Attachment 7C MBAS DEFENSE HEALTH IT TO Support V4.2.pdf

TASK ORDER (TO) PERFORMANCE WORK STATEMENT (PWS)

SPACE AND NAVAL WARFARE SYSTEMS CENTER, ATLANTIC

SHORT TITLE: Defense and Military Health Systems Support

1.0 PRIMARY PLACE(S) OF PERFORMANCE

The following site(s) identify contractor employees’ originating office location and the location of government provided facilities, if applicable to this TO. Travel locations (i.e., temporary duty sites) are specified in the Travel Section under TO PWS Para 10.0.

a. Contractor facility

b. SPAWARSYSCEN Atlantic, Charleston, SC

c. SPAWARSYSCEN Atlantic, Norfolk, VA

d. SPAWARSYSCEN Atlantic, Washington, DC

2.0 TASK ORDER PURPOSE

2.1 BACKGROUND

SPAWARSYSCEN Atlantic requires the capability to perform a broad range of Program

Management and Financial Management functions in support of the execution of engineering design and implementation tasking for Defense Health and the Military Health System.

2.2 SCOPE

The scope of this Task Order is to support the SSC Atlantic Navy and Federal Support Portfolio and

Defense Health Information Technology Sub-Portfolio in providing effective resources for program, financial and acquisition management in order to support the operational and business functions. The

Sponsor(s) and representative Integrated Product Teams (IPTs) for this work are:

Representative Sponsors: IPT

Defense Health Agency, Defense Healthcare

Modernization System Program Executive Office

Health Systems Security Engineering

Defense Health Agency, Defense Healthcare

Modernization System Program Executive Office

Health Systems Infrastructure

Defense Health Agency, Navy Bureau of Medicine and Surgery

Health Systems, Medical Operations

Engineering

Defense Health Agency, Navy Bureau of Medicine and

Surgery, US Marine Corps, Air Force ACC, Defense

Healthcare Modernization System Program Executive

Office

Health Systems, Defense Health Readiness Engineering

Defense Health Agency, Defense Healthcare

Modernization System Program Executive Office, Air

Force ACC, US Coast Guard

Health Systems, Medical Information

Delivery

Defense Health Agency, Defense Healthcare

Modernization System Program Executive Office

Health Systems, Joint Information

Assurance Services

Defense Health Agency, Defense Healthcare

Modernization System Program Executive Office

Health Systems, Clinical Infrastructure

Modernization

Defense Health Agency, Defense Healthcare

Modernization System Program Executive Office

Health Systems, Defense Health

Management System

This task order (TO) is funded with multiple appropriations as delineated on specified contract line item numbers (CLINs). The TO period of performance spans one (1) base year.

Note: The applicable TO PWS task(s) associated with each funding CLIN is outlined in Section B and Section G of the RFP.

3.0 APPLICABLE DOCUMENTS

3.1 REQUIRED DOCUMENTS

The contractor shall utilize all required documents listed within the basic contract as applicable to this

TO.

3.2 GUIDANCE DOCUMENTS

The contractor shall utilize all guidance documents listed within the basic contract as applicable to this TO and the documents provided below.

Document Number Title

a. MIL–HDBK–61A Configuration Management Guidance

b. ANSI/EIA-649, 20Nov14 Configuration Management Requirements for Defense Contracts

c. ANSI/EIA-748A America National Standards Institute/Electronic Industries Alliance Standard – Earned Value Management (EVM) Systems

d. PMBOK Guide 6th Edition A Guide to the Project Management Body of Knowledge: PMBOK

