1503060 J Pavement Clearance rFa.docx

SECTION J – 1503060

PAVEMENT CLEARANCE

TABLE OF CONTENTS

ATTACHMENT J-1503060-01

DEFINITIONS AND ACRONYMS

Clear, Dry Area – The entire area of responsibility is as close as possible to clear and dry. Not more than one inch of snow shall remain on the area, including hard packed snow.

Full Width – Snow is from the full width of the paved and improved area of the streets, roads, or parking lots. The snow is removed to at least the outer edge of the entire area of responsibility, so that the outer edge is exposed, unless otherwise specified.

Obstructions – Where obstructions such as utility poles, sign posts, fire hydrants, and trees exist between or in the midst of the streets, roads or parking area: snow shall be cleared around these objects down to the required finished depth (by hand if necessary) so that streets, roads, or parking areas are blocked with snow.

ATTACHMENT J-1503060-02

PAVEMENT CLEARANCE SWEEPING SCHEDULE

Refer to separate attached Excel spreadsheet.

ATTACHMENT J-1503060-03

SNOW REMOVAL OPERAT IONS AT COLEVILLE

SCOPE OF WORK:

Provide a snow management plan detailing the removal, hauling, storage, and deicing of snow for the Child Development Center, Family Resource Center, Country Store, Guard Shack, Commissary, PX, road to water towers, and road to Waste Water Treatment Plant located within the Coleville Military housing area. Management plan will be implemented by the contractor. Snow removal includes all labor, management, supervision, tools, material, supplies, equipment, and transportation required to perform snow removal operations. See attached spread sheet which details the specific areas at each facility that is to receive snow removal services.

Figure #1: Snow Removal map of the roads, and parking areas for Coleville Housing.

Figure #2: Snow Removal map of building locations requiring snow removal service at Coleville Housing per attached detailed spreadsheet.

Generally, snow fall doesn’t occur at Coleville Housing until Oct-Nov time frame, and ends Apr-May time frame. Regardless of the average snow periods the contractor is required to monitor the weather year round to ensure safe passage for pedestrian and vehicular traffic.

Snow removal is not done on continuous bases. A request for snow removal from the MCMWTC will require that the contractor mobilize and perform snow removal operations designated within Figures 1 and 2, and the attached spread sheet. Upon notification the contractor will have 3 hours to be on site and begin snow removal. Snow removal will always be requested when there is between 3-6 inches of snow on the ground. All snow removed during each service call will be stored in predesignated locations on site at Coleville Housing as agreed upon between the contractor and the MCMWTC.

Any damage to real property resulting from negligent snow removal operations will be repaired to new condition by the contractor.

SUBMITTALS:

Within ten (10) days after the award of the contract, the contractor shall submit to the Public Works Office, at building 2001, the following:

1. Submittal Register for submittals specified in the basic task order and requested within request for proposal.

2. Provide all required administrative submittals per the basic task order.

3. Provide written work plan highlighting coordination requirements with the base utility personnel.

4. Snow Removal Operations Management Plan.

ATTACHMENT J-1503060-04

Snow / Ice Removal Operations Communication & Management Plan

COMMUNICATION PLAN:

Service Call Placement/Receipt – All service calls for snow/ice removal that are to be performed at the Coleville Military Housing Complex will be placed by an assigned MCMWTC personnel representative when the snow level reaches 3 inches of accumulation on the ground. Only service calls received by an assigned MCMWTC personnel representative shall be accepted as a valid request in which to respond to.

All service calls are to be placed with the following Government contractor representatives. If do not reach a live person at the Primary phone number, then contact the Secondary individual next and so on.

Response Time – All service calls received will be responded to immediately by Contractor’s representatives, with arrival on site to occur within 1 to 1-1/2 hours from the receipt of call. In the event that a road closure situation occurs when contractor’s representatives are enroute to the Coleville Housing location, the arrival time on site may be greater than 1 to 1-1/2 hours from the receipt of call.

OPERATIONAL PLAN / SERVICES PROVIDED:

Upon receipt of a validated service call from the assigned MCMWTC personnel representative, the following snow/ice removal services will be performed upon arrival with each service. Snow will be removed when the snow level reaches 3 inches of accumulation on the ground. All snow removed during each service call will be stored in predesignated locations on site at the Coleville Housing site as agreed upon between Contractor and Government representatives. Contractor’s representatives will also use one of the storage units located on site at Coleville Housing to store snow/ice removal equipment and supplies.

Child Development Center – remove snow/ice from entrances, sidewalks, stairway and parking lot. Spread cinders in parking lot and spread deicing material on sidewalks/stairway.

Family Resource Center – remove snow/ice from two parking areas and the front deck.

Spread cinders in both parking areas and spread deicing material on the front deck.

Country Store – remove snow/ice from the sidewalk in front of the store and spread deicing material on the sidewalk in front of the store.

Commissary – remove snow/ice from entrances, sidewalks and parking lot. Spread deicing material on sidewalks.

MCX – remove snow/ice from entrances, sidewalks and parking lot. Spread deicing material on sidewalks.

Wastewater Treatment Plant Road – remove snow/ice from the paved road to the entrance gate at the storage yard. Spread cinders on the ramp between the roadway and storage yard.

Water Tank Access Road – remove snow/ice from the end of the cul-de-sac to the gate by the above ground water storage tanks and spread cinders on the roadway.

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