20-2487 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

FACILITY MAINTENANCE AND REPAIR SERVICES, VARIOUS LOCATIONS, OAHU, HAWAII

The revised due date for proposals is November 4, 2020, 2:00 PM, HST.

Annex 1502000 – Replace Pages 1 - 41 (Amendment No. 0001) w ith the attached Pages 1 – 40 (Amendment No. 0002).

Attachment 1502000-04 – Replace Page 7 w ith the attached Page 7 (Amendment No. 0002).

Attachment 1502000-11 – Replace Page 1 w ith the attached Page 1 (Amendment No. 0002).

DFARS provision 252.204-7019 and DFARS clause 252.204-7020 w ill be incorporated by amendment w hen they become effective.

1. CONTRACT ID CODE PAGE OF PAGES

1 2

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Oct-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247820R2487

X 9B. DATED (SEE ITEM 11)

28-Sep-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Oct-2020

CODE

NAVFAC HAWAII

SERVICES ACQUISITION DIVISION (PRJ233)

400 MARSHALL ROAD

JBPHH HI 96860-3139

N62478 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247820R2487

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

52.216-18 ORDERING. (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from commencement of the contract through the completion or termination date of the contract.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

The following have been deleted:

252.216-7006 Ordering SEP 2019

(End of Summary of Changes)

14-20-2487 1502000, Page 1 of 40 (Amendment No. 0002)

1502000 – Facility Investment Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.1.1 Quality of Services and Materials

2.3.1.2 Personnel and Equipment

2.3.1.3 Fall Protection

2.3.1.4 Shutdown of Systems Equipment

2.3.2 Historical Preservation

2.4 References and Technical Documents

2.5 Records and Reports

2.5.1 Facility Historical Records

2.5.2 Trouble/Service Call Records

2.5.3 On-Site Service Logbook

2.5.4 Deficiency Report

2.6 Preventive Maintenance (PM) and Operational Services Plan

2.7 Customer Notification for Performance of On-Site Work

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Filter Maintenance Services at Abrasive Blast Paint Facilities (Buildings 1701, 1703 & 1704), PHNSY, Oahu, Hawaii

3.2.1 Filter Maintenance Scheduled Servicing

3.2.1.1 Facility Ventilation Intake and Exhaust Filters and Dust Collector Filter Cartridges

3.2.1.2 Job Site Clean-Up

3.2.2 Annual Servicing- Facility Ventilation Intake and Exhaust Filters, and Dust Collector Filter

Cartridges

3.2.3 Semi-annual Servicing – Facility Exhaust Filters at Building 1701 and Building 1703 Only

3.3 Water Systems Maintenance

3.3.1 Water Systems Preventive Maintenance (PM) and Operational Services Program

3.3.2 Solar Hot Water Systems

3.3.2.1 Solar Hot Water Systems, Testing, Inspection, and Cleaning

3.3.2.2 Solar Hot Water Systems, Maintenance and Repair

3.4 HEMP Shelter Maintenance

3.4.1 HEMP Shelter Triannual Refurbishment (removal and replacement) requirements

3.4.2 HEMP Shelter Triannual service/inspection

3.4.3 HEMP Shelter Mechanical Corrosion Control Services

3.4.4 HEMP Shelter Performance, Systematic Hardness Surveillance (HS)

3.4.5 HEMP Shelter Reports

3.4.6 HEMP Shelter Record Keeping

3.4.7 HEMP Shelter Schedule

3.5 Radon Mitigation Systems

3.6 High Security Revolving Doors

3.6.1 High Security Circle Lock Doors

3.7 Photovoltaic Systems

3.7.1 Photovoltaic Systems, Testing, Inspection, and Cleaning

3.7.2 Photovoltaic Systems, Maintenance and Repair

3.8 Reverse Osmosis Systems

1502000, Page 2 of 40 (Amendment No. 0002)

Spec Item Title 4 Non-recurring Work

4.1 Filter Maintenance

4.1.1 Unit Priced Labor Work

4.1.2 Equipment, Parts and Materials

4.1.3 One-Time –Facility Ventilation Intake and Exhaust Filters and Dust Collector Filter Cartridges.

Service Equal to One Regularly Scheduled Recurring Work Maintenance Visit.

