20-2487 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FACILITY MAINTENANCE AND REPAIR SERVICES, VARIOUS LOCATIONS, OAHU, HAWAII

The revised due date for proposals is October 30, 2020, 2:00 PM, HST.

Offerors shall submit Offeror Pricing Schedules (Amendment No. 0001).

1. CONTRACT ID CODE PAGE OF PAGES

1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247820R2487

X 9B. DATED (SEE ITEM 11)

28-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-Oct-2020

CODE

NAVFAC HAWAII

SERVICES ACQUISITION DIVISION (PRJ233)

400 MARSHALL ROAD

JBPHH HI 96860-3139

N62478 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247820R2487

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES (REVISED)

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by reference:

252.227-7020 Rights In Special Works JUN 1995

The following have been modified:

INSTRUCTIONS

CONTRACTOR INFORMATION

CONTRACTOR NAME:

PHONE NUMBER:

FACSIMILE NUMBER:

EMAIL ADDRESS:

DUNS NO.:

CAGE CODE:

DELIVERY REQUIREMENTS

a. The offeror shall submit its proposal by one of the following methods:

(1) Mail. Submit the proposal to the addresses listed below:

NAVFAC HAWAII

SERVICES ACQUISITION DIVISION (PRJ233)

400 MARSHALL ROAD

JBPHH, HI 96860-3139

(i) Submit the proposal in sealed envelopes or packages, indicating the date and time specified for receipt, the solicitation number, and the name and address of the Offeror.

(ii) The Government recommends that the offeror send its proposal via the

U. S. Postal Service. If security levels are heightened, other carriers may not be allowed on base for delivery to the address specified above.

(2) Hand Deliver/Courier Service. Hand deliver the proposal to Building A-12 of the Naval Facilities Engineering Command (NAVFAC) Hawaii Compound. Upon arrival, the offeror or courier shall notify Government personnel that it requests to drop off a proposal and shall present photo identification for verification.

b. If security levels are heightened, the Government will notify offerors of the revised submittal procedures.

SUBMITTAL REQUIREMENTS

a. General submittal requirements. Submit the price and non-price proposals as indicated below:

(1) One non-rewritable compact diskette (CD) containing:

(a) The complete price and non-price proposals, separated into two folders, entitled “Price Proposal” and “Non-price Proposal.” The non-price proposal shall not contain any cost/pricing information.

(b) Attachments 0200000-09 through 0200000-13, using the “Offeror Pricing Schedules” Microsoft Office Excel (excel) file. Do not convert the excel file to an Adobe Acrobat file. Offerors shall not use their own forms or alter the excel file document. Submit as an excel file, completing the excel file as follows.

(1) Complete only the last columns on the excel file entitled, “OFFEROR PROPOSED UNIT PRICE.” Limit unit prices to two decimal places. The “Unit Price” column will fill in automatically and will round to two decimal places. The “Total” column will fill in automatically, rounded to two decimal places, by multiplying the quantity by the unit price.

(2) Price Schedule tab. The Amounts for each Contract Line Item No. will be filled in automatically from Attachments 0200000-09 through 0200000-13.

(2) One hard copy.

(a) Standard Form 1449 with an original signature.

(b) Copy of the complete price and non-price proposals, printed from the CD. The non-price proposal and the price proposal shall be submitted in separate volumes. The Government will use the hard copy only if the CD is corrupt or unreadable. The electronic copy will govern.

b. Price Proposal. The price proposal shall include the following:

(1) Solicitation Submittal Requirements:

(a) Standard Form 1449;

(1) Ensure Blocks 17a and b and Blocks 30a through c of the SF1449 are completed as follows:

(a) Individuals doing business as a firm - Signed by that individual, and the signature shall be followed by the individual's typed, stamped, or printed name and the words, "an individual doing business as _________" [insert name of firm].

(b) Partnerships - Signed in the partnership name.

(c) Corporations - Signed in the corporate name, followed by the word "by" and the signature and title of the person authorized to sign.

