N6449822R5000.pdf

SEE ADDENDUM

(No Collect Calls)

N6449822R5000 11-Jan-2022

b. TELEPHONE NUMBER

445-444-5320

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 11 Feb 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N644989. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

DILLON M LUCAS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0223, DILLON LUCAS

215-897-2043, DILLON.M.LUCAS@NAVY.MIL

5001 SOUTH BROAD STREET, BUILDING 4

PHILADELPHIA PA 19112

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N64498 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NSWCPD FACILITIES

MARK LAGATTA

5001 S BROAD ST.

BLDG 4

PHILADELPHIA PA 19112

TEL: 215-897-8321 FAX:

FAX:

TEL: 215-897-2043

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238290

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF122

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6449822R5000

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Elevator Maintenance Services

FFP

All work shall be performed in accordance with the Performance Work Statement

(PWS). This CLIN includes all labor, materials, equipment, management, etc. to provide routine elevator maintenance and repair services IAW PWS Section 3.4.1.

Year 1

FOB: Destination

PSC CD: J039

NET AMT

0002 1 Lot Non-Wear and Tear Repairs

FFP

All work shall be performed in accordance with the Performance Work Statement provide non-wear and tear repairs IAW PWS section 3.4.2.

Year 1

0003 12 Months OPTION Elevator Maintenance Services Yr. 2

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 2

0004 1 Lot OPTION Non-Wear and Tear Repairs Yr. 2

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 2

0005 12 Months OPTION Elevator Maintenance Services Yr. 3

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 3

0006 1 Lot OPTION Non-Wear and Tear Repairs Yr. 3

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 3

0007 12 Months OPTION Elevator Maintenance Services Yr. 4

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 4

0008 1 Lot OPTION Non-Wear and Tear Repairs Yr. 4

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 4

0009 12 Months OPTION Elevator Maintenance Services Yr. 5

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 5

0010 1 Lot OPTION Non-Wear and Tear Repairs Yr. 5

FFP

All work shall be performed in accordance with the Performance Work Statement

Year 5

0011 1 Lot Technical Data

FFP

This CLIN includes all deliverables required by Contract Data Requirements List items A001-A009.

All Years

NOTICE

- The small business office concurs with the set-aside decision.

- This acquisition is solicited using Simplified Acquisition Procedures pursuant to FAR Subpart 13.5.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for

Elevator Equipment and Systems Recurring Preventative Maintenance and Non-Wear-and-Tear Repairs Contract

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of

Defense entity responsible for research development, testing and evaluation (RDT&E); in-service engineering; and, fleet support for U.S. Navy ships, submarines, military watercraft and unmanned vehicles. This requirement is a Facilities Service Contract (FSC) for NSWCPD Code

102 Infrastructure Division, which provides Infrastructure, Facilities, and Environmental and

Safety services to NSWCPD.

1.0.2 This contract is for non-personal services. It does not create employment rights with the

U.S. Government whether actual, inherent, or implied. In general, this contract provides regular, recurring preventative maintenance (PM) and indefinite-quantity-indefinite-delivery (IDIQ) for

NSWCPD’s elevator equipment and systems, also referred to as vertical transportation equipment (VTE).

1.0.3 Government / Contractor Relationship

a) The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the

Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

b) The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

c) Contractor personnel under this Contract shall not engage in any of the inherently

Governmental functions listed at FAR Subpart 7.5 or DFARS Subpart 207.5.

d) Employee Relationship:

1) The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the

Contractor's personnel will act and exercise personal judgment and discretion on behalf of the

Contractor.

2) Rules, regulations, directives, and requirements that are issued by the U.S. Navy and

NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation.

This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

e) Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship. Accordingly, entitlements and benefits applicable to such relationships do not apply.

f) Notice: It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this

Section has been or may be violated.

1) The Contractor shall notify the Contracting Officer (KO) in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or

Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and, the

Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

2) The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advise the Contractor what additional information is required, and establish the date by which it should be furnished by the

1.1 BACKGROUND

The Infrastructure Division (Code 102) of NSWCPD provides Infrastructure Management

Services for all NSWCPD facilities and infrastructure ranging from office and light-laboratory space to industrial and high-bay space, and including facility-related low-to-medium voltage utilities. Code 102’s services include design and engineering; facility planning; space management; sustainment, repair, and maintenance (SRM); construction project management;

and, associated Environmental and Safety and Health Services for all NSWCPD RDT&E facilities.

