Attachment_9_-Presolicitation_Conference_PP_Slides.pptx

FRCSW DLM Pre-Solicitation Conference 12 Jul 2016 NAVAIR Public Release 2016-512 Distribution Statement A - Approved for public release; distribution is unlimited

AIR-4.10E

Source Selection Office

Day 1 Events Transit from Front Gate to Bldg. 325 0700 – 0715

Registration 0715 – 0800

Command kick-off Brief 0800 – 0830

Pre-Solicitation Briefing 0830 – 1030

Transit Bldg. 325 to NEX 1030 – 1045

Lunch 1045 – 1145

Transit NEX to Bldg. 325 1145 – 1200

Tour of FRCSW, NASNI 1200 – 1400

Closing Remarks and Adjourn 1400 – 1430

Transit from Bldg. 325 to Front Gate 1430 – 1445

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Distribution Statement A - Approved for public release; distribution is unlimited Day 3 Events

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RFP SECTIONS L&M

RFP SECTIONS A-K

Agenda

REQUIREMENTS OVERVIEW

INTRODUCTION

Ms. Debra Zamarron

PCO

Distribution Statement A - Approved for public release; distribution is unlimited Purpose

To ensure a common understanding of the Government’s Requirements Proposal Instructions

To answer questions regarding RFP N68936-16-R-0012

Distribution Statement A - Approved for public release; distribution is unlimited Ground Rules All attendees must sign-in Silence cell phones and other devices No recordings of any kind Questions submitted during brief Draft questions using the card provided Place card in drop-off location Due to time constraints, not all questions will be answered in open forum All questions answered will be posted at https://www.fbo.gov/

Disclaimer

Nothing discussed here, unless it appears in an amendment to the RFP will change the terms and conditions of the RFP

All amendments to this solicitation shall be posted at https://www.fbo.gov/

Distribution Statement A - Approved for public release; distribution is unlimited Communications

All industry communication for N68936-16-R-0012 shall come through the PCO and/or Contract Specialist.

NAVAIR’s points of contact are:

Debra Zamarron, Contracting Officer

(760) 939-9658, debra.zamarron@navy.mil David Belasco, Contract Specialist

(760) 939-1087, david.belasco@navy.mil

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RFP SECTIONS L&M

Agenda

RFP SECTIONS A-K

REQUIREMENTS OVERVIEW

FRCSW

FRCSW provides DLM services for aircraft, aircraft engines and associated components

DLM involves the rework of existing aviation end items, systems and components and the manufacture of items and component parts that are otherwise not available

Provided services also include modernization, conversion, in-service repair, disassembly, and all other categories of aircraft DLM.

Workforce primarily located at FRCSW, NAS North Island (NASNI), San Diego CA. with limited support at:

- Marine Corps Air Station’s (MCAS): Camp Pendleton, CA; Miramar, CA; and Yuma, AZ

- Marine Corps Facility Kaneohe Bay, HI

- Naval Air Station’s (NAS):Lemoore, CA; Fallon, NV; Point Mugu, CA; Whidbey Island, WA

Platforms/Components - AV-8,C-130,C-2,E-2, EA-6B,F/A-18,H-1,H-53,H-60,MQ-8,P-3,P-8,F-35 and V-22; emergent new aircraft workload and associated systems, equipment and components such as LM2500, T34, T44, T45 T700 and Voyage Repair team services which cover the repair, maintenance and overhaul of shipboard launch and recovery equipment.

FRCSW DLM Requirements Overview

Hours of Operation:

FRCSW NASNI (including remote sites) working hours of operation are 7 days a week as follows:

“A” Shift 0600-1430 hours

“B” Shift 1430-2300 hours

“C” Shift 2200-0630 hours

Contractor workforce shall be available to work the “A”, “B”, and “C” shifts, Monday through Friday

FRCSW DLM Requirements Overview Cont.

Equipment and Facilities:

Government Property – The Government will provide special tooling and support equipment not requiring licensing or certification.

Government Automated Data Processing – The Government will provide computer access to the FRCSW Time & Attendance and Labor reporting system for expending labor hours.

Contractor Work Spaces - The Contractor shall maintain its administrative facility and equipment outside of NASNI and shall use Government facilities only for the performance of the contract. Within the production areas of FRCSW NASNI, as space permits, the Government will provide workspace to be utilized by the Project Manager.

Sources of Supply – The Government will provide aeronautical materiel and equipment necessary to perform DLM services required under the contract.