(d) Joint Ventures - Signed by each participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant.

(e) Limited Liability Corporation (LLC) – Signed in the LLC name, followed by the word “by” and the signature of the member authorized to sign.

(2) If the Offeror delegates this authority to an individual or position, the Offeror must submit a Delegation of Authority letter signed by someone authorized to delegate, along with a corporate statement (e.g., by-laws, corporate resolution) showing that the delegator is authorized to delegate this authority to the person signing the form.

(b) Acknowledgment of all amendments issued for this RFP;

(c) Attachments 0200000-09 through 0200000-13;

(d) Contractor Information;

(e) FAR 52.204-17, 52.204-20, 52.204-24, 52.204-26, 52.209-2, 52.209-5, 52.209-7, 52.209- 11, 52.212-3, 52.222-22, and DFARS 52.222-25, 52.223-22, 252.204-7016, 252.204-7017, 252.225-7018, 252.247- 7022. Also complete the annual representations and certifications electronically via the sam.gov website at https://www.sam.gov. Ensure you also complete the DFARS provisions;

(f) Evidence that the Department of Labor has received and processed the Offeror’s current VETS-4212 Report, entitled “Federal Contractor Veterans’ Employment Report (VETS-4212 Report),” as required by FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans. Provide a copy of the email confirmation of receipt notification. (If not applicable, provide statement that Offeror has not had contracts subject to this requirement.);

(g) CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate);

(h) Joint Venture Agreement (if submitting proposal as a joint venture). (NOTE: Joint Venture Agreements must be approved by SBA);

(i) Documentation from the Small Business Administration (SBA) servicing office that your firm is a qualified 8(a) small business concern;

(j) Most current balance sheet for a full year, which provides evidence of working capital sufficient to cover two months of the Recurring Work amount for Contract Line Item No. 0001. Lines of credit may also be submitted. Balance sheets for subcontractors will not be considered; and

(k) Confirmation that firm will comply with the subcontracting limitations under FAR 52.219-14, Limitations on Subcontracting (Deviation), if awarded the contract.

c. Non-price Proposal. The non-price proposal shall include the following:

(1) Factor 1, Corporate Experience

(a) Solicitation Submittal Requirements:

(1) The offeror shall provide a minimum of one (1) relevant project to be documented only on Attachment 1, Corporate Experience Project Data Sheet. Offerors shall not submit any information under Factor 1 unless submitted on Attachment 1. The offeror shall clearly demonstrate recent, relevant experience as a prime contractor and/or subcontractor on projects similar in size, scope, and complexity to the requirements described in the Performance Work Statement (PWS) of the RFP.

(2) Relevant projects must demonstrate ALL of the following:

(a) The capability to perform services similar in size, scope and complexity to those described in the performance work statement/specifications of the RFP,

(b) a contract value of $600,000 per year or greater; and,

(c) shall be: 1) ongoing with at least 12 months of contract performance completed by the date of solicitation issuance, OR 2) shall have been completed within the last seven (7) years preceding the date of the solicitation issuance.

(3) The offeror’s submitted projects must aggregately demonstrate experience self-performing or managing ALL of the following:

(a) Maintenance of High Altitude Electromagnetic Pulse (HEMP) hardened shelters – Projects valued at $100,000 or more per year.

(b) Maintenance of Photovoltaic and Solar Hot Water Systems – Projects valued at $100,000 or more per year.

(c) Maintenance of Water Systems (swimming pool, water fountains, and other similar type water systems) – Projects valued at $50,000 or more per year.

(4) If the offeror is a Joint Venture (JV), recent/relevant experience should be submitted for projects completed by the JV entity. If the JV does not have such experience, recent/relevant experience should be submitted for each JV partner (except for offerors covered by Mentor-Protégé Agreements approved by the Small Business Administration).

(5) If a project was performed by a JV, and not all partners from the prior JV are proposing on this solicitation, the Offeror shall clearly demonstrate what portion of the work on the submitted project was performed by the JV partner offering on this solicitation. If the Offeror does not specifically address what portion of the work under the submitted project was performed by the JV partner offering on this contract, the project will not be considered relevant.