4.2 Emergency Service for Security Containers & Vaults

4.2.1 Emergency Trouble Calls for Standard Services

4.2.2 Service Trouble Calls for Security Containers & Vaults

4.2.3 Service Trouble Calls for Standard Services

4.2.4 Unit Priced Labor Work (Negotiated)

4.2.5 Key Duplication (Negotiated)

4.2.6 Parts & Materials (Negotiated)

4.3 Unit Priced Labor Work – Water Storage Tank Inspections

4.3.1 Equipment, Parts and Materials – Water Storage Tanks

4.4 Subject Matter Expert (SME)

1502000, Page 3 of 40 (Amendment No. 0002)

Spec Item Title Description 1 General

Information The Contractor shall provide all labor, management, supervision, tools, material and equipment required to perform Facility Investment services in this multi-function Performance Work Statement (PWS) at various locations on Oahu, Hawaii by means of a combination firm fixed-price and/or an indefinite quantity contract.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order.

The Contractor shall provide all components, materials and parts, equipment, including any required personal protective equipment; labor; management; supervision; technical expertise; tools; and transportation necessary to perform the maintenance and service requirements of this contract.

The work includes, but is not limited to the following:

Building and Structures Memorial Fountain (water feature) HEMP Shelters Water Storage Tanks

Building Systems Facility Ventilation Intake Exhaust Filters Dust Collector Filter Cartridges Various Swimming Pools Training Facilities Radon Mitigation Systems High Security Revolving Doors Circle Interlocking Doors Reverse Osmosis Systems Photovoltaic (PV) Systems Solar Hot Water Systems

High Altitude Electromagnetic Pulse (HEMP) Shelters Hardness Critical Assemblies (HCA’s)

Locksmith Facility Investment Services Repair/Installation of locks, locking hardware, and locking devices Neutralization of locks, locking hardware, and locking devices Key duplication Pinning cylinders Keyed Different (KD), Keyed Alike

(KA), and Mastered Keyed (MK) systems Combinating and re-combinating locks

1502000, Page 4 of 40 (Amendment No. 0002)

ADDITIONAL INFORMATION:

FILTERS: Part of the work in this PWS includes, but is not limited to scheduled filter servicing for the facility’s abrasive blast and paint booths. The abrasive blast dust collector filters, supporting Building 1704 in the PHNSY shall be assumed to contain lead, cadmium, chromic acid/chromates and arsenic with the potential to expose personnel to exposure levels above the Action Level (AL) and Permissible Exposure Limit (PEL), since the blasting media used in the facility contains these metal contaminants. Testing of the materials will give a representative example based on the current hazard conditions; however, if different materials are deposited by the customer usage tomorrow, it may not show up in a test done today. The Contractor shall perform to protect against the worst case scenario and may opt to test for hazards each time work is accomplished.

LOCKSMITH: Includes but is not limited to repair and installation of mechanical, electrical, and electronic locksets and other types of locking devices (including General Services Administration (GSA) approved security containers); key duplication; neutralization of locked cabinets, doors, safes, and security containers (including GSA approved containers) and other locked items; keying alike locksets; master keying lock systems; changing combinations; and incidental work as may be related to locksmith services as described herein. This work is strictly Non-recurring Work.

WATER STORAGE TANKS: Contractor shall provide all materials, labor, and equipment to perform modified API-653 in-service (not empty) inspection of both tanks in accordance with AWWA M42 standards to include but not be limited to visual inspections, hammer testing, magnetic flux leakage examination (MFE), and ultrasonic thickness testing of tanks S-1 and S-2, including the roofing, side walls and outer chine (perimeter of the floor bottom, sticking out of the walls). Special lifting devices are not required as only ultrasonic readings will be taken in the lower portion of the tank walls. Cleaning of tanks for inspection is not required. Roof hatches may be opened to view from the top.

