Final_DG_IDIG_Constn_Pre-Con_(10-22-13).pdf

PACIFIC

Pre-Proposal Conference

N62742-13-R-1303 Indefinite Delivery Indefinite Quantity for Design-Build/Design-Bid-Build Construction Contract for Diego Garcia, British-Indian Ocean Territory (BIOT)

22 October 2013

Agenda Administrative Remarks

Solicitation Overview

Seed Projects Overview

Source Selection Process

Price Evaluation

Technical Evaluation Factors

Proposal Submission Requirements

Site Visit

Administrative Remarks

Conference Ground Rules Minutes of this meeting will not be published. A list of attendees and the slides will be posted on the FBO website

Remarks and explanations addressed during the conference shall not qualify or alter the terms and conditions of the solicitation

The terms and conditions of the solicitation remain unchanged unless the solicitation is amended in writing

Picture taking, video cameras, and recording devices are not allowed in the conference

All questions must be submitted in writing.

Conference Ground Rules (cont.)

Please leave completed question form with one of the Government Reps or email to annette.tijerina@navy.mil

A consolidated list of all questions and answers will be posted to the FBO website (https://www.fbo.gov)

Solicitation Overview

Purpose

The purpose for this acquisition is for construction services required for a design-build/design-bid-build projects on Diego Garcia, BIOT.

Restriction

This procurement is restricted to joint ventures with a minimum of one firm each from the United States (U.S.) and one from the United Kingdom of Great Britain and Northern Ireland (U.K.) and no other countries. If no qualified and responsible U.S./U.K. joint ventures submit proposals, only U.S. firms may be considered for award. In any U.S./U.K.

joint venture, the percentage of participation between U.S.

and U.K. firms will be a matter of negotiations between members of the joint venture consortium, but in no event will U.S. participation be less than 60% or U.K. participation below 20%. In any U.S./U.K. joint ventures, management control will be vested in the U.S. partner or partners.

Contract Type and Term

Full and open competition

Single Award

Indefinite Delivery, Indefinite Quantity (IDIQ) contract

Minimum Guarantee is $30K for the life of the contract

$95M contract maximum

Base (12 months) + Four 12-month Option Periods

Firm Fixed Price Task Orders from $150K to $10M

Transportation of Supplies by Sea

DFARS 252.247-7023, Transportation of Supplies by Sea, will apply to the contract

• Contractor shall use U.S.-flag vessels when transporting any supplies by sea under this contract

Task Orders

Task Orders will be issued by FEAD Diego Garcia Refer to Section 00803 for Task Order Issuance Procedures Task Orders will be fixed price

Seed Projects Overview

Project Description

Seed Projects:

• Repairs Softball Field, Facility 120, Diego Garcia, BIOT

- Estimated price range is between $500,000 and

$1,000,000

• Repairs to Unaccompanied Bachelor Enlisted Quarters

(UPH) 7, Diego Garcia, BIOT

- Estimated price range is between $5,000,000 to $10,000,000

Repair Softball Field, Facility 120, Diego Garcia, BIOT

This project will provide repairs to the existing deteriorated natural grass and coral sand surface of Softball Field #2 (F-120). Existing playing field surface will be replaced with synthetic turf complete with subbase and drainage system.

Project Description (cont.)

Repairs to Unaccompanied Bachelor Quarters (UPH) 7, Diego Garcia, BIOT

This project will provide repairs to worn out and deteriorated building components and utility systems of Unaccompanied Personnel Housing (UPH) 7.

Project Description (cont.)

Source Selection Process

Source Selection Process

Lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-price factors.

Evaluation Factors are “Price” and “Technical” Intent to award without discussions If discussions are necessary, establish a competitive range

Source Selection Process (cont.)

