N6339425R0007_Solicitation_ILS_DLR.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 25 Jul 2025

X

A X B X C X D

EX

X

G F 110 - 119

120 - 135 X H 136 - 140

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-A3 1 140

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N63394 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

N/A conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 15

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

16 - 59 60 - 62

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

63 - 67 68 - 70

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 71 - 79 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 80 - 85 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

86 - 108

PART II - CONTRACT CLAUSES

NAVAL SURFACE WARFARE CENTER

4363 MISSILE WAY

PORT HUENEME CA 93043-4307

805-228-6299FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

25 Jun 2025

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N6339425R0007

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

ILS DLR Services - Labor Base Yr.

CPFF

Provide ILS-DLR services to ensure equipment remains efficient and operational throughout its lifespan. This support includes maintenance, upgrades, repairs, and overhauls to optimize performance and reliability, while managing costs.

Additionally, deliver effective lifecycle management through continuous monitoring and the resolution of complex issues, which enhances system sustainability, operational efficiency, and cost-effectiveness, in accordance with the Statement of Work (SOW) in Section C.

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

0001AA 92,065 Labor

Hours

ISL DLR - Labor Base Yr. - HOLDING SLIN

CPFF

Provide ILS-DLR services IAW Section C - SOW - Base Year (Fund Type-

TBD)

FOB: Destination

PSC CD: J019

ISL DLR Materials - Base Yr.

COST

Anticipated materials are outlined in the Material List, Attachment J-01 in Section J. This list is not exclusive, and materials required for task performance shall be determined by specific tasks. The procurement of materials shall follow the procedures outlined in the SOW Section C.5.6 Material Procurement and Clause

C-217-H001 PROVISIONED ITEMS ORDERS--BASIC

0002AA 1 Lot Materials - Base Yr. - HOLDING SLIN

COST

Materials required for task performance shall be determined by specific tasks. The procurement of materials shall follow the procedures outlined in the SOW Section C.5.6 Material Procurement and Clause C-217-H001 PROVISIONED ITEMS

ORDERS--BASIC

ISL DLR Travel - Base Yr.

COST

Travel will be reimbursed IAW B-231-H002 and FAR 31.205-46. Travel shall adhere to the requirements outlined in SOW Section C.5.10 Travel Requirements.

0003AA 1

Travel - Base Yr. Holding SLIN

COST

Travel will be reimbursed IAW B-231-H002 and FAR 31.205-46. Travel shall adhere to the requirements outlined in SOW Section C.5.10 Travel Requirements.

ILS DLR Data/Technical Requirements

Data/Technical Data Requirements for Contract Line Item Numbers (CLINS) 0001- 0003 and CLINS 1001-4003 shall be IAW the SOW in Section C, Contract Data Requirements List (CDRL) A001 through A00Q (A023) provided in Section J, and all applicable Data Item Descriptions (DIDs). The Government will retain unlimited rights to all Data/Technical Data generated under this contract IAW DFARS 252.227- 7013 unless an assertion is submitted and accepted by the Government with the offer IAW DFARS 252.227-7017. The price/cost for all data/technical data generated by the contractor (directly or indirectly) in the performance of this contract is included in the price/cost paid by the Government under CLINs 0001-4003. This CLIN is for all 5 Years (Base Year, Option Years 1 to 4). Data/Technical Data Requirements, including Data Deliverables, are Not Separately Priced (NSP).

NET AMT

OPTION ILS DLR Services - Option Yr.1

CPFF

Provide ILS-DLR services IAW Section C - SOW - OY1 (Fund Type-

TBD)

1001AA 92,065 Labor

OPTION Labor OY1 - HOLDING SLIN

Provide ILS-DLR services IAW Section C - SOW - OY1 (Fund Type-TBD)

OPTION ILS DLR - Materials - Option Yr.1

COST

Consumable Materials and Materials required for task performance. Ordering procedure IAW the SOW in Section C.

1002AA 1 Lot Materials - OY 1 - HOLDING SLIN

COST

Materials required for task performance shall be determined by specific tasks. The procurement of materials shall follow the procedures outlined in the SOW Section C.5.6 Material Procurement and Clause C-217-H001 PROVISIONED ITEMS

ORDERS--BASIC.

OPTION ILS DLR - Travel - Option Yr.1

COST

1003AA 1 Lot Travel - OY 1 - HOLDING SLIN

COST

Travel will be reimbursed IAW B-231-H002 and FAR 31.205-46. Travel shall adhere to the requirements outlined in SOW Section C.5.10 Travel Requirements.

OPTION ILS DLR - Labor - Option Yr.2

CPFF

Provide ILS-DLR services IAW Section C - SOW - OY2 Year (Fund Type-

2001AA 92,065 Labor

OPTION Labor OY 2 - HOLDING SLIN

Provide ILS-DLR services IAW Section C - SOW - OY1 (Fund Type-TBD)

OPTION ILS DLR- Materials - Option Yr.2

COST

2002AA 1 Lot OPTION Materials - Option Year 2 - HOLDING SLIN

COST

Materials required for task performance shall be determined by specific tasks. The procurement of materials shall follow the procedures outlined in the SOW Section C.5.6 Material Procurement and Clause C-217-H001 PROVISIONED ITEMS

ORDERS--BASIC.

