J-16 Sample Project PWS_AMD 0002.pdf

N62742‐21‐R‐1800, Attachment J‐16

SAMPLE PROJECT PERFORMANCE WORK STATEMENT for

CONTRACT N62742‐21‐R‐1800

TASK ORDER TBD

Salvage and Transplantation of Federally Listed Orchids and Rodent Control at Naval Base Guam Naval Munitions Site

May 24, 2021October 20, 2021

SECTION 1 – GENERAL

This performance work statement (PWS) solicits services to salvage federally listed threatened and endangered (T&E) plant species under the federal Endangered Species Act (ESA) within the project footprint at Naval Base Guam (NBG) Naval Munitions Site (NMS), Guam, transplant the specimens to a forest restoration area on NMS, and conduct rodent control within the transplant site. All work done on this Contract Task Order shall be in accordance with the N62742‐21‐R‐1800 contract requirements. Work done with regard to federally listed plant species shall be in accordance with the 2017 Biological Opinion for the Reinitiation of the 2015 Biological Opinion on the Department of the Navy’s Relocation of United

States (U.S.) Marine Corps from Okinawa to Guam and Associated Activities on Guam.

The U.S. Government (Government) will fund this project. All work must be performed following applicable and appropriate Department of Defense (DoD) and Department of Navy guidance and policy and consider all site documentation and reports to date.

The duration of work under this Contract Task Order (CTO) shall not exceed 36 months from the award date.

Naval Facilities Engineering Systems Command (NAVFAC), Pacific will administer this CTO.

Under this PWS, the following services will be required of the Contractor:

1. Produce a health and safety, hazard analysis critical control point plan, and work plan for

a. The salvage, transplantation, and monitoring of 80 healthy federally listed orchids identified during the Government’s survey within the 50‐acre project footprint on NMS.

b. The control of rodents within the 50‐acre fenced‐in restoration area on NMS for an

18‐month period.

2. Salvage and transplant 80 federally listed orchids from within the 50‐acre project footprint on

NMS to a Government‐approved location within a 50‐acre fenced‐in forest restoration area on

NMS and provide 18 months of maintenance and monitoring after transplantation.

3. Conduct rodent control within the 50‐acre fenced‐in forest restoration area on NMS for the 18 months following transplantation.

1.1. Background

The project footprint is a 50‐acre area of secondary, non‐native limestone forest. The borders of the project footprint lie 100 feet from the nearest road. Vehicles are prohibited in the project footprint, so field teams are required to access the project footprint by foot. The forest in and around the project footprint was graded during World War II, so the ground is generally flat with limestone boulders scattered throughout the area. The forest currently lacks a thick understory.

The Government performed a thorough pre‐construction survey in the 50‐acre project footprint.

Surveyors identified 20 Bulbophyllum guamense clumps, 20 Dendrobium guamense clumps, and 40

Tuberolabium guamense that were healthy and suitable for salvage. These plant species are federally protected by the Endangered Species Act (ESA).

A 50‐acre area of karsty and dense native limestone forest located 1 mile from the project footprint has been identified as a location for forest restoration. The borders of the forest restoration area lie 100 feet from the nearest road. Vehicles are prohibited in this area, so field teams are required to access the forest restoration area by foot. This forested area contains dozens of mature native trees such as Aglaia mariannensis, Eugenia reinwardtiana, and others known to serve as host trees for Bulbophyllum guamense, Dendrobium guamense, and Tuberolabium guamense.

Surveys completed within the forest restoration area identified a high density of rodents including black rat (Rattus rattus) and house mouse (Mus musculus). Recent surveys conducted determined a density of

10 individual black rats and 10 individual house mice per acre. Rodents have been identified as a serious threat to native Guam ecosystems due to their predilection for consuming native plants and animals, including those which are federally listed as threatened and endangered.

1.2. Primary Objective

There are two objectives for this project. The first objective is to ensure the survival of at least 50% of each species of the 80 healthy* adult orchids located by the Government in the project footprint one year after they are transplanted into the forest restoration area on NMS. The second objective is to conduct rodent control in the 50‐acre forest restoration area for a period of 18 months.

*For the purposes of this exercise, the assumption is that any orchid subject matter expert would consider the 80 orchids healthy and suitable for salvage.

SECTION 2 – QUALIFICATIONS OF KEY PERSONNEL

Key personnel under this CTO must have the minimum professional qualifications to perform the duties of the following roles as described in Section J‐2 of the Contractbelow. The Contractor shall assign a

Project Manager for the CTO and a Principal for each of the two objectives (i.e., salvage/transplant of orchids and rodent control). If someone other than the Principal shall lead the field effort for either of the two objectives, the Contractor shall assign a Technical Biologist as described in Section J‐2 of the

Contractbelow to serve as the Field Lead for each of the two objectives. The following are additional minimum professional qualifications and duties required under this CTO.