Contractor Written Procedures and Service Guidance:

Ground Operating Procedures (GOPs) The Contractor’s Ground Operating Procedures (GOPs) must comply with NAVAIRINST 3710.1F The Contractor shall submit GOPs to the Government Ground Flight Representative (GGFR) for approval prior to the commencement of Contractor DLM services

Special Emphasis Programs The Contractor shall comply with the guidance of references FRCSW and CNAF Instructions

Tool Control Program The Contractor shall participate in and comply with the FRCSW Tool Control Program IAW FRCSWINST 10290.1

Citizenship Requirement:

All Contractor personnel performing work for FRCSW shall be United States citizens

If a Contractor employee is a naturalized citizen, proof of naturalization shall be submitted prior to employment by the Contractor and the individual shall submit to a full security background check

NO EXCEPTIONS WILL BE ALLOWED OR AUTHORIZED

Security Requirements:

The Contractor shall comply with applicable Government security regulations and the requirements of the DD Form 254

As a condition of employment, Contractor personnel shall be required to qualify for and obtain a Common Access Card (CAC) or RapidGATE Badge

A National Agency Check with Inquiries (NACI) is the minimum investigation required for final credentialing determination for CAC

Some Contractor personnel will be required to obtain Secret Clearances for work on avionics and/or electronic programs Positions requiring a Secret Clearance are identified in the SOW, Trade Specialty Requirements Section

Quality Assurance Program Requirements:

The Contractor shall comply with FRCSWINST 4855.1, to maintain FRCSW compliance with ISO 9001 and AS 9100 quality standards

All performance will be subject to COR and FRCSW Quality Assurance Program acceptance (periodic reviews, inspections, sampling system, etc.)

Any discrepancies will be addressed IAW the Discrepancy Work Order (DWO) process and in the FRCSW Quality Assurance Program

The Contractor shall prepare and implement (upon Government approval) a contractor Quality Control Plan (QCP) for DLM The Contractor shall ensure compliance with CNAFINST 4790.2B for DLM services

Key Personnel:

Key Personnel positions are identified in the SOW, Trade Specialty Requirements Section

Program Manager Supervisor

QA

In Service Repair/Fleet Modification Team (ISR/FMT) DLM Support:

The Contractor shall provide emergency repair, modification, and DLM support for aircraft deployed away from FRCSW but within the Continental United States (CONUS) when requested by the Government Site locations shall be directed by the FRCSW in support of a particular work site or aircraft carrier Site locations will be identified within the travel request and associated work order The Contractor’s response to the travel request must be received by the COR within 24 hours after approval When the emergency repair requires a Secret Clearance the Contractor shall only send personnel who possess the appropriate clearance When Contractor personnel performing maintenance remain overnight at locations other than assigned station, the Contractor will be reimbursed for travel costs IAW DOD JTR

Phase-In/Phase-Out:

Phase-In (Mobilization) Mobilization Period not to exceed 60 days All personnel must be hired, trained, and in place by end of Mobilization Period Contractor shall assume full responsibility for all DLM IAW SOW upon completion of the Mobilization Period

Phase-Out (Transition to Successor) During last two months of contract, provide support to Government and successor Contractor to ensure orderly transition and minimize impact on operational readiness Contractor shall retain full responsibility for all DLM IAW SOW until completion of the Phase-Out period

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RFP SECTIONS L&M

Agenda

RFP SECTIONS A-K

Contracts

RFP Strategy/Structure Competitive 8(a)

“C” Type Contract

Non-Performance Based Contract

Period of Performance 1-year Base and 4 one year Option Periods POP – 01 November 2017 – 31 October 2022

Cost Plus Fixed Fee (CPFF)/Cost CLINs

Cost Reimbursement CLINs for Material and Travel

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Section B

1Base Year estimate: This number decreases in the option years.

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5252.211-9503 Level Of Effort (Cost Reimbursement) (NAVAIR)(Dec 2012)

Attachment 5 – DLM Estimated Man-Hour Composition Number of hours by category, location

Distribution Statement A - Approved for public release; distribution is unlimited Section C – Descriptions and Specifications Section C– Statement of Work Technical requirements Reports and Data Requirements

Attachment 1 -Work Task guidance Attachment 2 -Trade Specialties Attachment 3 -Trade Skills and Trade Skills Table Attachment 4 -Trade Specialties Functional Requirements Attachment 5 -Level of Effort Labor categories and descriptions Locations for the required efforts

Required Enterprise-wide Contractor Manpower Reporting Application (ECMRA) Information

