N66001-16-R-0180-0002.pdf

1300579312

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment is issued in order to:

1. Incorporate Q&A dated 4/26/2017

2. Revise RFP section L-317, paragraph 3.0(e)(5) All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Apr-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N66001-16-R-0180

X 9B. DATED (SEE ITEM 11)

21-Apr-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Apr-2017

CODE

SPAWAR SYSTEMS CENTER PACIFIC

JASON H. THOMAS, CODE 22530

JASON.H.THOMAS2@NAVY.MIL

53560 HULL STREET

SAN DIEGO CA 92152

N66001 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N66001-16-R-0180

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-317 SUBMISSION OF PROPOSALS (COMPLEX) (JUL 1999)

In order to compete for the contract described in Sections A through J of this Request for Proposals (RFP), offerors must (1) submit proposals in accordance with the instructions provided below, (2) submit past performance information, (3) participate in an oral presentation with our Source Selection Evaluation Board (SSEB) and (4) submit specified pricing information (upon request if the offeror is invited to proceed to Phase Two). Proposals shall be prepared and submitted in three volumes, as follows, and in accordance with the requirements of solicitation provision L-349 “Submission of Electronic Proposals”:

Volume I – General Volume II – Past Performance Information

Volume III –Price/Cost Information

Each volume must be separate and contain sufficient information to permit a detailed evaluation. Data previously submitted, if any, will not be used in the evaluation of your response to this RFP. Previously submitted data shall not, therefore, be included in your proposal "by reference." Do not submit any information that is not specifically requested by this solicitation.

Proposals shall be prepared on standard 8 1/2" by 11" formatted pages with 1" minimum margins. Volumes I and III have no page limitations; however, see paragraph 2.0 below for page limitations of Volumes II. The type used shall be no smaller than Times New Roman, 10-point. In Volume I, pages shall be numbered consecutively within each Section, showing volume, section, and page. As an example, page 3 of Section B of Volume I would be numbered I- B-3. Pages in Volumes II and III shall be numbered consecutively, showing volume and page. As an example, page 12 of Volume II would be numbered "II-12."

Tables, figures and charts also will be numbered consecutively in each section and volume using the scheme shown above, with the exception that “Table,” “Figure,” or “Chart” will precede the number where appropriate.

1.0 VOLUME I – General

To be eligible for award, the Offeror must adhere to the directions and submit the following information:

(a) Standard Form 33, "Solicitation, Offer and Award," with blocks 14 through 18 completed by the offeror.

(1) No response is required for block 12. Regardless of any response provided in block 12, all offers submitted in response to this solicitation are deemed to be available for acceptance for a period of 240 calendar days from the solicitation due date/time.

(b) RFP Section K, "Representations, Certifications and Other Statements of Offerors," completed by the offeror.

Phase One

Phase Two

(1) Completion of annual representations and certifications via SAM is a requirement of solicitation provision 52.204- 8, but it is not a sufficient response to Section K of the solicitation. All representations and certifications included in Section K must be completed, including DFARS provision 252.227-7017 which requires completion and signature even for a negative response.

(c) Statement of unconditional assent to all terms, conditions, and provisions included in the RFP.

(d) Acknowledgment of Amendments to the RFP (if any amendments are released).

The offeror must communicate the unconditional assent to the terms and conditions in this RFP, including any attachments and documents incorporated by reference. The failure or refusal to assent to any of the terms and conditions of this RFP or the imposition of additional conditions or any material omission by the offeror may constitute a deficiency which may make the offer unacceptable.

The only way to correct a deficiency would be through discussions (see FAR 15.306(d)). However, the Government may award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1. Therefore, please do not submit a proposal that takes exception to any term or condition of this RFP or imposes any additional condition or omits any required information without first consulting with the Contracting Officer. The Government reserves the right to conduct discussions and to permit offerors to revise their proposals, if it is determined to be in the Government’s interest to do so. The oral presentation will not constitute a part of an offer, and the information communicated thereby will not become a part of any contract resulting from the RFP. The session will not constitute discussions, as defined in FAR 15.306(d), nor will it obligate the Government to conduct discussions or to solicit or entertain any revisions to an offer.

