Revised_ISWM combined synopsis 08112020_Amend 0005.pdf

Combined synopsis/solicitation issue date: July 10, 2020 (Revised August 11, 2020)

Subject: REQUEST FOR PROPOSAL N62473-20-R-0075, INTEGRATED SOLID WASTE MANAGEMENT

FOR NAVY AND MARINE CORPS INSTALLATIONS IN THE SAN DIEGO METROPOLITAN

AREA, CALIFORNIA

(1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Also, this acquisition is being procured in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 15.

(2) Solicitation No. N62473-20-R-0075. This solicitation is issued as a Request for Proposals (RFP).

(3) The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2020-07 effective July 2, 2020. In addition, this solicitation document and incorporated provisions and clauses are those in effect through Defense Federal Acquisition Supplement Publication Notice 20200605. See the following website for details: www.acquisition.gov

(4) This is an unrestricted acquisition in accordance with FAR Subpart 6.1 Full and Open Competition. NAICS code is 562111 – Solid Waste Collection and the small business size standard is $41.5M.

(5) The following are the Contract Line Item Numbers (CLINs) and options are applicable to this acquisition:

CLIN 0001: Base Period Recurring Work CLIN 0002: Base Period Non-Recurring Work CLIN 0003: Option Period One Recurring Work CLIN 0004: Option Period One Non-Recurring Work CLIN 0005: Option Period Two Recurring Work CLIN 0006: Option Period Two Non-Recurring Work CLIN 0007: Option Period Three Recurring Work CLIN 0008: Option Period Three Non-Recurring Work CLIN 0009: Option Period Four Recurring Work CLIN 0010: Option Period Four Non-Recurring Work CLIN 0011: Option Period Five Recurring Work CLIN 0012: Option Period Five Non-Recurring Work CLIN 0013: Option Period Six Recurring Work CLIN 0014: Option Period Six Non-Recurring Work CLIN 0015: Option Period Seven Recurring Work CLIN 0016: Option Period Seven Non-Recurring Work CLIN 0017: FAR 52.217-8 Option Period Eight Recurring Work (up to 6 months) CLIN 0018: FAR 52.217-8 Option Period Eight Non-Recurring Work (up to 6 months) http://farsite.hill.af.mil/

(6) The outcome to be achieved is to obtain Integrated Solid Waste Management (ISWM) services for Navy and Marine Corps installations in the San Diego Metropolitan, California (CA). The San Diego metropolitan area is inclusive of Naval Base San Diego, Naval Base Point Loma, and Marine Corps Air Station Miramar and their outlying support areas (see solicitation package for details). ISWM services will also be provided for three (3) outlying Naval Training Installations in the San Diego County, CA area.

The areas include the U.S. Navy Remote Survival, Evasion, Resistance, and Escape (SERE) training center in Warner Springs, CA, the Mountain Warfare Training Camp Michael Monsoor in Campo, CA, and Camp Morena, operated by Naval Base Coronado, CA. The proposed contract will provide labor, supervision, management, equipment, and materials (except those specified as government-furnished), to perform the following technical annex:

Annex 1503030 – ISWM

The outcome for this procurement is consistent with Federal Acquisition Regulation (FAR 37.101) definition of service contracts. The Product Service Code for this procurement is S205 – Housekeeping (Trash/Garbage Collection).

In addition, the proposed business arrangement for this acquisition is a single award Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract with recurring and non-recurring services. Option periods will be utilized to ensure satisfactory contractor performance and validation of government requirements for continuous services. All recurring services will be FFP and funded prior to the execution of the base period and option periods.

The non-recurring work portion of the requirement will be FFP and funded on an as-needed basis during the base and option periods and may be purchased via Government Credit Card (via DoD FedMall) or funded by a task order. Actual funding will be obtained prior to ordering non-recurring work.