OPTION ILS DLR - Travel - Option Yr.2

COST

Travel will be reimbursed IAW B-231-H002 and FAR 31.205-46. IAW the SOW in Section C.

2003AA 1 Lot OPTION Travel - OY 2 - HOLDING SLIN

COST

The contractor shall invoice the following priced SLINs IAW invoice instructions found in Section G - Option Year 2

OPTION ILS DLR - Labor - Option Yr.3

CPFF

Provide ILS-DLR services IAW Section C - SOW - OY3 Year (Fund Type-

3001AA 106,621 Labor

OPTION Labor OY3 - HOLDING SLIN

The contractor shall invoice the following priced SLINs IAW invoice instructions found in Section G - Option Year 3

OPTION ILS DLR - Materials - Option Yr.3

COST

3002AA 1 Lot OPTION Materials - OY 3 - HOLDING SLIN

COST

Materials required for task performance shall be determined by specific tasks. The procurement of materials shall follow the procedures outlined in the SOW Section C.5.6 Material Procurement and Clause C-217-H001 PROVISIONED ITEMS

ORDERS--BASIC.

OPTION ILS DLR - Travel - Option Yr.3

COST

3003AA 1 Lot OPTION Travel - OY 3 - HOLDING SLIN

COST

Travel will be reimbursed IAW B-231-H002 and FAR 31.205-46. Travel shall adhere to the requirements outlined in SOW Section C.5.10 Travel Requirements.

OPTION ILS DLR Services - Option Yr. 4

CPFF

Provide ILS-DLR services IAW Section C - SOW - OY 4 (Fund Type-

4001AA 106,621 Labor

OPTION Labor OY4 - HOLDING SLIN

Provide ILS-DLR services IAW Section C - SOW - OY4 (Fund Type-

TBD)

OPTION ILS DLR - Materials - Option Yr.4

COST

4002AA Lot OPTION Materials - OY 4 - HOLDING SLIN

COST

Materials required for task performance shall be determined by specific tasks. The procurement of materials shall follow the procedures outlined in the SOW Section C.5.6 Material Procurement and Clause C-217-H001 PROVISIONED ITEMS

ORDERS--BASIC.

OPTION ILS DLR - Travel - Option Yr.4

COST

adhere to the requirements outlined in SOW Section C.5.10 Travel Requirements

4003AA Lot OPTION Travel - OY 4 - HOLDING SLIN

COST

Travel will be reimbursed IAW B-231-H002 and FAR 31.205-46. Travel shall adhere to the requirements outlined in SOW Section C.5.10 Travel Requirements

CLAUSES INCORPORATED BY FULL TEXT

B-215-H002 REFUNDS (SPARES AND SUPPORT EQUIPMENT) (NAVSEA) (OCT 2018)

(a) In the event that the price of a spare part or item of support equipment delivered under this contract significantly exceeds its intrinsic value, the Contractor agrees to refund the difference. Refunds will not be made to recoup the amount of cost decreases that occur over time due to productivity gains (excluding economic purchase quantity considerations) or changes in market conditions.

(b) For purposes of this requirement, the intrinsic value of an item is defined as follows:

(1) If the item is one which is sold or is substantially similar or functionally equivalent to one that is sold in substantial quantities to the general public, intrinsic value is the established catalog or market price, plus the value of any unique requirements, including delivery terms, inspection, packaging, or labeling.

(2) If there is no comparable item sold in substantial quantities to the general public, intrinsic value is defined as the price an individual would expect to pay for the item based upon an economic purchase quantity as defined in FAR 52.207-4, plus the value of any unique requirements, including delivery terms, inspection, packaging or labeling.

(c) At any time up to two years after delivery of a spare part or item of support equipment, the Contracting Officer may notify the Contractor that based on all information available at the time of the notice, the price of the part or item apparently exceeds its intrinsic value.

(d) If notified in accordance with paragraph (c) above, the Contractor agrees to enter into good faith negotiations with the Government to determine if, and in what amount, the Government is entitled to a refund.

(e) If agreement pursuant to paragraph (d) above cannot be reached, and the Navy's return of the new or unused item to the Contractor is practical, the Navy, subject to the Contractor's agreement, may elect to return the item to the Contractor.

Upon return of the item to its original point of Government acceptance, the Contractor shall refund in full the price paid.

If no agreement pursuant to paragraph (d) above is reached, and return of the item by the Navy is impractical, the Contracting Officer may, with the approval of the Head of the Contracting Activity, issue a Contracting Officer's final decision on the matter, subject to Contractor appeal as provided in the "Disputes" clause (FAR 52.233-1).

(f) The Contractor shall make refunds, as required under this requirement, in accordance with instructions from the Contracting Officer.