1.2 SCOPE OF WORK

This contract is designed to be full performance and at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. This is a multiple year (one base year and four optional years) contract for elevator equipment and system maintenance services for fourteen (14) elevators located at six different Government buildings at the Philadelphia Navy Yard (also known as the Philadelphia Naval Business Center, (PNBC).

PNBC is an open public-private installation that includes administration, industrial, warehouse and commercial facilities. There are nine passenger elevators and five freight elevators, and the number of floor stops ranges from two to five among these 14 elevators.

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for elevator equipment and systems categorized as Preventative Maintenance and Non-Wear-and-Tear Repairs. These Facility Investment services include monthly preventative maintenance, emergency repairs, semi-annual and annual elevator inspections and certifications, five-year load tests, and general maintenance for

NSWCPD elevator equipment and systems associated with NSWCPD-maintained facilities (see

Performance Work Statement (PWS Attachment 1) at PNBC, Philadelphia, PA 19112. During the performance of this contract, the Government reserves the right to add or remove elevators at

NSWCPD facilities within a fifty (50) mile radius of PNBC. Any such in-scope modifications to the contract will be executed bilaterally to incorporate such changes and agreed upon pricing.

In general, the work of this contract has the following two parts: (i) provide regular, recurring preventative maintenance service of elevator equipment and systems, for example, monthly preventative maintenance program schedule on all elevators, service calls and emergency repairs, semi-annual and annual inspections, and five-year full load tests; and, (ii) Non-Wear-and-Tear

Repairs that do not fall within the full-performance preventative maintenance CLINs of this contract. For additional information regarding the requirements of this Facility Service Contract, see Performance Work Statement Section 3.4, Performance Requirements, below.

1.3 GENERAL INFORMATION ON NSWCPD BUILDINGS AND ELEVATOR

EQUIPMENT

1.3.1 The following attachments form part of this Performance Work Statement (PWS) and are incorporated by reference:

Attachment 1, PNBC Site Map;

Attachment 2, Elevator Equipment Inventory (see CDRL A002);

Attachment 3, Elevator Certification Schedule;

Attachment 4, Historical Service Call Data (For information purposes only);

Attachment 5, Performance Requirements Summary: and

Attachment 6, Elevator Maintenance Checklists.

2.0 APPLICABLE DOCUMENTS

The publications listed below form a part of this Performance Work Statement and are incorporated by reference. Provision and installation of the materials and components comprising this Performance Work Statement shall be in compliance with applicable or relevant and appropriate local, state, and federal regulations.

2.1 EM 385-1-1 – U.S. Army Corps of Engineers Safety and Health Requirements

2.2 P.L. 91-596 – Occupational Safety and Health Act

2.3 UFGS 01 35 26 – Unified Facilities Guide Specifications

2.4 29 CFR 1904 – Recording and Reporting occupational Injuries and Illness

2.5 29 CFR 1910 – Occupational Safety and Health Standards

2.6 29 CFR 1910.1025 – Toxic and Hazardous Substances – Lead

2.7 29 CFR 1910.134 – Personal Protective Equipment – Respiratory Protection

2.8 29 CFR 1926 – Safety and Health Regulations for Constructions

2.9 29 CFR 1926.59 – Occupational Health and Environmental Controls – Hazard

Communication

2.10 29 CFR 1926.62 – Occupational Health and Environmental Controls – Lead

2.11 ANSI Z359.1 – Safety Requirements Personal Fall Arrest Systems, Subsystems and

Components

2.12 ANSI/ASSE A10.34 – Protection of the Public on or Adjacent to Construction Sites

2.13 ANSI/ISEA 107-2004 – High Visibility Garment Standard

2.14 ASME B 30.5 – Mobile Crane Standards

2.15 E.O. 13423 – Executive Order Strengthening Federal Environmental, Energy, and

Transportation Management

2.16 E.O. 135514 – Federal Leadership in Environmental, Energy, and Economic Performance

2.17 NFPA 10 – Standard for Portable Fire Extinguishers

2.18 NFPA 241 – Standard for Safeguarding Construction, Alteration, and Demolition

Operations

2.19 NFPA 51B – Standard for Fire Protection During Welding, Cutting and other Hot Work

2.20 NFPA 70 – National Electric Code

2.22 SECNAV 5512/1 – DoN Local Population ID Card/Base Access Registration

2.23 NAVFAC P-307 – Management of Weight Handling Equipment

2.24 NAVFAC MO-118 – Inspection and Certification of VTE Equipment (rescinded; use for guidance only)

2.25 ASME A17.1 – Safety Codes for Elevators and VTE Equipment

These documents can be referenced online and at various government websites. The Contractor shall reference and utilize the latest version available when performing tasks within this PWS.