The Contractor shall submit documentation (i.e. certification in Pest Control, resume, curriculum vitae, references, and/or similar) that substantiates that the Project Manager, Principals, and any Field Leads meet the minimum qualifications.

Key Personnel evaluated as a part of the CTO evaluation process shall perform the work for the duration of the task order. Key personnel are responsible for acquiring and maintaining access to project locations for the entire duration of the CTO. The Contract Officer shall approve substitution of key personnel prior to the substitution. Substitutions shall have qualifications that are equal to or better than the key personnel evaluated as a part of the CTO evaluation process.

2.1. Project Manager

The Contractor shall assign a Project Manager to manage this CTO that understands the fundamentals of the project work elements, recognize when there are issues, and coordinate with the Government and all team members (including subcontractors) to ensure speedy and effective resolutions for any issues.

Person(s) filling this position shall have a Master’s Degree or 5 years working experience in Natural

Sciences such as Biology, Botany, or Environmental Science or closely‐related field approved by the

Contracting Officer. The person(s) shall also have 4 years full‐time demonstrated professional experience working as project manager for natural resources studies, surveys, organizing projects, and environmental media areas in the Asia‐Pacific region that enables professional judgments to be made.

2.2. Principal(s)

Principals must have relevant experience at a comparable level of responsibility in projects of similar size, scope, and complexity. Person(s) filling this position shall have a Master’s Degree or 5 years working experience in Natural Sciences such as Biology, Botany, or Environmental Science or closely‐related field approved by the Contracting Officer. The person(s) shall also and must have the following minimum qualifications:

1. The Principal assigned to the orchid component of the CTO must have a) knowledge of life history, horticultural needs, and ability to recognize diseases (e.g., fungus, mites, etc.) of the three orchid species; b) knowledge of best available science and most effective methods for successfully salvaging and transplanting wild orchids; c) at least 50 documented hours of experience working directly with each of the three species of the orchids; and d) a current DoD or Guam certification in Pest Control. If the Contractor assigns a Technical Biologist to lead the orchid field effort as described in Section 2 above, then the requirement for a current DoD or Guam certification in

Pest Control transfers from the orchid Principal to the orchid Technical Biologist.

2. The Principal assigned to the rodent control component of the CTO must have relevant experience with rodent control programs in tropical ecosystems. Qualifications include: a) knowledge of rodent behavior and control in a forest environment; b) knowledge of best available science and most effective rodent trapping control methods; and c) at least 100 documented hours of experience conducting a forest rodent control program.; and d) a current DoD or Guam certification in Pest Control. If the Contractor chooses rodent control methods that require use of rodenticides, then the field lead (either Principal or Technical Biologist) must have a current DoD or Guam certification in Pest Control.

Principals shall exercise appropriate oversite of any Field Leads and field teams assigned to this CTO by the Contractor to ensure they are trained and qualified to conduct the work and collect all necessary data accurately and precisely as described in the work plan. Oversight includes but is not limited to ensuring the orchid field team can accurately recognize and identify health conditions and diseases of the three orchid species and the rodent field team can detect the need for implementing changes to the equipment or methods to improve catch rates. Principals shall conduct field duties if issues arise in the field that are not resolved with remote oversight within 1 month.

2.3. Technical Biologist

If someone other than the Principal shall lead the field effort for either of the two objectives, the

Contractor shall assign a Technical Biologist. At minimum this person(s) shall have a degree in Biology, Environmental Science, Botany, Ecology, or related wildlife or biological field. A minimum experience of two (2) years in planning and conducting wildlife field inventories and monitoring studies, interpreting data, preparing wildlife management plans, survey reports, and recommending habitat management practices. This person must have demonstrated abilities in planning assessment surveys, follow scientific and standard survey methods, executing work in a field environment, hike across difficult terrain, and in adverse weather conditions and potentially remote locations.

SECTION 3 – WORK ELEMENTS

The Contractor shall furnish all management, labor, transportation and travel, equipment, materials, tools, supplies, supervision, and administration services to perform all work associated with meeting the objective in accordance with the PWS within the necessary time to complete work without impacting the construction schedule. The Contractor shall conduct all work in accordance with all pertinent state, local, and federal regulations and approved work plans.

The Contractor’s work areas and activities at the project site shall be subject to inspection without announcement by the Navy.

The proposal should include the following work elements:

1. WORK ELEMENT 1: Project Management and Meetings

2. WORK ELEMENT 2: Project Plans

3. WORK ELEMENT 3: Fieldwork

4. WORK ELEMENT 4: Maintenance and Monitoring

5. WORK ELEMENT 5: Progress Reports and GIS Maps/Database

3.1. Work Element 1 – Project Management and Meetings

1. Project management. The Project Manager shall execute project oversight throughout the duration of the CTO. This oversight includes but is not limited to ensuring all work elements are completed and deliverables are submitted to the Government on schedule and in the quality as described in Section 7, coordinating with team members and the Government, producing, updating, and communicating project schedules with all team members, monitoring and reporting work element progress and needs with team members and the Government, participating in periodic status meetings with team members and the Government, providing status updates via emails to team members and the Government, and providing copies of data collected during the project as requested by the Government, etc.