(g) The Contractor shall not be liable for a refund if the Contractor advised the Contracting Officer in a timely manner that the price it would propose for a spare part or item of support equipment exceeded its intrinsic value, and with such advice, specified the estimated proposed price, the estimated intrinsic value and known alternative sources or item, if any, that can meet the requirement.

(h) This requirement does not apply to any spare parts or items of support equipment whose price is determined through adequate price competition. This requirement also does not apply to any spare part or item of support equipment if the Contractor submitted, and certified the currency, accuracy and completeness of, cost or pricing data applicable to the item.

(End of text)

B-216-H006 FEE TABLE (NAVSEA) (MAR 2019)

Labor CLIN Labor Hours Cost Per Hour*

Fee Rate Per Hour*

Loaded Hourly Rate

0001 AIT

Labor – Base Year

92,065 TBD TBD TBD

1001 AIT

Labor – Option Yr 1

92,065 TBD TBD TBD

2001 AIT

Labor – Option Yr 2

92,065 TBD TBD TBD

3001 AIT

Labor – Option Yr 3

106,621 TBD TBD TBD

4001 AIT

Labor – Option Yr 4

106,621 TBD TBD TBD

*The offeror shall divide the proposed fee for each CLIN by the quantity of labor hours indicated to complete the table. Fee is calculated based on cost less FCCOM; if FCCOM is proposed, necessary columns may be added.

In the event of any inconsistency between the above table and the CLIN pricing, the CLIN pricing shall take precedence.

B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) The contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any manhour costs (whether straight-time or overtime) for contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts (commuting costs), and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable and approved in writing by the Government. This requirement does not apply to manufacturer's representatives or Original Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting contractor or subcontractor personnel between the contractor's facility (or subcontractor's facility), and any other worksite to perform ship repair, maintenance or modernization.

Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the contractor on behalf of the work force.

B-232-H005 PAYMENTS OF FEE(S) (LEVEL OF EFFORT)--ALTERNATE I (NAVSEA) (OCT 2018)

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, or "fixed fee" in cost-plus-fixed-fee type contracts.

(b) The Government shall make payments to the Contractor, subject to and per the clause in this contract entitled "Fixed Fee" (FAR 52.216-8) or "Incentive Fee", (FAR 52.216-10), as applicable. Such payments shall be submitted by and payable to the Contractor pursuant to the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7), subject to the withholding terms and conditions of the "Fixed Fee" or "Incentive Fee" clause, as applicable. Fee paid per hour shall be based on total fee dollars divided by total hours to be provided. Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract.

B-232-H006 LIMITATION OF COST OR LIMITATION OF FUNDS CLARIFICATION (NAVSEA) (OCT 2018)

The clause entitled "Limitation of Cost" (FAR 52.232-20) or "Limitation of Funds" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

Section C - Descriptions and Specifications

STATEMENT OF WORK

1 BACKGROUND

The Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD) is part of the larger Naval Sea Systems Command. NSWC PHD mission is to provide research, development, test and evaluation, and in-service engineering and logistics support to the U.S. Navy, other military services, and government agencies. Its focus areas include combat systems, unmanned systems, surface ship systems, and information systems.

2 SCOPE

Integrated lifecycle sustainment and depot-level repair are crucial for evaluating and improving component and system performance and sustainability. These processes ensure that equipment remains operationally efficient and maintains its longevity throughout its entire lifespan. The general scope of this Statement of Work (SOW) varies across different phases, the overarching goal is to ensure that systems and equipment consistently meet the needs of the NSWC PHD. The primary goal is to optimize the total cost of ownership while maintaining functionality and reliability. These approaches are essential for sustaining operational efficiency and extending the useful life of equipment.

Life cycle support for equipment and systems spans several phases: acquisition, development, deployment, operations and maintenance, modernization, and retirement. Throughout this cycle, lifecycle sustainment provides ongoing support from deployment to retirement. This support includes routine maintenance, upgrades, and modifications to ensure systems consistently meet performance standards and adapt to changing requirements.

Depot-level repair addresses more complex issues by offering comprehensive repairs and overhauls that go beyond routine maintenance. As components enter their operational phase, continuous monitoring becomes important to manage wear and tear, performance issues, and maintenance needs effectively. By analyzing key performance indicators (KPIs) and understanding common failure modes, we can refine maintenance strategies and improve design to enhance overall system performance and reliability.

When components reach the end of their lifecycle, it presents opportunities for design improvements, such as incorporating more durable materials or improving efficiency.

Comprehensive reports detailing performance, sustainability, and economic considerations, along with transparent communication with stakeholders, facilitate informed decision-making.

Ultimately, effective lifecycle management and depot-level repairs increase operational efficiency, cost-effectiveness, and environmental stewardship by ensuring optimal maintenance and management of components and systems throughout their entire lifespan.