Contractor’s Inspector must be API-653 certified for at least 10 years. API-653 certified inspector must have at least 10 years of experience inspecting 1 MG or larger steel welded potable water tanks. Within 14 calendar days after award, the Contractor shall designate and submit to the Contracting Officer a copy of their API-653 Inspector certificate; documents to support at least 10 years’ experience as an API-653 Inspector; documents to support at least 10 years’ experience inspecting 1 MG or larger steel welded potable water tanks; and certifications of other professionals with the ability to perform a modified API-653 in-service (not empty) tank inspection in accordance with AWWA M42 standards.

1502000, Page 5 of 40 (Amendment No. 0002)

2 Management and

Administration

2.1 Definitions and

Acronyms.

Definitions and Acronyms are listed in 0200000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Facility Investment function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM. Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200. Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs). Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Attachment 0200000-02.

2.3 Special

Requirements

2.3.1 Workmanship and

Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, Local, State, and Federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in

1502000, Page 6 of 40 (Amendment No. 0002) accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment.

Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.1.1 Quality of

Services and Materials

The quality of services and materials shall meet the requirements and standards as specified in this contract and as listed below. Where there may be a conflict among codes, practices, etc., the most stringent requirement shall apply:

Federal, State, and Local laws and regulations, current at the time work is performed;

Commercial and Industry codes, and standards; and Written manufacturers’ instructions.

2.3.1.2 Personnel and

Equipment

Contractor personnel and equipment shall comply with the most current edition, at the time work is performed, of the U.S. Army Corps of Engineers EM 385-1-1, “Safety and Health Requirements Manual”. Personnel shall be trained in the requirements of 29 CFR 1910, “Occupational Safety and Health Standards”; 29 CFR 1925, “Occupational Safety and Health Standards for Federal Service Contracts”; 29 CFR 1926, “Occupational Safety and Health Regulations for Construction”;

Hawaii Revised Statues (HRS), Chapter 396, “Hawaii Occupational Safety and Health (HIOSH)” and other applicable safety requirements found in the applicable Federal, State and Local laws and regulations. Use appropriate equipment to ensure the safe handling and disposition of wastes. Use all equipment in a manner consistent with its intended purpose. Equipment shall be safe to operate, in sound condition, and well maintained.

Hauling equipment shall not spill or leak while transporting wastes.

2.3.1.3 Fall Protection Working from a ladder at heights greater than 6 feet may be allowed if no other feasible alternatives exist. Follow the hierarchy and prohibitions in selecting appropriate work platforms stated in EM 385-1-1. When using a ladder, comply with all ladder requirements stated in EM 385-1-1 and the approved Safety Plan. Ensure the worker's center of gravity always remain within the ladder's rails.

1502000, Page 7 of 40 (Amendment No. 0002)

2.3.1.4 Shutdown of Systems

Equipment

Except in emergencies, work that requires the shutdown of equipment for over thirty minutes during normal work hours requires the Contractor to obtain prior approval from the Contracting Officer.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, State and Local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in Attachment 0200000-04

2.5 Records and Reports Records and reports are specified in Attachment 0200000-02 and listed as Deliverables in Attachment 0200000-02. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify records and reports, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall be unprotected and capable of being sorted by CLIN, work order number, asset number, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.5.1 Facility

Historical Records

The Contractor shall provide and maintain a cumulative record of services, repairs, and modifications performed for each facility serviced (i.e. swimming pool, wading pool, fountain, HEMP Facilities, Water Storage Tanks, etc.). The record(s) shall include, but will not be not limited to:

Date of work performance Name of person and company performing work Location (Base Name) Building Number Description of work Manufacturer(s) Model Number(s) Serial Number(s) Capacity (Capacities, HP, Flow) Manufacturers’ instructions (for equipment currently on site, provide 1 time only) Specifications (for equipment currently on site, provide 1 time only) and Warranties. (for equipment currently on site, provide 1 time only) For new installations, include install date

The facility historical record shall remain the property of the Government.

Submit copies to the KO in accordance with Attachment 0200000-02. Upon KO’s request the Facility Historical Records shall be made available to the Government for inspection and review, within one working day of Government request.