If desired, an offeror may include a proposal cover letter, not to exceed two pages in length, in Volume I. It is not intended that the cover letter be an executive summary; rather it may include summary information, such as points of contact.

2.0 VOLUME II – PAST PERFORMANCE INFORMATION

(a) Prepare and submit up to five (5) Reference Information Sheets to explain the recency, relevance and quality of your past performance since 01 January 2012. Cite at least one reference from the prime offeror, no more than one from any subcontractor and no more than five (5) references total. Cite references in the following order:

work performed by the prime, then work performed by the subcontractor(s).

(b) Part 15 of the Reference Information Sheet requires offerors to provide a summary description of contract work, not to exceed 2 additional single-sided pages in length, for each cited reference. In completing these summary descriptions, offerors must explain the relevance of each cited reference with respect to the following sections of this RFP’s SOW:

- Requirements Analysis (3.1)

- Systems Design (3.2)

- System Upgrades (3.3)

- Interface Engineering (3.4)

- Proof of Concept & Implementation (3.5)

- Security Engineering (3.6)

- Training Support (3.7)

(c) The references submitted under paragraph 2(a) above will be used to evaluate past performance. The

Government will evaluate performance data since 1 January 2012 provided by Offerors, and obtained from other sources, in the following areas:

(1) Quality - Conformance to contract requirements, specifications and standards of good workmanship, accuracy of reports, technical excellence, reliability.

(2) Schedule - Timeliness of performance with regard to contract milestones, delivery/performance schedules, administrative requirements, actions that contribute to or affect schedule variance, contractor corrective actions.

(3) Cost Control - Effectiveness in forecasting, managing and controlling contract cost; demonstrated sense of cost responsibility, efficient use of resources, cost savings; current, accurate and complete billings; actual cost/rates reflect closely to negotiated cost/rates.

(4) Management - Integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action, history of reasonable and cooperative behavior, customer satisfaction; responsiveness; subcontract management (when applicable); program management; management of oral presenter personnel (when applicable).

(5) Utilization of Small Business - Effective program to maximize the participation of small business concerns in

Federal agency contracts. Compliance with FAR 52.219-8 “Utilization of Small Business Concerns.” Compliance with FAR 52.219-9 “Small Business Subcontracting Plan” (applicable only if FAR 52.219-9 is included in this solicitation).

(6) Regulatory Compliance - Compliance with all terms and conditions in the contract relating to applicable regulations and codes, to include – when applicable – compliance with financial, environmental, safety and labor regulations as well as any reporting requirements.

(d) In addition to the information requested above, offerors shall contact their past performance references and request that each reference complete Attachment 3 “Past Performance Questionnaire” and e-mail the completed survey form, before the due date of this solicitation, directly to:

Jason H. Thomas SSC Pacific, Code 22530 53560 Hull Street San Diego, CA 92152-5001 Jason.h.thomas2@navy.mil

The Government may consider questionnaires received after the due date of the solicitation. The Government reserves the right to contact references for verification or additional information.

(e) The Government reserves the right to use past performance information obtained from sources other than those identified by the offeror. This past performance information will be used for the evaluation of past performance.

(f) The Government does not assume the duty to search for data to cure the problems it finds in the information provided by the offeror. The burden of providing thorough and complete past performance information remains with the offeror.

(g) The offeror shall facilitate the submission of a Past Performance Questionnaire for each reference or submit a statement that past performance information for an individual contract resides in the Past Performance Information Retrieval System (PPIRS).

3.0 VOLUME III – PRICE/COST INFORMATION

In accordance with instructions provided in L-349, Volume III shall only be submitted by an offeror upon specific request by the Government (no sooner than after the conclusion of Phase One evaluations and only if an offeror is invited to proceed to Phase Two). Any Volume III submissions submitted by an offeror in advance of Phase Two and before being specifically requested by the Government will be disregarded and will not be evaluated.