2.1 PROGRAMS, SHIP CLASSES, EQUIPMENT, AND SYSTEMS

This contract provides services to the departments and offices within NSWC PHD, covering systems, equipment, and programs under their responsibility. NSWC PHD's responsibilities include support for various programs and platforms, including but not limited to, different ship classes, equipment, radar systems, weapons, and computer systems. The contract encompasses support for an extensive range of assets, such as CG Class Cruisers, CVN Class Carriers, DDG 51 Class and DDG 1000 Class Destroyers, FFG Class Frigates, and FMS Cruisers and Destroyers. It also covers the Ex-USS KIDD (DDG 993) Class Destroyers of the Taiwan Navy, land-based test sites, and a variety of amphibious ships, including LHA, LCC, LCS, LHD, LSD, and LPD Classes.

Additional support extends to the Mine Ccounter Measure and Patrol Cutter Class ships, Self Defense Test Ship (SDTS), shore sites, depots, service school commands, and training facilities.

The contract also includes support for SSN/SSGN Class Submarines, US Naval Shipyards, US Naval Weapon Stations, US Support Facilities Overseas, and WMSL Class Coast Guard Cutters.

It further covers the FFG 62 Constellation Class Combat System and the Multi-Mission Surface Combatant. Throughout the contract performance period, specific details regarding the programs, equipment, platforms, or ships to be supported will be outlined in Section B - Subcontract Line Item Number (SLIN) description or Technical Instruction (TI), if utilized.

3 APPLICABLE DOCUMENTS

The following documents are applicable to this SOW. All tasking, processes, performance, execution and documentation within this SOW shall be in accordance with the most current approved version/revision of these documents at contract award.

DOC NO./VERSION TITLE

COMFLTFORCOMINST 4790.3 (series) (Volume 2, Volume 4, & Volume 7)

Joint Fleet Maintenance Manual

OPNAVINST 5100.23 (series) Navy Occupational Safety and Health (NAVOSH) Program Manual

NAVSEA Technical Specification 9090- 310 (series)

Alterations to Ships Accomplished by Alteration Installation Teams

NAVSEA Technical Specification 9090- 600 (series)

Ship Alteration Drawing Preparation

NAVSEA Technical Publication T9074- AD-GIB-010/1688 (series)

Requirements for Fabrication Welding, and Inspection

NAVSEA S9AA0-AB-GOS-010/GSO

General Specifications for Overhaul of Surface Ships and Submarines

NAVSEA STANDARD ITEM (SI)

(series)

Standard Items

COMLANTFLTINST 5400.2 U.S. Atlantic Fleet Regulations

COMNAVSURFLANT/PACINST

3502.2 (series)

Surface Force Training Manual

COMPACFLTINST 5400.3 U.S. Pacific Fleet Regulations

OPNAVINST 3120.32 (series) Standard Organization Regulations of the U.S. Navy

OPNAVINST 4700.7 (series) Maintenance Policy for United States Navy Ships

OPNAVINST 4790.2 Naval Aviation Maintenance Program

OPNAVINST 4790.4 (series) Ships' Maintenance and Material Management System Policy

OPNAVINST 5100.19 (series) Navy Safety and Occupational Health Program Manual for Forces Afloat

OPNAVINST 5100.28 Hazardous Material User’s Guide (HMUG)

NAVSEA 4160.3 Technical Manual Management Program (TMMP)

NAVSEA 4400.4

Identification of Standard and Non-Standard Repair Parts to Allowance Parts List (APL)

NAVSEA 4423.4

Installation and Check-Out (I&C) Material Acquisition and Management

NAVSEA 4440.5

Stripping of Material from Ships Programmed for Disposal

NAVSEA 4720.11 (series) Shipboard Installations and Modifications Performed by Alteration Installation teams

NAVSEA 4790.14 Ship Departure and Alteration Completion Reports

NAVSEA 4790.7 (series) Operational Sequencing Systems (OSS)

NAVSEAINST 4790.8 (series) Ships’ Maintenance and Material Management (3-M) Manual

NSWC PHD Instruction 3070.1 OPSEC Program

NSWC PHD Instruction 9090.3 (series) Alteration Installation Team Quality Management System Procedures

Naval Surface Warfare Center OM&S Interim Guidance Letter (Serial TD/168) dated 12/20/12

NSWC OM&S Interim Guidance Letter

NAVSEA OM&S Guidance Letter (Serial 04-237/319) dated 6/9/12

NAVSEA OM&S Guidance Letter

DoD M5200.01 V4 DoD Information Security Program: Controlled Unclassified Information (CUI)

DoD-STD-2003/1 (NAVY) Electric Plant Installation Standard Methods for Surface Ships and Submarines (Cable)

The Joint Travel Regulations (JTR) Uniformed Service Members and DoD Civilian Employees dated 11/01/2019

DoD 5010.12-L Acquisition Management Systems and Data Requirements Control List (AMSDL)

DoD 5010.12-M Procedures for the Acquisition and Management of Technical Data

MIL-STD-1310

Shipboard Bonding, Grounding, and other Techniques for Electromagnetic Compatibility and Safety

MIL-S-17000

General Specification for Switching Equipment, Combat Systems, Command and Control, Fire Control, and Interior Communication

DD Form 1423 Contract Data Requirements List (CDRL)

DD Form 1664 Data Item Description (DID)

4 MANAGER, PROGRAM/PROJECT III (MANP3) (ONE (1) REQUIRED) -

KEY PERSONNEL

4.1 The Manager, Program/Project III shall be responsible for providing technical expertise for overall planning, direction and success of all tasks defined in this SOW and shall ensure all project goals and objectives are met on time, within budget, and to the satisfaction of all stakeholders. The Manager, Program/Project III shall be physically located at the contractor’s Ventura County, CA Program Management Office (PMO). The Manager, Program/Project III is required to support NSWC PHD in person, at the PHD campus on as needed basis up to and as frequently as four (4) days a week.