2. Kick‐off meeting. The Contractor shall coordinate a kick‐off meeting to include at least the following: the Contractor’s Project Manager, Principals, and Field Leads assigned to the project, as well as the Navy’s technical point of contact (TPOC), local TPOC, and Contract Officer. The kickoff meeting will take place via a teleconference line arranged by the Contractor and include discussions on the scope of the project, scheduling, coordination, and communication channels.

The kick‐off meeting shall be conducted within 7 business days of the award of the contract. The

Contractor will be responsible for providing a draft agenda to the Navy 3 business days before the kick‐off meeting, along with a final agenda 1 business day before the meeting that has addressed comments from the Navy. During the kickoff meeting:

a. The Contractor shall be responsible for presenting their plan of action and milestones

(POAM) for timely completion of all work elements.

b. The Contractor and Government representatives shall discuss access and pass requirements at the kick‐off meeting.

c. The Contractor shall ask any necessary questions to ensure the successful completion of the work.

d. The Contractor shall be responsible for documenting the discussions in the form of detailed meeting minutes with a list of action items. Draft meeting minutes shall be provided to the TPOC, Contract Officer, and other identified representatives within 5 business days of the kick‐off meeting. The Government shall review the meeting minutes within 5 business days of receiving the draft meeting minutes. The Contractor shall address Government comments, finalize, and submit the final meeting minutes to the

Government within 5 business days.

e. All Contractor personnel working in the field will be required to attend a 1‐hour training on Unexploded Ordnance Safety prior to conducting any fieldwork in non‐routinely maintained areas. Scheduling for this training will be decided mutually at the kickoff meeting. This training must be renewed annually for the duration of the CTO.

f. All Contractor personnel working in the field shall be required to attend a 1‐hour training on Cultural and Natural Resources prior to conducting any fieldwork in the project areas.

Scheduling for this training will be decided mutually at the kickoff meeting. This training must be renewed annually for the duration of the CTO.

3. Meeting Minutes. The Contractor shall provide a record of discussions held between the

Contractor and the Government during the project duration. Draft minutes will be submitted to the Government as an email within 1 business day of all discussions/meetings and will include attendees, detailed discussion summary, and action items determined to be necessary. The list of action items shall include the responsible party and due date for each. Meeting participants may submit edits to the meeting minutes as a reply to the email.

3.2. Work Element 2 – Project Plans (Health and Safety, HACCP, and Work Plans)

1. Health and Safety Plans (Accident Prevention Plan and Activity Hazard Analysis). The Contractor shall prepare and submit a draft Accident Prevention Plan (APP) and Activity Hazard Analysis

(AHA) that covers all activities described in this CTO for Government review within 14 calendar days of the kickoff meeting via email or file sharing site. The Contractor shall incorporate all

Government comments, additions, or revisions into the final APP within 14 calendar days of receiving comments from the Government. The Contractor shall take all comments from the

Government on the draft Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) and incorporate them into a comment matrix. The comment matrix shall identify how the Contractor addressed each comment and where in the updated document (section number, page number, paragraph, and line) the corrections are located. The Contractor shall submit an electronic copy of the final APP via email or file sharing site to the TPOC, Contract Officer, and all other identified representatives. Within 14 days of notification from the TPOC that all comments from the draft were addressed in the electronic copy of the final, the Contractor shall submit 2 hard copies and

2 digital copies on a compact disk (CD) of the final APP to the TPOC and local TPOC.

The final APP shall be signed by the person preparing the APP, the project manager, and senior leader at the Contractor’s firm, the designated site safety and health officer, the field safety officer, and any designated Certified Safety Professionals (CSP) and/or a Corporate Industrial

Hygienist (CIH). The final APP and AHAs shall be reviewed and signed by each field team member prior to their involvement in fieldwork. The Contractor shall update the Activity Hazard Analysis

(AHAs) throughout the project as specified in the final APP. The Government must approve the final APP prior to the commencement of any fieldwork.

The Government considers the Prime Contractor to be the “controlling authority” for all work site safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft/skill from interfering with or creating hazardous working conditions for other crafts/skills, and for inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

2. Hazard Analysis and Critical Control Point Plan. The Contractor shall develop a HACCP plan to ensure that invasive species are not moved or introduced as a result of any work associated with this CTO. The Contractor shall prepare and submit a draft HACCP plan for Government review within 14 calendar days of the kickoff meeting via email or file sharing site. The Contractor shall incorporate all Government comments, additions, or revisions into the final HACCP within 14 calendar days of receiving comments from the Government. The Contractor shall take all comments from the Government on the draft HACCP plan and incorporate them into a comment matrix. The comment matrix shall identify how the Contractor addressed each comment and where in the updated document (section number, page number, paragraph, and line) the corrections are located. The Contractor shall submit an electronic copy of the final HACCP plan via email or file sharing site to the TPOC, Contract Officer, and all other identified representatives.