3.3 ACRONYMS

ASREQ - As Required

ASPR - Accountable Property System of Record

BFM - Business Financial Manager

BI – Business Intelligence

BIE – Business Intelligence Environment

BOBJ - Business Objects

CAE - Contractor Acquired Equipment

CAM - Contractor Acquired Material

CAP – Contractor Acquired Property

CDAD – Contractor Draft Approval Document

CDRL - Contracts Data Requirements List

CIMS - Contractor Management Information System

CLIN - Contract Line Item Number

CMMI - Capability Maturity Model Integration

COG – Command Operating Guide

CONOPS - Concepts of Operations

COR - Contracting Officer Representative

CPA - Critical Path Analysis

CPARS – Contractor Performance Assessment Reporting System

CPI - Cost Performance Index

CPIMS – Continuous Performance Improvement Management System

CPM - Critical Path Method

CPR - Contract Performance Report

CSWF – Cyber Security Workforce

CWBS - Contract Work Breakdown Structure

DATO - Days after Task Order

DCMA - Defense Contract Management Agency

DCPDS - Defense Civilian Personnel Data System

DHA - Defense Health Agency

DHMS - Defense Healthcare Modernization System

DoD - Department of Defense

DW – Data Warehouse

EAC - Estimates at Completion

EDA - Electronic Document Access

EIA - Electronic Industries Alliance

ERP - Enterprise Resource Planning

ETC - Estimates to Complete

EVM - Earned Value Management

FIAR - Financial Improvement Audit Readiness

FM - Financial Management

FMIS - Financial Management Information System

FOE - Fair Opportunity Exemption

FOUO - For Official Use Only

GFE - Government Furnished Equipment

GFI - Government Furnished Information

GFM - Government Furnished Material

GFP - Government Furnished Property

GWBS - Global Work Breakdown Structure

HDBK - Handbook

HQ – Headquarters

Hrs - Hours

HS - Health Systems

HSDS - Health Systems Data Store

HSSP - Health Systems Subportfolio

IBR - Interim Baseline Review

IGCE - Independent Government Cost Estimates

IMS - Integrated Master Schedule

IPR - Interim Project Review

IPT - Integrated Product Team

Iraps - Intranet Resource Allocation Planning System

IT – Information Technology

J&A - Justification and Approval

KO - Contracting Officer

Kx - Knowledge Exchange

LDS - Local Data Store

MIL - Military

MS - Microsoft

MTHLY - Monthly

N/A - Not Applicable

NACLC - National Agency Check with Local Agency Check

NDA - Nondisclosure Agreement

NERP - Navy Enterprise Resource Planning

NFS – Navy and Federal Support

NLT – No Later Than

NTE – Not to Exceed

NWA - Network Activity

NWCF - Navy Working Capital Fund

OBS - Organizational Breakdown Structures

OM&S - Operating Material and Supplies

OPNAV - Office of the Chief of Naval Operations

P2MC - Project Portfolio Monitor Control Support

PARA - Paragraph

PEO - Program Executive Office

PM - Project Management

PMB - Performance Management Baseline

PMBOK - Project Management Body of Knowledge

PMP - Program Management Plans

PMR - Program Management Review

POP – Period of Performance

PP&E - Plant and Equipment

PR - Purchase Request

PWBS - Program Work Breakdown Structure

PWS - Performance Work Statement

QASP - Quality Assurance Surveillance Plan

QRTLY – Quarterly QSR - Quarterly Status Report

RFP - Request for Proposal

RGFP - Requisitioned Government Furnished Property

RMP - Risk Management Plans

SGFP - Scheduled Government Furnished Property

SME – Subject Matter Expert

SOO - Statement of Objectives

SOW - Statement of Work

SPAWAR - Space and Naval Warfare Systems Command

SPM - Standard Program Management

ST - Special Tooling

STD - Standard

STE - Special Test Equipment

TBC - Theater Business Clearance

TO - Task Order

TOSR - Task Order Status Report

WAWF - Wide Area Work Flow

WBS - Work Breakdown Structure

YR - Year

4.0 SECURITY REQUIREMENTS

4.1 ORGANIZATION

Work performed under this task order will be “unclassified”.

4.2 PERSONNEL

Prior to any labor hours being charged on contract, the contractor shall ensure their personnel

(including administrative and subcontractor personnel) have obtained and can maintain favorable background investigations at the appropriate level(s) for access level required by this task order, and if applicable, are certified/ credentialed for the Cybersecurity Workforce (CSWF). Investigations are not necessarily required for personnel performing unclassified work who do not require access to government installations/facilities and/or government IT systems/IT resources

5.0 COR DESIGNATION

The Contracting Officer Representative (COR) for this task order is Frances M. Pickens who can be reached at phone 843-218-3419; e-mail: frances.pickens@navy.mil.

6.0 DESCRIPTION OF WORK

6.1 BUSINESS ANALYTICS, PREDICTIVE ANALYSIS AND INTELLIGENCE

The contractor shall support Defense Health in data collection and reporting standardization efforts across IPTs to facilitate communication. The Contractor shall support Defense Health to manage growing data requirements through effectively facilitating business SMEs through the requirements process. The contractor shall draft business rules to support existing data or creation/collection of data where none previously existed. The contactor shall provide functional and technical expertise supporting a wide range of DoN and DoD Business IT systems, or similar. Systems include:

a. Enterprise Resource Planning (ERP)

b. Knowledge Management (KM) Systems

c. SAP® Business Objects v3.x - 4.x

6.1.1 The contractor shall employ business analytics to develop and use efficient, standardized data methodologies to support the execution of command-wide analyses associated with complex business problems. The contractor shall ensure consistent, standardized data input to authoritative data systems (the primary example is the Navy Enterprise Resource Planning (NERP)) system to perform analytics that support operational and business decision-making methodologies.

6.1.2 The contractor shall provide Predictive Analysis (PA) extracts or leverage data from existing sources to develop patterns, outcomes and trends. PA efforts will seek to frame future outcomes within an acceptable level of reliability, and includes development of what-if scenarios and risk assessments in order to better understand customer requirements, product and service value to capitalize on potential opportunities and / or avoid future risks. PA will support analyses to develop business forecasts.