1502000, Page 8 of 40 (Amendment No. 0002)

2.5.2 Trouble/Service Call

Records

The Contractor shall maintain a record of all trouble/service call requests received. The record(s) shall include, but will not be not limited to:

Record request number Date and time request received Person receiving the request Location Building Number Description of services required

Record all information immediately as it is received or made available. Submit copies to the KO in accordance with Attachment 0200000-02. Upon KO’s request the Trouble Call Records shall be made available to the Government for inspection and review, within one working day of Government request.

2.5.3. On-Site Service

Logbook

The “On-Site Service Logbook” is a separate requirement from the “Facility Historical Records.” The Contractor shall provide a Service Logbook, which is hard covered and bound (loose leaf binders are not acceptable), and a wall mounted book tray for each facility. The tray shall be used for the storage of the logbook. The following shall be considered in the placement and storage of the On-Site Service Logbook:

Physical location of the Logbook be consistent from location to location (ie: next to door, to the right of or to the left of the unit disconnect, on wall facing door upon entry, etc.)

Mount the tray in a location approved by the activity manager in charge of the area

Ensure location is in a dry, easily accessible area of the pump/equipment room.

The Service Logbook shall be of a size capable of recording 12 months of data, recorded in a legible manner. Log all data at the time of service. Use a non-fading, non-smearing, non-bleeding writing device to record all data. The Logbook(s) data shall include, but will not be not limited to:

The date and time of service (record both time started and time completed)

The name of the person performing the preventive maintenance and operational service

Equipment readings (e.g.: pressure reading before and after filtration back wash, discharge rates.) and

Brief statements of services performed.

Service logbooks shall remain at the facility at all times. At the completion or termination of this contract, the logbooks shall remain the property of the Government.

1502000, Page 9 of 40 (Amendment No. 0002)

2.5.4 Deficiency

Report In accordance with Attachment 0200000-02, the Contractor shall submit a deficiency report to the KO for all deficiencies which are not repaired or corrected during the preventive maintenance visit or trouble call in which the deficiency is first discovered, or repair work, which is not completed within the specified completion period. Submit deficiency report within two working days of discovering the deficiency. The report shall include, but will not be not limited to:

Date deficiency discovered Sufficient detail of work required and Reason for the delay in completion.

When applicable, provide the following information when the deficiency cannot be corrected under the limits of the firm fixed price portion of the contract:

Estimated labor hours required to correct the deficiency

Direct cost of parts and material required and Estimated time of completion.

For parts and materials, provide the source name and phone number of the point of contract at the source.

2.6 Preventive In accordance with Attachment 0200000-02, the Contractor shall submit a PM and Operational Services Plan and Work Schedule that describes when, what, and how PM and Operational Services will be performed. The Plan and work schedule shall be submitted to the KO within 15 calendar days after the contract award date.

Submit a PM and Operational Services Plan and Work Schedule to the KO for approval within 15 calendar days after the Government’s notice of exercising an option.

On-site work will not be permitted until the KO accepts the Plan.

The Contractor shall perform revisions to the Plan until the KO accepts the Contractor’s Plan.

The Plan shall describe the Contractor’s overall approach to PM (program) and Operational Services and include a viable plan and schedule for each facility included in this contract. The plan and schedule shall cover the 12-month contract period. Indicate in the schedule:

Dates and times of specific tasks to be performed (intervals).

Ensure that services are scheduled at dates and times that are acceptable to each of the facility managers. The Contractor services shall not cause disruptions to facility operations.

Once the Government accepts the Plan and Work Schedule, the Contractor shall not deviate from the dates and times stated. The Contractor shall not reduce service, frequencies or standards stated in the Government accepted Plan and Work Schedule unless the Plan and Work Schedule is amended and the changes are accepted by the KO.

Maintenance (PM) and Operational Services Plan

2.7 Customer The Contractor shall notify the customer’s representative prior to performing on-site work (e.g., preventive maintenance, trouble calls, Non-recurring work). The Contractor shall provide status of work to the customer’s representative and PAR or COR prior to leaving the job site.

Notification for Performance of On- Site Work

1502000, Page 10 of 40 (Amendment No. 0002)

Spec Item

Title Performance Objective Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, schedule for and perform scheduled maintenance services, and complete required records and reports on facility equipment to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement and execute a scheduled maintenance and repair services plan and work schedule.

