SECTION L - 21R1800 final_Amd 0005.pdf

SECTION L

INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

L1 PROPOSAL SUBMISSION REQUIREMENTS

The Technical and Price Proposals shall be submitted in separate binders, tabbed appropriately and must include a cover page with the name of the prime contractor, addresses, phone and fax numbers, email addresses, solicitation number, and point of contact. Should there be a discrepancy between paper and electronic information provided, the paper copies shall govern.

Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a complete and effective response to the solicitation, as well as, elaborate artwork, expensive paper and bindings, and expensive visual and other presentation aids are neither necessary nor wanted.

An original plus three (3) paper copies and one (1) electronic copy (CD-ROM) of the technical and price proposal shall be submitted no later than the date and time provided in Block 9 of the Standard Form 33, “Solicitation, Offer, and Award”, in a sealed envelope and marked in the bottom right corner, “PRICE PROPOSAL – SUBMITTED UNDER RFP N62742-21-R-1800 – DO NOT OPEN IN MAILROOM.” Identify the original proposal as “Original” on the cover of the proposal. The price proposal shall be submitted in a three-ring binder with a table of contents and shall include the following:

VOLUME I : PRICE PROPOSAL

SECTION I – STANDARD FORM 33

Tab 1 – SF 33, Solicitation, Offer and Award

1. Signed and completed SF33 (Solicitation Offer and Award), blocks 12 through 18,

2. Indicate period of validity of the offeror’s proposal in Block 12 (at least 150 days)

3. Signed Acknowledgement of every amendment issued for this solicitation prior to the date specified for receipt of proposals,

4. Cage Code, DUNS, and Tax ID numbers for the prime contractor. For joint ventures the cage code for each member of the joint venture, as well as, the joint venture shall be provided

Tab 2 – Pre Award Survey/Responsibility Determination

1) Provide submittal requirements in accordance with M8.

2) Provide Name, title, email address, phone number of the person or persons authorized to negotiate and bind your firm.

3) Proposed contractors shall ensure that they are listed in OFCCP’s National Pre-award Registry via the

Internet at http://www.dol-esa.gov/preaward/.

4) Offeror’s Verification that they are current with submission of their annual VETS-4212, Federal Contractor

Veteran’s Employment Report (VETS-4212 Report).

Notes:

In accordance with FAR Part 22.800—Equal Employment Opportunity, pre-award clearance for each proposed contract and for each proposed first-tier subcontract of $10 million or more shall be requested by the contracting officer directly from the OFCCP regional office(s) unless the specific proposed contractor is listed in OFCCP’s National Pre-award Registry. All proposed contractors shall ensure that they are listed in OFCCP’s National Pre-award Registry via the Internet at https://www.dol.gov/agencies/ofccp/pre-award.

In accordance with FAR Part 22.13 Equal Opportunity for Veterans and specifically Part 22.1304—Procedures, proposed contractors must verify that they are current with submission of their annual VETS-4212 Report.

Tab 3 – Completed Section K (Representations and Certifications For the set aside portion of the solicitation (U.S. funded $26,000,000), Small Business offerors shall confirm that they are registered in the System for Award Management (SAM) at https://sam.gov/ and qualify for the size standards set forth by NAICS 541620.

Tab 4 - Teaming/Joint-Venture/Mentor Protégé Agreements and Approvals (if applicable) When proposing as a joint venture, all members of the joint venture shall sign the SF33. In addition, a copy of the joint venture agreement shall be submitted with the proposal. Failure to comply with the foregoing requirement may eliminate the proposal from further consideration. If the joint venture is subject to the SBA Mentor-Protégé Program, a copy of the SBA approval of the joint venture arrangement shall be included.

CORPORATIONS, JOINT VENTURES, PARTNERSHIPS, AND OTHER SIMILAR ENTITIES MAY

NOT BE A PARTY TO MORE THAN ONE OFFEROR. FAILURE TO COMPLY WITH THIS MAY

RESULT IN DISQUALIFICATION OF THE OFFEROR FOR CONTRACT AWARD.

Notes:

1. Definition: ”Offeror” typically refers to a single corporation submitting the proposal as a prime contractor, a joint venture composed of multiple organizations submitting a proposal as joint-venture partners or a Limited Liability Company (LLC). In its evaluation of past performance and experience, the Government’s evaluation will generally focus on the entity submitting the proposal (single corporation, individual joint venture partners or the LTD or LLC company as identified on the SF33).

