RFP_N6264919R0167_MOD_0002_CORRECTED.docx

N6264919R0167

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The number of offeror copies required has increased by 8 from 1 to 9.

The following have been modified:

QUESTIONS & ANSWERS

Q1) It is not clear to me if the information provided is draft information for our review or the actual solicitation. The Notice Type is shown as ‘Presolicitation’ but everything else reads like it is the real deal. Could you provide some clarity please.

A1) N6264919R0167 is the actual Solicitation. The FedBizzOpps (FBO) system does not have “Solicitation” as an option, so the option “Presolicitation” was utilized. Please consider this the U.S. Government’s official solictation for the KC-130J requirements.

Q2) With reference to the RFP page 195 we would appreciate if you could please clarify whether we can send a member of our staff to deliver the proposal to the Japan Address provided in page 195 of the RFP as para 1 of page 195 states that In-person delivery will not be accepted. We would like to highlight that to send the documents via courier / postal service from another country will add considerable time, further restricting the time available to complete the proposal.

A2) In-person delivery will not be accepted; please refer to Section L, GI.1 of the RFP.

Q3) What is the normal time-frame the Government notifies the Contractor before a Planned Induction or an ISR Induction?

A3) Normally, notification of a KC-130J PMI induction is provided at least 30 days prior to the induction date. Notification of an ISR requirement occurs at least 5 days prior to the required induction. FRCWP will provide an anticipated PMI induction Schedule as far in advance as possible.

Q4) Firstly, with one of our customers, we have a contract that entered into effect in mid-2018 for specific aircraft within their fleet. In mid-2019, we signed a second contract with this customer for, to all intents and purposes, an identical work scope to the first contract for the remaining aircraft in their fleet. The two contracts cover the entire fleet support with the second contract signed in mid-2019 increasing the overall scope. The intention is for the customer to reference both the contract signed in mid-2018 and the contract signed in mid-2019 within their Past Performance Questionnaire. The values would be shown for both contracts in isolation with a combined total. Recognising the second contract started in mid-2019 and recognising in article 1.1 Past Performance Rating Methodology the statement “Contract performance for less than twelve (12) months or older than five (5) years as of the proposal receipt date will not be assessed further”, please could you clarify if it will be acceptable to present this customer Past Performance Questionnaire with reference to both the contracts?

A4) Recency is defined in the Department of Defense Source Selection Procedures, which states: Recency, as it pertains to past performance information, is a measure of the time that has elapsed since the past performance reference occurred. Recency is generally expressed as a time period during which past performance references are considered relevant. For purposes of this requirement, the measure of time for relevant past performance is not less than 12 months (meaning the offeror must demonstrate at least one year of completed performance prior to the closing date of the solicitation) and not more than five years (meaning work done prior to the last five years to the closing date of the solicitation). An offeror may submit past performance, however if the submittal is determined not to be within these Recency time thresholds, it will not be evaluated.

Q5) Secondly, in more general terms, please could you clarify exactly what is meant by the statement Contract performance for less than twelve (12) months or older than five (5) years as of the proposal receipt date will not be assessed further”? For example, if we consider one specific contract that we have with a customer…….. the 7-year contract entered into force on 1st January 2014 (more than 5 years ago) and is still in effect today running until 31st December 2020. We understand this contract would be accepted for the Past Performance Questionnaire, however, we have concerns that the wording in the statement could be misleading. We understand that reference to “……or older than five (5) years as of the proposal receipt date……” refers to the fact that the contract must not have expired 5 years or more ago. Please can you confirm our understanding?

A5) Please see response above for clarification. If a submission has more than five years performance at time of solicitation closing, the portion over five years will not be evaluated. The only portion that will be evaluated will be the portion that has less than five years of performance. So in this scenario, if the solicitation closes 11 November 2019, then past performance from 11 November 2014 (5 years) would be evaluated, but the portion that is from 01 January 2014 - 10 November 2014 would not. Additionally, work not yet performed (12 November 2019 - 31 December 2020) would not be evaluated.