Distribution Statement A - Approved for public release; distribution is unlimited Section F – Deliveries or Performance CLIN Structure by Year

CLINs 0001-0011 for Base Period: Nov 1, 2017 to Oct. 31, 2018

CLINs 0101-0111 for Option Year 1: 1 Nov 2018 to 31 Oct 2019

CLINs 0201-0211 for Option Year 2: Nov 1, 2019 to Oct. 31, 2020

CLINs 0301-0311 for Option Year 3: Nov 1, 2020 to Oct. 31, 2021

CLINs 0401-0411 for Option Year 4: Nov 1, 2021 to Oct. 31, 2022

Distribution Statement A - Approved for public release; distribution is unlimited Section G – Contract Administration Data 5252.201-9502 Contractor’s Authorized Contract Coordinator And Technical Liaison (NAVAIR)(Oct 2005) Requires Offeror to complete

5252.201-9501 Designation Of Contracting Officer’s Representative (COR)(NAVAIR)(Sep 2012) - ALT I (Sep 2012) Customer is committed to providing CORs and ACORs for each site

5252.242-9511 Contract Administration Data (NAVAIR)(Sep 2012) Fully delegated to DCMA

Distribution Statement A - Approved for public release; distribution is unlimited Section H – Special Contract Requirements 252.228-7001 Ground And Flight Risk (Jun 2010)

5252.237-9501 Addition Or Substitution Of Key Personnel (Services) (NAVAIR)(OCT 2005) Must receive approval from PCO prior to changes

Distribution Statement A - Approved for public release; distribution is unlimited Section I – Contract Clauses 52.222-17 Nondisplacement of Qualified Workers (Jan 2013) The Contractor shall, not less than 30 days before completion of the Contractor’s performance of services on the contract, furnish the Contracting Officer with a certified list of the names of all service employees working under this contract and its subcontracts at the time the list is submitted.

Immediately upon receipt of the certified service employee list but not before contract award, the contracting officer shall provide the certified service employee list to the successor contractor, and, if requested, to employees of the predecessor contractor or subcontractors or their authorized representatives.

The Contracting Officer will direct the predecessor Contractor to provide written notice to service employees of their possible right to an offer of employment with the successor contractor.

Distribution Statement A - Approved for public release; distribution is unlimited Section I – Contract Clauses (cont)

52.217-8 Option To Extend Services (Nov 1999) Extend services up to 6 months

Required 8(a) Clauses included

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RFP SECTIONS L&M

Agenda

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* Draft RFP Page 90 Source Selection Objectives Choose the Contractor who provides the best value to the Government, all factors considered

Obtain through use of a comprehensive evaluation process, providing fair and consistent evaluation of proposals

SSA

SSAC CHAIR

SSEB CHAIR

SSAC Advisors SSEB Advisors

SSEB

PAST

PERFORMANCE

SSAC Members

ASSISTANT CHAIR

COST/PRICE

TECHNICAL

Source Selection Organization

CORPORATE

EXPERIENCE

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Generic Source Selection Process

Req’ts Developed Plan the Approach Acquisition Strategy/Plan

SSP

Market Research & Early Exchanges w/Industry

SOO

P-Spec Draft RFPs One-on-ones Industry Days Tech. Library

Receive Proposals Compare Proposals Discussions w/ Offerors (ENs) Complete Discussions

Evaluate Proposals Competitive Range (or SSA Selects Source)

Corp Exp Past Perf Technical Cost/ Price Evaluate FPRs Request Final Proposal Revision (FPRs)

Debrief Contract

SSAC

SSA

SSAC

SSA

SSAC

SSA

SSA

SSAC

SSAC/L&M

The Source Selection Process

Formal

RFP

Select Source Award on Initial Proposals?

Distribution Statement A - Approved for public release; distribution is unlimited Sections L and M Understanding and following Sections L&M are the keys to developing a good proposal; a mutually beneficial goal for award

Proposal Instructions – Section L of the RFP:

Tells Offerors what to put in the proposal

Evaluation Factors and Criteria – Section M of the RFP:

Identifies what will be evaluated Identifies relative order of importance of factors Identifies emphasis areas Proposals should use the same paragraph format as provided in Section L

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Section M Evaluation Factors – General The Government expects to select one Offeror for the award on the basis of its proposal providing the best value to the Government, all factors considered

The proposal meeting the solicitation requirements with the lowest cost/price may not be selected for an award, if award to a higher priced Offeror is determined to be more beneficial to the Government. However, the perceived benefits of the higher priced proposal must merit the additional cost/price.