6.1.3 The contractor shall support Business Intelligence (BI) through requirements, development, deployment and sustainment of the both the SPAWARSYSCEN data sources in addition to data sources required by the Defense Health sponsors. This support will include creation and use of

Business Intelligence reports to respond to multi-source complex data calls. (CDRL A002) The contractor shall provide support with creating and maintaining BI knowledge transfer artifacts, materials, BI software development lifecycle processes, data dictionaries, and end-user supporting documentation. (CDRL A002) The contractor shall develop and recommend visualization options through dashboards and business objects to link decision makers to the data in a meaningful and actionable way. (CDRL A002)

6.1.4 The contractor shall perform Process Management Analysis and help standardize the Business

Intelligence Environment (BIE) processes across the command in order to efficiently allocate resources to support the sponsor and command objectives. The Contractor shall support all aspects of

Process Management, including Continuous Performance/Process Improvement (CPI), with managing and analyzing data, metrics, and reports for program performance, special projects and risk analysis. The contractor shall assist the government in optimizing the use of disparate data sources for timely, accurate, and relevant inputs to critical business decisions.

6.2 BUSINESS FINANCIAL MANAGEMENT SUPPORT

The contractor shall provide business financial management and analytical support at the command, competency and portfolio levels.

6.2.1 The contractor shall assist in developing and maintaining the budget of the projects and / or programs that they support for the Government. They must follow the appropriate work breakdown structure to support the appropriation being managed for the project/ program. The contractor shall ensure that all budgets are planned in the Navy ERP (NERP) System in accordance with the command’s business rules.

6.2.2 The contractor shall provide financial analysis support to key support areas associated with financial reconciliation, Financial Improvement and Audit Readiness (FIAR), and organization financial statements. The contractor shall assist in compliance with the Financial Auditability and

Integrity Act to ensure that all support documentation is available to support this requirement. The contractor shall provide financial analysis and recommend processes or improvements to processes associated with FIAR. (CDRL A002)

6.2.3 The contractor shall be provide financial analysis support to include research accounting errors, recommended corrective actions, and administrative support to document all accounting transactions.

6.2.4 The contractor shall assist in ensuring all appropriate costs are accounted for in the budget of the project and / or program they support. The contractor shall apply the appropriate Navy Working

Capital Fund (NWCF) rates when developing the budget of the project and / program they support.

6.2.5 The contractor shall provide management analysis and forecasting needs in support of

Command Overhead, Direct and Service Center initiatives as well as data calls and other command initiatives. (CDRL A002)

6.2.6 The contractor shall assist with knowledge transfers of financial management, policies, regulations, and processes to the workforce.

6.2.7 The contractor shall assist the government the preparation of reporting for annual budget process. The contractor shall assist the government with fiscal management to include monitoring reports, budget drills, financial and manpower analysis, and cost analysis.

6.2.8 The contractor shall assist the government in the interpretation of DOD financial policy, laws and regulations, prepare documents and artifacts for government to reviewing response to financial data calls. (CDRL A002)

6.2.9 The contractor shall support data integrity efforts through proper data tagging and data associations to advance analytical capability and responsiveness.

6.3. PROJECT MANAGEMENT SUPPORT

The contractor shall implement SSC Atlantic Project Management (PM) Competency processes, procedures, templates, and tools. They shall develop, advocate, maintain, and archive processes associated with SSC Atlantic, portfolio and sub portfolio tools, policy, processes and procedures. The contractor shall develop subject matter expertise in PM and provide on the job training or support to staffs. Further, the contractor shall build and maintain standardized PM templates, develop PM tools, policy, and processes and participate in process improvement working groups. (CDRL A001)

6.3.1 The contractor shall provide project planning support to include, but not limited to creating work packages, project plans, project Work Breakdown Structure IAW SSC Atlantic Project

Management and Process Framework, for inputs into the BIE. (CDRL A001)

6.3.2 The contractor shall analyze, evaluate and provide recommendations for linking sub portfolio and IPT demands with Competency capabilities enabling proactive management of manpower, contracts, facilities and cross-Center coordination.

6.3.3 The contractor shall assist the government in performing analysis on cost, schedule, performance, risk, resources, project reporting, artifacts, and data integrity. The contractor shall utilize government resources / tools as allowable to help manage projects and provide business operations deliverables. (CDRL A001, A002)

6.3.4 The contractor shall assist in the monitoring and reporting of the cost, schedule and performance of the work breakdown structure of the project and / or program they support for inputs in the BIE.

This tasking is to include all business financial management processes associated with the funding managed by the project to support decision making and bi-directional awareness across the SSC

Atlantic enterprise.