(6) An offeror may rely on the prime contractor experience of corporate affiliates (e.g., subsidiaries, sister companies, predecessor companies, and parent companies) and subcontractors to demonstrate experience, provided the offeror submits the following:

(a) A one-page narrative clearly demonstrating that the corporate affiliates/subcontractors will have meaningful participation in the project by identifying the personnel or resources from the corporate affiliates/subcontractors that will be dedicated to the project,

(b) an organization chart that demonstrates the corporate relationship of the affiliates/subcontractors; and,

(c) teaming agreement / Letter of commitment

(7) For each project, the offeror shall complete Attachment 1, “Corporate Experience Project Data Sheet.” All information shall be provided as requested on the form. Attachment 1 may be expanded and is not limited to the two (2) pages provided with the solicitation.

(8) The Government will consider Project Manager and Quality Manager experience (using Attachment 2, “Key Personnel Experience List,”) if its evaluation of the Corporate Experience List does not result in an Acceptable rating for Corporate Experience. The Offeror may:

(a) Submit Attachment 2, “Key Personnel Experience List.” Include your Project Manager’s and Quality Manager’s management experience for projects which meet relevant requirements in paragraph e.(1)(a)( (2) above.

(b) The Project Manager and Quality Manager shall each have at least three (3) years of relevant management experience.

(c) The Offeror must submit Attachment 2, “Key Personnel Experience List,” for both the Project Manager and Quality Manager. If you submit the list for only one position, the list for that position will not be considered.

(2) Factor 2, Safety

(a) Solicitation Submittal Requirements: The Offeror shall submit the following information using Attachment 3: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR, DART and TRC Rates shall not be submitted for subcontractors.)

(1) Experience Modification Rate (EMR): Include three previous complete calendar years’ worth of data (January 2017-December 2019). This rate compares company’s annual losses in insurance claims against its policy premiums. The Offeror shall submit an insurance company-provided equivalent rate if no EMR exists. If the Offeror has no EMR or equivalent rate for any year, the Offeror must affirmatively state so and provide an explanation. Any extenuating circumstances that affect the EMR and negative trends must be addressed as part of the factor submission.

(2) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate and Total Recordable Case (TRC) Rate: Submit three previous complete calendar years’ worth of data (January 2017-December 2019). If an Offeror cannot submit an OSHA DART and TRC rates, for any year, the Offeror must affirmatively state so and provide an explanation. Any extenuating circumstances that affected the OSHA DART, and TRC rate data negatively must be addressed as part of this factor submission.

(3) Technical Approach for Safety: Describe the plan for safety that will be implemented to evaluate safety performance of potential subcontractors as part of the selection process for all levels of subcontractors. The Offeror shall submit a narrative that fully describes the safety management system that they will use to oversee the safety compliance and performance of self-performed and subcontractor performed work.

The Offeror shall describe any innovative methods that will be employed to ensure and monitor safe work practices at self-performed and/or all subcontractor levels. Additionally, the contractor shall describe their methodology to execute an effective program that facilitates sound mishap prevention techniques and processes, employee reporting of unsafe conditions, unsafe activities, and near-miss mishaps. The technical approach to safety narrative shall be limited to two pages.

(3) Factor 3, Past Performance

(a) Solicitation Submittal Requirements:

(1) Solicitation Submittal Requirements: IF A COMPLETED CPARS EVALUATION IS AVAILABLE, IT SHALL BE SUBMITTED WITH THE PROPOSAL. IF THERE IS NOT A COMPLETED CPARS EVALUATION, the Offeror shall submit the Past Performance Questionnaire (PPQ) included in the solicitation for each project the Offeror includes in its proposal for Factor 1, Corporate Experience).

AN OFFEROR SHALL NOT SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

(2) IF A CPARS EVALUATION IS NOT AVAILABLE, the Offeror shall ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the Offeror shall complete and submit with the proposal the first page of the PPQ (Attachment 4), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Ms. S. Sekiguchi, via email at sandy.sekiguchi@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

(3) Offerors may also include performance recognition documents such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition if they were received within the last seven years prior to the issuance date of this solicitation.