General Instructions: Submission of Volume III in accordance with this provision fulfills the requirement for a total compensation plan discussed in provision 52.222-46, Evaluation of Compensation for Professional

Employees. A separate total compensation plan is not required for either the prime contractor or any subcontractors.

In preparing the cost proposal, it is required that the offeror breakout and identify separately for each year of the contract (with the first year period beginning on date of award) and on a cumulative basis for all five years, the following types of cost elements:

(a) Direct Labor - Identify the various labor categories and individual names (if known) intended for use under this contract including the number of labor hours, hourly labor rates, and total cost for each labor category proposed for each year of the contract. The labor specified under this category shall only be for the prime contractor's direct labor and shall not include any subcontracted labor (see Subcontracts below). The straight time hourly rates shall use a forty-hour week for the conversion of salaried employees to the hourly basis and shall be exclusive of loading factors (e.g., vacation, sick leave, holidays, overhead, G&A, and fee).

(b) Fringe Benefits - If applicable and in accordance with the offeror’s normal accounting procedures, identify the fringe benefit rate(s) and total fringe benefit cost being proposed and identify the cost elements for which the fringe benefit rate is being applied. Also, to aid the Government in its cost realism analysis, the offeror shall submit evidence (such as a paid voucher) of its historical fringe rate charged to the Government no earlier than October of 2015 (Approximately 12 months before this solicitation).*

(c) Overhead - Identify the current and/or projected overhead rate(s) and total overhead cost being proposed under this solicitation and identify the various cost elements for which overhead is being applied. Also, to aid the Government in its cost realism analysis, the offeror shall submit evidence (such as a paid voucher) of its past overhead rate(s) charged to the Government no earlier than October of 2015 (Approximately 12 months before this solicitation). *For bidding/proposal purposes, those offerors with different indirect rates for Government and contractor facilities must:

(1) Propose on-Government-site overhead rates (i.e., rates associated with performance at Government facilities) for 90% of the level of effort for each labor category specified in paragraph 2.3 below; and

(2) Propose off-Government-site rates (i.e., rates associated with performance at contractor facilities) for 10% of the level of effort for each labor category specified in provision paragraph 2.3 below.

(d) Subcontracts

(1) Identification and Type of Subcontract – The offeror (Prime) shall provide a list of all subcontractors by name and shall specify the type of subcontract (e.g., CPFF, FFP or T&M). Subcontractors with an adequate accounting system for cost reimbursement type should be proposed CPFF. Subcontractors that do not have an adequate accounting system should be proposed as fixed price type (preferable) or T&M if the subcontractor requirements will not support fixed price. For each T&M subcontract proposed, the offeror shall explain in writing why no other contract type was appropriate.

(2) If subcontractors are proposed, submit the same detailed level of cost information as for the prime contractor. The subcontractor may submit this information under separate cover directly to the Contracting Officer via the SPAWAR E-Commerce web site; see provision L-349.

(e) Other:

(1) Direct Cost - Identify any other direct cost elements being proposed which are not included above but are applicable to the cost proposal (e.g., royalties, Facilities Capital Cost of Money (FCCOM), special tooling, material, and travel). Include the basis for the proposed amount. If FCCOM is proposed, submit a completed DD Form 1861 entitled "Contract Facilities Capital Cost of Money." Documentation supporting the computations shall be submitted with the forms. The decision as to whether costs are handled as direct or indirect costs rests with the offeror, but shall be consistent with the offeror’s approved cost accounting practices as disclosed in the offeror’s Disclosure Statement, if applicable.

(2) Indirect Cost - Identify any other indirect cost element being proposed which has not been included above and identify the various cost elements for which the rate is applied. Advise if the rates proposed are in accordance with any Forward Pricing Rate Agreements and period of the agreements. Also, to aid the Government in its cost realism analysis, the offeror shall submit evidence (such as a paid voucher) of its past Indirect Cost rate(s) charged to the Government no earlier than October of 2015 (Approximately 12 months before this solicitation).*

(3) General and Administrative Expense - Identify the General and Administrative (G&A) rate(s) and the total G&A cost proposed and identify the various cost elements for which the G&A is being applied.

