Attachment 6C MBAS BFM 1.0 PWS.pdf

TASK ORDER (TO) PERFORMANCE WORK STATEMENT (PWS)

SPACE AND NAVAL WARFARE SYSTEMS CENTER, ATLANTIC

SHORT TITLE: Business Financial Management Support

1.0 PRIMARY PLACE(S) OF PERFORMANCE

The following site(s) identify contractor employees’ originating office location and the location of government provided facilities, if applicable to this TO. Travel locations (i.e., temporary duty sites) are specified in the Travel Section under TO PWS Para 10.0.

a. Contractor facility

b. SPAWARSYSCEN Atlantic, Charleston facility

2.0 TASK ORDER PURPOSE

2.1 BACKGROUND

SPAWARSYSCEN Atlantic Finance (Code 10000) requires the capability to perform comprehensive

Financial Management/Financial Systems support. The Finance Competency provides exceptional, flexible, and innovative business resource and financial management solutions, supporting our enterprise programs and projects through the products and services that we provide. The Competency provides skilled professionals who serve as critical enablers to our customers, accurately and efficiently managing the financial aspects of their business in accordance with all applicable financial statues, regulations, and policies.

2.2 SCOPE

The services to be provided include Comptroller and Business Resource Financial Management support and associated process support for the SPAWAR Systems Center Atlantic’s 1.0 Finance

Competency. The functions to be performed require subject matter expertise with Navy Working

Capital (NWCF) and revolving funds environments. Subject matter expertise is required in the following areas at each place of performance: Accounting and Budgeting, Business Financial

Management, Financial/Project Systems Analysis, Executive Financial Reporting, Financial

Management Transformation/Integration Decision Support and the Financial Improvement and Audit

Readiness (FIAR) efforts.

3.0 APPLICABLE DOCUMENTS

3.1 REQUIRED DOCUMENTS

The contractor shall utilize all required documents listed within the basic contract as applicable to this

TO.

3.2 GUIDANCE DOCUMENTS

The contractor shall utilize all guidance documents listed within the basic contract as applicable to this TO.

4.0 SECURITY REQUIREMENTS

4.1 ORGANIZATION

Work performed under this task order will be “unclassified”.

4.2 PERSONNEL

Prior to any labor hours being charged on contract, the contractor shall ensure their personnel

(including administrative and subcontractor personnel) have obtained and can maintain favorable background investigations at the appropriate level(s) for access level required by this task order, and if applicable, are certified/ credentialed for the Cybersecurity Workforce (CSWF). Investigations are not necessarily required for personnel performing unclassified work who do not require access to government installations/facilities and/or government IT systems/IT resources

5.0 COR DESIGNATION

The Contracting Officer Representative (COR) for this task order is Rebecca (Pogorzelski) Berenyi, 11110 who can be reached at phone (843) 218-7283; e-mail: rebecca.berenyi@navy.mil.

6.0 DESCRIPTION OF WORK

6.1 BUSINESS FINANCIAL MANAGEMENT SUPPORT

6.1.1 Accounting and Budgeting Support

The contractor shall provide services in support of accounting and budgeting analysis, reporting, forecasting, and auditing in support of Overhead, Direct, and Service Center initiatives, programs, and projects. Specifically, the contractor shall;

a. Examine, extract, compile, and summarize financial feeder information for use in budgetary analysis as defined by the Comptroller.

b. Perform analysis, reconciliation, and provide support for auditing functions in support of the command travel program for travel internal and external to the Defense Travel

System (DTS).

c. Prepare detailed analysis and estimates of annual budget requirements for enterprise operations.

d. Research and perform analysis for a periodic review of commitments and obligations and outstanding funding documents.

e. Discover and initiate corrective actions for accounting transactions that require adjustment. The contractor corrects accounting errors that have being rejected.

f. Organize, assemble and file accounting and financial documents. Maintain information logs for all incoming reimbursable and direct-cite funding documents. Email/fax acceptance of sponsor funding documents to sponsors and scan these documents into

Navy ERP and Web-Extender.

g. Research in-house and external accounting systems for verification of system generated or manual transactions. Perform administrative and financial close-out of obsolete or expired documents or accounts.

6.1.2 Business/Resource Financial Management

The contractor shall provide services in support of business/resource financial management analysis, reporting, forecasting, and auditing for the Command Overhead, Direct, and Service Center initiatives, programs, and projects. Specifically, the contractor shall;

a. Prepare documents and other artifacts to support financial data calls and action items

b. Create comprehensive annual Spend/Obligation Plans

c. Run, Analyze and validate Program/Project Obligation/Expenditure Reports

d. Monitor program/project funds execution

e. Prepare monthly reports and artifacts to support budget execution and Business Reviews

f. Reconcile and validate aged unliquidated obligation and Sales Order Line Items

g. Review report line items for data integrity and ensure that information is properly tagged as business rules dictate, provide monthly report of line items that are not properly tagged

6.1.3 Financial Systems Analysis

The contractor shall provide programmatic and business process support of Business/Financial systems & processes associated with Navy ERP Operation & Sustainment and other financial systems. Specifically, the contractor shall;

a. Assist with identification, validation and managing Navy ERP OM&S financial impacts.