(4) In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the Offeror.

(5) While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

d. The non-price proposal presented by the Offeror to whom the award is made will be incorporated into the contract at time of award.

e. Offers are solicited on an “all or none” basis. Failure to submit offers for all line items listed shall be cause for rejection of the offer. The initial award will include only Contract Line Items 0001, 0002, and 9000.

f. Each Offeror shall address and submit, as a minimum, ALL items required by the paragraphs above.

Failure to include a portion of any required item may render the proposal ineligible for award.

Annex 0200000 – Replace Page 10 with the attached Page 10 (Amendment No. 0001).

Annex 1502000 – Replace Pages 1 - 39 with the attached Pages 1 – 41 (Amendment No. 0001).

Attachment 0200000-01 – Replace Pages 1 - 12 with the attached Pages 1 - 12 (Amendment No. 0001).

Attachment 0200000-02 - Replace Pages 1 – 91 with the attached Pages 1 – 92 (Amendment No. 0001).

Attachment 0200000-04 - Replace Page 1 with the attached Page 1 (Amendment No. 0001).

Attachment 0200000-09 - Replace Pages 1 – 20 with the attached Pages 1 -20 (Amendment No. 0001).

Attachment 0200000-10 - Replace Pages 1 – 20 with the attached Pages 1 -20 (Amendment No. 0001).

Attachment 0200000-11 - Replace Pages 1 – 20 with the attached Pages 1 -20 (Amendment No. 0001).

Attachment 0200000-12 - Replace Pages 1 – 20 with the attached Pages 1 -20 (Amendment No. 0001).

Attachment 0200000-13 - Replace Pages 1 – 20 with the attached Pages 1 -20 (Amendment No. 0001).

Attachment 1502000-05 – Replace Pages 1 and 2 with the attached Pages 1 and 2 (Amendment No. 0001).

Attachment 1502000-07 – Replace Pages 1 - 7 with the attached Pages 1 - 8 (Amendment No. 0001).

Attachment 1502000-08 – Replace Pages 1 - 4 with the attached Pages 1 - 4 (Amendment No. 0001).

(End of Summary of Changes)

14-20-2487 0200000, Page 10 of 31 (Amendment No. 0001)

0200000 - Management and Administration Spec Item Title Description

2.7.1.1 Project Manager

(PM)

The Contractor shall provide a PM and designated alternate, as applicable, who has the have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be centrally located during the Government's regular working hours and shall be available on site within one hour after the Government's regular working hours.

The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope and complexity.

2.7.1.2 Quality Manager

The Contractor shall provide a Quality Manager or designated alternate shall be centrally located during the Government's regular working hours and shall be available on site within two hours after the Government’s regular working hours. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:

The Quality Manager shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope and complexity. The Quality Manager may be the same person as the SSHO.

2.7.1.3 Site Safety and Health Officer

(SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO).

The SSHO or an equally-qualified Designated Representative/alternate shall be on site at all times when work is being performed to implement and administer the Contractor's safety program and Government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract.

The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have completed five years of satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past or three years’ experience if he possesses a Certified Safety Professional (CSP) or safety and health degree. The SSHO shall have completed the OSHA 30-hour construction safety class or equivalent and maintain competency through 24 hours of formal safety and health related coursework every four years. The SSHO may be the same person as the Project Manager but shall have fulfilled the pre-requisite qualification and experience.