3.0 REQUIREMENTS

3.1 WORK SAFETY

3.1.1 All work must be conducted in a safe manner and must comply with all requirements of the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM-385-1-1. The

Contractor must be responsible for instructing their employees in appropriate safety measures and must not permit them to place machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. The Contractor must employ a competent person as defined in EM-385-1-1 to function as the Site Safety and Health Officer (SSHO). The following paragraphs describe minimum safety requirements. Section 4.0 below identifies and describes safety-related deliverables required by this contract. Contractor must consult EM-385-

1-1 for additional information or any safety issues not discussed in this specification.

3.1.2 Personal Protective Equipment (PPE) Minimum Requirements are described in the paragraphs below:

3.1.2.1 Head Protection: All persons working in or visiting hard-hat areas must be provided with and required to wear Type I or Type II, Class G meeting the requirements of ANSI Z89.1

Hardhat areas are those areas with potential hazard of head injury.

3.1.2.2 Clothing: Employees must wear clothing suitable for the weather and work conditions:

the minimum for construction sites must be short sleeve shirt, long pants (excessively long or baggy pants are prohibited).

3.1.2.3 Protective Footwear: Employees must wear safety–toed boots meeting ANSI Z41 while working on construction sites.

3.1.2.4 Eye and Face Protection: All eye and face protection must meet the requirements of

ANSI/ASSE Z87.1; employees must also use eye side protection.

3.1.2.5 High-visibility vests will be worn when working around operating construction equipment or when working on highways.

3.1.3 Emergency Medical Treatment: Contractor must arrange for their own emergency medical treatment. The Government has no responsibility to provide emergency medical treatment.

3.1.4 Use of Hand and Power Tools: Hand and power tools must be of a manufacturer listed by a nationally recognized testing laboratory for the specific application for which they are to be used.

3.1.4.1 Hand and power tools must be used, inspected, and maintained in accordance with the manufacturers’ instructions and recommendations and must be used only for the purpose for which designed.

3.1.4.2 Hand and power tools must be inspected, tested, and determined to be in safe operating condition before use. Continued periodic inspections must be made to assure safe operating condition and proper maintenance.

3.1.4.3 Hand and power tools must be in good repair and with all required safety devices installed and properly adjusted. Tools having defects that will impair their strength or render them unsafe must be removed from service.

3.1.4.4 Loose and frayed clothing, loose long hair and dangling jewelry (including dangling earrings, chains and wristwatches) must not be worn while working with any power tools.

3.1.4.5 All guards must be functional.

3.1.4.6 Reciprocating, rotating, and moving parts of equipment must be guarded if exposed to contact by employees or otherwise create a hazard.

3.1.5 Portable Extension Cords: Portable extension cords must be sized in accordance with manufacturer ratings for the tool to be used and must be protected from damage. All damaged extension cords must be immediately removed from service. Portable extension cords must meet the requirements of National Fire Protection Association (NFPA) 70 and shall contain GCFI in all runs (pigtails allowed).

3.1.6 Ladders: All portable ladders must be of sufficient length and must be placed so that workers will not stretch or assume a hazardous position. The top or top step of a stepladder must not be used as a step unless it has been designed to be so used by the manufacturer. Ladders may be used as work platforms only when use of small hand tools or handling of light material is involved.

3.1.7 Fall Protection and Confined Space: Fall protection shall be provided for safe access for all work activities as required. For confined space, fall protection shall be provided for safe access to enter, exit, and potentially emergently be removed from confined space per 29 CR 1910.146.

For confined-space entries, a minimum of a tripod with winch extraction capabilities should be used.