Also, to aid the Government in its cost realism analysis, the offeror shall submit evidence (such as a paid voucher) of its past G&A rate charged to the Government no earlier than October of 2015 (Approximately 12 months before this solicitation).*

(4) Fee - Identify the fee rate and total amount proposed and identify the various cost elements on which the fee is being applied. Do not propose fee on FCCOM, Other Direct Costs (ODCs), or on any indirect costs that are applied to ODCs.

(5) Fully Burdened Rates - The offeror shall also complete and submit RFP Attachment 6, Fully Burdened

Rate Sheet (except as described in Paragraph 3.0(d)(2)). This attachment includes instructions for completion.

(6) The cost breakdown shall indicate the offeror’s total proposed price for each year and the cumulative proposed price for all years. Any information submitted must support the cost proposed. Include sufficient detail or cross references to clearly establish the relationship of the information provided to the cost proposed. Support any information provided by explanations or supporting rationale, as needed, to permit the Contracting Officer and authorized representatives to evaluate the documentation.

*If the offeror does not have any prior vouchers (or other evidence) from that month, the offeror shall state why this is the case.

3.1 - Cost Matrix

(a) All offerors, including their subcontractors (if any) are to submit the current unloaded direct labor rates for all proposed personnel as indicated below. In addition, all offerors, including subcontractors, are to provide the estimated hours per individual proposed. This information shall be submitted in exact accordance with the following matrices:

MATRIX EXAMPLE

INDIVIDUALS FOR ORAL PRESENTATION PERSONNEL

RFP

Labor Category

Name of Proposed Individual

Offeror’s Labor Category*

Estimated Hours Per Person

Percentage of Total Hours Estimated

Actual Direct Hourly Rate

Applicable Fringe Benefit

Applicable Overhead Rate

(Example) Program Manager

John Smith

Analyst, SR

28.5%

$18.20

$1.82

$2.00

MATRIX EXAMPLE (CONTINUED)

INDIVIDUALS FOR ORAL PRESENTATION PERSONNEL

Category

Applicabl e G&A Rate

Loaded Rate Exclusive of Fee ** %

Loaded Rate Inclusive of Fee **

Areas within Statement of Work

(SOW)

(Example) Program Manager

$2.20

$24.22

5.5

MATRIX EXAMPLE

INDIVIDUALS FOR NON-ORAL PRESENTATION PERSONNEL

Category

Offeror’s Labor Category*

Estimated Hours Per Person

Percentage of Total Hours Estimated

Actual Direct Hourly Rate or Average Rate***

Applicabl e Fringe Benefit

Applicable Overhead Rate

(Example) Analyst, Senior

Analyst, SR

28.5%

$18.20

$1.82

$2.00

MATRIX EXAMPLE (CONTINUED)

INDIVIDUALS FOR NON-ORAL PRESENTATION PERSONNEL

Category

Applicabl e G&A Rate

Loaded Rate Exclusive of Fee ** %

Loaded Rate Inclusive of Fee **

Areas within Statement of Work

(SOW)

(Example) Analyst, Senior

$2.20

$24.22

5.5

* NOTE: If different than the RFP Labor Category ** NOTE: This column should reflect a percentage of the total estimated hours, across the entire period of performance, within each labor category.

*** NOTE: Average or composite rates may be submitted for non-oral presenter personnel in accordance with your approved accounting system.

(b) Do not submit average or composite rates for Oral Presentation Personnel. Current, actual unloaded rates are to be submitted for each individual proposed. In accordance with FAR 52.237-10 "Identification of Uncompensated Overtime" provision, actual hourly rates submitted shall be derived by dividing the proposed individual's actual annual salary by 2080 hours. Any uncompensated overtime proposed shall be clearly identified in the matrix and will be evaluated in accordance with the FAR 52.237-10 "Identification of Uncompensated Overtime" provision in Section L of this solicitation.

(c) All labor categories to be used in the performance of the proposed contract shall be included in the above Matrices.

All hours required by the solicitation and proposed, including all subcontractor hours, shall be accounted for in the prime contractor’s Matrix.