The Contractor shall maintain all maintenance and repair data and warranty records in the technical library.

The Contractor shall provide all necessary test instruments, equipment and tools required to perform maintenance and repair.

The Contractor shall submit Maintenance Summary Reports per Attachment 0200000-02.

Nonrecurring work may be issued for work requiring repair (by means of renewing parts), or total hardware renewal or expendable parts renewal.

Maps are provided in 1502000- 03.

Facility equipment are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure facilities, equipment, and systems are restored to a safe, normal working condition and function properly.

The Contractor shall recertify facilities and equipment upon completion of repairs if certification/recertification is required by code, standard, or regulation.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided

Service order work is responded to and completed within the specified time.

Facilities, equipment, and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facilities, equipment, and systems does not present danger to personnel or equipment.

1502000, Page 11 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard in the Definitions and Acronyms in Attachment 0200000-01.

These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Attachment 0200000-02.

If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

The Contractor shall submit a monthly summary of completed service orders per Attachment 0200000-02.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, equipment, systems, and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately

Unless otherwise stated, Emergency service orders are

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until

1502000, Page 12 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard limited to a ceiling of 32 labor hours and $2,500 in material cost.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure facilities, equipment, and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to facilities, equipment, and systems.

Unless otherwise stated, Urgent service orders are limited to a ceiling of 32 labor hours and $2,500 in material cost.

Urgent service orders are completed within five working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure facilities, equipment, and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return facilities, equipment, and systems to normal working condition.

Unless otherwise stated, Routine service orders are limited to a ceiling of 32 labor hours and $2,500 in material cost.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.2 Filter

Maintenance Services at Abrasive Blast Paint Facilities (Buildings 1701, 1703 & 1704), PHNSY, Oahu, Hawaii

1502000, Page 13 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard

3.2.1 Filter

Maintenance Scheduled Servicing

The Contractor shall develop and implement a scheduled service maintenance program which shall include a scheduled service plan for the servicing of the facility’s ventilation intake, exhaust, and dust collector filters.

Start performance of the first scheduled service within the first two months of the contract period.

Refer to Attachment 1502000-02, TABLE OF VENTILATION

AND DUST COLLECTOR

FILTERS, for more information on the items to be serviced.

In accordance with Attachment 0200000-02, The Contractor shall develop and submit a scheduled filter maintenance program plan and scheduled filter maintenance service report.

The filter scheduled filter maintenance service report shall include:

Date Location Building Number Type Filter Manufacturer Quantity of filters serviced

The maintenance program shall provide an economical approach to manufacturers’ recommended procedures, OEM standards and maintenance required to satisfy equipment warranties and keep in normal working condition.

Notify KO, in writing, 7 calendar days in advance of each scheduled maintenance service visit to limit the possibility of scheduling conflicts between the facility operations and the Contractor’s maintenance performance.

The Scheduled Maintenance Service Plan shall include both Annual and Semi-annual work.

Maintenance is accomplished in accordance with the Contractor’s maintenance program plan and work schedule.

Scheduled service (as stated in the Contractor’s Scheduled Maintenance Services Plan) performed and completed within the times stated in the Plan.

Maintenance is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Adhere to all activity instructions and requirements.

3.2.1.1 Facility

Ventilation Intake and Exhaust Filters and Dust Collector Filter Cartridges

Perform filter servicing.

Work shall be performed in accordance with this contract, the Contractor’s Government accepted Scheduled Service Plan, and manufacturers’ published instructions.

Conduct operations in accordance with the OSHA Lead standard 29

CFR 1910.1025.

Refer to Attachment 1502000-02, TABLE OF VENTILATION

AND DUST COLLECTOR

FILTERS, for more information on the items to be serviced.

Work accomplished in a safe and environmentally sound manner. System left in an operable and safe condition in accordance with manufacturer’s and design specifications.

1502000, Page 14 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard

Establish and maintain proper work area containments; remove existing “used” filters and filter cartridges; package and deliver “used” items to the appropriate Government established disposal site;

renew filters and filter cartridges with activity accepted filters and complete all record and report keeping requirements.