3.1.8 Lockout/Tag Out: Coordinate all control activities with the designated Technical Point of

Contact (TPOC). Apply, monitor, and remove proper lockout and tag out devices per contractors established Lockout/Tag Out procedures and 29 CR 1910.147.

3.1.9 Fuel-Powered Tools: When fuel-powered tools are used, they will not be fueled while running, while hot, or near an open flame.

3.1.10 Fire Protection: Provide one ABC fire extinguisher at the physical work site to guard against potential fires.

3.1.11 Weight Handling Equipment (WHE) Requirements: Contractor shall comply with the requirements of Naval Facilities Command (NAVFAC) P-307, Weight Handling Program

Management, for all work performed with cranes or other machines used to lift equipment or materials. Contractor shall notify the TPOC at least 24 hours in advance in writing prior to bringing any crane or other WHE or lifting equipment to NSWCPD facilities. This requirement includes submitting a lift plan on form provided by the COR (Contracting Officer’s

Representative) or TPOC for Government’s review and approval.

3.1.12 Hot Work: For all hot work, a hot-work permit is required and a permit shall be obtained through the Government Fire Inspector. Requests for hot work permits shall be submitted to the

NSWCPD TPOC with a 48-hour notice for review. Hot work in electrical- or mechanical-room space shall require a gas-free test prior to the Government fire inspector granting approval. In accordance with the Government fire inspector’s requirements, the Contractor shall perform this test daily. The Government fire inspector shall approve the instrument used. Fire extinguishers shall be provided by the Contractor at ALL locations where hot work is performed.

3.1.13 Confined Space: The Contractor shall comply with 29 CFR 1910.146 regarding permit-required confined space entry. The contractor shall provide a competent person to write all confined space permits.

3.1.14 Electrical Safety: The contractor shall comply with Electrical Safety procedures in accordance with 29 CFR 1926.

3.2 CONTRACTOR EMPLOYEE CONDUCT AND APPEARANCE

3.2.1 The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Contractor employees shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Contractor employees shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures.

3.2.2 The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within 4 hours of request.

3.2.3 The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO or the TPOC reserves the right to determine the acceptability of any clothing worn. All Contractor and subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in an easily visible and prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

3.2.4 Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

3.2.5 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

3.2.6 The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of

National Security.

3.3 GENERAL REQUIREMENTS

3.3.1 The Contractor shall provide all necessary labor, test instruments, equipment, and tools required to perform scheduled elevator maintenance, inspections and elevator equipment and system repair.

3.3.2 Workmanship and Material Standards – The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this Contract, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full-life expectancy of the facilities, systems, and equipment. Best commercial and industry practices, i.e., state of the practice, shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

3.3.3 Historical Preservation – Buildings and facilities designated as historical sites shall be maintained in accordance with applicable or relevant Federal, state, and local historical policies and regulations.

3.3.4 Hazardous Material (HAZMAT) – All waste manifests must be processed through

NAVFAC MIDLANT Building 1082 and the NSWCPD Technical Point of Contact (TPOC).

3.3.5 Service Interruptions – If any utilities, elevator, other services must be discontinued (even temporarily) due to scheduled or unscheduled, emergent contract work, the Contractor shall notify the KO or the TPOC, affected occupants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the KO or TPOC, affected occupants and customers as soon as practicable.

3.4 PERFORMANCE REQUIREMENTS

The performance requirements for this contract are divided into the following two categories, each with associated Contract Line Item Numbers (CLINs), and described below: Preventative

Maintenance and Non-Wear-and-Tear Repairs.

3.4.1 Recurring Preventative Maintenance (PM) (CLINs 0001, 0003, 0005, 0007, 0009) – The

Navy’s approach to performance-based service acquisition includes the performance objective and the performance standard. The Contractor shall develop and submit a Preventative

Maintenance (PM) Program Plan identified and described in Section 4.2, CDRL A002, below.