6.3.5 The Contractor shall assist the Government PM in the creation of Project Objectives Actions and Milestone (POA&M) tracking, utilizing industry best practices and the development of internal and external communication plans for each project. (CDRL A001)

6.3.6 The Contractor shall support the Government PM in developing and monitoring project roles, responsibilities and skills to create a staffing management plan that supports projects. (CDRL A001)

6.3.7 The Contractor shall support the Government PM with a risk assessment associated to each project that recommends prioritizing their effects and measuring risk implications of project objectives. (CDRL A001)

6.3.8 The Contractor shall support Government PM with ensuring the successful accomplishment of day-to-day operations including serving as project liaison to the Government by attending project-related meetings including progress reviews, design reviews, briefings, focus groups or IPTs. (CDRL

A002)

6.3.9 The contractor shall work with Government to build and maintain the NERP Project structure that reflects proper use of Billing Elements, Control Accounts, and Network Activities to effectively manage Internal, External and General Cost requirements; ensure alignment with SPAWAR

Enterprise and SSC Atlantic specific business rules and to monitor and evaluate the project's progress with respect to milestones, budgets, and timelines utilizing available reporting capabilities. (A011)

6.3.10 The Contractor shall input, track and update projects and provide monthly status reports on project progress (CDRL A003).

6.3.10 The Contractor shall perform general administrative functions to include:

a. Meeting coordination and minutes. (CDRL A002)

b. Inventory/accountability of NMCI laptops assigned to contractors. (CDRL A002)

c. Completing Navy/SPAWAR specific annual training.

6.3.11 Requirements Management Support.

The contractor shall provide requirements management support. The contractor shall assist in the development of necessary plans, processes, and supporting artifacts to support requirements development and maintenance. The contractor shall assist the government with analyzing, understanding problems, managing the scope, refining systems, designs, policies and managing changing requirements. The contractor shall support the IPT in the capture program and development of technical requirements and constraints to include collection historical data for funding estimates.

(CDRL A002, A012)

6.3.11.1 The Contractor shall prepare draft agendas, financial/budget reports, minutes, trip reports, attendance lists, action item lists, program reviews, design reviews, and recommendations. The

Contractor shall maintain historical records of these meetings for ready retrieval and reference. The

Contractor shall compile reference information packages for ready access in support of meeting attendance and action item and deficiency resolution. The contractor shall obtain meeting spaces, communicate with attendees and coordinate the distribution of meeting materials prior to and upon the conclusion of meetings/conferences/workshops. The contractor shall distribute meeting notices and minutes in accordance with SSC Atlantic common practices and procedures. (CDRL A002)

6.3.11.2 The Contractor shall support the Government PM with recommendations for the development and deployment of the organization’s metric’s and data strategy to enable continuous improvement of BI by applying data management and data base modeling expertise to plan and manage data quality, integration, scaling, and redundancy. The Contractor shall support the

Government PM with performing quality assurance of data elements to validate report accuracy.

(A013)

6.3.12 Contracting Officer Representative Administrative Support

6.3.12.1 The contractor shall provide administrative support to IPT/ Contractor Officer

Representatives (CORs). The contractor shall support the government IPT/COR in obtaining required security documentation. The contractor shall assist the IPT/COR in maintaining accurate and timely records, funded amounts and actual expenditures by Contract, Delivery Order, or Task Order as appropriate using the appropriate database(s) or tracking method employed by the COR. The

Contractor shall assist in ensuring that program/project support deliverables are tracked and submitted on time throughout the life of contract or task order. (CDRL A013)

6.3.12.2 The contractor shall be familiar with invoicing and reconciliation processing systems such as

Wide Area Workflow (WAWF) to perform contractor trend analysis, and draft variance reports, and track expiring delivery orders for period of performance expiration as well as funds exhaustion. The contractor shall inform the government IPT/COR of all issues of in-process packages tracking through to resolution. The contractor shall offer recommendations to the government IPT/COR for courses of action to address issues or deficiencies that align to ceiling and funding constraints. The contractor shall identify to the COR/IPT any issues that could result in “breaks in service”. The contractor shall provide assistance to resolve issues that would prevent the processing and award of in-process task/delivery order or contract packages.

6.3.13 Configuration Management

6.3.13.1 The contractor shall provide configuration management support. The contractor shall assist in the development of necessary plans, processes, and supporting artifacts to establish and maintain consistency with product/system performance, functional and physical attributes, design, and operation throughout the product/system life cycle. (CDRL A002)

6.3.13.2 The contractor shall assist in managing proposed changes, evaluating proposed changes, tracking the status of changes, and maintain an inventory of product/system and support documents as the product/system changes.

6.3.13.3 The contractor shall ensure that documentation (e.g., requirements, design, test, and acceptance documentation) for products/systems is accurate and consistent with the actual physical design of the product/system.

6.3.14 Change Management

The contractor shall work with the government to make sure day to day tasking are within the scope agreed upon between SPAWAR and their stakeholders. The contractor shall document any changes requested to existing policies, procedures, designs, or scope and assist the government in quantifying the impact of those changes. The contractor shall draft Change Request documents to be reviewed by the government describing in detail the requested changes as well as impact to the program should the change be approved or disapproved. If there is funding impact, the contractor shall assist the government with preparing necessary cost estimates/analysis to request additional funding or allocate from available reserves.