1502000, Page 1 of 41 (Amendment No. 0001)

1502000 – Facility Investment Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.1.1 Quality of Services and Materials

2.3.1.2 Personnel and Equipment

2.3.1.3 Fall Protection

2.3.1.4 Shutdown of Systems Equipment

2.3.2 Historical Preservation

2.4 References and Technical Documents

2.5 Records and Reports

2.5.1 Facility Historical Records

2.5.2 Trouble/Service Call Records

2.5.3 On-Site Service Logbook

2.5.4 Deficiency Report

2.6 Preventive Maintenance (PM) and Operational Services Plan

2.7 Customer Notification for Performance of On-Site Work

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Filter Maintenance Services at Abrasive Blast Paint Facilities (Buildings 1701, 1703 & 1704), PHNSY, Oahu, Hawaii

3.2.1 Filter Maintenance Scheduled Servicing

3.2.1.1 Facility Ventilation Intake and Exhaust Filters and Dust Collector Filter Cartridges

3.2.1.2 Job Site Clean-Up

3.2.2 Annual Servicing- Facility Ventilation Intake and Exhaust Filters, and Dust Collector Filter

Cartridges

3.2.3 Semi-annual Servicing – Facility Exhaust Filters at Building 1701 and Building 1703 Only

3.3 Water Systems Maintenance

3.3.1 Water Systems Preventive Maintenance (PM) and Operational Services Program

3.3.2 Solar Hot Water Systems

3.3.2.1 Solar Hot Water Systems, Testing, Inspection, and Cleaning

3.3.2.2 Solar Hot Water Systems, Maintenance and Repair

3.4 HEMP Shelter Maintenance

3.4.1 HEMP Shelter Triannual Refurbishment (removal and replacement) requirements

3.4.2 HEMP Shelter Triannual service/inspection

3.4.3 HEMP Shelter Mechanical Corrosion Control Services

3.4.4 HEMP Shelter Performance, Systematic Hardness Surveillance (HS)

3.4.5 HEMP Shelter Reports

3.4.6 HEMP Shelter Record Keeping

3.4.7 HEMP Shelter Schedule

3.5 Radon Mitigation Systems

3.6 High Security Revolving Doors

3.6.1 High Security Circle Lock Doors

3.7 Photovoltaic Systems

3.7.1 Photovoltaic Systems, Testing, Inspection, and Cleaning

3.7.2 Photovoltaic Systems, Maintenance and Repair

3.8 Reverse Osmosis Systems

1502000, Page 2 of 41 (Amendment No. 0001)

Spec Item Title 4 Non-recurring Work

4.1 Filter Maintenance

4.1.1 Unit Priced Labor Work

4.1.2 Equipment, Parts and Materials

4.1.3 One-Time –Facility Ventilation Intake and Exhaust Filters and Dust Collector Filter Cartridges.

Service Equal to One Regularly Scheduled Recurring Work Maintenance Visit.

4.2 Emergency Service for Security Containers & Vaults

4.2.1 Emergency Trouble Calls for Standard Services

4.2.2 Service Trouble Calls for Security Containers & Vaults

4.2.3 Service Trouble Calls for Standard Services

4.2.4 Unit Priced Labor Work (Negotiated)

4.2.5 Key Duplication (Negotiated)

4.2.6 Parts & Materials (Negotiated)

4.3 Unit Priced Labor Work – Water Storage Tank Inspections

4.3.1 Equipment, Parts and Materials – Water Storage Tanks

1502000, Page 3 of 41 (Amendment No. 0001)

1 General

Information The Contractor shall provide all labor, management, supervision, tools, material and equipment required to perform Facility Investment services in this multi-function Performance Work Statement (PWS) at various locations on Oahu, Hawaii by means of a combination firm fixed-price and/or an indefinite quantity contract.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order.

The Contractor shall provide all components, materials and parts, equipment, including any required personal protective equipment; labor; management; supervision; technical expertise; tools; and transportation necessary to perform the maintenance and service requirements of this contract.