Q6) Can you confirm on completion of the Past Performance Questionnaires which section of proposal volume 2 these are to be added. Can the completed questionnaires be added as annexes 1,2,3,4 & 5 referenced under volume 2 section 2 ‘Past Performance’.

A6) The Past Performance Questionnaire is separate from Volume 2 submitted by the Offeror. The Offeror should send them to the reference providing the Questionnaire, then that reference shall submit them directly to the PCO. Past Performance Questionnaires do not count towards Volume 2 page limitations. Please see revised section 2.3.1 of Section L and Attachment 13 added in this amendment.

Q7) Proposal Instructions, L-GI, GI.1 Instructions for Submission of Proposals (Page 197) requirements for 10 copies of submission differs to Solicitation Form Original + 1 copies. Please confirm the number of copies required to be submitted with the solicitation response.

A7) The correct amount is one (1) original and nine (9) copies for a total of ten (10). Please see section 9 of RFP to see revision made.

Q8) The Price Summary spreadsheet was not provided with the current and amendment distributions. When will the Price Summary Sheet be made available?

A8) It was initially intended for Offerors to submit their own Price Summary Spreadsheet in a format readable by Microsoft Excel; however, the Government has provided a Price Summary Spreadsheet in this amendment as Attachment 14.

Q9) 5.2.2 Contractor Field Teams (CFT): Provide visibility into number of previous CFT activities in the past 3-5 years.

A9) Two (2) CFT events in Japan, Two (2) CFT events in Italy

Q10) 4.2.1 Turn Around Time Expectation: The Contractor shall plan, perform and manage its work to accomplish all scheduled and unscheduled services within the following TAT. Is it the USG expectation that Strip/Re-paint and Scuff/Paint (if required) are to be completed within the specified TATs?

A10) Yes. The specified TAT includes all strip and paint requirements.

Q11) Attachment 11- Support and Test Equipment specifies a list of Support and Test Equipment by Part Number. Is it acceptable to use equivalent S&TE of a different part number used by other C-130J operators?

A11) Alternate part numbers shall be approved by the government prior to use or installation.

Q12) I wish to check whether similar spreadsheets that were provided in the 2014's solicitation will be provided in the current solicitation for the contractor to compute to price the requested services.

A12) Please see response to Question 8. A Price Summary Spreadsheet has been provided; however, this does not include a Man Hour Breakdown.

Q13)Does DRPs(DESIGNATED REPAIR POINTS) mean one of MAC Holders?

A13) Yes

Q14) If yes, should the Contractor carry out ''CHECK FLIGHT'' on its own?

A14) Please refer to Section 3.1.7 of the PWS

Q15) In the files that were provided On September 22nd via secure transfer there are four that do not have .pdf extensions and appear to be a format that is not readily supported. Would it be possible to receive these files in .pdf format?

01-75GAA-2-10.nci 01-75GAA-3.nci 01-75GAA-36.nci 17-1-114-4.nci

A15) The Government is researching a solution for Offerors to view these files.

Q16) Can you please confirm that a Past Performance Questionnaire, that was to be completed by our customers, is no longer a requirement of the solicitation?

A16) The Past Performance Questionnaire is a requirement of the solicitation. Please see revised section 2.3.1 Past Performance Matrix of Section L for inclusion and Attachment 13.

Q17) CLIN 0002 As Required Maintenance - Year 1 Base (and repeated for each year after) is not clear as the PWS indicates four distinct elements that fall under “As required Maintenance”. Can you please clarify what is to be priced under this CLIN?

A17) Please refer to Section C of the RFP which identifies which PWS items fall under CLIN 0002.

Q18) CLIN 0004 – Full Supply Support - Year 1 Base (and repeated for each year after) is not clear in the PWS what this scope of is in the cross references provided in the RFP. Can you please the scope of this CLIN.