Distribution Statement A - Approved for public release; distribution is unlimited Section M Evaluation Factors – General (cont) The Government intends to evaluate proposals and award a contract without discussions to the responsible Offeror whose offer, conforming to the solicitation, provides the greatest overall benefit to the Government, all factors considered

Provide your best initial proposals from a Corporate Experience, Past Performance, Technical and Cost/Price standpoint

The Government reserves the right to conduct discussions and request proposal revisions if it is determined to be in the best interest of the Government

Distribution Statement A - Approved for public release; distribution is unlimited Section M Evaluation Factors – General (cont) If the Government Conducts Discussions & Requests Proposal Revisions:

Those Offerors included in the Competitive Range will enter into Discussions.

Written (Evaluation Notices (ENs)) and Oral Discussions As a minimum, notification of deficiencies, uncertainties and significant weaknesses Ask for additional information Proposal change pages where needed Helps to easily identify changes Minimizes work for the Final Proposal Revision (FPR)

Distribution Statement A - Approved for public release; distribution is unlimited FRCSW DLM Evaluation Factors

Key:

> (more important) = (equal);

All evaluation factors other than Cost/Price, when combined, are significantly more important, than Cost/Price.

CORPORATE

EXPERIENCE

(Performance Confidence Assessment rating)

PAST

PERFORMANCE

(Performance Confidence Assessment rating)

Total Evaluated Price = CPFF CLINs + ODC CLINs + Unique costs to Gov + Option to Extend

Realism assessed; MPC develop

(Technical Compliance Rating & Technical Risk Rating)

Distribution Statement A - Approved for public release; distribution is unlimited Proposal Content and Volumes

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Executive Summary Provide an overview of the Offeror’s entire proposal, excluding Cost/Price

Each section within the Executive Summary should include the salient points contained in each of the proposal volumes and highlight the significant features of the proposal

Provide Offeror Summary Table of prime, subcontractor (identify principal subcontractors) and JV team members Place of Performance, CAGE/DUNs, Work Description and % of total proposed cost/price

The Term “entity” is used to mean any of all of the following: The prime, principal subcontractor proposed to perform at least 20% of the total cost/price for the contract, Joint Venture (JV), JV team member, or other subcontractor (e.g., any contractor with a different CAGE Code/DUNS than the offeror) that will be considered in the Corporate Experience and the Past Performance evaluations

Ensure that percentages identified are supported by the Cost/Price proposal

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Cage Code: 12xxx

Sample Executive Summary Table

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CORPORATE EXPERIENCE

AND

PAST PERFORMANCE

Distribution Statement A - Approved for public release; distribution is unlimited Experience vs. Past Performance Corporate Experience – What you have done “I’ve repaired 100 leaky boats in the past month.”

Past Performance – How well you have done “Ninety leaked!”

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Contract Relevancy Contract Relevancy is a threshold question to determine if it is included in the evaluation Relevant contracts are contracts that include managing and recruiting personnel performing aviation maintenance services Performing aviation maintenance services include maintenance, modification, or the rework of existing aviation systems, components, and end items. It also includes manufacture of items and component parts otherwise not available through normal supply channels, in-service repair, disassembly and all other categories of aircraft Depot Level Maintenance, as well as other levels of maintenance.

Evaluation is based only on Relevant Contracts, with both Corporate Experience and Past Performance using the same contracts in their evaluation

Performance that took place greater than 5 years from the proposal due date will not be evaluated under this factor

Provide relevant portions of previous contract SOO/SOW/PWS in Annex A

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Contract Relevancy (cont) Not Relevant (NR) contracts are characterized by any of the following:

An entity that does not have a defined proposed role and responsibility identified in Table ES-1 (Offeror Summary) A different physical location (e.g., with different CAGE code/DUNS) than the entity proposed in Table ES-1 (Offeror Summary) Encompass little to none of the scope, magnitude of effort and/or complexities required by this solicitation Performance is older than 5 years from the proposal due date

Contracts or the portions of their performance that are Not Relevant are not utilized in the assessment

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Performance Confidence Assessment Corporate Experience/Past Performance

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CORPORATE EXPERIENCE

Distribution Statement A - Approved for public release; distribution is unlimited Corporate Experience Evaluation Concept Corporate Experience (CE) is considered one of the good indicators of future performance