The schedule of PM services by contract year is provided on CDRL A002. PM services shall include the following elements at minimum:

a) Perform monthly preventative maintenance on all elevators whether working or not working at the designated buildings according to the PM schedule and provide a detailed report/checklist of all work performed each month for each elevator. VTE system components include, but are not limited to, controller parts, selectors, dispatching equipment , transformers, dashpots, timing devices, computer and microcomputer devices and solid state components, position indicating equipment and all associated equipment, door operators, door hangers, door contacts, load weighing equipment, car frames, guide shoes and rollers, car safety mechanisms, governors, counterweights, hoist-way door interlocks, hangers, bottom door guides and associated components, motors, motor generators, emergency lighting, pumps, leveling valves, hydraulic fluid tanks, operating valves, packing and above ground plungers (i.e., seals), hoist machines, worms, gears, thrust bearings, drive sheave shaft bearings, brake pulleys, brake coils, contacts and linings, cathodic protection systems, cables, sheaves, bearings, upper and lower limit switches and auxiliary disconnect switches.

b) For NSWCPD elevators, the following requirements are supplied: The Contactor is required to perform repairs needed or discovered during PM work or equipment failure.

The Contractor shall respond to equipment failure notifications within four (4) hours and repairs shall be completed within 48 hours of notification. If the work is outside of the scope of the Preventive Maintenance CLINs, the Contractor shall submit a proposal within forty-eight (48) hours detailing the requirements to perform the repairs necessary, and the proposal shall include line-item descriptions and quantities of the labor and material requirements for the repair (i.e., quantity, unit cost, and extended cost). Except for items identified as exclusions in the paragraph below, the Contractor is fully responsible for and shall perform any and all repairs and parts, including replacement, discovered during service work under the Recurring Preventative Maintenance Work portion of the contract.

The following items are excluded from Preventive Maintenance:

1. Obsolete equipment. Contractor shall furnish evidence satisfactory to the

Government when repair parts are found to be obsolete.

2. Damage caused by Government abuse.

3. Telephone/communication lines and associated devices located outside of the elevator cab, hoist-way or machine room. The Contractor shall be responsible for all communication equipment and wiring located in the elevator cab, hoist-way and the machine room.

4. Fire alarm associated devices.

5. Underground cylinders and piping.

6. Main Disconnect Switch.

c) Perform semi-annual and annual inspections and certifications, and five-year full-load test certifications in coordination with the TPOC who will coordinate with the Naval

Facilities Command (NAVFAC) inspector as necessary.

3.4.1.1 The PM Performance Objectives and Standards are described below for elevator services, respectively (see also PWS Attachment 5):

a) The objective of this contract is to provide complete and full preventive maintenance, service call response, repairs, testing/inspections, certifications and record keeping on

NSWCPD elevator equipment. Routine service shall consist of examination, minor adjustment, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants shall meet the manufacturer’s specifications. All work shall be performed

IAW American Society of Mechanical Engineers standards (ASME) A17.1, A17.2, and

A17.3. All work not specifically mentioned, which is required to ensure that all maintenance is complete and is within the intent of this contract, shall be performed without additional cost. The Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other contractors or trades performing work at PNBC promptly and diligently as required by the standards of this contract. The Contractor shall provide constant, high-quality service to protect properly all elevator equipment from deterioration; to provide constant peak performance of all elevators, resulting in a minimization of long-term repairs; to minimize the number of service calls; and, to minimize elevator downtime while maximizing customer satisfaction.

b) The Contractor shall develop and implement a PM program for VTE systems and equipment to ensure proper operation, to minimize breakdowns, and to maximize useful life in accordance with CDRL A002. The Contractor shall conduct interviews with the facility TPOC who is familiar with the elevator systems and obtain a history of the elevators and current known problems. The Contractor’s PM program shall be submitted within 30 days following award. PM program shall be technically accurate addressing all requirements.

c) The Contractor shall perform thorough elevator maintenance and provide a detailed report to the TPOC within forty-eight (48) hours. Maintenance is accomplished in accordance with (IAW) the Contractor’s PM program and work schedule.

d) The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled preventative maintenance work or notification of equipment failure under this contract. Incidental repairs work performed under maintenance shall not be considered a trouble call. Notification of repair work necessary to maintain proper operation is submitted to the KO within the two (2) day specified time period. Reports include all work performed doing replacement and repairs on each building within 48 hours during the PM cycle.

e) Reports are detailed with itemized description of work, labor and material costs) in such a manner so that the TPOC and KO can make an informative decision on repairs required.

f) Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes shall be made at no additional cost to the Government.

g) As part of the PM program, the Contractor shall perform equipment condition assessments. The Contractor shall assess and document equipment condition annually.