A18) Please see PWS Section 5.3 and RFP Section L-2.

Q19) 1003AE - Ferry Flight - Year 2 Base (and repeated for each year after) appears to be a duplicate of 1008AB (and repeated for each year after).

A19) Please see Amendment 0002 of the RFP. SLINS 1003AE and each repeated year after have been zeroed out. Due to limitations within the contract writing system they cannot be deleted at this time. These will be deleted once awarded. Please see RFP Section L-2 and include the Ferry Flights on SLINS 0008AB and each repeated year after.

Q20) RFP CLINs, PWS 5.2.2: Does 0008AA - Travel - Year 1 Base (and repeated for each year after) require pricing to be provided at time of proposal? Given the unspecified nature of CFTs it is difficult to develop a cost estimate for this.

A20) Please see RFP Section L-2 which defines the value to use for this SLIN.

Q21) RFP CLINs, PWS 5.3.1.3.1: Does 0007AA Preserve & Pack - Year 1 Base and 0007AB Ship & Transport - Year 1 Base (and repeated for each year after) require pricing to be provided at time of proposal? Given the unspecified nature and number of items to be shipped it is difficult to develop a cost estimate for this.

A21) Please see RFP Section L-2 which defines the value to use for these SLINS.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0008

The CLIN extended description has changed from:

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

To:

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 0008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 1003AE

The CLIN description has changed from Ferry Flight - Year 2 Base to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

RESERVED

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

The unit of issue Lot has been deleted.

The cost constraint NTE has been deleted.

The FOB has changed from Origin (Shipping Point) to Destination.

The PSC code J015 has been deleted.

The PROG code S10 has been deleted.

The WSC Equipment code 000 has been deleted.

The NAICS code 488190 has been deleted.

The MDAP/MAIS Code 220 has been deleted.

CLIN 1008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 1008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 2003AE

The CLIN description has changed from Ferry Flight - Year 3 Base to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

The unit of issue Lot has been deleted.

The cost constraint NTE has been deleted.

CLIN 2008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 2008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 3003AE

The CLIN description has changed from Ferry Flight - Year 4 Base to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 3008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 3008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 4003AE

The CLIN description has changed from Ferry Flight - Year 5 Base to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 4008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 4008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 5003AE

The CLIN description has changed from Ferry Flight - Option Year 1 to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 5008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 5008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 6003AE

The CLIN description has changed from Ferry Flight - Option Year 2 to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 6008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 6008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 7003AE

The CLIN description has changed from Ferry Flight - Option Year 3 to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 7008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 7008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 8003AE

The CLIN description has changed from Ferry Flight - Option Year 4 to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 8008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 8008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SUBCLIN 9003AE

The CLIN description has changed from Ferry Flight - Option Year 5 to RESERVED.

The contractor shall perform KC-130J Unscheduled Maintenance, Ferry Flights, in accordance with the attached PWS.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 9008

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS.

SUBCLIN 9008AA

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with the Joint Travel Regulations (JTR).

Additional costs incurred when the Contractor is required to travel for the required services other than the Contractor's facility in accordance with the PWS. All travel will be in accordance with FAR 31.205-46.

SECTION E - INSPECTION AND ACCEPTANCE

The Acceptance/Inspection Schedule for SUBCLIN 1003AE has been changed from:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule for SUBCLIN 1003AE has been deleted:

POP 05-JUN-2021 TO

04-JUN-2022

FOB: Origin (Shipping Point)

SECTION I - CONTRACT CLAUSES

52.216-32 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (SEPT 2019)