CE is a capability that an Offeror either has or does not have

The only bad experience is no or very limited experience Lack of experience can negatively affect the Government’s confidence

Experience shall only relate to “corporate” experience that an entity has gained through contracted work

Experience of personnel will not be considered for the CE evaluation

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Demonstrated corporate experience will be based on relevant contracts as identified in the ES-2 Relevant Contract Summary Table and will be evaluated on the extent to which it can be leveraged to successfully perform efforts similar in scope, magnitude, and complexity as those under this solicitation

Elements to be Evaluated Performing as a Prime Contractor Providing and Managing Personnel Performing Aviation Maintenance

Section M Corporate Experience

Distribution Statement A - Approved for public release; distribution is unlimited Evaluate the Offeror’s demonstrated relevant corporate experience on the basis of its breadth, depth, recency and similarity to the work required to meet the program objectives Government will evaluate experience for entities Breadth is the degree to which the Offeror has performed or managed all tasks of a solicitation Depth is the extent to which each activity/task of the effort was performed to gain a level of proficiency Recency: Within 5 years from the proposal due date, where more recent is more relevant Similarity is the extent to which the Offeror’s referenced contracts/corporate experience relate to the specific tasks required by this solicitation as proposed Corporate Experience Evaluation

Distribution Statement A - Approved for public release; distribution is unlimited Corporate Experience Table CE-1 Corporate Experience Evaluation Area Summary

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In Table CE-1:

Submit/identify those relevant portions of the awarded contracts SOO/SOW/PWS documents, which relate to this solicitation’s PWS requirements in Annex A Provide a cross reference between the corporate experience evaluation elements and paragraph numbers within the relevant portions of the final versions of the SOO/SOW/PWSs, identifying specific tasks

In Corporate Experience Volume:

Provide a detailed comparative analysis between the proposed roles and responsibilities identified in Table ES-1 (Offeror Summary Table) and the corporate experience requested in Section L, Part B, Paragraphs 2.2.1 through 2.2.2 Specifically, describe the breadth of experience gained from each contract and the aggregate of contracts In the comparative analysis the Offeror shall describe the breadth and depth of the previous work experience with substantiating evidence

Section L - Corporate Experience/Contract Comparative Analysis

Corporate Experience Process

Assess overall Offeror Team Performance Relevant Contracts Perform a Gap Analysis for each area identified in the Evaluation Criteria Assess the Impact of the Gaps in each Area

Performance Confidence Assessment

(PCA)

Substantial

Satisfactory

Limited

No

Assign PCA Rating for each Offeror Team

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PAST PERFORMANCE

Look Back

Look Forward

Past Perf Evaluation Concept How did Offeror perform on current or past contracts?

Review Offerors Past Record, e.g., CPARS Determine Relevancy / Recency Assess each Contact Referenced Roll up each reference assessment into an overall Offeror Assessment

Based on Offeror’s assessment (Look Back), how do we think they will perform on the program?

Final product is the Past Performance Risk Assessment

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Section M Past Performance Evaluation Performance Confidence Assessment Rating will be assigned

Government will evaluate past performance for entities proposed to perform at least 20% of the proposed total cost/price for the contract.

Authorization Letter - Between the Prime Offeror and its subs/team members to allow Government to coordinate past performance issues with the Prime

Government will evaluate demonstrated past performance in each of the following areas:

Meeting Technical Requirements Managing the Contracted Effort

Relevancy and recency of the information, source of information, context of the data, and general trends in contractor’s performance will be considered

Primary PPI Sources:

Offerors’ Proposals

PPIRS

Questionnaires Phone Interviews

DACO/DCMA

Other Past Performance Information

Past Performance Information

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Section L Past Performance Volume Past Performance Contract Data

Distribution Statement A - Approved for public release; distribution is unlimited Section L Past Performance Volume Past Performance Contract Data (cont)

Ensure all contact info is current!