Ensure filters are properly installed – properly fitted and secured.

Refer to Attachment 0200000-06

PEARL HARBOR NAVAL

SHIPYARD (PHNSY) &

INTERMEDIATE

MAINTENANCE FACILITY

(IMF) – CONTRACTOR

OCCUPATIONAL SAFETY,

HEALTH AND E

NVIRONMENTAL

REQUIREMENTS, for PHNSY&IMF specific OSH&E requirements as well as task parameters.

“Used” Intake, Exhaust and Dust Collector Filter Cartridges for the facility’s ventilation and dust collector systems shall be handled in a manner that abides by the contract requirements;

filter manufacturer’s instructions; applicable activity safety, health and environmental instructions, requirements and regulations; activity and facility permits, and Federal, State and local laws and regulations.

3.2.1.2 Job Site Clean-

Up

Ensure all work areas are cleaned and when required, properly “released” by Contractor’s Certified Industrial Hygienist.

Used filters shall be properly packaged, labeled and stored as directed by the Pearl Harbor Naval Shipyard, Occupational Safety, Health and Environmental (OSH&E) Department prior to departing from the job site each day.

Should Nonrecurring Work Task Order work coincide with a scheduled Recurring Work site visit, perform Non-recurring Work tasks during the scheduled Recurring Work site visit.

Refer to Attachment 0200000-06, PEARL HARBOR NAVAL

SHIPYARD (PHNSY) &

INTERMEDIATE

MAINTENANCE FACILITY

(IMF) – CONTRACTOR

OCCUPATIONAL SAFETY,

HEALTH AND

ENVIRONMENTAL

REQUIREMENTS, for PHNSY&IMF specific OSH&E requirements as well as task parameters.

Maintenance is accomplished in accordance with the Contractor’s maintenance program plan and work schedule.

Maintenance is performed in accordance with manufacturers’ recommended procedures and OEM standards.

3.2.2 Annual

Servicing- Facility Ventilation Intake and Exhaust Filters, and Dust Collector Filter Cartridges

Perform filter servicing.

Work shall be performed in accordance with this contract, the Contractor’s Government accepted Scheduled Maintenance Service Plan, and manufacturer’s published instructions. Establish and maintain proper work area

Conduct operations in accordance with the OSHA Lead standard 29

CFR 1910.1025.

Refer to Attachment 1502000-02, entitled “TABLE OF

VENTILATION AND DUST

COLLECTOR FILTERS” for more information on the items to be serviced.

Work accomplished in a safe and environmentally sound manner. System left in an operable and safe condition in accordance with manufacturer’s and design specifications.

1502000, Page 15 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard containments; remove existing “used” filters and filter cartridges; package and deliver “used” items to the appropriate Government established disposal site;

renew filters and filter cartridges with activity accepted filers; clean-up work area in accordance with spec item 3.2.1.2; and complete all record and report keeping requirements.

Refer to Attachment 0200000-06, entitled “PHNSY&IMF –

CONTRACTOR

OCCUPATIONAL SAFETY,

HEALTH AND

ENVIRONMENTAL

REQUIREMENTS” for PHNSY&IMF specific OSH&E requirements as well as task parameters.

3.2.3 Semi-annual

Servicing – Facility Exhaust Filters at Building 1701 and Building 1703 Only

Perform exhaust filter servicing for Building 1701 and Building 1703 only.

Semi-Annual Servicing shall be performed approximately midway between the building’s annual service. Work shall be performed in accordance with this contract, the Contractor’s Government accepted Scheduled Maintenance Service Plan, and manufacturer’s published instructions. Establish and maintain proper work area containments; remove existing “used” exhaust filters; package and deliver “used” items to the appropriate Government established disposal site;

renew filters with facility permit-accepted exhaust filters; clean-up work area;

and complete all record and report keeping.

Conduct operations in accordance with the OSHA Lead standard 29

CFR 1910.1025.

Refer to Attachment 1502000-02, entitled “TABLE OF

VENTILATION AND DUST

COLLECTOR FILTERS” for more information on the items to be serviced.