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

TBD at time of award

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

(End of clause)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

ATTACHMENTS AND EXHIBITS

Attachments Attachment (1) Performance Work Statement Attachment (2) Government Responsibilities and Relationships Attachment (3) Quality Assurance Surveillance Plan (QASP) Attachment (4) Occupational Safety, Health and Environmental Provisions Attachment (5) Guidance for Contractor Development of Local Manufacturing Requests Attachment (6) Guidance for Contractor Developed Requests for Engineering Instruction/Temporary Engineering Instruction Attachment (7) PEMA Specifications Attachment (8) Airfield Requirement Attachment (9) Facility Requirements Attachment (10) Cognizance Symbol 7R Repairable Item, Parts and Process Attachment (11) Support Equipment Required Attachment (12) Projected Induction Schedule Attachment (13) Past Performance Questionnaire Attachment (14) Price Summary Spreadsheet

Exhibits Exhibit A

Exhibit B

Exhibit C

Exhibit D

Exhibit F F001 Integrated Master Schedule (IMS) C-130

Exhibit G G001 Material Expense Report C-130

Exhibit L L001 Technical Data Inventory Listing

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROPOSAL INSTRUCTIONS

L-GI General Information

GI.1 Instructions for Submission of Proposals Proposals shall be submitted electronically via DoD SAFE which can be accessed at the following URL: https://safe.apps.mil/. The submissions shall be “dropped-off” to William.Koeditz@fe.navy.mil and Vanessa.Schwaner@fe.navy.mil no later than 05:00 P.M. JST on 11 NOV 2019. Any proposal submission provided after 05:00 P.M. JST 11 NOV 2019 will be considered late and not eligible for award.

Proposals shall also be submitted via CD-ROM accompanied with 10 paper copies and must be shipped by the same deadline of 05:00 P.M. JST on 11 NOV 2019. Proof of shipment (e.g. shipping receipt or tracking slip) must be submitted with the electronic submission.

In the event of a discrepancy between the electronic and hard copy, the electronic copy will take precedence; In-person delivery will not be accepted. Proposals that do not comply with these instructions may be considered invalid and may render the Offeror ineligible for award.

****************************FOR ELECTRONIC SUBMISSION******************************** The new DoD SAFE system requires outside users to receive a drop-off request from an internal user. Therefore, all offerors intending to submit a proposal must e-mail William.Koeditz@fe.navy.mil and Vanessa.Schwaner@fe.navy.mil by 01 November 2019 in order to receive a drop-off request. Once a drop-off request is input, the offeror will receive an e-mail with a link to submit the drop-off. The drop-off request is valid for 14 days only.

The full DoD Safe Instructions can be located at the following URL: https://safe.apps.mil/about.php

Any prospective offeror desiring an explanation or interpretation of the solicitation, specifications, etc., shall request it in writing no later than 01:00 PM JST on 25 October 2019 to allow a reply to reach all prospective offerors before the submission of the proposals. Oral explanations or instructions given before the solicitation closing date/award of the contract will not be binding. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment of solicitation, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective offerors. Questions and requests for clarification shall be submitted to all of the following points of contacts via e-mail(s):

William.Koeditz@fe.navy.mil; Seiji.Yoshino.JA@fe.navy.mil; Vanessa.Schwaner@fe.navy.mil

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. Each container should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each container should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR-2.101 and 3.104.” Clearly mark all packages with the solicitation number. Offerors shall not submit proposals by facsimile. Offerors shall submit the CD-ROM and paper copies of proposals using the address provided below.

Naval Supply Systems Command Fleet Logistics Center Yokosuka Code: 210, Attn: William Koeditz

PSC 473 BOX 11

FPO, AP 96349

Solicitation Number: N6264919R0167

Or if within Japan/Korea:

NAVSUP Fleet Logistics Center Yokosuka, Building F-157 Yokosuka Naval Base Code: 210, Attn: William Koeditz Honcho 1-Chome, Yokosuka-Shi Kanagawa-Ken, Japan 238-0041 Solicitation Number: N6264919R0167

GI.2 Proposal Format In order to maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposals in accordance with the following format requirements:

1. The entire content of the proposal shall be in English.

2. A4 or 8.5x11 inch size paper

3. Not smaller than a 10 point font

4. Files shall be Microsoft Office 2010 or Adobe Reader XI compatible (spreadsheets shall be in Microsoft Excel)

5. All file names shall include title of the evaluation factor or sub-factor (if applicable)

6. Photographs, Pictures, Diagrams, Charts, and Tables are permitted

7. ZIP files (or similar means of compressing files) are not permitted

8. Fold-out pages are permitted, counting as 2 pages (example 8.5” x 14” or 11” x 17” is 2 pages)

9. Hyperlinks are not permitted

10. Proposals shall be in 3 ring binders (i.e., no spiral binders).

11. Proposal shall be paginated to include Volume number, factor, and sub-factor.

12. Each Volume shall include a table of Contents.

13. Each Volume shall include a List of Figures.

14. Each Volume shall include a List of Tables.

15. Each Volume shall include a List of Acronyms.

16. Each Volume shall include a RFP to Proposal Cross-reference matrix.

17. All Paragraphs shall be numbered

18. Volume organizational pages (e.g. intentionally blank pages) do not count against the maximum page limit.

GI.3 Single Offer In accordance with DFARS 215.371, if a single offer is received, at the Contracting Officer’s discretion, certified cost or pricing data may be required to be submitted subsequent to proposal receipt.

L-1 Proposal Content Each proposal shall contain the following volumes:

1. Volume 1 Executive Summary

2. Volume 2 Past Performance

3. Volume 3 Combined Technical/Technical Risk Proposal

4. Volume 4 Price Proposal

PRICING INFORMATION SHALL NOT APPEAR ANYWHERE IN THE PROPOSAL OTHER THAN VOLUME 4.

The completion and submission to the Government of an offer shall be representative of the Offeror’s unconditional agreement to the terms and conditions of this solicitation. The offer shall include the following volumes and sections, and shall not exceed the page limits indicated below. If the proposal is printed double-sided, each side will count as 1 page. Any pages in excess of the stated limit will not be evaluated.

Volume 1 – Executive Summary

* Note: No pricing information shall be contained in this Volume.

1.1 Offer Letter

Identify at a minimum the solicitation number; enclosures being transmitted; proposed subcontractors and team members to be utilized under the contract; the CAGE code, DCMA, DCAA, and DFAS Points of Contact for the prime contractor and all proposed subcontractors and team members; acknowledgement of solicitation amendments; and state the length of proposal validity (at least 180 days after proposal submission).

1.2 Completed Section K

Complete and submit Section K of the solicitation.

1.3 Business Systems Status

The Offeror shall complete a table substantially the same as the one below to identify the current status and or determinations regarding its business systems. If any item is not applicable to the Offeror or for contract performance, state so and provide an explanation. If any item has been determined to be unapproved/inadequate, outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant DCAA/DCMA reports, audits, and determinations as necessary within your proposal.

Sample Business Systems Status

1.4 Company Financial Profile

The Offeror shall provide the five (5) most recent years’ annual Income Statement, Balance Sheet, and Statement of Cash Flows for their company. If these documents are reported in other than $US, provide the information in both the reported currency and in $US and annotate the exchange rate used.

Volume 2 – Past Performance

* Note: No pricing information shall be contained in this Volume.

The past performance proposal must clearly articulate the Offeror’s past performance such that the Government has confidence in your ability to successfully perform the contract requirements. The past performance proposal shall address the following areas:

2.1 No Past Performance

If the Offeror does not have any past performance, provide a statement affirming you have no past performance.

2.2 Adverse Performance History

Provide a list of all Level III Corrective Action Reports (CARs), Cure Notices, Level III Nonconformance Reports (NCRs), Show Cause letters, and Terminations for Default received on any contract within the last 5 years from the date this solicitation is issued. In the event an Offeror has such adverse performance history, include a brief description of the contract and circumstances leading to the Government’s action or evaluation. Include your assertion as to the relevancy of these actions to this requirement. Adverse past performance history information does not count towards the maximum number of references.