Distribution Statement A - Approved for public release; distribution is unlimited Past Performance Questionnaires Past Performance Questionnaires Attachment to Section L (Section L, Attachment L-3 - PPQ) Send to contacts within 2 weeks from release date of the RFP where CPAR data is not available Remove RFP number from questionnaires prior to sending out

Request responses back to POC identified within the RFP within two weeks of receipt

Identify in Attachment L-4, Table PP-1, Past Performance Contract Data, when and where the questionnaires were sent

DO NOT FOLLOW-UP on questionnaires; The Government will perform all follow-up actions Ensure that all points of contacts (POC’s) are current

Distribution Statement A - Approved for public release; distribution is unlimited Relevancy in the Past Performance Assessment The relevancy of the finding, as well as its associated consequence will be used to determine the Performance Confidence Level Rating

Based on Relevant Contracts, the Performance Confidence Assessment is influenced by the likelihood of future reoccurrence and associated consequences The more relevant the finding, the more likely it will be a predictor of future performance Relevancy is a measure of the extent of similarity … and a measure of the likelihood that the past performance is an indicator of future performance More recent is more relevant The more a task is performed in the future, the more likely the associated past performance of that task will impact future performance

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Past Performance Information Provide a comparative analysis between past reference and the RFP coupled with the proposed approach Similarity is the extent to which the Offeror’s referenced contracts/past performance relate to the specific tasks required by this solicitation as proposed

Provide information that demonstrates the level of performance obtained Where available, provide quantifiable measures/trends to demonstrate past performance

Demonstrated Systemic Improvement - Information as it relates to preventing recurrence of past problems Identification of the root cause of problem and corrective action plan that systemically addresses the past problem How the plan was implemented and documented timeframe to demonstrated corrective action was implemented and successful Performance data, preferably through Government records, to show performance improvements demonstrated systemic improvement Bottom-line: Demonstrate that the problem will not reoccur or the extent that the likelihood of reoccurrence is reduced

Past Performance Process Assess overall Offeror Team Performance Receive Early Past Performance Information Assess Contract Recency/ Relevancy for Past Performance/Corporate Experience Assess Individual Contract Performance

Performance Confidence Assessment

(PCA)

Substantial

Satisfactory

Limited

No

Unknown

Review trends and predictors of future performance to assign PCA Rating for each Offeror Team Technical and Management Performance Look Back Look Forward

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Distribution Statement A - Approved for public release; distribution is unlimited Section M Evaluation Factors – General Proposals will be evaluated for compliance with the terms, conditions, and requirements set forth in the solicitation, as well as for the risk associated with the Offeror’s approach

A proposal assessed with a deficiency will make the offer ineligible for award

Any exception or deviation to any term or condition of the RFP may be considered a deficiency

Any approach that relies on Government resources or operations in order to comply with a requirement may be considered a deficiency

Failure to address part of the technical factor caused by a gross lack of information may be assessed significant weaknesses. This combination of significant weaknesses may be considered a deficiency.

A Technical Factor rating of “Unacceptable” or “High” risk may result in the entire proposal being found unacceptable and eliminated from the competition

Distribution Statement A - Approved for public release; distribution is unlimited Technical Ratings

Technical Rating:

Assessment of compliance with solicitation requirements Strengths will not be assessed as the Government has determined that there is no benefit to exceeding requirements or by providing merit that enhances performance or operations

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Technical Risk Ratings

weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

Technical Risk Rating:

Considers the risk associated with the technical approach in meeting the requirement.

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Section L Technical Evaluation

4.1 Management Approach

Provide a description of management approach Include how the Offeror will ensure prompt and appropriate assignment of work Show relationships and interaction between the sites, and how they will share resources, as applicable.

Show the processes, organization, and communication flow Clearly delineate the offeror’s corporate support structure and organization Identify the use and extent of subcontractors Describe the Offeror’s corporate communications and interface with FRCSW

Distribution Statement A - Approved for public release; distribution is unlimited Section L Technical Evaluation

4.2 Key Personnel

Resumes Program Manager (1) Supervisor (12)

QA (1)

Employee name Years of professional experience Current position/title Educational history Chronology of professional experience Current level of security clearance

Demonstrate relevant experience of the proposed Key personnel in tasks similar to those outlined in the SOW by submitting resumes, limited to 2 pages each

Distribution Statement A - Approved for public release; distribution is unlimited Section L Technical Evaluation

4.3 Workforce Recruitment, Retention and Training

Recruitment Identify approach/plan to fulfill personnel qualifications and certifications per SOW requirements Describe processes and procedures for advertising, recruiting and hiring personnel; especially with respect to hard to obtain skilled personnel Retention Provide plan/approach to retain experienced employees and managers/supervisors to meet SOW requirements and ensure uninterrupted site performance Identify procedures, incentives or approaches for attracting and retaining highly-skilled personnel Training Identify plan for training new workforce personnel and maintaining the proficiency of the existing workforce Identify plan for ensuring workforce is trained and kept current with expertise necessary to meet SOW requirements

Distribution Statement A - Approved for public release; distribution is unlimited Section L Technical Evaluation

4.4 Transition

Provide a Transition Plan in accordance with the SOW and in accordance with FAR 52.237-3. Provide the plan as Annex C. The plan should take into consideration the following elements as well as any additional elements deemed necessary by the Offeror:

Work Turnover. Provide a plan of action to effectively transfer tasked work that is in process at the expiration of the current contract from the incumbent to the successful offeror.