(7) Date(s) and place(s) of delivery and acceptance:

Date(s) for delivery and acceptance:

CLIN 0001: October 1, 2020 – September 30, 2021 (12 months) CLIN 0002: October 1, 2020 – September 30, 2021 (12 months) CLIN 0003: October 1, 2021 – March 31, 2022 (6 months) CLIN 0004: October 1, 2021 – March 31, 2022 (6 months) CLIN 0005: April 1, 2022 – March 31, 2023 (12 months) CLIN 0006: April 1, 2022 – March 31, 2023 (12 months) CLIN 0007: April 1, 2023 – March 31, 2024 (12 months) CLIN 0008: April 1, 2023 – March 31, 2024 (12 months) CLIN 0009: April 1, 2024 – March 31, 2025 (12 months) CLIN 0010: April 1, 2024 – March 31, 2025 (12 months) CLIN 0011: April 1, 2025 – March 31, 2026 (12 months) CLIN 0012: April 1, 2025 – March 31, 2026 (12 months) CLIN 0013: April 1, 2026 – March 31, 2027 (12 months) CLIN 0014: April 1, 2026 – March 31, 2027 (12 months) CLIN 0015: April 1, 2027 – March 31, 2028 (12 months) CLIN 0016: April 1, 2027 – March 31, 2028 (12 months) CLIN 0017: April 1, 2028 – September 30, 2028 (6 months) CLIN 0018: April 1, 2028 – September 30, 2028 (6 months)

Place(s) for delivery and acceptance:

Naval Base San Diego (NBSD), Naval Base Point Loma (NBPL), and Marine Corps Air Station (MCAS) Miramar and their outlying support areas (see solicitation package for details). Place(s) for delivery and acceptance will also include three (3) outlying Naval Training Installations in the San Diego County, CA area.

The areas include the U.S. Navy Remote Survival, Evasion, Resistance, and Escape (SERE) training center in Warner Springs, CA, the Mountain Warfare Training Camp Michael Monsoor in Campo, CA, and Camp Morena. See the solicitation package for further details.

(8) FAR 52.212-1 Instructions to Offerors – Commercial Items (Deviation 2018-O0018) applies to this acquisition and any applicable addenda to this provision.

(9) FAR 52.212-2 Evaluation – Commercial Items is applicable to this acquisition and the evaluation criteria is included in paragraph (a) of this provision. The LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA) process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. See FAR 52.212-2 Evaluation – Commercial Items for further details.

(10) Offerors shall include a completed copy of the provision at 52.212-3 Offeror Representations and

Certifications -- Commercial Items, with its offer.

(11) FAR 52.212-4 Contract Terms and Conditions – Commercial Items is applicable to this acquisition and any applicable addenda to this clause.

(12) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders --

Commercial Items applies to this acquisition and the additional FAR clauses cited in the clause are applicable to this acquisition.

(13) The anticipated award date is August 20, 2020 with a start date of October 1, 2020. The offeror agrees to hold its offer firm until September 30, 2020.

(14) Defense Priorities and Allocations System: Not applicable.

(15) Proposal due date and delivery location:

Proposals are due by Wednesday, August 12, 2020 by 2:00 PM, Pacific Daylight Time (Pacific Time).

Pre-proposal conference:

Due to the COVID-19 Pandemic, a site visit will not be scheduled for this procurement. However, there will be a scheduled pre-proposal teleconference on Monday, July 20, 2020 at 10:00 A.M. (PST). If you wish to participate in the pre-proposal teleconference, please contact Samantha M. King at (619) 532-4586, or email Samantha.M.King@navy.mil, by 2:00 P.M. (PST) on July 17, 2020, to register and for further call-in instructions.

Proposal delivery: The proposal is to be submitted electronically via DoD Secure Access File Exchange Services (SAFE).

Using the DoD SAFE, Drop-off feature in DoD SAFE (https://safe.apps.mil). Only DoD SAFE is authorized for the submission of proposals in response to this solicitation. Instructions for use of DoD SAFE are provided below:

Using DoD SAFE Drop-off: Upon determining that you will submit a proposal in response to this solicitation, the Offeror shall submit their point of contact (POC) name and email address to the assigned Contract Specialist and Contracting Officer via email to samantha.m.king@navy.mil and terry.a.hardin@navy.mil. It is important that the POC information remains valid throughout the lifetime of the solicitation. Upon receipt of this information, the Contract Specialist or Contracting Officer will “Request a Drop-Off” procedure in DoD SAFE, obtain a “Request Code” and provide the Request Code to the Offeror’s POC email address. Only the mailto:Samantha.M.King@navy.mil mailto:samantha.m.king@navy.mil mailto:terry.a.hardin@navy.mil identified POC will be able to drop-off proposals or proposal revisions in DOD SAFE. Failure to provide accurate POC information will preclude the Offeror from using DoD SAFE.