The Contractor shall submit an annual PM work schedule. In addition, the Contractor shall submit a monthly unaccomplished PM report. The annual schedule shall indicate the month along with the day of the month that the PM inspection will be performed for each

VTE system.

h) Government requested service calls will be submitted in one of two ways: via telephone call followed by an email, or via an email submitted to the Contractor’s primary and secondary points of contact (POCs). The Contractor shall respond on the same day for requests submitted before 1200 (noon) and the next day for requests received after 1200.

If requests are made on a Saturday, Sunday or legal holiday, the Contractor shall respond on the next working day. Response shall only be during normal working hours. An elevator log book/sheet shall be maintained in each elevator machine room and be accurate and up-to-date. The Contractor shall notify the COR/TPOC in writing of the outcome of all service calls and the status of the elevator upon departure within 24 hours of responding to any service call.

i) After four (4) service calls within the same year for the same elevator with similar complaints, deficiencies, or repairs, the Contractor shall make any necessary adjustments to the PM schedule at no additional cost to the Government.

3.4.1.2 The PM Performance Objectives and Standards are described below for Preventative

Maintenance (PM) Semi-Annual, Annual and Five-Year Load Test and Certification

Performance Objectives and Standards (see also PWS Attachment 5):

a) The Contractor shall provide inspection and testing services to ensure the elevators are safe, fully functional, and operational. The Contractor shall provide an inspection and testing schedule based on information provided in PWS Attachment 3. The schedule is provided within 15 days of contract award. Inspection and testing of VTE performed and completed in accordance with the inspection and testing program and schedule.

b) The Contractor shall prepare, inspect, test and operate VTE equipment to support

Government certification. VTE prepared for inspection and certification using NAVFAC

MO-118 for guidance only. Inspection and testing shall comply with ASME A17.1.

Notification of repair work necessary to maintain certification is reported to the

Government within two hours of identification.

c) Certification must be performed by a Government-provided inspector. These certifications are required to be performed semi-annually and annually. VTE inspection and testing is completed when due. Inspection and testing shall comply with ASME A17.1. The

Contractor’s report shall detail any work, to include material and labor costs to make any additional repairs. VTE prepared for inspection and certification using NAVFAC MO-118 for guidance only.

3.4.2 Non-Wear-and-Tear Repairs (CLINs 0002, 0004, 0006, 0008, and 0010) – These are services that do not fall within the Preventative Maintenance CLINs of this Contract. Non-

Wear-and-Tear Repairs shall be performed by the Contractor only after notification from the

Contracting Officer (see also PWS Attachment 5).

3.4.2.1 The Contractor shall immediately notify the COR and TPOC whenever it finds evidence that repairs are required due to other than fair wear and tear. This includes fire, theft, vandalism, negligent acts, misuse, or abuse by anyone other than the Contractor, his agents or employees.

Should the Government deem a criminal investigation is warranted due to the evidence, the

Contractor shall provide any technical information needed by the law enforcement agency performing the investigation. The Contractor shall not be required under the Preventive

Maintenance CLINs of this contract to make renewals or repairs necessitated by proven negligence or misuse of the equipment by persons other than the Contractor, his representatives or employees, or by reason of any other proven cause except for normal wear and tear. The KO reserves the right to make the final determination concerning the responsibility for such defects, corrections or repairs.

a) Service calls and repairs that fall outside the scope of normal wear and tear (see paragraph

3.4.2.1) , including misuse, abuse, vandalism and acts of God shall be billed separately, based on labor hours, according to an agreed upon labor rate proposed in the applicable

CLIN. The Contractor shall only be paid for actual time spent on the ground at the elevator site; not for driving or travel time to or from the location. Work shall not commence until a proposal for the work has been negotiated and accepted and a notification to proceed has been issued by the KO.

b) Parts and Materials – Pricing for parts, materials and any special equipment shall be unburdened and supported with a quote or invoice. The amount billed shall be the lowest cost that is reasonably available to the Contractor. All parts and materials billed shall be recorded on the elevator maintenance log, have approved supporting documentation submitted in conjunction with the invoice and shall be included on the invoice under the appropriate CLIN. Consumable materials shall be included in the fixed-price amount.