3.2 - Estimated Level of Effort

(a) The quantities of labor hours for each labor category shown below, which are to be used by the offeror for computing total labor costs, represent the Government’s current best estimate of requirements. However, the Government can guarantee neither the estimated quantities of man-hours shown for individual labor categories nor the total estimated staff hours. It is recognized that some of the labor category titles used in the solicitation may not exactly match the titles normally used in a particular company operation. Accordingly, in order to permit a rapid comparison between the anticipated labor team shown below and the offeror’s actual labor mix, each proposal must provide the following:

(1) A statement of the offeror’s normally used nomenclature for each labor category included herein, together with a copy of the offeror’s own position description for each labor category.

(2) A statement of any additional labor categories, estimated hours and related qualifications for labor cost that will be a direct cost based on the offeror’s accounting procedures (e.g., management and administrative labor costs).

(3) Subcontractor labor hours at all tiers should be shown in the same manner as described in paragraphs (1) and (2) above.

*Admin category is not listed in RFP Attachment 4 “Desired Personnel Qualifications”

Submission of resumes is not required and will not be evaluated if included in offeror proposals. RFP Attachment 4 “Desired Personnel Qualifications” provides guidance on Government expectations for personnel labor categories the Government anticipates will be necessary for successful contract performance. Personnel can be either prime or subcontractor employees. The Government will not directly evaluate personnel experience or resumes; therefore, the information provided in Attachment 4 should be considered guidance for use in developing proposals.

3.3 - Other Direct Cost

(a) The Government’s best estimate of Other Direct Cost (ODC) items is set forth below. The Government cannot guarantee either the amount for each category or the total estimated amount. Additionally, these amounts do not include any provision for G&A expense or other loading factors. Offerors shall not propose fee on ODCs or on any indirect costs that are applied to ODCs.

ODC Category Base

Year 1 Base Year 2

Option Year 1

Option Year 2

Option Year 3

Total All Years

Materials $20,000 $20,600 $21,200 $21,800 $22,400 $106,000 Travel $40,250 $41,458 $42,665 $43,873 $45,080 $213,325 Total ODC $60,250 $62,058 $63,865 $65,673 $67,480 $319,325

(b) Offerors shall use the stated amounts in the preparation of their cost proposals, except as stated in paragraphs

(c) and (d) below. For the ODC CLINs, offerors shall propose amounts that are the sum of the Government estimated amount and any indirect cost applied to the Government estimated amount.

(c) If the offeror has reason to believe that the amounts estimated by the Government are understated, the offeror shall notify the Contracting Officer in writing. The offeror shall provide a revised estimate and a detailed basis for the revision(s). If the Government finds the rationale to be sound /compelling, the Government will amend the solicitation accordingly. The same is true if the offeror believes the amount is overstated.

(d) Failure of other direct cost categories/amounts, either as stated herein or proposed, to materialize during actual contract performance shall not constitute a constructive change to or breach of the contract and shall not form the basis for any fee adjustment whether pursuant to the changes clause or otherwise.

3.4 - Uncompensated Overtime and Professional Employees.

Proposals that include hourly rates for exempt employees which are based on more than a 2,080 work-year shall be identified as Uncompensated Overtime as defined in the FAR 52.237-10 “Identification of Uncompensated Overtime” provision in this solicitation. If an offeror decides to include uncompensated effort in their proposal, the following requirements shall be met and reflected in the proposal:

(a) The offeror must have an established cost accounting system that is adequate for determining costs applicable to the contract, and that records all hours worked, including uncompensated hours, for all employees, and regardless of contract type. The contracting officer is required to make an affirmative determination regarding the adequacy of the offeror’s accounting system prior to award. If the contracting officer is unable to make such a determination, the offeror will be ineligible for contract award.

(b) Uncompensated hours, for all employees and regardless of contract type, shall be included in the offeror’s base for allocation of indirect costs and meet the requirements of Cost Accounting Standard (CAS) 418 “Allocation of Direct and Indirect Costs.”