Within 14 days of notification from the TPOC that all comments from the draft were addressed in the electronic copy of the final, the Contractor shall submit 2 hard copies and 2 digital copies on a compact disk (CD) of the final HACCP plan to the TPOC and local TPOC.

The final HACCP plan shall be reviewed and signed by each field team member prior to their involvement in fieldwork. The Contractor shall update the HACCP plan throughout the project as specified in the final HACCP plan. The Government must approve the final HACCP plan prior to the commencement of any fieldwork.

The Government considers the Prime Contractor to be the “controlling authority” for environmental compliance by subcontractors at all work sites. Contractors are responsible for informing their subcontractors of the presence of invasive species and coordinating the work to prevent subcontractors from moving or introducing invasive species in association with salvage and transplantation efforts.

3. Work Plan. The Contractor shall develop a work plan describing the methods to be used for the salvage, transplantation, and husbandry of 20 Bulbophyllum guamense clumps, 20 Dendrobium guamense clumps, and 40 Tuberolabium guamense orchids, as well as the methods for controlling rodents within the forest restoration area. The work plan shall include the methods that will be used for salvage from the original site, transplantation in the forest restoration area, and the maintenance and monitoring that shall be used for the 18 months following the transplantation.

The draft work plan shall include the following sections:

a. Title pages

b. Table of contents

c. Acronyms and abbreviations

d. Introduction

e. Methods, protocols, and equipment to be used for salvage, transplantation, and maintenance and monitoring of orchids. Methods include but are not limited to the following: how orchids will be removed from original host trees; how they will be secured to new host trees; spatial layout of transplantation (e.g., how many orchids per new host tree, height of orchid placement, etc.); analyses to be used for evaluation of success; and field data forms and databases that will be used to collect detailed condition of orchids during all phases of the work.

f. Methods, protocols, and equipment to be used for rodent control. Methods include but are not limited to the following: spatial layout of rodent trapscontrol mechanisms (e.g., proposed trapcontrol mechanism density, figure of trapping control mechanism grid, etc.); frequency of trap equipment checks; field data forms and databases that will be used to collect data on trapping control efforts; and analyses to be used for evaluation of success.

g. Plan of action and milestones for successful completion of the work described in the work plan.

h. List of personnel involved in the project and their role, i.e. job title and area of responsibility.

i. Access and pass requests needed for successful completion of this CTO.

The Contractor shall prepare and submit a draft work plan for Government review via email or file sharing site to the TPOC, Contract Officer, and all other identified representatives within 30 calendar days of the kickoff meeting via email or file sharing site. The Contractor shall incorporate all Government comments, additions, or revisions into the final work plan within 14 calendar days of receiving comments from the Government. The Contractor shall take all comments from the

Government on the draft work plan and incorporate them in to a comment matrix. The comment matrix shall identify how the Contractor addressed each comment and where in the updated document (section number, page number, paragraph, and line) the corrections are located. The

Contractor shall submit an electronic copy of the final work plan via email or file sharing site to the TPOC, Contract Officer, and all other identified representatives. Within 14 days of notification from the TPOC that all comments from the draft were addressed in the electronic copy of the final draft, the Contractor shall submit 2 hard copies and 2 digital copies on a compact disk (CD) of the final work plan to the TPOC and local TPOC. The final work plan must be approved by the

Government prior to any fieldwork being conducted.

3.3. Work Element 3 – Fieldwork

1. Federally Listed Orchid Species. The Contractor shall utilize Government‐provided maps to locate, salvage and transplant the 20 Bulbophyllum guamense clumps, 20 Dendrobium guamense clumps, and 40 Tuberolabium guamense that were identified within the project footprint by the

Government during a thorough pre‐construction survey in the 50‐acre project footprint. The

Contractor shall conduct all salvage efforts within 30 days of acceptance of the final work plan by the Government. The Contractor shall:

a. Locate each orchid using the GIS information provided by the Government and assign a unique identifier to each clump of Bulbophyllum guamense and Dendrobium guamense, and each individual Tuberolabium guamense. Each orchid shall be tagged/labeled with a long lasting, weatherproof forestry marker showing its unique identifier. The tag/label shall accompany the orchid to its new site and must not damage the host plant or orchid.

b. Record the following information for each orchid:

i. Presence and types of pests present on the orchid (e.g., fungus, mites, etc.)

ii. Presence and types of any reproductive parts on the orchid (e.g., flowers, fruits)

iii. Species of each host tree

iv. Height of the orchid on the host tree (relative to the ground)

v. Orientation of the orchid on the host tree (cardinal direction, facing upward toward the sky or downward toward the ground)

c. Salvage the 80 orchids as defined in the work plan. The Contractor shall keep a record of each orchid salvaged and document how each is handled and maintained post collection.