4.2 The Manager, Program/Project III shall provide program and project management services including, but not limited to:

Program Planning and Control Resource management Risk management Rough Order of Magnitude (ROM) development Budgeting and Cost Management Schedule management Performance monitoring and reporting Documentation preparation and transmittal Quality control

4.3 The Manager, Program/Project III shall establish effective communication channels with Procuring Contracting Officer (PCO), Contract Specialist, and Contracting Officer’s Representative (COR) and shall conduct contract status meetings covering contract execution, identified performance risks and issues, and the contractor’s mitigation/corrective actions. The contractor shall deliver briefing materials three (3) calendar days before the meeting and deliver meeting minutes within three (3) calendar days following the meeting.

(CDRL A001) – Briefing Material

(CDRL A002) – Meeting Minutes

5 CONTRACT MANAGEMENT AND ADMINISTRATION

5.1 Administrative Requirements

The contractor must efficiently manage the contract by streamlining communication, establishing processes, and ensuring quality assurance. This involves overseeing communication and coordination among stakeholders, managing risk, allocating resources optimally, and monitoring performance. Through diligent execution of these tasks, the contractor ensures seamless tasks execution and delivers high-quality outcomes while adhering to budgetary and scheduling limitations. Tasks outlined in Section 5 fall within the purview of Contract Management and Administration. These tasks are operational rather than technical and are critical for ensuring the seamless execution of tasks and achieving contract objectives.

5.1.1 PMO shall be in Ventura County, CA within 20 miles of NSWC PHD Port Hueneme, CA campus

5.1.2 The contractor may be required to participate in an annual program review, typically lasting about an hour. This review can occur at either the Naval Base Ventura County campus, through telecommunication, or a combination of both. The purpose of the program review is to review the status of contract execution and discuss any issues/challenges. The Government will provide the briefing material and format via email to the Manager, Program/Project III for review and feedback.

5.1.3 The Government will not manage or direct contractor personnel. The contractor shall manage its employees and guard against any actions that are, or perceived, as personal services.

If the contractor believes that any actions constitute, or perceived to constitute, personal services, the contractor shall notify the PCO, Contract Specialist, and COR via email within one (1) business day.

5.1.4 The contractor shall accomplish all work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience to provide quality workmanship, maintain schedule, and minimize rework.

5.1.5 The contractor shall have procedures in place to assure that all personnel performing shipboard work maintain the required certifications for the work to be performed.

5.1.6 The contractor shall develop and submit a monthly Contracting Officer’s Management report by the 10th day of each month. The final report for each contract period (base, option year 1, etc.) is due by no later than 60 calendar days after the end of each period of performance.

(CDRL A003) Contracting Officer’s Management Report

5.1.7 The contractor shall prepare a monthly personnel roster of individuals performing work on behalf of the government. The Personnel Roster shall be delivered by the 10th of each month and within two (2) business days of when personnel changes are made. The COR shall be notified via email no later than two (2) business days after becoming aware that a contractor employee is separating from the company, and the personnel roster shall be updated.

(CDRL A004) Contractor’s Personnel Roster

5.1.8 Performance under this contract requires that contractor personnel complete mandatory training requirements accessible via Total Workforce Management Services (TWMS) or Waypoints. It’s the contractor’s responsibility to ensure that their employees and subcontractor personnel, assigned to tasks under this contract, complete the mandatory training. The contractor shall maintain a roster of personnel who have completed the training.

5.1.9 Emergency Muster: Upon request from the COR or PCO, the Contractor shall, within one

(1) business day of receiving the request, provide the names, geographical locations, and physical status of the contractor personnel assigned to this requirement via email. Physical condition shall be described as “Mustered – unharmed,” “Mustered – injured,” “Missing,” “Deceased,” or “Unknown” in accordance with the situation. Follow-on update reports may be requested as the emergency develops.

5.1.10 Normal hours of operation at NSWC PHD are from 0730-1700 Pacific Standard Time, Monday through Friday, except Federal holidays. The standard hours of operation for remote site and travel destination workplaces are determined locally and may vary. Contractor personnel are authorized to work independently within government facilities without the presence of a government representative on site, provided the nature of the work allows for independent execution without compromising safety, security, or the integrity of government property.

5.1.11 Overtime may be required to meet the SOW requirements. When this occurs, the contractor shall coordinate with the COR and PCO to obtain approval before any overtime hours are incurred.