6.3.15 Schedule Management

The contractor shall assist in the development and manage Integrated Master Schedules (IMS), utilizing MS Project or approved scheduling tool (e.g., Primavera)), that comply with industry best practices and fully capture the program's statement of work (SOW) and scope in its entirety. The

Scheduler shall utilize both Critical Path Method (CPM) and Elaborative Scheduling Methods. The

Contractor shall assist in the development and manage the Program Work Breakdown Structures

(WBS) and Contract Work Breakdown Structure (CWBS), and integrate Organizational Breakdown

Structures (OBS). When required, the contractor shall resource load the IMS with cost and effort data, assist in the development of time-phased cost and effort estimates, establish and maintain multiple baselines, forecast future cost and work efforts, run Critical Path Analysis (CPA), actively status the IMS as established in the projects Baseline Control documentation, and utilize the IMS to support EVM efforts (reference 6.3.16). On a weekly basis, the contractor shall report on the IMS status to the designated government representative. Status includes: tasks completed, upcoming tasks from current status date to three weeks out, late tasks, and tasks on the critical path. Additionally, the

Scheduler shall perform "What-If" analysis and report on the best corrective actions needed to keep the project(s) on schedule; this is to include fast tracking and crashing efforts. Products shall reflect

DCMA 14 point schedule assessment, ANSI 748 EVM standards and Data Item Description for

Integrated Master Schedules (DI-MGMT-81650). (CDRL A001, A002)

6.3.16 Earned Value Management (EVM)

Where required by the Sponsor Project/Program, the contractor shall apply the American National

Standards Institute/Electronic Industries Alliance Standard (ANSI/EIA) 748, Earned Value

Management (EVM) Systems standards to a management control process and use of the project/NERP data to aid in EVM surveillance process. The contractor shall assist in managing contractor performance and integrate the financial reporting functionality within NERP to provide comprehensive project level reports reflecting the full cost of doing business. Further, the contractor shall track government employee and contractor expenditures by Global Work Breakdown Structure

(GWBS), next level task breakouts, by installation site, and/or any other level of data required to effectively monitor performance against plan. (CDRL A001, A002)

The contractor shall assist in the development of the Performance Management Baseline (PMB) for the project. The contractor shall report Budgeted Cost Work Performed (BCWP), Actual Cost Work

Performed (ACWP), Budgeted Cost Work Scheduled (BCWS), Actual Cost Work Scheduled

(ACWS) for the entire spend plan and generate project cost performance index (CPI) and Schedule performance index (SPI) metrics. The contractor shall map costs to schedule and provide robust analysis of estimated contractor and government employee expenditures against estimated spend plans, estimates to complete (ETC), and estimates at completion (EAC). The contractor shall document EVM processes to track cost, schedule, and performance. (CDRL A001, A002, A014)

6.3.17 Risk Management

The contractor shall assist in contributing to Risk Management Plans (RMP) and perform risk identification for project efforts in relation to cost, schedule, and technical/performance. The contractor shall assist in the identification, evaluation, and development of plans for appropriate risk responses for associated threats and opportunities that may affect baseline performance of the project.

After review and approval by the IPT lead, the contractor shall input risk data into Risk Exchange tool (or other approved database), and update information to risk data as new information is gathered.

The contractor shall assist in the development and documentation of risk response actions for those risks identified that require action and create risk reports for the purpose of effectively communicating constraints to effected stakeholders. (CDRL A001) The contractor shall manage and support periodic project reviews and audits for all project information and risk data. (A012)

6.3.18 Project Portfolio Monitor Control Support (P2MC)

P2MC is a metrics and reporting web application used by the SSC Atlantic Business Portfolios to track the work’s progress and monitor its health. It allows the team and Senior Leadership visibility into the areas of risk, scope, cost information, reviews (planned and completed), the Project Life

Cycle phase, and compliance with engineering best practices. The record must be updated on a regular basis to ensure that the team and leadership have the most up-to-date information available.

Once the record is past the first Life Cycle phase, an additional survey must be completed to measure compliance with System Engineering standards.

The contractor shall obtain access to Project Portfolio Monitor Control Support (P2MC) to assist the government with SPAWAR Policy adherence and P2MC record maintenance. P2MC support includes, creating new records, updating existing records with project changes, updating monthly surveys, assisting with data consolidation for data calls. The contractor shall know how to download

P2MC dashboards and create dashboard reports. The contractor shall be able to download Quad Chart and reconcile with project charters or SOWs to check for accuracy. (A013)

6.4 PROCUREMENT PLANNING SUPPORT

6.4.1 The contractor shall analyze, evaluate and provide recommendations for the planning, development, monitoring and execution of procurement and contractual documentation.