Training. Provide a plan of action to implement personnel training needed during transition Risk Mitigation Strategies. Provide a plan of action to mitigate contract performance risks encountered during the mobilization period.

Security Requirements to include facility clearances and base access. Provide a plan to implement the required security clearances and physical access requirements Staffing. Provide a staffing plan describing its plan to provide the required workforce by the start of the period of performance of the contract.

The Transition Plan should specify all transition activities to be carried out as well as the date to be completed.

Technical Rating (Compliance) Acceptable Marginal Unacceptable Technical Risk Rating Unacceptable High Moderate Low

- RISK -

Assessment of likelihood of unsuccessful contract performance Assessment Of Technical Proposals

- COMPLIANCE -

Assessment of the Offeror’s solution for meeting requirements Uncertainties, Potential Risk Reducers, Weaknesses, and Deficiencies

Uncertainties Risk Reducers and Significant Weaknesses Deficiencies

- Review for accuracy and “common threads”

- Assess type of and degree of impact Note: Ratings are a continuum, each level providing a range Tech. Evaluation Grading - Qualitative

We provide two rating, a compliance rating and a risk assessment for each criterion/element.

The compliance rating is a determination if the reqmts within the area of the evaluation will be met.

The risk assessment is the likelihood that the reqmts will be met within the period of contract performance.

Technical Uncertainty Uncertainty Definition: An aspect of the proposal that affects the Government’s ability to determine if a requirement will be met

Affects Technical Rating (Compliance) Proposal is not adequate to allow a determination as to whether or not a requirement can be met and as such also does not demonstrate an adequate approach Results in a Marginal Rating

Uncertainties Examples Critical information is missing to enable the Government to determine if the requirement will or can be met Inconsistencies in the proposal brings into question what is being proposed

* Draft RFP Pages 91 & 95

Distribution Statement A - Approved for public release; distribution is unlimited Technical Deficiency Deficiency Definition: “Deficiency” is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level

Affects the Technical Rating (compliance) or both the Technical Rating and the Technical Risk Rating (due to a combination of significant weaknesses) Results in an Unacceptable Rating and makes the proposal unawardable Section M: Failure to address part of the Technical factor caused by a gross lack of information may be assessed significant weaknesses; this combination of significant weaknesses may be considered a deficiency.

Distribution Statement A - Approved for public release; distribution is unlimited Technical Risk Reducer Risk Reducer Definition: An aspect of an Offeror’s proposal that reduces risk in a way that will be advantageous to the Government during contract performance

Affects Technical Risk Rating Provides appreciable risk reducing benefits to the Government that may mitigate weaknesses or further reduce the risk to performance Each risk reducer may provide different degrees of benefit, thereby affecting the risk rating differently Used to assess the risk associated with the proposed approach

Distribution Statement A - Approved for public release; distribution is unlimited Technical Risk Reducer (cont.)

Risk Reducer Examples Reduces proposal risk by providing more than sufficient resources in order to respond to unknown conditions/situations Reduces proposal risk by providing resources/capabilities that are in-place and ready to be used Reduces proposal risk by providing plans that reduce/mitigates risks inherent in the proposed approach and program Reduces proposal risk by providing performance margin Reduces proposal risk of meeting a requirement or an objective by exceeding them

Distribution Statement A - Approved for public release; distribution is unlimited Technical Significant Weakness Significant Weakness Definition: A “Significant Weakness” in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance

Affects Technical Risk Rating Provides an appreciable increase in risk to the Government Used to assess the risk associated with the proposed approach Each significant weakness may provide different degrees of impact, thereby affecting the risk rating differently based on the likelihood of occurrence and the consequences

Distribution Statement A - Approved for public release; distribution is unlimited Technical Significant Weakness (cont) Significant Weakness Examples:

Marginal resources or capability to accomplish the effort Approaches that rely on resources or actions not within the Offeror’s full control Approaches that rely heavily on a single action or resource (aka single point failure) Untested/unproven approaches Lacks substantiation or full description of the approach Lacks information to assess risk