2.3 Performance History

(Prime) Offeror Past Performance. The Offeror shall submit detailed descriptions of up to a maximum of five (5) recent (as defined in Section M) contracts, or those portions of a contract, of greatest relevancy and similar in magnitude, scope, and complexity. At least one (1) of these contracts should be efforts that were performed as the prime contractor. If the prime offeror or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

Subcontractor Past Performance. Should an Offeror’s proposed approach include the use of subcontractors, the Prime Offeror shall include past performance information of any subcontractors and shall include the percentage and type of work to be done by the subcontractor. The Government will only evaluate past performance information belonging to significant subcontractors which is defined as 20% of labor workshare who perform work directly related to Touch Labor (e.g. labor spent directly on the aircraft or any aircraft components), Engineering, Supply Chain Management, and Support Equipment Maintenance. The offeror’s submittal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated.

Subcontractor past performance information does not count towards the maximum number of references for the Prime Offeror. Each individual subcontractor may submit up to a maximum of three (3) references. However, the total volume of past performance information from both prime and all subcontractors shall not exceed twenty (20) references (e.g., A Prime Offeror and 3 Significant Subcontractors shall submit up to 5 references for the Prime, and up to 3 references for each Significant Subcontractor for a total of up to 14 references).

Offerors shall provide written consent from their primary subcontractors that will allow the Government to coordinate their past performance issue(s) with the prime Offeror. If Offerors do not submit such written consent, then the Government will address any past performance issues directly with the principal subcontractor and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any subcontractors that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the Government may coordinate these issues and obtain any responses as needed.

Joint Venture Past Performance. Should an Offer be received from a Joint Venture, the Offeror shall provide a narrative not to exceed 15 pages describing in detail the Joint Venture structure, including the roles and responsibilities of each party to the Joint Venture, any corporate experience each party to the Joint Venture has performing any other Joint Ventures, as well as any other information to support the Government’s overall assessment of our confidence in the Joint Venture’s ability to successfully perform the contract requirements. If the Joint Venture was formed specifically to perform this contract requirement, provide an affirmative statement of such circumstances.

Joint Venture Offerors shall submit detailed descriptions of up to a maximum of five (5) recent (as defined in Section M) contract references, or those portions of a contract, of greatest relevancy and similar in magnitude, scope, and complexity, that were performed by the Joint Venture.

Additionally, each individual party to the Joint Venture shall also submit up to a maximum of three (3) recent (as defined in Section M) contract references, or those portions of a contract, of greatest relevancy and similar in magnitude, scope, and complexity, that were performed as individuals outside of the Joint Venture. However, the total volume of past performance information from all parties to the Joint Venture shall not exceed twenty (20) references (e.g., A Joint Venture of two parties shall submit up to 5 references performed by the Joint Venture, and up to 3 references performed by each individual party for a total of up to 11 references).

Joint Ventures shall provide written consent from each party to the Joint Venture that will allow the Government to coordinate any past performance issues of each individual party with the Joint Venture as the Offeror. If the offeror does not submit such written consent, then the Government will address any past performance issues directly with the principal party to the Joint Venture and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any party to the Joint Venture that do not provide such written consent, provide a point of contact (name, address, phone number, and email address) with whom the Government may coordinate these issues and obtain any responses as needed.

2.3.1 Past Performance Matrix

When providing these references, the Offeror shall include a summary table using a format similar to the following Past Performance Matrix:

Past Performance Matrix

Contract Type

Program Name

Prime or Sub

Contract Value

Period of Performance

Brief Title

Name, Phone & Email of PCO

Name, Phone & Email of COR

Name, Phone & Email of any other POC

In addition to the information contained in Volume 2 - Past Performance, the Offeror shall coordinate the submission of the Past Performance Questionnaire (RFP Attachment 13) to the PCO for each reference provide. The Past Performance Questionnaire shall be completed in its entirety by the Offeror's customer.