3.5 EQUIPMENT MODIFICATIONS AND MODERIZATIONS

3.5.1 At any point during performance of this contract, the Government shall have the sole authority to modify and/or modernize any equipment at its own expense. Provided as examples only, these modifications and modernizations may include complete overhauls of hoist machine and drive, controllers, doors, car phone, car control station, rails, sling, platform, etc. The

Government may modify or modernize the equipment via any means at its sole discretion (i.e.

Government employees, 3rd party contractor, other Government Agency, etc.)

3.5.2 The Contractor shall not be responsible for the cost or performance of any equipment modifications or modernizations described under 3.5.1. However, upon new equipment entering service, the Contractor shall be responsible for PM of new equipment as described in section 3.4 above.

4.0 CONTRACT DATA REQUIREMENTS LISTING (CDRL)

4.1 CONTRACT STATUS REPORT (CDRL A001)

4.1.1 This CDRL shall include a monthly contract status report for all work performed within a calendar month organized by PM, and non-wear and tear repairs, including a labor report, detailing labor hours, and material used for each action performed within the reporting period.

4.1.2 The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance

Report each month. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

4.1.3 This CDRL shall include all of the required elements outlined in CDRL A001.

4.2 PREVENTATIVE MAINTENANCE (PM) PROGRAM (CDRL A002)

4.2.1 This CDRL shall include a plan and schedule on executing the PM services. The PM

Program shall include all of the required elements outlined in CDRL A002.

4.3 CONTRACTOR’S PERSONNEL ROSTER (CDRL A003)

4.3.1 The CDRL shall be delivered electronically, unless otherwise stated, and while

Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.4 QUALITY MANAGEMENT PLAN (QMP) (CDRL A004)

4.4.1 This CDRL shall include a Quality Management Plan and shall include all of the required elements outlined in CDRL A004.

4.5 ACCIDENT PREVENTION PLAN (CDRL A005)

4,5,1 This CDRL shall include an Accident Prevention Plan (APP) and shall include all of the required elements outlined in CDRL A005.

4.6 ACTIVITY HAZARD ANALYSIS (AHA) (CDRL A006)

4.6.1 This CDRL shall include an Activity Hazard Analysis (AHA) and shall include all of the required elements outlined in CDRL A006.

4.7 ACCIDENT REPORTS (CDRL A007)

4.7.1 This CDRL shall include an Accident Reporting and shall include all of the required elements outlined in CDRL A007.

4.8 OSHA CITATIONS AND VIOLATIONS CORRECTIVE ACTION REPORT (CDRL

A008)

4.8.1 This CDRL shall include OSHA Citations and Violations and shall include all of the required elements outlined in CDRL A008.

4.9 ASBESTOS CONTAINING MATERIAL NOTIFICATION (CDRL A009)

4.9.1 This CDRL shall include a notification of finding ACM and shall include all of the required elements outlined in CDRL A009.

5.0 SECURITY AND ACCESS REQUIREMENTS

5.1 CITIZENSHIP REQUIREMENTS: Work under this contract is restricted to U.S. citizens.

No employee or representative of the Contractor will be admitted to the work site unless he furnishes satisfactory proof that he is a citizen of the United States. In accordance with current

NSWCPD security protocol, contractor employees who hold dual-U.S. citizenship will not be granted security clearance to our facilities. Documents acceptable for Proof of Citizenship include:

5.1.1 Birth registration card.

5.1.2 Certificate of live birth, birth certificate.

5.1.3 Certificate of Naturalization.

5.1.4 Certificate of registration.

5.1.5 DD-214 (Must Cite Birthplace).

5.1.6 DD Form 4 (Contract for Enlistment and Must Cite Birthplace).

5.1.7 DD 1966 (Application for Enlistment).

5.1.8 Military discharge papers (must cite birthplace).

5.1.9 Delayed birth certificate.

5.1.10 Hawaii certificate of foreign birth.

5.1.11 Hospital birth certificate.

5.1.12 Marriage license certificate.

5.1.13 Merchant marine certificate.

5.1.14 Military officer ID card.

5.1.15 Notification of birth registration.

5.1.16 State of Hawaii ID card.

5.1.17 USA passport.

5.1.18 Verbal inquiry with State of Hawaii Vital Statistics Office.

5.2 APPLICATION FOR CONTRACTOR IDENTIFICATION BADGES: The Contractor's employees or representatives who will be working inside NSWCPD facilities or secure perimeters must obtain a Contractor's ID badge which can be valid for up to 6 months. The