Source Selection Evaluation Board

• Evaluates technical proposals without knowledge or consideration of price Price Evaluation

• Evaluate price reasonableness Source Selection Board Evaluation Board Chairperson

• Reviews technical and price evaluation board findings Source Selection Authority

• May accept (totally or in part) or reject the recommendations of the SSEB

Price Evaluation

Price Evaluation Price DD 1155 Price Proposal

• CLIN 0001 – Seed Project 1 (UPH 7 Repairs)

• 000101 – All costs except for 000102 and 000103

• 000102 – Man Camp

• 000103 – Mob/Demob

• Total Seed Project 1

• CLIN 0002 – Seed Project 2 (Softball Field)

• 000201 - All costs except for 000202 and 000203

• 000202 – Man Camp

• 000203 – Mob/Demob

• Total Seed Project 2

• TOTAL SEED PROJECTS 1 & 2

Include Task Order Support Worksheet

Price Evaluation (cont.)

Evaluate the total price proposed for each seed project to ensure that each seed project’s price is fair and reasonable.

Following techniques may be used to analyze the total price proposed for each seed project to ensure that each project’s price is fair and reasonable:

• Comparison of proposed prices received

• Comparison of proposed prices with the IGE

Add the total prices for CLINs 0001 & 0002 (Seed Projects) to arrive at a total evaluated price.

Total evaluated prices will be listed from lowest to highest.

Exhibit Line Item Numbers

• Exhibit A – Line Item 0001 (Base Period)

• ELINs A0700 through A0707

• Exhibit B – Line Item 0002 (1st Option Period)

• ELINs B0700 through B0707

• Exhibit C – Line Item 0003 (2nd Option Period)

• ELINs C0700 through C0707

• Exhibit D – Line Item 0004 (3rd Option Period)

• ELINs D0700 through D0707

• Exhibit E – Line Item 0005 (4th Option Period)

• ELINs E0700 through E0707 Include Indirect Rate Submission, Attachment (A)

Indefinite Delivery Indefinite Quantity (IDIQ) Effort

• Evaluated for completeness and price reasonableness

• Prices for all Option Year ELINs shall be binding

• The following will be evaluated for (1) Unit Priced Labor

Hourly Rates; (ii) United Priced Labor Composite Hourly Rates; and (iii) Indirect Rate(s) for all contract periods.

- Completeness

- Price Reasonableness

Unit Priced Labor & Priced Labor Composite Hourly Rates

• Provide the fully burdened fixed labor hourly rate and fixed composite hourly rate for each contract period on the ELIN Schedules, Exhibits A through E.

Indirect Rate(s)

• For each Task Order, the fixed indirect rate(s) shall be applied to the negotiated costs for all non-labor costs (indirect rates applicable to labor costs are included in the Unit Priced Labor and Priced Labor Composite Hourly Rates.

• For each contract period, provide the fixed indirect rate(s) for each contract period on the attached worksheet (Attachment (A)).

Technical Evaluation Factors

FACTOR A: Offeror’s Recent Relevant Project Experience

• Subfactor A1 – Construction Contractor’s Experience

• Subfactor A2 – Designer’s Experience

FACTOR B: Offeror’s Recent Relevant Past Performance

• Subfactor B1 – Construction Contractor’s Past Performance

• Subfactor B2 – Designer’s Past Performance

FACTOR C: Management Plan FACTOR D: Safety Record

NOTE: The overall technical rating must be “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any subfactor will result in the factor being rated “UNACCEPTABLE” and the overall technical proposal being rated “UNACCEPTABLE” unless corrected through discussions.

Will be evaluated separately from price.

Deficiency is defined as a material failure of a proposal to meet a Government requirement or a combination of weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Weakness is defined as a flaw in the proposal that increases the risk of unsuccessful contract performance.

Technical Evaluation Factor A

Factor A: Offeror’s Recent Relevant Project Experience

Subfactor A1. Construction Contractor’s Experience

The Construction Contractor’s experience will be evaluated based on upon experience on recent, relevant projects completed or substantially completed in a remote, tropical location within the last ten (10) years of the date of the RFP closing.