For the Government's evaluation, it is important that the completed Past Performance Questionnaires contain detailed and elaborative responses in the "Reasoning / Comments" fields. The Past Performance questionnaire shall be transmitted directly from the Offeror's customer to the PCO by the solicitation's due date. The Government is under no obligation to evaluate Past Performance that is not backed by a fully completed and properly submitted Past Performance Questionnaire.

2.3.2 Recency of Past Performance

Offerors shall provide sufficient information for the Government to determine how the referenced work is recent as defined in Section M. The burden is on the Offeror to demonstrate the recency of the Offeror’s referenced contract(s) to the Government’s requirements.

2.3.3 Relevancy of Past Performance

Offerors shall provide sufficient information, including descriptions of how the work is similar, to facilitate the Government’s determination of relevancy, as defined in Section M. The burden is on the Offeror to demonstrate the relevancy of the Offeror’s referenced contract(s) to the Government’s requirements.

2.3.4 Quality of Past Performance

Offerors shall provide sufficient information for the Government to determine the quality of the referenced work. The burden is on the Offeror to demonstrate the quality of the Offeror’s referenced contract(s). Quality of past performance will include the quality of work performance, schedule performance, management and business relations and similar areas of interest associated with the requirements of this solicitation. Such information may include, but is not limited to, customer satisfaction sites, CPARS Evaluations, inspection & acceptance records (DD250), or any other past performance data.

Volume 3 – Combined Technical/Technical Risk Proposal

* Note: No pricing information shall be contained in this Volume.

The Combined Technical/Technical Risk proposal must clearly demonstrate the Offeror’s approach and understanding of the work and ability to perform the requirements identified in the Performance Work Statement (PWS). Offerors shall clearly identify subcontractors, their roles and the management relationship. The Combined Technical/Technical Risk proposal shall address the following Sub-factors:

3.1 Sub-Factor One - Technical Performance

Under the Sub-Factor “Technical Performance,” the Offeror shall address the following Elements and Sub-elements:

3.1.1(b) PMI Work Deck Development Process

3.1.1(c) PMI Work Deck Card Sample (not counted against the maximum page limit)

3.1.1(d) Technical Documentation Management Approach

3.1.1(e) In-Service Repair (ISR) and Contractor Field Team (CFT) Capability and Approach

3.1.3(b) SE Management Approach

3.1.4(b) Engineering Analysis Capability and Design Approach

3.1.5(b) Schematics (not counted against the maximum page limit)

3.1.5(c) Supporting Documents (not counted against the maximum page limit

3.1.5(d) Site Survey (no submission)

3.1.1 PMI Capabilities

MRO Process and Capability Discuss the following:

1) Pre-induction planning process

2) Complete MRO process (e.g., from aircraft induction to final processing)

3) Inspection/Evaluation process (e.g., development of Discrepancy Sheets to Government approval)

4) Corrosion control process and capability

5) Quality assurance process (e.g., monitoring and control)

6) Other MRO capabilities and qualifications (e.g., corporate experience, skills, worldwide facilities, etc.)

7) Integration between MRO process plan and staffing plan PMI Work Deck Development Process Discuss the following:

1) Process for developing the PMI work deck

2) Process for incorporating changes into the PMI work deck

PMI Work Deck Card Sample (not counted against the maximum page limit) Instructions:

1) Select 1 inspection task from the NAVAIR KC-130J PMI Specification, then develop a functional work deck card(s) in accordance the Offeror’s work deck development process.

2) Provide the proposed PMI work deck Card(s) developed in step 1 Technical Documentation Management Approach Discuss the following:

1) Establishing, updating, and maintaining Technical Publications Library

2) Establishing and maintaining Proprietary Information Agreement/Proprietary Information Exchange Agreement (PIA/PIEA) with Original Equipment Manufacturer (OEM)

3) Process to ensure currency of documents

4) Process for Personal Electronic Maintenance Aid (PEMA) software updates

In-Service Repair (ISR) and Contractor Field Team (CFT) Capability and Approach Discuss the following:

1) Approach and process to respond to an urgent or emergent ISR request

2) Approach to maintain a deployable CFT

3.1.2 Logistics and Supply

Logistics and Supply Capability and Approach Discuss the following:

1) Approach and capability to provide total logistics management support to include supply, parts, and materials

2) Logistics support structure and internal processes that will support this requirement.