Refer to Attachment 0200000-06, entitled “PHNSY&IMF –

CONTRACTOR

OCCUPATIONAL SAFETY,

HEALTH AND

ENVIRONMENTAL

REQUIREMENTS”, for PHNSY&IMF specific OSH&E requirements as well as task parameters.

Work accomplished in a safe and environmentally sound manner. System left in an operable and safe condition in accordance with manufacturer’s and design specifications.

3.3 Water Systems

Maintenance

3.3.1 Water Systems

Preventive Maintenance (PM) and Operational Services Program

The Contractor shall develop and implement a PM and Operational Services program to ensure proper operation, to minimize breakdowns and to maximize useful life.

The PM and Operational Services program shall be developed based on an economical approach, manufacturer’s recommended procedures, and OEM standards.

Locations and Equipment for Water Systems are found in Attachment 1502000-04.

PM and Operational Services are accomplished per the Contractor's program and work schedule.

Maintenance is performed in accordance with manufacturers’

1502000, Page 16 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard

Attachments 1502000-05 and 1502000-06 contain maintenance tasks required for installed equipment and systems.

The Contractor shall provide recurring maintenance to keep installed equipment and systems in normal working condition.

The Contractor shall not use breakdown maintenance as part of the maintenance program.

The PM and Operational Services program plan shall be submitted to the KO in accordance with Attachment 0200000-02.

A PM and Operational Services work schedule shall be submitted to the KO in accordance with Attachment 0200000-02.

Indicate the dates that services will be performed. Deviation from the approved schedule is permissible only when approved by the KO.

Maintenance shall comply with all OEM requirements and standards.

All maintenance and repair shall be performed by personnel trained and certified by the OEM if required by the OEM.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a threshold up to 32 hours labor and $2,500.00 direct material cost (excluding the cost for pre-expended bin materials and supplies) for each deficient condition. Items that are expected to fail before the next scheduled PM shall also be considered as a recommended procedures and OEM standards.

Repairs within the PM limit are accomplished prior to PM completion.

Notification of repair work exceeding the PM limit is submitted to the KO within the specified time limit.

Installed equipment and systems are maintained in normal working condition.

No unscheduled system outages due to missed or improper maintenance.

Schedules and reports submitted to the KO for review and acceptance prior to commencement of work.

Schedules and reports submitted on schedule per Attachment 0200000-02.

1502000, Page 17 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard repair requirement identified during PM.

The Contractor shall, per Attachment 0200000-02, notify the KO upon identification that the repairs will exceed the threshold listed above.

If the KO determines that the objective and standards are not met (e.g., excessive or repeated deficiencies) the Contractor shall adjust or modify the Contractor’s maintenance program at no additional cost to the Government.

In accordance with Attachment 0200000-02, submit a monthly maintenance schedule, unaccomplished maintenance report, and accomplished maintenance and repairs report.

3.3.2 Solar Hot Water

Systems

The Contractor shall develop and implement a scheduled service maintenance program which shall include a scheduled service plan for the servicing of Solar Hot Water Systems The Contractor shall respond to Trouble Calls.

The Contractor shall provide construction support as the Subject Matter Expert

(SME)

An inventory of Solar Hot Water Systems can be found in Attachment 1502000-04.

The Contractor shall develop and submit a scheduled maintenance program plan. The plan shall include all maintenance items listed in Attachment 1502000-06.

The maintenance program shall be in accordance to OEM standards, procedures and maintenance requirements to satisfy equipment warranties and keep the Solar Hot Water Systems in normal working condition.

The Scheduled Maintenance Service Plan shall include Quarterly, Annual, Biennial, and Quinquennial work.

The Contractor shall develop a Log of Maintenance and Repair for each Solar Hot Water System.

The log shall be in accordance to Attachment 0200000-02 and copies shall be provided at regular intervals not to exceed the

Maintenance is accomplished in accordance with the Contractor’s maintenance program plan and work schedule.

Maintenance is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Adherence to all instructions and requirements.

Responds to Trouble Calls in a timely manner.

Provides support as

SME.