The work includes, but is not limited to the following:

Building and Structures Memorial Fountain (water feature) HEMP Shelters Water Storage Tanks

Building Systems Facility Ventilation Intake Exhaust Filters Dust Collector Filter Cartridges Various Swimming Pools Training Facilities Radon Mitigation Systems High Security Revolving Doors Circle Interlocking Doors Reverse Osmosis Systems Photovoltaic (PV) Systems Solar Hot Water Systems

High Altitude Electromagnetic Pulse (HEMP) Shelters Hardness Critical Assemblies (HCA’s)

Locksmith Facility Investment Services Repair/Installation of locks, locking hardware, and locking devices Neutralization of locks, locking hardware, and locking devices Key duplication Pinning cylinders Keyed Different (KD), Keyed Alike

(KA), and Mastered Keyed (MK) systems Combinating and re-combinating locks

1502000, Page 4 of 41 (Amendment No. 0001)

ADDITIONAL INFORMATION:

FILTERS: Part of the work in this PWS includes, but is not limited to scheduled filter servicing for the facility’s abrasive blast and paint booths. The abrasive blast dust collector filters, supporting Building 1704 in the PHNSY shall be assumed to contain lead, cadmium, chromic acid/chromates and arsenic with the potential to expose personnel to exposure levels above the Action Level (AL) and Permissible Exposure Limit (PEL), since the blasting media used in the facility contains these metal contaminants. Testing of the materials will give a representative example based on the current hazard conditions; however, if different materials are deposited by the customer usage tomorrow, it may not show up in a test done today. The Contractor shall perform to protect against the worst case scenario and may opt to test for hazards each time work is accomplished.

LOCKSMITH: Includes but is not limited to repair and installation of mechanical, electrical, and electronic locksets and other types of locking devices (including General Services Administration (GSA) approved security containers); key duplication; neutralization of locked cabinets, doors, safes, and security containers (including GSA approved containers) and other locked items; keying alike locksets; master keying lock systems; changing combinations; and incidental work as may be related to locksmith services as described herein. This work is strictly Non-recurring Work.

WATER STORAGE TANKS: Contractor shall provide all materials, labor, and equipment to perform modified API- 653 in-service (not empty) inspection of both tanks in accordance with AWWA M42 standards to include but not be limited to visual inspections, hammer testing, magnetic flux leakage examination (MFE), and ultrasonic thickness testing of tanks S-1 and S-2, including the roofing, side walls and outer chine (perimeter of the floor bottom, sticking out of the walls). Special lifting devices are not required as only ultrasonic readings will be taken in the lower portion of the tank walls. Cleaning of tanks for inspection is not required.

Roof hatches may be opened to view from the top.

Contractor’s Inspector must be API-653 certified for at least 10 years. API-653 certified inspector must have at least 10 years of experience inspecting 1 MG or larger steel welded potable water tanks. Within 14 calendar days after award, the Contractor shall designate and submit to the Contracting Officer a copy of their API-653 Inspector certificate;

documents to support at least 10 years’ experience as an API-653 Inspector; documents to support at least 10 years’ experience inspecting 1 MG or larger steel welded potable water tanks; and certifications of other professionals with the ability to perform a modified API-653 in-service (not empty) tank inspection in accordance with AWWA M42 standards.

1502000, Page 5 of 41 (Amendment No. 0001)

2 Management and

Administration

2.1 Definitions and

Acronyms.

Definitions and Acronyms are listed in 0200000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Facility Investment function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM. Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200. Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs). Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Attachment 0200000-02.

2.3 Special

Requirements

2.3.1 Workmanship and

Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, Local, State, and Federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in

1502000, Page 6 of 41 (Amendment No. 0001) accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment.

Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.1.1 Quality of

Services and Materials

The quality of services and materials shall meet the requirements and standards as specified in this contract and as listed below. Where there may be a conflict among codes, practices, etc., the most stringent requirement shall apply:

Federal, State, and Local laws and regulations, current at the time work is performed;

Commercial and Industry codes, and standards; and Written manufacturers’ instructions.