3) Business arrangements with OEMs and other MRO suppliers that will facilitate its support of this requirement.

4) Proposed Attachment 10, COG 7R Repairable Item, Parts and Process (not counted against the maximum page limit)

3.1.3 Support Equipment (SE)

SE Inventories and Shortfalls (not counted against the maximum page limit) Discuss the following:

1) Contractor-furnished SE to support this requirement

2) Contractor-furnished SE that must be acquired to support this requirement (prior to first induction)

3) SE requested from the Government

SE Management Approach Discuss the following:

1) Inventory of KC-130J specific and common C-130J SE proposed to support this requirement

2) Mitigating Schedule Disruptions due to shortfalls in SE inventories

3) Scheduled maintenance and calibration of SE

4) Repairs of SE

3.1.4 Parts Fabrication

Parts Fabrication Capability Discuss the following:

1) Structural inspection and repair capability

2) Facilities and equipment that will be available for the fabrication and repair of aircraft parts, including subcontractor facilities and capabilities

3) Skilled personnel that will be available for the fabrication and repair of aircraft parts. Provide certifications as applicable.

4) Prioritization of manufacturing requirements (e.g., how FRC WESTPAC requirements will be prioritized and integrated with the Offeror’s other manufacturing work)

5) List of any specialized fabrication capabilities the Offeror plans to utilize in the performance of this program (e.g., CNC (3D and complex dimensions), heat treating, specific parts/tooling manufacture, tolerances, types of metals, metal treatments, tube bending, plating, composite work, etc.) (5 pages maximum and not counted against the maximum page limit)

Engineering Analysis Capability and Design Approach Discuss the following:

1) Engineering capability for analysis, decision-making, and development of drawings

2) Decision process to request Temporary Engineering Instructions

3) Engineering design approach for local manufacture of parts, including Government approval process

4) Integration between engineering analysis and drawing development with parts fabrication

3.1.5 Facilities

Hangar and Airfield Discuss the following:

1) Hangar and airfield compliance with PWS and Attachments (e.g., safety, environmental, fire protection)

2) Details on any hangar-installed paint booth and fire suppression systems to be used in this contract

3) Facility changes that need to be completed prior to the first aircraft induction in order to comply with the requirement

4) Address of facility and distance (in kilometers) from Marine Corps Air Station (MCAS) Iwakuni

5) Details of any airfield use restrictions (e.g., operating hours, local ordinances, etc.)

6) Ability to accommodate up to fifteen (15) government personnel (e.g. meetings, Functional Check Flight, etc.)

7) Details of any lease agreements, exclusive of price information (e.g., access to facility, ability to mod facility, etc.)

Schematics (not counted against the maximum page limit) Instructions:

1) Provide schematic of the airfield that will be used in delivering the aircraft

2) Provide schematic proposed PMI facilities

3) Identify where the nominal and surge aircraft will be stored during maintenance and repair

4) Identify where equipment, tooling, material, and hazardous material will be stored

5) Identify location of government office spaces

Supporting Documents (not counted against the maximum page limit) Instructions:

1) Provide documents supporting availability of airfield and facilities upon contract award

2) Provide documents supporting full use of facilities by time of first aircraft induction

3) Provide copies of airfield access agreements

4) Provide English translations of foreign language documents

Site Survey (no submission) Instructions:

1) The Offeror shall make facilities available for a Site Survey within 30 calendar days following the PCO’s notification.

2) During the Site Survey, the Offeror shall be prepared to answer clarification questions from the Government’s Source Selection Team, and provide a tour of…