d. Cover and protect orchids from wind and sun during salvage and transplantation efforts.

e. Transport the orchids to the forest restoration area located approximately 1 mile away from the project footprint using the methods outlined in the work plan. The borders of the forest restoration area lie 100 feet from the nearest road. Because other ESA‐listed species are present in this area, no cutting of vegetation is allowed without prior coordination with the Government.

f. Transplant the orchids on native trees at a minimum of 6 feet from the ground surrounding the host tree.

g. Record the location and species of each host tree on which orchids are transplanted with a sub‐meter Global Positioning System (GPS) unit (see 3.5.3 GIS Standards).

h. Photograph each individual orchid in its new location. Photographs shall show the condition and any concern with each individual at the time of transplant.

i. As described in Section 4.4, provide 18 months of maintenance and monitoring after transplanting each individual orchid.

2. Rodent Control. Two species of rodents, Rattus rattus and Mus musculus, have been identified within the 50‐acre forest restoration area at density of 10 individual black rats and 10 individual house mice per acre. The Contractor shall:

a. Determine the best type of control mechanism (i.e., traps, bait stations, etc.) necessary to control rodents in the forest restoration area. The Contractor may use a combination of control mechanisms if necessary and scientifically sound.

b. Perform site analysis (slope, accessibility, predator presence) to identify placement for network of control mechanismstraps.

c. Deploy control mechanismstraps throughout the forest restoration area for a period of

18 months. Traps Equipment will be monitored every 1 to 6 weeks depending on the type of traps control mechanisms and rodent activity as described in the work plan and in accordance with Section 3.4 below.

d. Deploy tunnel traps to track amount of activity in all areas of the forest restoration area.

e. Deploy wildlife camera traps at a subset of trapping stations to obtain additional information on predator presence and activity.

3.4. Work Element 4 – Maintenance and Monitoring

1. Federally Listed Orchid Species. The Contractor shall keep detailed records of when the transplanting activities occur, and maintain and monitor all orchids for the first 12 months following transplantation. After 12 months, the orchids will undergo a hardening off period of 6 months (12 months of maintenance, 18 months total of monitoring). Monitoring during the first

12 months shall be conducted at least bi‐weekly to determine the status of the plants, but more frequently if necessary to perform maintenance to ensure survival. Maintenance may include but is not limited to supplemental watering, hand‐weed removal, pest removal, pruning, treatments with insecticide, installation of fence protectors, fence protector maintenance, installation of braces, or any other tools to ensure the survivorship of the orchids. Monitoring during the 6‐ month hardening period shall be conducted at least monthly but more often if necessary to ensure the survival criteria is met.

A detailed record of maintenance and monitoring activities including all husbandry care for each individual orchid shall be maintained and made available to the Government upon request, submitted during the monthly progress reports, and submitted as an appendix to the salvage and transplantation report. This includes a detailed table listing the name of the pesticide being used, the date of application, the target pest, and the rate applied for each individual orchid. If an orchid is showing signs of decline in health, the Contractor shall notify the TPOC, LTPOC, and Contract

Officer immediately and provide the unique identifier and an explanation for the decline and a plan to help restore health. The Government shall be notified prior to implementation of any adaptive management techniques unless immediate implementation is critical to plant survival.

Alternative management techniques may be implemented if it is determined that the work plan‐approved methodology is not successful. If so, the Government will be notified within 2 days of the emergency adaptive management techniques having been implemented. Adaptive management techniques shall be included in the monthly progress reports and the salvage and transplantation report. If an orchid does not survive, the Contractor shall notify the TPOC, LTPOC, and Contract Officer immediately and provide the unique identifier and an explanation for why it died.

The Contractor shall ensure a 50% survivorship of orchids through adaptive management.

Survivorship is defined for Orchidaceae species as the documented observation of new root growth after transplantation and root attachment to the host tree. The 50% success criteria shall be based on the total number of individual Tuberolabium guamense and clumps of Dendrobium guamense and Bulbophyllum guamense salvaged.

Percent survival is monitored and reported throughout the entire maintenance and monitoring period. Success of meeting the 50% percent survival criteria is determined at the end of the maintenance and monitoring period. If survival dips below 50% before the end of the maintenance and monitoring period, the Contractor shall implement adaptive management methods to meet the minimum survival criteria. A contingency source of orchids would be determined in coordination with the Navy and USFWS to evaluate what possibilities are available at the time.

The Contractor shall be responsible for the orchids, and any orchids that are stolen/misplaced/disappear shall be replaced at the Contractor’s expense until the end of the maintenance and monitoring period.

2. Rodent Control. The Contractor shall keep detailed records of rodent control efforts. The

Contractor shall service or replace the trapsequipment as described in the work plan and more often if necessary to keep them equipment in working order. The Contractor shall monitor the number counters on traps toand document the number of predators killed. The Contractor shall deploy monitor wildlife cameras placed at a subset of trapping stations to obtain additional information on predator presence and activity.