5.1.12 The contractor shall obtain the PCO’s approval in advance of any work performed on weekends, holidays and during facility shut down. During facility shutdowns, certain offices will remain operational, and contractor personnel might be needed to maintain support services during this time.

5.1.13 Alternate work schedules used by the contractor must not negatively impact SOW deliverables, project schedules, and efforts.

5.1.14 The contractor shall ensure that each contractor employee who requires (or has been issued) a Common Access Card (CAC) completes all initial required training and annually as required thereafter. The contractor shall provide the required form(s) (i.e., Application for Identification Card/Deers Enrollment (DD Form 1172-2)) for each contractor employee requiring a CAC.

5.1.15 As part of continuous improvement process and quality management, the Government will issue a formal notification via a Corrective Action Request (CAR) (Form NAVSEA TS9090- 310 Change 1,) when technical requirements do not conform to the contract, specifications, drawings, policies, standards, etc. The contractor shall respond with its plan to correct the nonconformance and return the CAR to the COR within three (3) business days after receipt.

5.1.16 During performance of technical tasks, the contractor shall complete and deliver a Condition Found Report (CFR) for deficiencies found, repairs required, and recommend corrective action(s) within three (3) business days. For conditions found to impact the critical path(s)/controlling item(s), the contractor shall notify the COR via email within 24-hours of discovery. This initial notification need not include all content required for a CFR but must include a description of the condition/deficiency and the contractor's professional recommendation for resolution. Review of the CFR and/or initial notification will be completed by the Government’s technical team, COR and PCO. The Government will notify the contractor on how to proceed via email. If a change to the contract is required, a contract modification will be issued.

(CDRL A005) Condition Found Report (CFR)

5.1.17 The contractor shall prepare and submit an analysis report that assesses task execution progress, providing insights into current performance and future forecasts.

(CDRL A006) Integrated Program Mgmt. Data and Analysis Report (IPMDAR)

5.1.18 The contractor shall provide a trip report for each trip performed within seven (7) calendar days of trip completion, including site visits, ship visits, travel, etc.

(CDRL A007) Trip/Travel Report

5.2 Security Requirements

5.2.1 This contract is unclassified, however the work to be performed under this contract requires access to secure areas or classified information up to and including SECRET security classification guidance and security requirements will be identified per Contract Security Classification Specification, DD Form 254 (Attachment J-02). In the event a contract requires revisions, updates or changes to security requirements, the DD Form 254 (Attachment J-02) will be revised. The contractor shall develop an Operations Security (OPSEC) Plan. The contractor is required to protect critical information associated with the contract to prevent unauthorized disclosure and shall observe OPSEC Requirements. See block 14 of the Department of Defense (DD) Form 254.

5.2.2 In accordance with SECNAV M-5510.30, the Navy Personnel Security Program Manual (Chapter 6, Section 6-6, Paragraphs 2b and 2c), Executive Order 13467 of 30 June 2008, as well as Homeland Security Presidential Directive 12 (HSPD -12) and United States Office of Personnel Management Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 dated 31 July 2008, the contractor shall ensure that all individuals performing work on behalf of the Government have a current, favorably adjudicated background investigation of the appropriate type to determine fitness to perform work on behalf of the Government as a contractor employee, perform sensitive national security duties, or have access to classified information. A background investigation equivalent to the current Tier requirement and which is still in scope is acceptable.

5.2.3 Contractor Employees who require access to Classified Information will be processed under the terms of the National Industrial Security Program (NISP) in alignment with the work requirements of the contract and Security Requirements on the applicable DD Form 254 (Attachment J-02). Those contractor employees who do not require access to classified information in performance of this contract, but are assigned to sensitive national security duties, require access to sensitive information, or for other reasons require a fitness or trustworthiness determination, shall be processed for the appropriate background investigation through the NSWC PHD Personnel Security Office for a Non-NISP investigation. Point of contact is the Personnel Security Specialist, (805) 228-7196.

5.2.4 NSWC PHD Command Security Manager (CSM) shall be made aware of any contractor personnel who have an investigation with an action pending, eligibility has been administratively withdrawn or pending, withdrawal of interim clearance eligibility, eligibility of no determination made, or final denial or revocation of security clearance eligibility.

5.2.5 Electronic Spillages are unacceptable and pose a risk to national security. An electronic spillage is defined as classified data placed on an information system, media or hardcopy document possessing insufficient security controls to protect the data at the required classification level. If the contractor is determined to be responsible for an electronic spillage, the contractor shall be responsible for all direct and indirect costs incurred by the Government.

5.2.6 NSWC PHD Security will continue to be responsible for the corrective action plan in accordance with the security guidance reflected on the DD Form 254 (Attachment J-02). NSWC PHD Security will identify the contractor and contract number associated with all electronic spillages during the investigation that involve contractor support. NSWC PHD Security will notify the PCO with the contractor’s name and contract number, incident specifics and associated costs for clean-up. The PCO will be responsible to work with the contractor to capture the costs incurred during the spillage clean up. The contractor is also responsible for taking Information Security Awareness training annually, via its Facility Security Officer (FSO), as part of the mandatory training requirements. If a spillage occurs additional training will be required to prevent recurrence.

