closed. Contact EMO at (619) 545-2903 for assistance.

(b) The pallet shall be labeled indicating the initial accumulation s t art date . The label may be affixed directly on the pallet , affixed to the wrapping or affixed to a wall or post directly adjacent to the accumul ation point .

(c) The pallet with batteries shall be turned into the Central Berm within nine months or when the pallet is full .

Batteries shall be tied down to prevent loss during transport.

(5) Small-sized batteries . Small-sized batteries , etc., shall be turned into the tool crib for a one-for-one exchange or the hazmat issue center in select buildings. The batteries will be segregated according to type, i . e., lead, lithium, cadmium, or mercury and labeled as Universal Waste .

(6) Rags . Two types of rags are used at FRCSW, controlled rags and bundled rags. The controlled rags are issued on a one-for- one exchange basis from the HM issue centers and color coded for specific trades under the foreign objects and debris (FOD) prevention program. Rags and debris contaminated with HM will be disposed of as Hazardous waste .

(7) Coveralls. Reusable coveralls should be laundered regularly and a HW label placed on the container while awaiting pick-up. Disposable (paper or Tyvek) coveralls l ight ly soiled with dirt, are not hazardous and can be thrown out as t rash.

(8) Fluorescent Light Bulbs. Fluorescent bulbs contain traces of mercury; therefore , the following procedures apply :

2-13 Enclosure (1)

DEC 2 ii 2015

(a) Broken fluorescent light bulbs can be managed to minimize mercury dust and recycled with unbroken fluorescent tubes.

(b) Spent fluorescent light bulbs shall be safely bundled to prevent breakage. For pickup, call the HW Central berm at (619) 545- 2245. Fluorescent light bulbs shall be picked and labeled as Universal Waste .

(9) Multipart Resins . The adhesives that are hazardous must be disposed of as HW even after curing.

(a) To determine the proper management approach the following procedures apply:

1. Resin kit mixtures that result in nonhazardous products after mixing and cure may be disposed of in the common trash only by personnel or HM issue center contractor authorized and trained by the EMO office.

2. Resin kit mixtures that remain hazardous shall be managed as HW. The associated HW profi les are specific.

(10) PCB. PCBs are a class of aromatic compounds used for many years as a dielectric fluid for i ts heat - trans f er characteristics . Because of their biological persistence , toxici ty and potential ecological damage, their manufacture was discontinued in the United States in 1976. Several surveys and mit i gation efforts have addressed most, if not al l , PCB sources in the facility . However, PCBs may still be present in older equ ipment and electrical transformers on this facility.

Therefore, the following guidance applies :

(a) Oil or hydraulic leaks from older pieces of equipment (pre-1 976) shall always be approached with caution .

Request a laboratory analysis from Code 6 . 3 . 5 . 1 to determine the presence or absence of PCBs .

(b) A Contractor is responsible for electr i cal power distribution equipment used at FRCSW buildings down to 480 vol ts.

2 - 14 Enclosure (1)

DEC ? 8 ')015

(c) The Indus tri a l Production Support Office , Code 6.3, shall screen used equipment procured from other depots or DoD facili t ies for PCBs. If possible, equipment should be accompanied with docume nta tion or records indicating the results of historical PCB surveys. Positive results (above 25 ppm) shall b e reported to EMO .

(d) Depending on PCB concentrations , the EMO shall manage the situation by either labe l i ng or retro-filling, as required, by regulation.

~: Fluorescent light ballasts also contain dielectric fluids . Due to the Energy Program lighting retrofit o f 1 996 and 1997, most , if not all , pre-1976 light ballasts have been replaced.

(e ) PCB spi l ls shall be managed by t he Contractor a t the determination of the EMO . PCBs are considered a n ext remely h azardous waste.

(f) The Industrial Production Support Off ice shall ensure that equipment to be disposed of turned over to DRMO has been p roperly surveyed for PCBs. For equ i pment to be disposed of , PCB concent rations o f over 50 ppm require either disposal as HW or flushi ng. The flushing solution shall also be managed as HW if the concentrat i o n exceeds 50 ppm.

(11) Used Oil. The management o f used oil i s part of the Pollution Prevention Program . Refe r t o Chapter 5 of this inst r uction.

g. Spills .

(1) through (3).

mitigation :

See Genera l Guidance, Chapter 1 , paragraphs Sa The following requi reme nt s pertain to spi ll

(1) Spills of HM s hall be managed as HW and handled accordingly.

(2) Minor Spills. Not extremely HM/HW (less than 5 gallons) should be managed by the s hop a nd shall be contained a nd c l eaned up immediately upo n discovery unless it is an extremely HW or an unknown. See Encl osure (2) . The I ndustrial Hazardous Materials and Waste Control Branch shall ha ndle spil ls i nvolving ext remely HW or unknown s. Extreme ly HW used at FRCSW

2-15 Enclosure (1)

DEC 2 3 :'n•r: . . I. J ,) includes s ilver, cadmium, nickel a nd potassium cyanides, hydrochloric ac id, hydrofluoric acid , mercury, and PCBs . See General Guidance , Chapter 1 , paragraphs 5d(l) (a) t hrough 5d

(3) (c) fo r addi t i onal guidance. Shop pe r sonnel s hal l use appropriate personal protection in accordance with safety guidelines when working with HM. All contaminated spill materials shall be stored in cove red HW containers and disposed of as HW .

(3) Major Spills . In the event of a major spill (over 5 gallons) , see the Emergency Response and Contingency Plans , Chapter 1, under General Guidance , paragraphs 5d(l) (a) through 5d(3 ) (c ) of t his instruction. However, if it can b e done safely without harm to individual , p rotective meas u res should be taken to prevent t h e spill from getting into drains , sensitive equipment, uncovered ground , etc ., unti l help arri ves. The Industrial Hazardous Materials a nd Waste Control Branch s hall be responsible for the cleanup of major spi l ls with the assistance from t he Contractor , as necessary .

(4) Spi ll Notification . All spills, even minor ones , must b e reported to t h e Environmenta l Management Office (EMO) , Code 6 . 3 . 5 .1, (61 9) 545- 2901. For major spills , see notification procedures outlined under General Guidance , Chapter 1 , paragraphs 5d(l) (a) through 5d( l ) (c) of this instruction .

(5) Spill Kits. Environmental regul a tions require spi ll control s upplies b e staged in productio n areas where there exists potential for spills of HM or HW. The Envi ronmenta l Ma nagement Office have established spill kits fo r use in FRCSW s hops .

(a) Product i o n s hops are respons i ble for maintaining the s pill ki t l evels . Replacemen t supplies are available through t he HM warehouse , building 446 .

(b) Once a spill kit location is established , it s ha ll be recorded on t he business plan site maps , as required by t he State of California regul ation s .