(c) The proposal shall clearly identify hours of uncompensated effort proposed by labor category.

(d) The proposal shall clearly identify the amount of uncompensated effort that will be performed without supervision and without support personnel and shall assess the productivity of such effort. Additionally, clearly identify the means by which the offeror controls or schedules uncompensated overtime for its employees as well as where the uncompensated effort will be accomplished.

(e) The proposal shall describe the extent to which employees are required or encouraged to perform uncompensated effort and the impact the use of uncompensated effort has on work effectiveness.

(f) The proposal shall include a copy of the corporate policy addressing the uncompensated effort.

(g) The proposal shall include a separate, complete, cost breakdown, to the same level of detail as the breakdown supporting the cost proposal. The breakdown shall include direct labor rates for all direct labor categories based on the division by 2,080 of exempt employees actual annual salary, to represent a standard (as deemed by Fair Labor Standards Act) 40-hour week or 2,080 hour standard year. In addition, the breakdown shall include overhead rates and other costs based on employees working a standard 40-hour workweek or a 2,080 hour standard year. IT IS THIS COST BREAKDOWN THAT WILL BE USED TO PERFORM THE COST

REALISM PORTION OF THE PROPOSAL EVALUATION.

(h) The requirements stated in paragraph (a) through (g) above shall be met for each subcontract which has uncompensated effort included in the proposal.

3.5 - Cost Proposal Format

To be eligible for award, the Offeror must adhere to the directions and submit the following information upon request if the offeror is invited to proceed to Phase Two:

(a) RFP Section B, "Supplies or Services and Prices/Costs," with estimated cost and proposed fee for each priced contract line item.

(b) Cost proposals shall be submitted in the following format:

(1) Prime Direct Labor Cost

(2) Prime Indirect Labor Cost (e.g. Overhead, Fringe, G&A)

(3) Total Prime Labor Cost (i.e. the sum of (1) and (2))

(4) Subcontractor Labor Cost

(5) Subcontractor Fee (for CPFF subcontracts)

(6) Total Subcontractor Labor Cost and Fee (i.e. the sum of (4) and (5))

(7) Prime Contractor Pass Through (e.g. Handling, G&A, etc. but not including fee) on Total

Subcontractor Labor Cost and Fee

(8) Total Subcontractor Labor Cost including Pass Through (i.e. (the sum of (6) and (7))

(9) Total Labor Cost (i.e. the sum of (3) and (8))

(10) Other Direct Costs (ODCs) as stated in section 2.4 of this provision

(11) Any adders to ODCs such as G&A or other loading factors

(12) Total ODCs (i.e. the sum of (10) and (11))

(13) Total Cost (i.e. the sum of (9) and (12))

(14) Prime contractor fee on Total Prime Labor Cost

(15) Prime contractor fee on Total Subcontractor Labor Cost including Pass Through

(16) Total Fixed Fee (i.e. the sum of (14) and (15))

(17) Total Cost Plus Fixed Fee (CPFF) (i.e. the sum of (13) and (16))

(c) Corporate Cost Information (Section 3.6)

Note: Phase Two proposals (Volume III) will NOT be requested prior to the conclusion of Phase One evaluations nor will early submissions of Volume III or any Volume III data be accepted or reviewed prior to the conclusion of Phase One evaluations. See section M below for further discussion of the two phase approach.

3.6 - Corporate Cost Information

Submit the following information as part of the Volume III, Price/Cost Information proposal:

(a) Copies of the most current Forward Pricing Rate Agreement (FPRA) and/or DCAA audit report for the offeror’s/subcontractor’s direct labor and indirect rates.

(b) Accounting system adequacy documentation as follows:

(1) Unless the company has never been audited by DCAA, include a copy of the most current report that includes the cognizant DCAA office’s review of the contractor’s/subcontractor’s accounting system. If the most current information is provided in either of the reports required in section (a) directly above, the offeror does not have to provide an additional copy. Repetition of the same information is not necessary.