1502000, Page 18 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard shortest maintenance cycle to the KO and COR.

The log shall become and be considered Government property and shall be surrendered to the Government in accordance with Attachment 0200000-02.

Per Attachment 0200000-02, Notify the KO and COR or PAR in writing, 7 calendar days in advance of each scheduled maintenance service visit to limit the possibility of scheduling conflicts between the facility operations and the Contractor’s maintenance performance.

The Contractor shall respond to trouble calls within 1 hour during business hours and within 2 hours during non-business hours.

The Contractor shall provide a monthly written report of Solar Hot Water System trouble calls in accordance with Attachment 0200000-02.

The Contractor shall provide support for construction efforts as the SME.

All work on Solar Hot Water Systems shall be in accordance with all industry standards. All work shall comply with all Federal and Local Building Codes, Standards, and Regulations.

All work shall be conducted in accordance with all Federal, Local, and Base Safety Standards, Procedures, and Requirements.

Provide copy of licensure and certifications to the KO per Attachment 0200000-02.

DDC: The Contractor shall comply with and meet applicable security requirements listed in Attachment 0200000-07 prior to accessing Government IT systems

1502000, Page 19 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard to monitor or control or monitor and control DDC systems.

3.3.2.1 Solar Hot Water

Systems, Testing, Inspection, and Cleaning

The Contractor shall test, inspect, and clean the Solar Hot Water Systems in accordance to industry standards, OEM requirements and procedures.

Inspect the entire system for deficiencies and issues that affect performance.

Clean the system in accordance with OEM requirements and procedures.

Test the entire system in accordance with OEM requirements and procedures for operational performance.

Notify the PAR/COR when issues that affect performance are discovered within the system.

Inspections, cleanings, and testing are performed in accordance to the Contractor’s program.

The PAR/COR are notified when there are performance issues present within the system.

The Contractor provides deliverables in accordance with Attachment 0200000-02.

3.3.2.2 Solar Hot Water

Systems, Maintenance and Repair

The Contractor shall develop and implement a PM program for installed Solar Hot Water equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

At a minimum, the Contractor’s PM program shall include items listed in Attachments 1052000-04 and 1502000-06. Submit the PM program per Attachment 0200000-02.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Equipment and systems are maintained in normal working condition, and recertified if applicable.

Equipment and systems are maintained to maximize useful life.

No unscheduled system outages due to missed or improper maintenance.

3.4 HEMP Shelter

Maintenance

Provide triannual, 3 times per year, Hardness Maintenance and Hardness Surveillance on three HEMP shelters at Camp H.M. Smith and their interconnected Hardened topology.

The HEMP shelters at Camp H.M. Smith is situated in an environmentally challenging location on Oahu, Hawaii. It is due to the environmental and operational factors that drive the need for supplemental depot level Hardness Maintenance (HM) and Hardness Surveillance (HS) services in order to ensure top Shielding Effectiveness (SE) to

All Hardened Maintenance and Hardened Surveillance (including Reporting, Record keeping and Scheduling) are performed semiannually in accordance with and complying with all requirements as described in 1502000-

1502000, Page 20 of 40 (Amendment No. 0002)

Item

Title Performance Objective Related Information Performance Standard sustain mission critical operations in the infrastructure of the communication system.

The HEMP topology includes four individual shelters connected by welded conduit, creating a single closed volume. Each shelter is connected to the MES/GES by four individual hardened conduits.

The contractor shall provide professional and technical services to perform routine Hardness Maintenance / Hardness Surveillance (HM/HS) on all four HEMP shelters at Camp H.M.

Smith and all Hardened topology that connects them during three annual on-site inspections.

Triannual, 3 times per year, depot level corrosion control support is needed to maintain the Hardness Critical Assemblies (HCA’s); in conjunction with all HM services described herein, Hardness Surveillance services following systematic procedures is needed on all High Altitude Electromagnetic Pulse (HEMP) hardened shelters.

Perform systematic Hardness Surveillance (HS) on all four systems in order to ensure performance, and lower long-term maintenance costs through effective and systematic failure prediction methods such as (but is not limited to) Low Level Characterization…