6.4.2 The contractor shall collect information for requirements documentation, assemble procurement requirements package, verify sufficient funds are available to proceed with the procurement, and submit requests to government for procurement. The contractor shall assist the government verifying that the Quality Assurance Plans (QASP) is accurate and reflective the government requirements stated within the PWS. The contractor shall monitor and report on procurement status through award.

6.4.3 The contractor shall adhere to the SSC Atlantic Purchase Request (PR) processes, policy and guidance in the creation and entry of PR packages into NERP, for example, the planning process, checklists, quality assurance process, the IT approval process, financial approval process, quality assurance process, PR solicitation and evaluation process. The contractor shall monitor and communicate progress of PRs to the IPT from planning, through creation, NERP entry, transition to contracts and finally to award. The contractor shall use all tools available to monitor progress including NERP reports, Business Objects reports, and the local data store. The contractor shall support PR/task/delivery order closeout when required. The contractor shall follow statutory and regulatory funding guidance in the development and completion of acquisition process that require:

Urgency, Severability, Fair Opportunity Exemption (FOE), Justification and Approval (J&A), Theater Business Clearance (TBC), and IT guidance

6.4.4 The contractor shall assist in the planning of procurement full life cycle costs and provide support to PR creators with tracking and maintaining the WBS/Sales Order line item/NWA to fund material purchases, service center fees, and storage as well as assist with issuing material for use and the costs for moving Project Stock. The contractor shall assist the PR Creator/Logistician with tracking PRs through NERP as well as through the Accountable Property System of Record (APSR).

6.5 TASK ORDER ADMINISTRATION

6.5.1 In accordance with the basic contract PWS and the requirements of this task order PWS, the contractor shall develop and submit documentation (reference Para 12.1.1) for TO administration

7.0 GOVERNMENT FURNISHED INFORMATION (GFI)

No GFI is provided on this TO.

8.0 GOVERNMENT FURNISHED PROPERTY (GFP)

8.1 TYPES of GFP

GFP is defined as property in the possession of, or directly acquired by the Government and subsequently provided to a contractor for performance of a contract. GFP includes, but is not limited to, property provided for repair, modification, or overhaul.

8.1.1 Government Furnished Equipment (GFE)

Government Furnished Property (GFE) which consists of Property, Plant and Equipment (PP&E) will be provided at the task order level. GFE provided to the contractor will consist of equipment identified in the Consolidated Government Furnished Property form, Attachment 3. This GFE will include GFE currently assigned to N65236-14-D-4162, task order 0007, which will be transferred to this task order.

8.1.2 Government Furnished Material (GFM)

No GFM will be provided on this TO.

8.1.3 Special Test Equipment (STE)

No STE will be provided on this TO.

8.1.4 Special Tooling (ST)

No ST will be provided on this TO.

8.2 GFP REPORTING AND TRACKING

The contractor shall ensure that GFP reporting is performed as required by DFARS clause 252.211-7007.

The primary and preferred means to do this is via electronic transfer transaction reporting in Invoicing, Receipt, Acceptance, and Property Transfer (iRAPT), an application within Wide Area Workflow

(WAWF). This will automatically transmit the GFP data to the GFP Repository within the Item Unique

Identification (IUID) Registry. For non-serially managed items, only the initial receipt transaction shall be reported. For serially-managed GFP items, any subsequent transaction affecting the GFP status shall also be reported.

8.3 COMPUTER ASSETS REPORTING

For NMCI assets that are assigned to a contractor and removed from a government facility, the contractor employee shall have a Property Pass (OF-7) for each asset which will be authorized and signed by the

COR or other authorized government personnel. Although NMCI assets are not currently tracked as

GFP, the contractor shall separately track and report all NMCI assets assigned to all contractor employees for use on this task order. For GFP laptops assigned to contractor employees, in addition to the signed DD1149 that specifies contract number, company name, model number, and serial number of the computer, a contractor-generated property pass with the employee’s name may be attached to validate possession in accordance with applicable company internal procedures.

9.0 CONTRACTOR ACQUIRED PROPERTY (CAP)

CAP is property that is acquired, fabricated or otherwise provided by the contractor for contract performance to which the Government has title but has not yet performed receipt and acceptance. CAP consists of Contractor Acquired Equipment (CAE), Contractor Acquired Material (CAM), Special

Tooling (ST) and Special Test Equipment (STE).

No CAP is anticipated to be required on this TO.