2. If proposing as a joint venture, LTD, or LLC, the Offeror shall submit a legally binding joint venture agreement, LTD or LLC Operating Agreement, and/or Teaming Agreement with their proposal that clearly defines the roles and responsibilities of each of the member firms. In addition, the Offer shall include a detailed statement outlining the following terms or percentages where appropriate:

a. The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

b. The management approach in terms of who will conduct, direct, supervise, control and the controlling partner’s authority to obligate the entity.

c. The structure and decision-making responsibilities of the team/partners/parties in terms of who will control the manner and method of performance of work.

d. Identify the personnel having the authority to legally bind the offeror including the person authorized to sign the SF33 and bonds.

e. Set forth procedures to be followed in the event that the entity is dissolved due to unforeseen circumstances, such as the bankruptcy of a member.

f. A list of partners/parties, to include company names, DUNS and CAGE numbers, addresses, points of contact, email addresses, phone numbers and facsimile numbers.

Additional information is provided at M8.3

Tab 5 – Pre-Award Financial Survey FAR 9.104 requires prospective contractors to demonstrate, among other things, that they have adequate financial resources to perform the contract or the ability to obtain them, capability to comply with the required performance schedule, a satisfactory performance record, and be otherwise eligible to receive an award under applicable laws and regulations.

a. Company financial statements (balance sheets and income statements) for past three years.

b. Financial resources available to perform the contract. Submit evidence of availability of working/operating capital that will be used for the performance of the contract. If the offeror plans to rely on financial support from other sources, identify the maximum lines of credit that will be available to include documentation to support the amounts. The maximum lines of credit should be based upon the inclusion of this contract effort. For joint ventures discuss the financial responsibilities among companies and provide same information for each partner.

c. Newly-formed entities (e.g. limited liability companies (“LLC’s”), limited partnerships (“LTD’s”) and newly-created corporate subsidiaries) that are responsible and liable for the contract ordinarily have no record–or an insufficient record–of relevant experience, past performance, and financial capability to support a responsibility determination. In such cases, the offeror may rely on the resources of the LLC member, parent, limited partner, or other entities related to the offeror for responsibility purposes where the offeror submits a guaranty from the entity providing the resources.

d. A list of existing commercial and government business commitments to include contract numbers, names of Contracting Officers, telephone numbers, value of contracts, completion dates and percent complete. If the list of existing commitments is extensive, provide the required information on at least five projects of similar dollar value and a summary of the existing commitments to include number of contracts, total dollar value of all contracts, and total dollar value of work remaining.

SECTION II – PRICE AND RELATED INFORMATION

Tab 1 – Price proposal for Sample Projects with supporting documentation Offerors shall complete and submit, Sample Project Price Sheet, Attachment J-20.

Reference Section M.8 for price factor solicitation submittal requirements

VOLUME II: TECHNICAL PROPOSAL

The written technical proposal shall be precise, detailed, and complete to clearly and fully demonstrate a thorough knowledge and understanding of the requirements. Section M explains the basis for award and detailed the technical evaluation criteria. YOUR PROPOSAL MUST ADDRESS EACH FACTOR AND PROVIDE SUFFICIENT INFORMATION, as required in the subparagraphs entitled “solicitation submittal” requirements following each technical factor, including applicable attachments in Section J).

In the event of ambiguities or inconsistencies between the offeror’s narrative and other submittals, the offeror’s narrative shall have precedence over all the information contained elsewhere, including any notes provided thereon.

The technical proposal shall be in the following order and tabbed by sections and plans:

Executive Summary. The content shall summarize the key points addressed in the proposal and identify all major subcontracts

TECHNICAL PROPOSAL (FACTORS 1, 2, 3, 4 AND 5): An original, plus three (3) paper copies and one (1) electronic copies (CD-ROM) of the technical proposal shall be submitted no later than the date and time provided in Block 9 of the Standard Form 33, “Solicitation, Offer, and Award” Form, in a sealed envelope/package/box and marked in the bottom right corner, "TECHNICAL PROPOSAL SUBMITTED UNDER RFP N62742-21-R-1800.

DO NOT OPEN IN MAILROOM." Identify the original proposal as "Original" on the cover of the proposal. The technical proposal shall be submitted in a three-ring binder with a table of contents and shall be tabbed by Factor.

The technical proposal shall include the following: (Reference Section M.8 for technical factors solicitation submittal requirements)

All information required by the following:

Evaluation Factor 1. Experience Evaluation Factor 2. Sample Project

Evaluation Factor 3. Safety Evaluation Factor 4. Small Business Utilization Evaluation Factor 5. Past Performance

The Government is not liable for any proposal preparation expenses incurred in response to this solicitation nor any proposal preparation expenses incurred for individual task orders issued under the resultant contract.

VOLUME III: SMALL BUSINESS SUBCONTRACTING PLAN (NOT APPLICABLE TO SMALL

BUSINESS OFFERORS)

(Reference FAR 52.219-9 Alt II and DFARS 252.219-7003)

Small Business Subcontracting Plan shall be submitted with initial offers from other than small businesses.

See Attachment J-13 Small Business Subcontracting Plan for format.

L2 INSTRUCTION FOR SUBMITTING QUESTIONS REGARDING SOLICITATION

Questions regarding the solicitation shall be submitted in writing via electronic email to Ms. Casey Sugihara, casey.c.sugihara.civ@us.navy.mil, Ms. Melissa Tsuha, melissa.n.tsuha.civ@us.navy.mil and Mr. Kristopher Tom, kristopher.m.tom.civ@us.navy.mil. Electronic mail must be received no later than 1:00 p.m. HST 05 November 2021 ten (10) working days in advance of the closing date. Verbal queries will not be entertained.

All questions will be addressed as promptly as possible and will be posted to the website at https://sam.gov/.

L3 AMENDMENTS AND NOTICES TO THE SOLICITATION

Amendments will be posted to the web site https://sam.gov/ which is the official U.S. government website for people who make, receive and manage federal awards. It is the offeror’s responsibility to check the web site periodically for any amendments to the solicitation. All Amendments to the solicitation shall be signed, dated and included with the signed SF33.

Note: Federal Business Opportunities (FBO) was decommissioned on 1 October 2019 and replaced with the module “Opportunities” under the single sign on environment entitled System for Award Management (SAM) located at https://sam.gov/. This is the official U.S. government website for people who make, receive and mange federal awards. NAVFAC will no longer use the website “Navy Electronic Commerce Online (https://neco.navy.mil) as the storefront for posting notices to FBO.

L4 PROPOSAL SHALL BE SUBMITTED TO THE FOLLOWING ADDRESS:

IF SENT VIA UNITED STATES POSTAL SERVICE:

NAVFAC FACILITIES ENGINEERING SYSTEMS COMMAND PACIFIC

SOLICITATION NO. N62742-21-R-1800

ENVIRONMENTAL CONTRACTS BRANCH (CODE ACQ32:CS)

258 Makalapa Drive, Suite 100 Pearl Harbor, HI 96860-3134

IF HAND-CARRIED /OR VIA COURIER SERVICES:

NAVFAC FACILITIES ENGINEERING SYSTEMS COMMAND PACIFIC

SOLICITATION NO. N62742-21-R-1800

ENVIRONMENTAL CONTRACTS BRANCH (CODE ACQ32:CS)

4256 Radford Drive, Building 62

Honolulu, HI 96818-3296

Depository hours between 8:00 a.m. and 2:00 p.m., HST. Monday through Friday except for holidays.

Offerors shall contact Casey Sugihara at casey.c.sugihara.civ@us.navy.mil, Melissa Tsuha at melissa.n.tsuha.civ@us.navy.mil nd Kristopher Tom at kristopher.m.tom.civ@us.navy.mil to schedule a date and time for in-person proposal delivery to 4256 Radford Drive, Building 62, Honolulu, HI 96818-3296

Proposals not received at the above address on or before the hour and date set forth for receipt of proposals shall be subject to the provisions of FAR 52.215-1(c), "Late submission, modification, revision, and withdrawal of proposals".

Offerors should submit complete and accurate information. The Government may elect not to request additional information in order to make a contract award.

L5 RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors or quoters who include in their proposals or quotations data that they do not want disclosed to the public for any purpose or used by the Government except for evaluation purposes, shall –

(a) Mark the title page with the following legend:

“This proposal or quotation includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed—in whole or in part—for any purpose other than to evaluate this proposal or quotation. If, however, a contract is awarded to this offeror or quoter as a result of—or in connection with –the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets];” and

(b) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation.”