5.2.7 The contractor will be developing, producing, analyzing, maintaining, transporting, storing, testing, or using critical information or indicators for this contract.

5.2.8 The contractor shall comply with the Government Contracting Activity (GCA) or facilities OPSEC program instructions and guidance and contribute to organization-level OPSEC training and awareness programs while performing aboard designated government sites and facilities. Ensure you read NSWCPHDINST 3070.1 for OPSEC requirements.

5.2.9 The contractor shall include OPSEC as part of its ongoing training and awareness program and take all required activity OPSEC training. The contractor shall protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed in support of the mission. Specific OPSEC requirements will be delineated on the DD Form 254.

5.3 Quality Assurance

Quality assurance is the process of verifying products, services, and and/or systems meet standards and requirements. The goal is to identify and eliminate defects, errors, and inconsistencies and prevent defects and problems before they occur and continuously improve the overall process. It covers all stages of the product lifecycle.

5.3.1 The contractor shall develop and implement quality control methods and processes that are effective and efficient, including defining and communicating quality standards and establishing and monitoring quality metrics. The contractor shall ensure that products, services, and processes meet quality standards and requirements.

5.3.2 The contractor shall conduct audits to ensure that quality standards are being met. This includes inspecting products and services, analyzing data, and making recommendations for improvement.

5.3.3 The contractor shall ensure errors and inconsistencies are identified early on and corrected to prevent rework.

5.3.4 The contractor shall provide and maintain a quality management system that adheres to the requirements of American National Standards Institute/American Society for Quality Control ANSI/ASQC Q9001-1994 Quality Management Systems. The quality management system documentation and data shall be made available to the Government for review upon request.

Existing quality documents that meet this requirement may continue to be used. The Government may perform necessary inspections, verifications, and evaluations to ascertain conformance to requirements and the adequacy of the implementing procedures.

5.4 Government Furnished Information

5.4.1 The contractor shall manage Government Furnished Information (GFI) and complete the GFI form for all GFI received and/or in the custody of the contractor by the 10th day of each of each month.

(CDRL A008) Revisions to Existing Government Documents / GFI

5.5 Government Furnished Property

5.5.1 The contractor shall manage and deliver a report for all Government Furnished Property (GFP) and Contractor acquired property in the custody of the Contractor by the 10th day of each month.

(CDRL A009) Government Property Inventory Report

5.5.2 The contractor shall maintain (real-time) a tracking system to track and manage material status, packaging, shipping and storage for all GFP and Contractor acquired property.

5.5.3 Classified matter shall be stored, packed and shipped in accordance with transmission instructions contained in the National Industrial Security Program (NISP) and any applicable security requirements guide identified in this requirement.

5.5.4 The contractor shall ship, receive, and manage equipment and materials for all United States/Outside the contiguous United States (CONUS/OCONUS) locations.

5.6 Material Procurement

5.6.1 The contractor shall procure materials necessary to complete the tasks outlined in the SLIN description or TI, if utilized. Additionally, the contractor shall provide a Priced Bill of Materials (PBOM) that includes the quantity, description, part numbers, unit costs, and total costs for all items required to complete the task or project. However, any procurement of materials which is not directly related to and necessary for contract performance may be determined to be unallowable costs pursuant to FAR Part 31.

(CDRL A00A) Priced Bill of Materials (PBOM)

5.6.2 The contractor shall supply all consumable materials required to complete the tasks.

Consumable materials include, but are not limited to, welding consumables, saw blades, sanding and grinding discs, drills, crating materials, paint, cable hangers, straps, and similar items.

5.6.3 The contractor must provide the following information for each item costing $10,000 or more per unit to both the COR and the PCO via email. Once the PCO has reviewed the request and proposal(s) and determined that the cost is fair and reasonable, the PCO will either issue a modification adding the SLIN to authorize the purchase of the material for the task or provide written authorization if the SLIN is already included in Section B.

Complete description of the material to be procured;

Tasks the material will be used for;

An explanation of the need for the material;

Quantity;

Unit and Total Cost;

Delivery/Freight charges;

Any associated service charges such as assembly, configuration, packing, etc.;

Explanation of the determination of price reasonableness regarding the selected supplier costs;

List the competitive quotes received from potential suppliers; and The basis for the selection of the selected supplier

(CDRL A00A) Priced Bill of Materials (PBOM)

5.7 Counterfeit Prevention and Management Plan for Supply Chain Integrity

Safeguard product authenticity by implementing a comprehensive strategy across all stages of the supply chain. It involves conducting risk assessments to identify vulnerabilities and enforcing strict quality controls for suppliers and distributors. Compliance with relevant laws, regular audits, and clear communication channels are also critical.