Contractor will be required to submit a Letter of Badge Request on company letterhead to the

TPOC including the contract name, contract number, contract duration, building/location of work, TPOC contact information, NSWCPD point-of-contact information, and the names and personal information for each contractor employee or representative (DOB, SSN, place of birth, citizenship status) to the TPOC for Security review and approval. A Letter of Badge Request is required to be submitted whenever expiring badges are needed to be renewed for continued work on the contract, containing the same information included in the initial request.

For Contractor employees or representatives that do not have a CONFIDENTIAL or higher security clearance, the Contractor shall provide a completed SECNAV 5512/1 (DoN Local

Population ID Card/Base Access Registration Form) for each employee or representative to the

TPOC for CNRMA (Command Navy Region Mid-Atlantic) vetting, review and approval.

Once approved, the Contractor's employees or representatives will report to Security (Building 29) with a completed I-9 form, along with two forms of identification specified on the I-9 form, for issuance of the ID badge. The Contractor must obtain the required employee ID badges from the

Government at his own expense, at no additional cost. The ID badge must be returned within five

(5) calendar days to Security (Building 29) when an employee leaves the Contractor's service, when the job is complete, or the ID badge has expired. The Government is not responsible for any cost or lost time associated with obtaining or the use of daily or Contractor ID badges.

One-Day Visitor Badges: The Contractor's employees or representatives can obtain a daily

Visitor's badge from the Security desk inside NSWCPD facilities, however, a Government escort will be required at all times and the badge will only be valid for the facility where the badge was issued. The use of daily visitor's ID badge is not recommended as a Government escort must be scheduled in advance and escort's availability is limited and granted on a case-by-case basis (i.e.

availability is not guarantee). The Contractor's personnel would have to obtain daily passes, be subject to daily mandatory vehicle inspection, and would have limited access to the installation if using a Visitor badge. The Government is not responsible for any cost or lost time associated with escort availability in conjunction with the use of Visitor’s badges for the Contractor’s employees or representatives.

5.3 GENERAL ACCESS REQUIREMENTS AND RESTRICTIONS: The following access requirements and restrictions apply to work at any NSWCPD facility or secured perimeter.

5.3.1 No employee or representative of the Contractor will be admitted to the site of the work unless they have satisfactorily completed the Application for Contractor Identification Badge process and have furnished satisfactory proof that they are a citizen of the United States. The

Government Security Office must approve each base application form before the employee or representative will be authorized admittance to the site of work by the Government.

5.3.2 The Contractor is responsible to collect and account for all identification badges issued to their personnel at the expiration of the contract, expiration of the badge or when no longer required. Collected badges must be returned by the Contractor to the NSWCPD Security Office

(Building 29).

5.3.3 Comply with all security regulations and policy currently in force by the Government

Security Office having jurisdiction and as communicated directly by Government Security personnel or as conveyed by the TPOC.

5.3.4 Employees or representatives of the Contractor, while working at NSWCPD, must display the Government issued badge over the front of their outer clothing at all times.

5.3.5 Roll-up/garage doors are only permitted to be opened by Government personnel or Access

Control Personnel (ACP). The ACP or Government personnel must guard the door during the entire time the door is un-secured. The doors must be secured immediately following its use, unless otherwise permitted by the Command Security Director.

5.3.6 Fence gates are only permitted to be opened by Government personnel or Access Control

Personnel (ACP). The ACP or Government personnel must guard the gate during the entire time the gate is un-secured. The gate must be secured immediately following its use, unless otherwise permitted by the Command Security Director.

5.3.7 Commercial vehicles (with company logo) that are required to enter the fence line perimeter or enter the building at any NSWCPD facility must be inspected by the Government

Motor Vehicle Inspection Team (MVIT) currently situated adjacent to Bldg 753 along Langley

Avenue prior to entering the property. No personally-owned vehicles (POVs) are permitted within the fence line perimeter of any NSWCPD facility. Coordinate vehicle inspections with the

TPOC. The Contractor must obtain parking passes for company vehicles, if required, from the

Contracting Officer. The company name must be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible.