J-5 Guidelines for Reports Graphics and Other Deliverables_July2021.pdf
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- Solicitation number
- N62742-21-R-1800
About this file
This solicitation is seeking proposals for multiple award indefinite delivery indefinite quantity contracts to provide natural resource management services predominantly in Hawaii, Guam, and the Commonwealth of the Northern Mariana Islands. Services may also be required at various Department of Defense locations within the Naval Facilities Engineering Command Pacific area of responsibility worldwide as needed. Services include coordination meetings, fauna and flora surveys, wetlands work, habitat restoration, biosecurity, integrated natural resource management plans, NEPA and environmental planning support studies, educational outreach, fire management planning, aerial and GIS mapping, diving and marine resource surveys, and miscellaneous natural resource tasks. The contract term is one base year with four one-year options and a six-month extension period. The aggregate value of task orders is not to exceed $49 million across all contracts. A minimum $5,000 guarantee applies to each contract. Awards will be made to six contractors, with approximately $23 million for the unrestricted pool and $26 million for the small business set-aside pool. Proposals are due by the specified closing date.
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N62742‐21‐R‐1800 Attachment J‐5
Section J‐5
Guidelines for Reports, and Graphics, and Other Deliverables
1. All reports completed under this contract shall be produced on, or transferred to, a computer that uses an Operating System Platform compatible with Microsoft (MS) Windows 10 or higher if specified in the task order. All documentation (reports, manuals, user guides, etc.) shall be delivered in a Microsoft Word format, compatible with version 2016 or higher if specified in the task order, as well as Adobe PDF format. Electronic copies of draft reports shall be provided in the same format as that for final reports. Electronic copies shall include one (1) primary and one (1) duplicate unless requested differently by the contract task order.
2. Draft deliverables shall include line numbers so that comments can easily be located. A blank comment matrix shall also be provided for each draft deliverable, including the name of the person commenting, the page and line/section/figure number of the comment, the comment, and the contractor’s response to the comments. The name of the deliverable, the date of delivery and the due date of government comments shall also be provided in the header.
3. All graphics for non‐map related charts, illustrations, and diagrams, shall be in compressed JPEG formats, and have adequate pixel resolution to clearly convey content, but minimized resolution to reduce MS Word file size. Acceptable formats for source graphics include uncompressed JPEG, TIFF, and Adobe Photoshop (PSD). Multi‐media deliverables shall be provided in a format that can be viewed through Windows Media Player.
4. All databases shall be produced with Microsoft Access, compatible with version 2016 or higher if specified in the task order.
5. All GIS products shall be produced with or transferred onto a computer with an Operating System Platform compatible with MS Windows 10 and application programs compatible with ArcGIS 10.7 and Microsoft Access 2016 or higher if specified in the task order. GIS deliverables shall follow standards describe in Section J‐4.
6. All graphics shall incorporate uniform lettering and labeling system. Include north scale (showing true north) as well as metric and English graphic scales, when appropriate. Base maps showing project area locations and location of resources shall be selected or produced in consultation with the Contracting Officer or designated technical representative. The Contractor's name or logo shall not appear on the graphics.
7. All “hard copy” deliverables shall be printed double sided unless otherwise specified. Submittals shall consist of 8½” by 11” pages with all drawings folded, if necessary, to this size. Left, right, bottom and top margins shall be 1 inch. Page numbers shall be centered on the bottom of the page and placed one space above the bottom margin.
8. All “electronic copy” deliverables shall be shared via email or via a file sharing site accessible by the Government team members (e.g., DoD Safe). All “electronic copy” deliverables shall also be stored on electronic media (CD‐R or DVD‐R) unless otherwise specified in a task order. All data gathered during field surveys must be consistent with guidelines provided in the task order or Section C (Statement of Work), and must be submitted with metadata and projection files.
9. Work plans shall be arranged as followed unless specified in the task order:
a. Cover Page (including title, prepared for listing, prepared by listing, contract and task order numbers, and date of submission)
b. Table of Contents
N62742‐21‐R‐1800 Attachment J‐5
c. Introduction
d. Proposed methodology to accomplish task order objective including objectives, methods, layouts of routes and plots, schedule, and a list of documents and publications reviewed as baseline data
e. Specific data to be collected
f. Schedule of deliverables
g. List of personnel and a description of the roles they will fill for the task order with detailed resumes outlining their qualifications;
h. (If applicable) Annotated Table of Contents for draft report; and
i. Copies of any required permits to be submitted electronically to the COR and Installation
Technical Representative.
10. Reports shall be arranged as follows unless specified in the task order:
a. Cover Page (including title, prepared for listing, prepared by listing, contract and task order numbers, and date of submission)
b. Executive Summary
c. Table of Contents
d. Introduction (including overview, background, and purpose sections)
e. Survey Methods
f. Survey Results
g. Conclusion and Discussion
h. Management Recommendations (if applicable)
i. References
j. List of Preparers
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