Contractor personnel’s access will be limited to the Material Management Module in

ERP.

b. Verify, reconcile, and validate accounting and budget transactions, and general ledger entries resident to various financial management feeder systems to include Navy ERP.

Contractor personnel‘s access will be limited to the Finance Module and Financial

Management Module in ERP.

6.1.4 Executive Reporting

The contractor shall prepare and distribute reports containing budget execution data and prepare associated metrics in executive reporting formats, i.e. Dashboard, Stoplight, etc. Specifically, the contractor shall;

a. Assist in the collection, compilation, and validation of inputs and metrics to support and/or prepare for executive briefings and data calls

b. Maintain an active and current collection and compilation process for metrics

c. Provide weekly in-person briefing and feedback to the Comptroller (or designee) regarding the costs and efficiency of Command operations and the status of overall budget and financial management execution and functions

6.1.5 Financial Management Transformation/Integration Decision Support

The contractor shall support the transformation decision making process regarding Financial

Management products and services and workforce development to include the transformation of operations from a transactional environment to an analytical environment, and the integration of policies, regulations, laws, and concepts into the overall structure and capabilities of the workforce.

Specifically, the contractor shall;

a. Assist with the preparation of financial management tools and aids to facilitate workforce development

b. Assist with the development of the Financial Management employee rotation plan and schedule

c. Assist in the development and implementation of cross-functional tasking and associated teams

d. Assist with monitoring, and documenting employee credentialing i.e. FM certification, CFDM, CDM, and DAWIA into one spreadsheet report

6.1.6 The Financial Improvement and Audit Readiness (FIAR) effort

The contractor shall assist SPAWAR LANT by providing support services for FIAR business process efforts in the following areas:

a. Provide business/technical area expertise to assist in the documentation and implementation of Business Process Improvements to N-ERP.

b. Assist with analysis, maintenance and improvements in performance measurements and metrics.

c. Prepare briefing materials/issue papers/point papers/ad hoc reports to support FIAR processes within testing areas.

d. Support design reviews, including meetings and working groups supporting FIAR.

e. Assist in the development of business process documentation, capturing data, identifying business process control weaknesses, and testing.

f. Review and provide recommendations of current and planned operational business processes to ensure successful operations of the Business Solutions to support audited financial statements.

g. The contractor shall provide technical expertise during the startup phase of the process and make changes and corrections to effect successful implementation. The contractor shall research, analyze and execute the definition and implementation of processes to achieve business integration and automation across SSC Atlantic.

a. The Contractor shall compile reports and analyze data from FM Processes, FM

Competency data, and data sources containing FM data to implement process improvements.

b. The Contractor shall present data analysis in a monthly Analysis and Report to 1.0

Leadership during weekly and monthly meetings. The Contractor shall provide independent technical assessment in the identification and resolution of issues.

c. The contractor shall provide recommendations to the Government Financial Leadership for improvements.

6.2 TASK ORDER ADMINISTRATION

6.2.1 Basic Contract Requirement

In accordance with the basic contract PWS and the requirements of this task order PWS, the contractor shall develop and submit documentation (see CDRL under Para 12.1.1) for TO administration

7.0 GOVERNMENT FURNISHED INFORMATION (GFI)

No GFI is provided on this TO.

8.0 GOVERNMENT FURNISHED PROPERTY (GFP)

8.1 TYPES OF GFP

No GFP is provided on this TO.

9.0 CONTRACTOR ACQUIRED PROPERTY (CAP)

No CAP is provided on this TO.

10.0 TRAVEL

No travel is required on this TO.

11.0 TRANSPORTATION OF EQUIPMENT/MATERIAL

No transportation of equipment/material is required by the contractor on this TO

12.0 DELIVERABLES

12.1 CONTRACT DATA REQUIREMENTS LIST (CDRL)

12.1.1 Administrative CDRL

As referenced under TO PWS Para 6.2, the following table lists all required administrative data deliverables, Contract Data Requirements Lists (CDRLs), applicable to this task:

CDRL # Deliverable Title

TO PWS

Reference

Para

Frequency Date Due

A001 Program Management Reports, General

6.1 – 6.2 MTHLY

30 Days after TO award (DATO) and

CDRL # Deliverable Title

TO PWS

Reference

Para

Frequency Date Due monthly on the 10th

A003 Contract Status Report 6.3 MTHLY

30 Days after TO award (DATO) and monthly on the 10th

A004 Task Order Status Report 6.3, 8.1, 8.2, 8.2.1

MTHLY

30 Days after TO award (DATO) and monthly on the 10th

A005 Task Order Closeout Report 6.3 1TIME NLT 15 days before completion date

A007 Contractor’s Manpower Report 6.3 QRTLY 15 Jan, 15 Apr, 15

Jul, & 15 Oct

A008 Invoice Support Documentation 6.3 ASREQ Within 24 hrs from request

A009 Limitation Notification & Rationale 6.3 ASREQ Within 24 hrs from occurrence

A014 Cost and Milestones Schedule Plan 6.3

One time with revisions

(ONE/R)