10.0 TRAVEL

For estimating purposes, it is anticipated the travel requirements noted below shall be required. The proposed estimated travel cost cannot exceed the not-to-exceed (NTE) value cited in the applicable pricing model. Travel estimates are in accordance with the latest Joint Travel Regulations (JTR) for DoD

Civilian Personnel. All listed travel will be performed during each POP (Base Yr , Option Yr 1 and

Option Yr 2):

# Trips # People # Days/Nights From (Location) To (Location) Fund Type

2 1 4/3 Charleston, SC Norfolk, VA OMN

2 1 4/3 Charleston, SC San Antonio, TX OMN

6 1 4/3 Charleston, SC Washington, DC OMN

1 1 4/3 Washington, DC Charleston, SC OMN

2 1 4/3 Norfolk, VA Charleston, SC OMN

2 1 4/3 Norfolk, VA Washington, DC OMN

11.0 TRANSPORTATION OF EQUIPMENT/MATERIAL

No transportation of equipment/material is required by the contractor on this TO

12.0 DELIVERABLES

12.1 CONTRACT DATA REQUIREMENTS LIST (CDRL)

12.1.1 Administrative CDRL

As referenced under TO PWS Paragraphs 6.1 through 6.5, the following table lists all required administrative data deliverables, Contract Data Requirements Lists (CDRLs), applicable to this task:

CDRL # Deliverable Title

TO PWS

Reference

Para

Frequency Date Due

A001 Program Management Reports, General

6.3 ASREQ As needed

A002

Technical/Analysis Reports, General

White papers, presentations, reports, meeting minutes, trackers, cost estimates, schedules, etc

6.1, 6.2, 6.3

ASREQ As needed

A003 Task Order Status Report (TOSR) and

Inventory Report

6.3.10, 6.5, 8.1

MTHLY

30 Days after TO award (DATO) and monthly on the 10th

A005 Task Order Closeout Report 6.5 1TIME

NLT 30 days after task order completion date

A006 Cyber Security Workforce (CSWF)

Report

15.4 MTHLY

30 DATO and monthly on the 10th

A007 Contractor Manpower Quarterly Status

Report (QSR)

6.5 QRTLY

15 Apr, 15 Jul, 15

Oct, 15 Jan

A008 Invoice Support Documentation 6.5 ASREQ Within 24 hrs from request

A009 Limitation Notification & Rationale 6.5 ASREQ Within 24 hrs from occurrence

A010 Contract Funds Status Report (CFSR) 6.5

MTHLY

30 DATO and monthly on the 10th using tool or template provided by COR

A011

Contract Work Breakdown Structure

(CWBS) 6.3.9 MTHLY

30 Days after TO award (DATO) and monthly on the 15th

A012

Integrated Program Management

Report (IPMR) 6.3.11, 6.3.17

MTHLY

30 Days after TO award (DATO) and monthly on the 25th

A013 Quality Documentation

6.3 ASREQ

Within 24 hrs from request

A014 Cost and Schedule Milestone Plan 6.3.16

One time with revisions

(ONE/R)

NLT 10 DATO;

revision NLT 7 days after receipt of govt review

A015 Contractor CPARS Draft Approval 6.5 MTHLY 30 DATO and

CDRL # Deliverable Title

TO PWS

Reference

Para

Frequency Date Due

Document (CDAD) Report monthly on the 10th

13.0 SUBCONTRACTING REQUIREMENTS

Subcontracting requirements are in accordance with the basic contract. If the prime contractor is planning to utilize subcontractor(s) on this task order, the prime contractor shall specify the applicable subcontractor in their proposal prior to award. Per clause 52.244-2, if a subcontractor (includes tier 1, tier 2, tier 3, etc.) is proposed by a prime and is not approved on the basic contract, formal justification is required and subject to government approval. NOTE: This paragraph will be revised prior TO award to specify any approved subcontractors as proposed by the selected offeror.

14.0 ACCEPTANCE PLAN

Inspection and acceptance is performed by the COR on all services, data, and non-data deliverables in accordance with the Quality Assurance Surveillance Plan (QASP), Attachment 1.

15.0 OTHER CONDITIONS/REQUIREMENTS

15.1 GOVERNMENT FACILITIES

Government facilities (i.e., office space, computer hardware/software, or lab space) will be provided to the majority of labor categories supporting this task order. All Contractor personnel with supplied government facilities shall be located at the closest SPAWARSYSCEN being supported. The majority of Contractor personnel work under this task order will be performed during normal working hours between the hours of 0600 and 1800 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings when practical. Contractors with assigned

Government office space may occasionally perform work at the contractor facility or outside normal working hours when requested and approved through the COR. The Government may authorize

Contractors to perform work from home when there are circumstances that impede task performance at the Government facility. Prior to approving work from home, the Contractor must have a telework, or work from home type agreement for all Contractor employees requesting to work from home that has been approved by the COR. Requests to work at the Contractor facility, outside normal duty hours, or from home, must include the time and date the work will be accomplished, the nature of the work with the supported task order paragraph, and the reason the work must be accomplished outside the Government facility or after hours.

Pursuant to clause 5252.237-9602, when conversing with Government personnel during business meetings, over the telephone, or via electronic mail contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation.