(2) If the accounting system has not yet been recommended as adequate by DCMA or DCAA, please provide the name of the accounting system the contractor/subcontractor will use in regards to this requirement as well as the below additional information in order for the contracting officer to determine the adequacy of the proposed accounting system.

a. Please describe how the accounting system provides for segregation of direct costs from indirect costs.

b. Please describe how the accounting system provides for identification and accumulation of direct costs by contract.

c. Please describe how the accounting system provides a logical and consistent method for allocation of indirect costs to intermediate and final cost objectives (a contract is a final cost objective).

d. Please describe how the accounting system provides for accumulation of costs under general ledger control.

e. Please describe how the accounting system provides a timekeeping system that identifies employees’ labor by intermediate and final cost objectives.

f. Please describe how the accounting system provides for a labor distribution system that charges direct and indirect labor to the appropriate cost objectives.

g. Please describe how the accounting system provides interim (at least monthly) determination of costs charged to a contract through routine posting of books of account.

h. Please describe how the accounting system excludes from costs charged to government contracts amounts which are not allowable as defined in Federal Acquisition Regulation (FAR) Part 31, Contract Cost Principles and Procedures, or other contract provisions.

i. Please describe how the accounting system provides for identification of costs by contract line item and by units (as if each unit or line item were a separate contract) if required by the proposed contract.

j. Please describe how the accounting system provides for segregation of preproduction costs from production costs.

k. Please describe how the accounting system provides financial information required by contract clauses concerning limitation of cost (e.g., FAR 52. 232‐20) or limitation on payments (e.g., FAR 52.216‐16).

l. Please describe how the accounting system provides financial information required to support requests for progress payments.

m. Please describe how the accounting system is designed, including how records are maintained, to ensure adequate, reliable data are developed for use in pricing follow‐on acquisitions.

n. Please describe whether the accounting system is currently in full operation. If not, please describe which portions are in operation, whether the system is set up but not in operation, and when operation is anticipated.

o. If the accounting system has been independently audited by an outside auditing agency for compliance with Generally Accepted Accounting Principles (GAAP), please provide the date and the documentation supporting the determination of compliance.

(c) In order to verify the realism of the offeror’s/subcontractor’s proposed direct labor costs, offeror’s/subcontractor’s shall submit documentation substantiating the accuracy of its proposed direct labor rates for all labor categories.

Acceptable documentation includes the following:

(1) Most recent payroll run (for named, current employees);

(2) Copies of signed Letters of Intent that indicate agreed upon annual salary (for named, new hires);

(3) Copies of the most current DCMA FPRA or Forward Pricing Rate Recommendation (FPRR) (for unnamed, existing labor categories). An additional copy of the most current FPRA is not required if provided under section (a) above. Repetition of the same information is not necessary;

(4) Labor Category Averages. If labor category averages are used, provide a detailed narrative and include the calculation used to establish the category average (for example, a list of the current salaries for all employees working in that labor category, divided by the number of current employees in that labor category).

(5) Detailed description methodology. If proposing rates that do not fall within one of the above criteria, provide detailed, comprehensive description of the methodology used to establish the proposed direct rate.

The description shall include, at a minimum, the source of the rate (i.e., where the rate was obtained) and identify how the resulting rate was calculated. Merely stating that a “salary survey” or “market survey” was used is not sufficient.

(d) Information regarding the general financial condition of the firm and specific plans for financing the proposed contract, including the latest available financial statements.

(e) A summary of the offeror’s:

(1) Organization;

(2) Production control procedures;

(3) Property control system;

(4) Quality assurance programs; and

(5) Equipment and facilities relative to this effort.

(f) If any subcontracting, provide the following information:

(1) Analysis performed on the subcontractor’s cost proposal to determine a fair and reasonable price; and

(2) If the proposal contains a “contractor team arrangement” as defined in FAR 9.601, provide information that describes the contractor team arrangement to include any information that will help the Government understand the contractor team arrangement purpose and benefit.

Note: Offerors are prohibited from proposing a Federally Funded Research & Development Center (FFRDC) or any Government entity as a subcontractor or a team member.

(g) OCI information or mitigation plan if applicable.

(End of provision)

(End of Summary of Changes)