20-2487 Notice 3.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING COMMAND, HAWAII

400 MARSHALL ROAD

JBPHH, HAWAII 96860-3139

Notice No. 3 October 21, 2020

RFP NO. N62478-20-R-2487

FACILITY MAINTENANCE AND REPAIR SERVICES, VARIOUS LOCATIONS, OAHU, HAWAII

The following are answers to questions and comments regarding the subject solicitation. ANY STATEMENTS OR

REPRESENTATIONS MADE IN ANSWERING THE QUESTIONS DO NOT ALTER OR WAIVE

SPECIFICATION REQUIREMENTS.

20. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Ensure breakers and fuses are in working condition and replace as needed – Quarterly If it is a large fuse or a breaker this is an extra job not on the initial cost covered.

A: See Amendment No. 0002.

21. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Remove debris on panels – Quarterly This is just referring to large debris like plastic bags?

A: See Amendment No. 0002.

22. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Repair or

Replace broken panels – Quarterly If there are broken panels a new po would be needed as to have to purchase panels as this is outside of the normal work.

A: See Amendment No. 0002.

23. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Perform a full system inspection documenting any maintenance proposals – Annually This is part of the annual cleaning and inspection.

A: Yes, this is an annual requirement.

24. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Test fuses –

Annually This is part of the annual cleaning and inspection.

A: Yes, this is an annual requirement.

25. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Inspect all piping and fittings – Annually This is part of the annual cleaning and inspection.

A: Yes, this is an annual requirement.

26. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Thermal imaging scan of all panels – Annually

This is part of the annual cleaning and inspection you do not thermal scan panels if they are not cleaned.

A: See Amendment No. 0002.

27. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Test string voltage and measure irradiance – As Required, Not to exceed 2 years.

This is part of the as req cleaning and inspection.

A: See Amendment No. 0002.

28. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Conduct thermal scan – As Required, Not to exceed 2 years.

This is part of the as req cleaning and inspection.

A: See Amendment No. 0002.

29. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Full system cleaning – As Required, Not to exceed 2 years.

This is part of the as req cleaning and inspection.

A: See Amendment No. 0002.

30. Q: Table 1 Questions in 1502000-11 Page 1 of 1, Required Maintenance/Description: Repair or

Replace conduit and conductor as needed – As Required, Not to exceed 5 years.

This would be a separate change order as this is outside of normal work.

A: See Amendment No. 0002.

31. Q: Performance Objective in development of maintenance plan Table 2 1502000 Page 31 of 39, Performance Objective Service plan for the servicing of photovoltaic (PV) systems The contractor shall respond to trouble calls The contractor shall provide construction support of SME

What is the construction support that we may be needing to provide the system is already built?

A: See Amendment No. 0002

32. Q: Table 3 1502000 Page 31 of 39, Related Information Notify the KO and COR or PAR in writing seven (7) calendar days in advance of each scheduled maintenance service visit to limit the possibility of scheduling conflicts between the facility operations and the contractors maintenance performance. The contractor shall respond to trouble calls within 1 hour during business hours and within 2 hours during nonbusiness hours. The contractor shall provide a written report of PV systems trouble calls in accordance with 0200000- 02.

What exact is the response – is the answering a call to set up a time to arrive – do we have to show up within that time frame this is a big cost difference on truck roll.

A: See Attachment 020000-01 for definition of Response Time.

33. Q: Questions on the Attachment 0200000-09 the line items 720 and 721 so A720, B720, C720, D720 etc.

a. All the 720 items are asking for estimated quantity of work this is system site unseen and had an hour amount of 300 is this per annum?

b. All the PV system items in 0200000-09 for PV have a line item A721 material price of

$15,000 already put in is this for annual extra costs of material for instance the fuses as asked about in table 1 – is this annual.

A: These are Nonrecurring Work Items. The quantities are an estimated amount per year and will be ordered when required.

34. Q: Then on Attachment A004 It has A004 AD, A0004 AE, A004AF-A004 AG. Is it asking for

Annual, Biennial, Quarterly maintenance and Quinquennial. I just want to verify the items I have looked, and think should be done would be annually like the system cleaning and inspection etc.

Now if they want to push that to every 2 years, they still want a price on an annual thermal imaging as the thermal imaging should truly only be done on a cleaned system.

A: See Amendment No. 0001.

35. Q: Now they have it set for each of the sites as a separate for these pages so they have the same amount of time and material for each site so that adds $60,000 to total cost per year on the parts in line A721 and then the cost from A720 is going to be multiplied by 4 for the systems as it is done 4 times. I want to get this clarified and what exactly does that total cost cover.

A: Line Item Nos. 0001, 0003, 0005, 0007, and 0009 are Recurring Work.

Line Item Nos. 0002, 0004, 0006, 0008, and 0010 are Nonrecurring Work. The nonrecurring

Work quantities are an estimated amount per year and will be ordered when required.

36. Q: Attachment 1502000-04 - Can you please verify that the last two systems (B-1916 & B-9) are

Solar Hot Water Systems and not PV Systems. Since a site visit is not available to inspect the work sites, we are using Google Maps to view the Solar Hot Water Panels. These two buildings look like they are PV and not Solar Hot Water Panels.

A: See Amendment No. 0002 and Attachment 1502000-10.

37. Q: I just downloaded the Amendment and notice there is a new trade added into this solicitation

(Water Storage Tank Inspections). Due to the new addition, may we request more time on the due date (10/30/20). We will need time to find a qualified subcontractor to partner with for this newly added service.

A: See Amendment No. 0002.

DEPARTMENT OF THE NAVY