NLT 10 DATO;

revision NLT 7 days after receipt of govt review

A015 Contractor CPARS Draft Approval

Document (CDAD) Report

6.3 MTHLY

30 DATO and monthly on the 10 th

13.0 SUBCONTRACTING REQUIREMENTS

Subcontracting requirements are in accordance with the basic contract. If the prime contractor is planning to utilize subcontractor(s) on this task order, the prime contractor shall specify the applicable subcontractor in their proposal prior to award. Per clause 52.244-2, if a subcontractor (includes tier 1, tier 2, tier 3, etc.) is proposed by a prime and is not approved on the basic contract, formal justification is required and subject to government approval. NOTE: This paragraph will be revised prior TO award to specify any approved subcontractors as proposed by the selected offeror.

14.0 ACCEPTANCE PLAN

Inspection and acceptance is performed by the COR on all services, data, and non-data deliverables in accordance with the Quality Assurance Surveillance Plan (QASP), Attachment 1.

15.0 OTHER CONDITIONS/REQUIREMENTS

15.1 GOVERNMENT FACILITIES

Government facilities (i.e., office space, computer hardware/software, or lab space) will be provided to the majority of labor categories supporting this task order. All Contractor personnel with supplied government facilities shall be located at SPAWARSYSCEN Atlantic in Charleston, SC. The majority of Contractor personnel work under this task order will be performed during normal working hours between the hours of 0600 and 1800 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings when practical.

Pursuant to clause 5252.237-9602, when conversing with Government personnel during business meetings, over the telephone, or via electronic mail contractor and subcontractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors and subcontractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signatures shall identify company affiliation.

15.2 KEY PERSONNEL

As specified in basic contract Clause 5252.237-9601 Key Personnel will be identified at base contract level. The résumé for any proposed individual not already approved (on the base contract level - Key

Personnel) in any task order, and whom is key personnel on the cited on the TO labor category is subject to COR approval prior to the individual charging to the task. Contractor shall submit the required resume no later than 10 days after TO award. The contractor shall track and maintain a list of Key Personnel in the Staffing Plan with is part of the monthly Task Order Status Report (TOSR)

CDRL. The following list of basic contract labor categories will determine the Key Personnel applicable to this task order:

# Labor Category

1 Subject Matter Expert 5

15.3 NON-DISCLOSURE AGREEMENT (NDA) REQUIREMENTS

Contractors shall submit a completed “Conflict of Interest and Non-Disclosure Statement” form, Attachment 2, for every employee working on the contract and appropriate corporate officer on behalf of the corporation.

The Contractor shall appoint an officer within the Company who is authorized to bind the Company to the terms of the signed non-disclosure agreements executed by each employee or subcontractor. The officer of the Company shall also sign each non-disclosure agreement.

As a condition to receiving access to the data, the Contractor shall meet the following criteria:

(a) Prior to having access to proprietary data, obtain the agreement of the applicable person or entity to permit access by the Contractor to such data.

(b) Use the data solely for the purpose of performing duties under this contract.

(c) Not discuss with, disclose, release, reproduce or otherwise provide or make available the data, or any portion thereof, to any employee of the contractor unless and until each person has executed a copy of the individual non-disclosure agreement.

(d) Not discuss with, disclose, release, reproduce or otherwise provide or make available the data, or any portion thereof, to any non-government person or entity (including, but not limited to any subcontractor, joint venture, affiliate, successor or assignee of the contractor), unless the KO (and any contractor claiming the data is proprietary) have given prior written approval, and the person receiving the data has executed an individual non-disclosure agreement.

(e) Establish safeguards to protect such data or software from unauthorized use or disclosure.

(f) Indoctrinate its personnel who will have access to the data as to the restrictions under which access is granted. Any other use, disclosure, release or reproduction is unauthorized and may result in substantial criminal, civil and/or administrative penalties to the contractor or to the individual who violates this special contract requirement or non-disclosure agreement.

(g) Appropriate restrictive legends will be included by the Contractor on any copies and reproductions made of all or any part of the data and any data that is derived from, based upon, incorporate, include or refer to the data. When the Contractor’s need for such data ends, the data shall be returned promptly (within ten (10) business days) to the appropriate government program personnel.

However, the obligation not to discuss, disclose, release, reproduce or otherwise provide or make available such data, or any portion thereof, shall continue, even after completion of this contract/order.

Any actual or suspected unauthorized use, disclosure, release, or reproduction of such data or violation of this agreement, of which the company or any employee is or may become aware, will be reported promptly (within one (1) business day) to the contractor’s program manager, who will inform the KO within five (5) business days of receiving the report.

16.0 LIST OF ATTACHMENTS

Attachment 1 – Quality Assurance Surveillance Plan (QASP)

Attachment 2 -- Non-Disclosure Agreement (NDA) form