A detailed record of maintenance and monitoring activities for all traps control mechanisms shall be maintained and made available to the Government upon request, submitted during the monthly progress reports, and submitted as an appendix to the project report. The record shall include the number and type of traps control mechanisms deployed at any given time, number and species of rodents caught, number and species of non‐targets caught, number of trap station hits, amount of activity in tracking tunnels, and any other notes on issues or observations related to the project. This includes a detailed table listing the type of trap control mechanism used, date of site visits, target pest, number of targets and non‐targets killed.

3.5. Work Element 5 – Progress Reports, Project Report, and GIS Maps/Database

1. Progress Reports. The Contractor shall prepare monthly progress reports (MPRs) during the CTO documenting the status of the salvage, transplantation, maintenance, monitoring, and rodent control efforts. MPRs shall be included with invoices and submitted electronically via email within the first 7 calendar days of each month to the TPOC, Contract Officer, and all other identified representatives. The report period shall cover the first through the last day of the previous month.

The reports shall include the following: project name, contract and CTO number, report date, period covered (first day of month through last day of month), personnel involved, work completed during the time period, percent completed on each work element (to match the invoice submitted for the same month), data collected, copies of completed field data sheets used, significant status updates regarding the plants, photo documentation of the threatened and endangered species, problems encountered and resolutions/action items, and work planned for the following month.

2. Project Report. The Contractor shall develop a project report describing the methods, results, and conclusions for salvage, transplantation, and husbandry of ESA‐listed orchids during this CTO as well as the methods, results, and conclusions for controlling rodents within the forest restoration area. The report shall be presented in scientific format and include the following sections: title page(s); table of contents; acronyms and abbreviations; introduction; methods; results;

discussion; references; and appendices (e.g., list of personnel involved in the project and their role, completed field data sheets, monitoring and maintenance records, photographs of specimens, etc.).

The orchid portion of the report shall include, at a minimum, the following:

a. Records, maps, and photos of all specimens salvaged and transplanted, including unique identifier associated with GPS coordinates from construction site, in addition to GPS coordinates and maps of each new orchid relocation sites. Refer to section 3.5.3 GIS

Standards for GIS deliverable.

b. Methods and details about the condition and status of each orchid at the time of salvage

(e.g., leaf condition, presence and types of pests, presence and types of buds, presence and types of reproductive parts, how many orchids were salvaged per host tree, etc.)

c. Methods and details about the transplantation process (husbandry care during the salvage and transplantation process, methods for transporting the orchids to the relocation site and securing orchids to new host trees, number of orchids per new host tree, etc.).

d. Details of husbandry methods and techniques used to care for orchids during the maintenance and monitoring period, including the watering schedule, presence of any pests or issues, pesticide treatments and efficacy results for each orchid.

e. Details of orchid survival and condition of each (with photo documentation) during the last monitoring visit, including the calculations used to determine percent survival.

f. Master schedule of all task events.

g. Original copies of all field data sheets that recorded the condition and husbandry for each specimen throughout the CTO.

The rodent control portion of the report shall include, at a minimum, the following:

a. Details of data collection as well as trap equipment and tunnel maintenance and monitoring.

b. Statistical analyses of trapping results, including the number of animals per unit area trapped, baited, etc. (total and broken down by species).

a. Geodatabase of all GPS data and data tables including all raw trap control mechanism and tunnel data. Refer to section 3.5.3 GIS Standards for GIS deliverable.

b. Figures depicting all variations of trap control mechanism and tunnel grids used during the CTO.

c. Photos of each type of trap control mechanism used during the CTO and each species caught in the trapsthat entered into control mechanisms and how many were killed, including non‐targets.

d. Recommendations for further trapping control efforts including recommendations on how to increase trapping control success and decrease trapping/injuring/killing of non‐ targets.

e. Master schedule of all task events.

f. Original copies of all field data sheets that recorded the condition and husbandry for each specimen throughout the CTO.

The Contractor shall prepare and submit an electronic copy of the draft project report for

Government review via email or file sharing site to the TPOC, Contract Officer, and all other identified representatives within 45 calendar days of completion of the 18 months of maintenance and monitoring of the transplanted orchids and rodent control. The Contractor shall incorporate all Government comments, additions, or revisions into the final project report within

30 calendar days of receiving comments from the Government. The Contractor shall take all comments from the Government on the draft project report and incorporate them into a comment matrix. The comment matrix shall identify how the Contractor addressed each comment and where in the updated document (section number, page number, paragraph, and line) the corrections are located. The Contractor shall submit an electronic copy of the final project report via email or file sharing site to the TPOC, Contract Officer, and all other identified representatives. Within 14 days of notification from the TPOC that all comments from the draft were addressed in the electronic copy of the final project report, the Contractor shall submit 2 hard copies and 2 digital copies on a compact disk (CD) of the final project report to the TPOC and

Contract Officer.