5.7.1 The contractor shall provide their Counterfeit Prevention Plan that documents procedures to minimize the risk of procuring and/or using counterfeit parts and materials. This plan shall comply with DFARS 252.246-7007 Contractor Counterfeit Electronic Part Detention and Avoidance. Additionally, all subcontracts or teaming agreements with suppliers shall contain requirements for procedures aimed at minimizing the risk of procuring and using counterfeit parts and materials. If contractor does not already have a Counterfeit Prevention Plan, they shall develop and submit one. The plan shall be submitted within 45 days of the contract award.

(CDRL A00B) Counterfeit Prevention Plan

5.7.2 The contractor shall adhere to the procedures outline in DFARS 252.246-7007 to minimize the risk of receiving counterfeit parts and materials. Parts and materials shall not be procured from unauthorized suppliers such as independent distributor or broker, unless no other procurement options are available. In cases where an unauthorized supplier is the only option, the contractor must provide written notification to the COR and PCO. This report should include:

1) the reason why an authorized supplier or OM could not provide the part or material; 2) product certificate of conformance with traceability to the OM, if available; and 3) verification and authenticity data results, which may include visual inspection, marking/surface finish permanency, Differential Power Analysis (DPA), Scanning Acoustic Microscopy, Energy D-4 Dispersive X-Ray Spectroscopy, Fourier Transform Infrared (FTIR) Spectroscopy, Rockwell Hardness Test, or other relevant methods.

(CDRL A00C) Technical Report – Study/Services, Unauthorized Supplier Purchase Report

5.7.3 The contractor may refer to SAE AS5553 for guidance, as it provides information on the detection, avoidance, and mitigation of counterfeit electronic components.

5.7.4 The contractor shall promptly inform the COR and PCO upon identifying a suspect or confirmed counterfeit part or material. This notification shall detail the steps taken to identify, contain, and impound all product from the affected lot. Additionally, the contractor shall submit an alert to the Government-Industry Data Exchange Program (GIDEP) within 60 days of discovering the counterfeit item.

5.7.5 The contractor shall not scrap or dispose counterfeit products without approval from investigative authorities or the PCO. Confirmed counterfeit items shall not be returned or handled in a way which would allow its resale or reuse. Suspect counterfeit parts or materials whose authenticity cannot be definitively verified, shall be dispositioned by the Material Review Board (MRB). The contractor shall submit an Unauthorized Supplier Purchase Report within three (3) business days of confirming counterfeit items.

(CDRL A00D) Unauthorized Supplier Purchase Report

5.8 Hazardous Material

Hazardous material refers to substances or materials that pose a significant risk to human health or the environment and require special handling and management procedures.

5.8.1 The contractor shall not bring hazardous material(s) onto Government property unless such material(s) is necessary for the completion of tasks defined in this SOW and accompanied by a current Material Safety Data Sheet(s).

5.8.2 The contractor shall ensure that all hazardous materials are properly managed, stored, and disposed of.

5.8.3 The contractor shall ensure its personnel who handles and/or works with hazardous materials, are properly trained and equipped to manage these materials safely.

5.8.4 The contractor shall prepare and submit hazardous material and/or hazardous waste report(s) for any services or incidents involving hazardous material and/or hazardous waste.

These reports shall be submitted within (3) working days of such incidents.

(CDRL A00E) Hazardous Material Management Program (HMMP) Plan

5.9 Deliverables

5.9.1 All deliverables shall be completed and submitted in accordance with the requirements of this SOW and as specified on the Contract Data Requirements List (CDRLs), DD Form 1423.

5.9.2 The contractor shall ensure all deliverables provided against this contract contain the appropriate classification marking and distribution statement. All Controlled Unclassified Information (CUI) must be marked and protected according to applicable laws, regulations, and government-wide policies.

5.9.3 The Government reserves the right to reject deliverables without the appropriate marking and distribution statement and for errors. The contractor shall correct the deliverable and resubmit to the Government within three (3) workings days after receipt of rejection.

5.9.4 Mark CUI according to the DoDI 5200.48, March 6, 2020, and apply Distribution Statements according to DoDI 5230.24, August 23, 2012.

5.9.5 Deliverables provided under this requirement may contain technical data whose export is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et. seq.) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

5.9.6 Destruction Notice for classified documents, follow the procedures in DoD 5220.22-M, Industrial Security Manual, Section 11 - 19 or DoD 5200.1-R, Information Security Program Regulation, Chapter IX. For unclassified, limited documents, destroy by any method that will prevent disclosure of contents or reconstruction of the document.

5.9.7 Government documentation shall be destroyed upon completion of the contract. Use of Government documentation for commercial purposes is forbidden.

5.10 Travel Requirements

5.10.1 The contractor will be required to travel to various CONUS and OCONUS locations to carry out the tasks specified in the SOW. When required to obtain access to a Government facility, ship, aircraft, or other duty station, the contractor shall complete all forms required and provide the request and forms to the COR for appropriate action. The contractor shall maintain a working knowledge of the Foreign Clearance Guide for OCONUS travel.

5.10.2 All travel shall be coordinated with the COR, prior to travel. The contractor shall complete and provide to the COR a trip information form for each trip.