15.2 APPLICATION, SYSTEM AND WEBSITE ACCESS REQUIREMENTS

Contractor employees shall have access to the following systems, applications, and websites to perform PWS requirements.

a. Wide Area Workflow (WAWF)

b. Electronic Document Access (EDA)

c. Knowledge Exchange (Kx)

d. Contractor Management Information System (CIMS)

e. Navy Enterprise Resource Planning (NERP)

f. Project Portfolio Monitor Control Support (P2MC)

g. Business Objects (BOBJ)

15.2 TO SUPPLEMENTAL PERSONNEL

As specified in basic contract Clause 5252.237-9600, the minimum personnel qualifications for each labor category are identified; however, for those categories listed below, specific experience is applicable specifically to this TO.

15.2.1 Project Manager

Specific Experience: 5 years’ demonstrated experience in managing concurrent task order staffing levels and accurately reporting task orders that are funded through complex funding profiles crossing

Task Order, CLIN and ACRN. PMP or similar certification.

15.2.2 Management Analyst 2 and 3

Specific Experience:

- 3-5 years’ experience with advanced MS Excel skills in pivot tables, graphics, modeling

Note: Specific experience may be applied using any combination of the identified labor categories.

15.3 KEY PERSONNEL

As specified in basic contract Clause 5252.237-9601 Key Personnel will be identified at base contract level. The résumé for any proposed individual not already approved (on the base contract level - Key

Personnel) in any task order , and whom is key personnel on the cited on the TO labor category is subject to COR approval prior to the individual charging to the task. Contractor shall submit the required resume no later than 10 days after TO award. The contractor shall track and maintain a list of Key Personnel in the Staffing Plan with is part of the monthly Task Order Status Report (TOSR)

CDRL. The following list of basic contract labor categories will determine the Key Personnel applicable to this task order:

# Labor Category

1 Project Manager

15.4 CYBERSECURITY WORKFORCE DESIGNATION

This task order requires contractor personnel to perform cybersecurity functions. In accordance with

DoD 8570.01-M Information Assurance Workforce Improvement Program Manual, the cybersecurity workforce is comprised of the following categories: IA Technical (IAT) and IA Management (IAM));

and specialties: Computer Network Defense Service Providers (CND-SPs) and IA System Architects and Engineers (IASAEs). Based on the IA function provided by the individual, an IA designator is assigned that references an IA category or specialty. The following Labor Categories shall meet the IA

Designator, IA Level/Position, and have the estimated Primary/Additional/Embedded hours performing

IA duties: (CDRL A006)

IA Designator &

Level/Position

Quantity

Personnel

IAT II (0)

15.5 NON-DISCLOSURE AGREEMENT (NDA) REQUIREMENTS

Contractors shall submit a completed “Conflict of Interest and Non-Disclosure Statement” form, Attachment 2, for every employee working on the contract and appropriate corporate officer on behalf of the corporation.

The Contractor shall appoint an officer within the Company who is authorized to bind the Company to the terms of the signed non-disclosure agreements executed by each employee or subcontractor. The officer of the Company shall also sign each non-disclosure agreement.

As a condition to receiving access to the data, the Contractor shall meet the following criteria:

(a) Prior to having access to proprietary data, obtain the agreement of the applicable person or entity to permit access by the Contractor to such data.

(b) Use the data solely for the purpose of performing duties under this contract.

(c) Not discuss with, disclose, release, reproduce or otherwise provide or make available the data, or any portion thereof, to any employee of the contractor unless and until each person has executed a copy of the individual non-disclosure agreement.

(d) Not discuss with, disclose, release, reproduce or otherwise provide or make available the data, or any portion thereof, to any non-government person or entity (including, but not limited to any subcontractor, joint venture, affiliate, successor or assignee of the contractor), unless the KO (and any contractor claiming the data is proprietary) have given prior written approval, and the person receiving the data has executed an individual non-disclosure agreement.

(e) Establish safeguards to protect such data or software from unauthorized use or disclosure.

(f) Indoctrinate its personnel who will have access to the data as to the restrictions under which access is granted. Any other use, disclosure, release or reproduction is unauthorized and may result in substantial criminal, civil and/or administrative penalties to the contractor or to the individual who violates this special contract requirement or non-disclosure agreement.

(g) Appropriate restrictive legends will be included by the Contractor on any copies and reproductions made of all or any part of the data and any data that is derived from, based upon, incorporate, include or refer to the data. When the Contractor’s need for such data ends, the data shall be returned promptly (within ten (10) business days) to the appropriate government program personnel.

However, the obligation not to discuss, disclose, release, reproduce or otherwise provide or make available such data, or any portion thereof, shall continue, even after completion of this contract/order.

Any actual or suspected unauthorized use, disclosure, release, or reproduction of such data or violation of this agreement, of which the company or any employee is or may become aware, will be reported promptly (within one (1) business day) to the contractor’s program manager, who will inform the KO within five (5) business days of receiving the report.

16.0 LIST OF ATTACHMENTS

Attachment 1 – Quality Assurance Surveillance Plan (QASP)

Attachment 2 -- Non-Disclosure Agreement (NDA) form

Attachment 3 – Consolidated Government Furnished Property form