3. GIS Standards. GIS Standards for all data collected under this CTO shall follow the GIS standards outlined below.

a. Mapping Grade Global Positioning System Requirements. ESA‐listed plant location data shall be collected with survey‐grade GPS data collection. Horizontal accuracy for survey grade GPS data collection shall be + 1 centimeter at 1 sigma unless otherwise specified in the statement of work. The maximum allowable degree of error for survey grade GPS data collection shall be + 100 centimeters. Any features collected that exceed this degree of error will be rejected and tagged for recollection. Every effort shall be made to capture feature locations without using offsets unless obstructions are present. Data sets derived from GPS data collection efforts shall include metadata to record descriptions of the receiver and other equipment used during collection and processing, base stations used for differential corrections, software used for performing differential corrections, estimated horizontal and vertical accuracies obtained, and conversion routines used to translate the data into final geographic data delivery format.

b. Geospatial Data Software Format. Geographic data must be provided in a form that does not require translation, preprocessing, or post processing. All digital geographic maps and the related data sets shall be delivered in file geodatabase format (Access database file) compatible with the most current Navy Data Model, currently 4.0, utilizing the latest version of ArcGIS that has been approved by the Naval Information Technology Center

(NITC), currently ArcGIS 10.3.

c. GIS Data Sets. The Contractor shall develop all geographic information in a structure consistent with the most current version of the Spatial Data Standards for Facilities, Infrastructure and Environment (SDSFIE), also known as the National Committee for

Information Technology Standards 353. Currently the version used is the SDSFIE Navy

Data Model (NDM) 4.0. The NDM format shall be followed for geospatial database table structure, nomenclature, and attributes.

d. The Contractor shall fit collected GIS data into the named feature classes and populate feature attribute information into provided fields. If the Contractor does not find the appropriate field for their data, they may create the fields as needed.

e. All data coordinate systems shall be in UTM WGS‐84 55N and projection provided in

Universal Transverse Mercator projection, the above zone, and in meters. Dates of surveys and correct scientific species names shall be populated in the attribute tables. All spatial duplicates shall be removed from GIS data. The Contractor shall provide a PDF copy of all maps associated with the GIS data in this CTO.

f. All constructed maps shall have the associated ArcMap Document File (MXD) delivered to allow for future printing and modification. MXDs shall use the relative paths option or layer packages. The Table of Contents (TOC) within the MXD shall be orderly and contain a logical naming structure.

g. Geographic data shall be delivered on a CD or digital versatile disc (DVD); electronic data delivery may suffice for draft deliverables.

h. Data dictionaries may be used to assist with data collection in the field, attributes should be coordinated with the TPOC to ensure proper attribute names to integrate the data generated from this project into their overall GIS database.

i. Metadata must be included in the final GIS deliverable. Metadata for each individual dataset shall be populated to meet basic data population standards as identified in the

ESRI standard template. Additional data shall be provided as appropriate, including, at a minimum:

i. The name and description of the data set or layer.

ii. The source of the data and any related data quality information such as accuracy and period of content.

iii. Describe the data collection method or survey protocols used; a report citation can suffice.

iv. Description of the equipment or instruments used in the data collection

v. Scientific names of all the federally listed species to populate in the attribute tables.

vi. Define all codes used in the data fields in the appropriate attribute definitions.

vii. Describe ranges of numeric fields and the meaning of numeric ranges.

viii. Define all fields and attributes not in the NDM in the attribute definitions.

ix. Removal of spatial duplicates from GIS data.

x. A point of contact to answer to technical questions.

j. The digital geographic maps, related data, and text documents shall be included for review in the draft and final report. The data will be analyzed for discrepancies in subject content, correct format in accordance with these specifications, and compatibility with the existing GIS system. The Contractor shall incorporate review comments to data and text prior to approval of the final report.

SECTION 4 – SPECIAL REQUIREMENTS/CONDITIONS

Any plant or animal material collected as a part of this CTO must be handled in accordance with the work plan developed. Any uses of plant or animal material collected a part of this CTO must be authorized by the Government prior to use. Any deviations from the work plan must be authorized by the Government prior to implementation.

The Contractor shall not cause delays to construction. Work described in this CTO must be carried out in a timely manner to ensure completion by the due dates described within. Any potential for delays must be communicated to the Government as soon as possible.

All Contractor employees shall obtain the required employee and vehicle passes needed to access project sites. The Contractor shall be responsible for obtaining all necessary security and entrance clearances for himself/herself, his/her personnel, and any cameras, radio‐transmitting devices (including cellular phones), and vehicles to be used. The Contractor shall contact the TPOC and local TPOC to determine badge and pass procedures. All Contractor personnel must comply with all security and safety rules, regulations, requirements, and day‐to‐day operational changes thereto. All Contractor personnel while on Government property must carry identification badges. To obtain badges, the Contractor and his/her personnel will need to provide the TPOC and local TPOC with the following information prior to conducting work on NMS:

1. Name

2. Date of Birth

3. Place of Birth

4. Proof of Citizenship or Naturalization

The Contractor shall maintain current Employment Eligibility Verification (I‐9) forms for all personnel.