Distribution Statement A - Approved for public release; distribution is unlimited Cost/Price Offeror’s must submit a cost/price proposal in accordance with the format in attachment CA-3 for CPFF/ODC (Labor CLINs 0X01–0X08 and ODC CLINs 0X09-0X10

a. The evaluated cost for the CPFF Services CLINs (0X01 – 0X08), will be either the Offeror’s proposed cost or the Government’s MPC, whichever is higher, plus the proposed fixed fee dollar amount. If proposed costs are considered to be unrealistic, including unrealistic direct and indirect labor rates, the Offeror's proposed costs will be adjusted upward to reflect more realistic costs

b. For ODC CLINs 0X09 and 0X10, Offeror’s may utilize the Not-To-Exceed (NTE) amounts provided by the Government. If it is the contractor’s accounting practice to apply (and invoice for) burdens with regards to ODCs, then the contractor shall propose the ODC amount plus the addition of the applicable burdens.

ODC estimates provided in Section L - $3,565,371; no adjustments allowed Total evaluated price will also include the six month performance period permitted under the clause, to account for a situation where invoking of the clause, in whole or part, becomes necessary. Specifically, the evaluated price of this six-month period will be calculated by dividing the evaluated amount for the final option period (CLINs 0401-0410) by 12 to establish an estimated monthly amount. The monthly amount will then be multiplied by six to establish the estimated price for the six-month option to extend services.

Cost/Price

Distribution Statement A - Approved for public release; distribution is unlimited Cost/Price (continued) To compute the Government's MPC, the Government will use the labor categories and corresponding number of labor hours set forth in Attachment 5 multiplied by the higher between the proposed and the Government realistic determination for the direct and indirect rates Hours provided in Attachment 5; no adjustments allowed Rates largely based on Department of Labor Wage Determination rates

Cost/Price (cont)

Distribution Statement A - Approved for public release; distribution is unlimited Cost Attachment 5- Level Of Effort

Distribution Statement A - Approved for public release; distribution is unlimited

Section M Cost/Price Cost/Price

All CLINs will be evaluated for reasonableness

For CPFF CLINs 0X01-0X08, realism will be evaluated on the Offeror’s proposed direct and indirect labor rates

Hours established in Attachment 5 are considered fixed and shall not be adjusted by the Offeror

The Government will utilize its Total Evaluated Cost for purposes of the Government’s best value tradeoff

PROPOSAL DEVELOPMENT GUIDANCE

Distribution Statement A - Approved for public release; distribution is unlimited Proposal Preparation

- Guidance - Demonstrate a thorough understanding of requirements and inherent risks

Demonstrate sufficient resources to meet the requirements

Support your statements with facts, analysis and substantiating data to illustrate that you have a valid and practical solution for all requirements

Substantiate, don't simply make claims Give us a reason to believe you; provide information to allow an independent assessment

Distribution Statement A - Approved for public release; distribution is unlimited

Proposal Preparation

- Guidance – (cont) Structure your proposal in accordance with the Proposal Instructions

Be consistent from Volume to Volume

Provide clear and concise descriptions Drawings & diagrams complement narrative, but don't replace it

Help the evaluator quickly find what he/she needs Is it clear?

Is it well organized?

Be attentive to all parts of the RFP Requirements, SOW Terms and Conditions Evaluation Criteria and Proposal Instructions

Distribution Statement A - Approved for public release; distribution is unlimited

Typical Proposal Shortfalls Proposal Instructions are not followed Information not provided in the way it was requested Too little information Too much information

Statements in the proposal are not well supported

Proposals are not well organized Does not follow Proposal Instructions structure and makes the evaluator hunt for the information

Distribution Statement A - Approved for public release; distribution is unlimited

Typical Proposal Shortfalls (cont) Past Performance POCs are not current

DUNS/CAGE Codes references do not match

Deficiencies - preclude award Information provided does not support claims of compliance Proposal is non-compliant to the requirements

Not signing SF-33

Distribution Statement A - Approved for public release; distribution is unlimited

Source Selection Summary The Source Selection process will assure that your proposal will receive a fair and consistent evaluation and selection

Sections L&M are intended to help you provide us with your best value solution and instruct you in preparing a proposal that will facilitate our evaluation

Propose a realistic proposal with a high performing team, providing an executable contract that is likely to perform as proposed

Provide a proposal that helps the Government perform its independent analysis and provides high confidence in the proposed solution and contract performance plan

Distribution Statement A - Approved for public release; distribution is unlimited

Closing Remarks and Adjourn

Days Events Ms. Debra Zamarron

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