2.3.1.2 Personnel and

Equipment

Contractor personnel and equipment shall comply with the most current edition, at the time work is performed, of the U.S. Army Corps of Engineers EM 385-1-1, “Safety and Health Requirements Manual”. Personnel shall be trained in the requirements of 29 CFR 1910, “Occupational Safety and Health Standards”; 29 CFR 1925, “Occupational Safety and Health Standards for Federal Service Contracts”; 29 CFR 1926, “Occupational Safety and Health Regulations for Construction”;

Hawaii Revised Statues (HRS), Chapter 396, “Hawaii Occupational Safety and Health (HIOSH)” and other applicable safety requirements found in the applicable Federal, State and Local laws and regulations. Use appropriate equipment to ensure the safe handling and disposition of wastes. Use all equipment in a manner consistent with its intended purpose. Equipment shall be safe to operate, in sound condition, and well maintained.

Hauling equipment shall not spill or leak while transporting wastes.

2.3.1.3 Fall Protection Working from a ladder at heights greater than 6 feet may be allowed if no other feasible alternatives exist. Follow the hierarchy and prohibitions in selecting appropriate work platforms stated in EM 385-1-1. When using a ladder, comply with all ladder requirements stated in EM 385-1-1 and the approved Safety Plan. Ensure the worker's center of gravity always remain within the ladder's rails.

1502000, Page 7 of 41 (Amendment No. 0001)

2.3.1.4 Shutdown of Systems

Equipment

Except in emergencies, work that requires the shutdown of equipment for over thirty minutes during normal work hours requires the Contractor to obtain prior approval from the Contracting Officer.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, State and Local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in Attachment 0200000-04

2.5 Records and Reports Records and reports are specified in Attachment 0200000-02 and listed as Deliverables in Attachment 0200000-02. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.5.1 Facility

Historical Records

The Contractor shall provide and maintain a cumulative record of services, repairs, and modifications performed for each facility serviced (i.e. swimming pool, wading pool, fountain, HEMP Facilities, Water Storage Tanks, etc.). The record(s) shall include, but will not be not limited to:

Date of work performance Name of person and company performing work Location (Base Name) Building Number Description of work Manufacturer(s) Model Number(s) Serial Number(s) Capacity (Capacities, HP, Flow) Manufacturers’ instructions (for equipment currently on site, provide 1 time only) Specifications (for equipment currently on site, provide 1 time only) and Warranties. (for equipment currently on site, provide 1 time only) For new installations, include install date

The facility historical record shall remain the property of the Government.

Submit copies to the KO in accordance with Attachment 0200000-02. Upon KO’s request the Facility Historical Records shall be made available to the Government for inspection and review, within one working day of Government request.

1502000, Page 8 of 41 (Amendment No. 0001)

2.5.2 Trouble/Service Call

Records

The Contractor shall maintain a record of all trouble/service call requests received. The record(s) shall include, but will not be not limited to:

Record request number Date and time request received Person receiving the request Location Building Number Description of services required

Record all information immediately as it is received or made available. Submit copies to the KO in accordance with Attachment 0200000-02. Upon KO’s request the Trouble Call Records shall be made available to the Government for inspection and review, within one working day of Government request.

2.5.3. On-Site Service

Logbook

The “On-Site Service Logbook” is a separate requirement from the “Facility Historical Records.” The Contractor shall provide a Service Logbook, which is hard covered and bound (loose leaf binders are not acceptable), and a wall mounted book tray for each facility. The tray shall be used for the storage of the logbook. The following shall be considered in the placement and storage of the On-Site Service Logbook:

Physical location of the Logbook be consistent from location to location (ie: next to door, to the right of or to the left of the unit disconnect, on wall facing door upon entry, etc.)

Mount the tray in a location approved by the activity manager in charge of the area

Ensure location is in a dry, easily accessible area of the pump/equipment room.

The Service Logbook shall be of a size capable of recording 12 months of data, recorded in a legible manner. Log all data at the time of service. Use a non-fading, non-smearing, non-bleeding writing device to record all data. The Logbook(s) data shall include, but will not be not limited to:

The date and time of service (record both time started and time completed)

The name of the person performing the preventive maintenance and operational service

Equipment readings (e.g.: pressure reading before and after filtration back wash, discharge rates.) and

Brief statements of services performed.

Service logbooks shall remain at the facility at all times. At the completion or termination of this contract, the logbooks shall remain the property of the Government.