Technical Evaluation Factor 1 (cont.)

Subfactor A2. Designer’s Experience

The Designer’s experience will be evaluated based upon experience on recent, relevant projects completed or substantially completed in a remote, tropical location within the last ten (10) years of the date of the RFP closing.

Technical Evaluation Factor 2

Factor B: Construction Contractor’s Past Performance

Subfactor B1. Construction Contractor’s Experience

The Construction Contractor’s past performance will be evaluated based upon customer satisfaction in the construction of recent, relevant projects completed or substantially completed in a remote, tropical location within the last ten (10) years of the date of the RFP closing.

Technical Evaluation Factor 1 (cont.)

Subfactor B2. Designer’s Past Performance

The Designer’s past performance will be evaluated based upon satisfaction in the construction of recent, relevant projects completed or substantially completed in a remote, tropical location within the last ten (10) years of the date of the RFP closing.

Technical Evaluation Factor 2 (cont.)

Factor C: Management Plan

The Offeror’s Design and Construction Management Plan will be evaluated for overall management of the mobilization of pesonnel, materials, and equipment to Diego Garcia, seed project design and construction strategy.

Technical Evaluation Factor 2 (cont.)

Factor D: Safety

Total Case Incident Rate (TCIR) rate of 3.0 or less and Days

Away from Work, Restricted duty, or Job Transfer (DART) of .49 or less. If the rates exceed the level of acceptability established, please provide an explanation of the extenuating circumstance that affected the rate(s) and actions taken to prevent future occurrences.

Proposal Submission Requirements

Volume I, Price Proposal

Price Proposal (Paper): An original and one (1) paper copy of the price proposal

Signed and completed SF1442

Completed Enclosure (1), DD 1155 Price Proposal

Task Order Support

Bid Guarantee (SF24) for each Seed Project

Representations and Certifications (See Section 00600)

Information required by paragraph 1.5, Pre-Award Survey/ Responsibility Determination

Volume I, Price Proposal

Information required by paragraph 1.6, Joint Ventures (JV), Limited Liability Companies (LLC), Limited Partnerships (LP), Etc.

Refer to Document 00100, Instruction to Proposers

Refer to Document 00202, Submission Requirements

Volume II, Technical

Technical Proposal (Factors A, B, C, and D) (Paper): An original and three (3) paper copies of the technical proposal

Submitted in a three ring binder with table of contents and tabbed

All information required by Factor A, Offeror’s Recent Relevant Project Experience

All information required by Factor B, Offeror’s Recent Relevant Past Performance

All information required by Factor C, Management Plan

All information required by Factor D, Safety

Volume II, Technical

Refer to Document 00100, Instruction to Proposers

Refer to Document 00202, Proposal Submission Requirements for each Factor and Subfactor

Section 00100

Questions must be submitted no later than 10 days prior to proposal due date

Please submit your question(s) to annette.tijerina@navy.mil using this format:

– Name & Company

– Solicitation Reference (page, paragraph, etc.)

– Question

Section 00100 (cont.)

Notices will be posted at the FBO website to respond to written questions. Notices do not revise the solicitation requirements

Amendments

• Solicitation remains unchanged unless amended in writing on a Standard Form 30

• Amendments will be posted to the FBO website

(https://www.fbo.gov)

• If amendment contains drawings, the amended drawings will be posted to FBO website https://www.fbo.gov

Project Timeline

Solicitation Issued – October 4, 2013

Pre-Proposal Conference/Site Visit – October 22, 2013

Proposals Due – November 19, 2013, 2:00 p.m., HST

Planned Contract Award – Spring 2014

Site Visit

Ground Rules

Site Visit begins 30 minutes after conference

Video cameras and any recording devices are not allowed

Stay together

Wear name tags at all times

Bring passport and ID

Electronic Website

For the most current updates on this solicitation:

Go to “Business Opportunities” and search for

N62742-13-R-1303