Upon expiration of the contract, or sooner if by request of the TPOC, identification badges must be surrendered to the office where the passes were obtained. The Contractor and his personnel must possess a valid state driver's license to operate motorized vehicles on NBG and NMS, and shall provide evidence of insurance, required by Guam law, for each non‐Government vehicle used at NBG and NMS. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 10 calendar days.

The Contractor shall coordinate with NBG for an escort into NMS. Email requests shall be made in advance of commencing fieldwork. If necessary, a confirmation email shall be sent the day before with a follow up call in the morning to ensure an escort is available and there are no changes in access. The Contractor shall show up early to ensure an MSA escort since they are first come, first serve.

The Contractor shall coordinate with the local TPOC to complete EV clearance forms as necessary to complete work under this contract.

Once construction has commenced, the Contractor shall attend a pre‐construction meeting with the construction crew and project manager(s) for coordination of the project schedule and exchange of contact information. The Contractor shall be responsible for coordinating project site access with the construction contractor for all field site visits.

If incidental sightings of threatened or endangered species occur, the TPOC and local TPOC will be notified immediately.

Copies of the accepted Work, APP, and HACCP plans will be maintained at the job site and with the field team.

If ground‐disturbing work is necessary, the Contractor shall comply with the requirements of the Joint

Region Marianas Explosives Safety Submission (JRM‐ESS). Subcontracting UXO‐qualified personnel is allowable. Government review and approval of a MEC work plan is required. MEC clearance protocols are specified in Section 6 of the JRM‐ESS. Government approval of any changes to an approved MEC work plan is required.

1. Since MEC/MPPEH is suspected, i.e., a medium to high‐probability area of finding MEC/MPPEH, the natural resources work will need to be performed following the Joint Region Marianas Explosives Safety Submission latest revision (JRM‐ESS). This means that only UXO Contractor personnel, as outlined in the ESS, can conduct the digging, and exclusion zones (EZs) for non‐ essential personnel, based on the hazardous fragment distance (HFD) of the munition with the greatest fragmentation distance (MGFD) for the area, must be evacuated while digging is occurring. The natural resources personnel may be considered "essential personnel," but they must be located at K24 distance from the excavation with appropriate shielding to protect from fragments of the MGFD for the area. The K24 distance may be reduced to the K18 distance (with appropriate shielding) if the natural resources personnel wear double hearing protection that provides greater than or equal to 9 dB attenuation.

2. Anomaly avoidance may be used as described in the JRM‐ESS. This would require UXO‐qualified personnel to mag the area to be excavated and if no anomalies are detected, then allow the natural resources personnel to dig in just the area that was scanned where no anomalies were found. Since the TOI throughout Guam is the 20 mm projectile, the natural resources personnel would only be allowed to dig down 6 inches (8 times the diameter of the 20 mm), and then another scan would be required. If no anomalies are detected, then the natural resources personnel could dig down another 6 inches. This process (mag by UXO‐qualified personnel and then natural resources personnel dig up to 6 inches) would proceed until the depth required by the natural resources personnel is met.

MEC requirements if applicable

Because the depth of MEC clearance is generally limited to 6 inches in depth, MEC clearance may be an iterative process. The JRM‐ESS Quality Control Requirements (Section 7.0 of the JRM‐ESS) apply to Full Clearance Ahead of Construction activities. Refer to Section 6.2.4 of the JRM‐ESS for Exclusion Zone Access Protocols. The exclusion zone is based on a Hazardous Fragmentation Distance of 394 feet so the Contractor shall closely coordinate the activities of their archaeological and explosives safety personnel.

1. MEC Work Plan. The Contractor shall prepare a MEC Clearance work plan for Government acceptance. The work plan shall be written, job‐specific, and address any unusual or unique aspects of the project or activity for which it is written. The work plan shall interface with the Contractor's overall safety, health, and quality control programs. The Government considers the Prime Contractor to be the "controlling authority" for all work site safety, health, and quality control implementation of the subcontractors. Contractors are responsible for informing their subcontractors of the safety and quality provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention and quality control responsibilities are being carried out. The Contractor shall implement the three phases of quality control. The work plan shall be signed by the project superintendent, the project QC Manager, the project SSHO, the UXOSO, UXOQCS, and

SUXOS.

Once accepted by the Government, the work plan and attachments will be enforced as part of the contract. Only when the work plan is accepted shall the Contractor be permitted to begin remediation activities. The Contractor's failure to execute work in accordance with the approved work plan will be cause for non‐compliance with the contract. Any costs or delays associated with full resolution will be the Contractor's responsibility.

Once work begins, changes to the accepted work plan shall be made with the knowledge and concurrence of the Contract Officer, project superintendent, QC Manager, SSHO, UXOSO, UXOQCS, SUXOS, and geophysicist (DGM WP only).