1502000, Page 9 of 41 (Amendment No. 0001)

2.5.4 Deficiency

Report In accordance with Attachment 0200000-02, the Contractor shall submit a deficiency report to the KO for all deficiencies which are not repaired or corrected during the preventive maintenance visit or trouble call in which the deficiency is first discovered, or repair work, which is not completed within the specified completion period. Submit deficiency report within two working days of discovering the deficiency. The report shall include, but will not be not limited to:

Date deficiency discovered Sufficient detail of work required and Reason for the delay in completion.

When applicable, provide the following information when the deficiency cannot be corrected under the limits of the firm fixed price portion of the contract:

Estimated labor hours required to correct the deficiency

Direct cost of parts and material required and Estimated time of completion.

For parts and materials, provide the source name and phone number of the point of contract at the source.

2.6 Preventive In accordance with Attachment 0200000-02, the Contractor shall submit a PM and Operational Services Plan and Work Schedule that describes when, what, and how PM and Operational Services will be performed. The Plan and work schedule shall be submitted to the KO within 15 calendar days after the contract award date.

Submit a PM and Operational Services Plan and Work Schedule to the KO for approval within 15 calendar days after the Government’s notice of exercising an option.

On-site work will not be permitted until the KO accepts the Plan.

The Contractor shall perform revisions to the Plan until the KO accepts the Contractor’s Plan.

The Plan shall describe the Contractor’s overall approach to PM (program) and Operational Services and include a viable plan and schedule for each facility included in this contract. The plan and schedule shall cover the 12-month contract period. Indicate in the schedule:

Dates and times of specific tasks to be performed (intervals).

Ensure that services are scheduled at dates and times that are acceptable to each of the facility managers. The Contractor services shall not cause disruptions to facility operations.

Once the Government accepts the Plan and Work Schedule, the Contractor shall not deviate from the dates and times stated. The Contractor shall not reduce service, frequencies or standards stated in the Government accepted Plan and Work Schedule unless the Plan and Work Schedule is amended and the changes are accepted by the KO.

Maintenance (PM) and Operational Services Plan

2.7 Customer The Contractor shall notify the customer’s representative prior to performing on-site work (e.g., preventive maintenance, trouble calls, Non-recurring work). The Contractor shall provide status of work to the customer’s representative and PAR or COR prior to leaving the job site.

Notification for Performance of On- Site Work

1502000, Page 10 of 41 (Amendment No. 0001)

Spec Item

Title Performance Objective Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, schedule for and perform scheduled maintenance services, and complete required records and reports on facility equipment to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement and execute a scheduled maintenance and repair services plan and work schedule.

The Contractor shall maintain all maintenance and repair data and warranty records in the technical library.

The Contractor shall provide all necessary test instruments, equipment and tools required to perform maintenance and repair.

The Contractor shall submit Maintenance Summary Reports per Attachment 0200000-02.

Nonrecurring work may be issued for work requiring repair (by means of renewing parts), or total hardware renewal or expendable parts renewal.

Maps are provided in 1502000- 03.

Facility equipment are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure facilities, equipment, and systems are restored to a safe, normal working condition and function properly.

The Contractor shall recertify facilities and equipment upon completion of repairs if certification/recertification is required by code, standard, or regulation.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided

Service order work is responded to and completed within the specified time.

Facilities, equipment, and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facilities, equipment, and systems does not present danger to personnel or equipment.

1502000, Page 11 of 41 (Amendment No. 0001)

Item

Title Performance Objective Related Information Performance Standard in the Definitions and Acronyms in Attachment 0200000-01.

These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Attachment 0200000-02.

If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

The Contractor shall submit a monthly summary of completed service orders per Attachment 0200000-02.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, equipment, systems, and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately

Unless otherwise stated, Emergency service orders are

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until

1502000, Page 12 of 41 (Amendment No. 0001)

Item

Title Performance Objective Related Information Performance Standard limited to a ceiling of 32 labor hours and $2,500 in material cost.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the…