To submit the proposal: Offeror will log into DoD SAFE at https://safe.apps.mil, click Drop-off and enter the Request Code that was provided by the Contract Specialist or Contracting Officer. The system will allow for inclusion of a short note to the Recipient and then the Offeror will click to add files or drag and drop them.

Click “Drop-Off Files” to send the files to the recipient. The file(s) are uploaded and an email will be sent to the recipient notifying them of the “drop-off”. [Additional details can be viewed in the DoD SAFE User Guide available at https://safe.apps.mil]. Note that the submission of any proposal must be completed no later than the time indicated above. The DoD SAFE system will record the date and time of package submittal. The date and time of package submittal recorded in DoD SAFE shall govern the timeliness of any proposal submission.

Offerors shall allow adequate time to upload files which may be slower for non-DoD users and to avoid other technical difficulties that may be encountered. Offerors are also responsible for submitting files in the format specified consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened, or are otherwise missing the required content are the responsibility of Offerors.

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from Opportunities (www.beta.sam.gov). Unprotected editable electronic file copies of the RFP documents, including Word, Excel, and/or Adobe files will not be provided. Please plan accordingly.

(16) Inquiries regarding the RFP can be submitted electronically using the Request for Proposal Information (RFI) form provided as Attachment I of this solicitation. The Point of Contact (POC) for inquiries is Samantha M. King at Samantha.M.King@navy.mil. The Government cannot guarantee a response to inquiries received less than 10-calendar days before the proposal due date.

(17) Attachments:

Technical Annexes:

Annex 0100000 – C General Information Annex 0200000 – C Management and Administration Annex 0200000 – F Management and Administration Annex 0200000 – J Management and Administration Annex 1503030 – C ISWM Annex 1503030 – F ISWM Annex 1503030 – J ISWM 08052020

Wage Determination:

J-0200000-02 – SCA Wage Determination_2015-5635 Rev. 13

Exhibit Line Item Number (ELIN) and Inventory Schedules (both attachments in one spreadsheet):

J-0200000-09 – ISWM ELINs J 1503030-05 ISWM Inventory 08112020

Maps:

NBSD Installation Map MCAS Miramar General Development Map – Mainside MCAS Miramar / East Miramar General Development Map Marine Corps Recruit Depot Map Naval Medical Center San Diego Map NBPL Map https://safe.apps.mil/ https://safe.apps.mil/ http://www.beta.sam.gov/

Exhibits:

Exhibits A-G

Other:

Attachment I - Request for Proposal Information (RFI) Attachment II– Mission Essential Contractor Services – dated June 25, 2020 Attachment III – RFI Diversion Data Attachment IV - Section G Contract Administration _Amendment 05 Attachment V - Section H FedMall_ISWM_Amendment_05

The following provisions and clauses (incorporated by reference) are required to be completed by the prospective offerors and must be submitted with the offer:

52.209-7 – Information Regarding Responsibility Matters (Oct 2018) 52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.209-12 – Certification Regarding Tax Matters (Feb 2016) 52.212-3 – Offeror Representations and Certifications -- Commercial Items (Oct 2018) – Alternate I (Oct 2014) 52.219-1 – Small Business Program Representation (Alt I) 52.225-25 – Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (Aug 2018) 252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7016 – Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019) 252.204-7017 - Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation (Dec 2019)

General Clauses and Provisions:

52.202-1 – Definitions (Nov 2013)52.203-3 – Gratuities (Apr 1984) 52.203-11 – Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2007) 52.203-12 – Limitation on Payments to Influence Certain Federal Transactions (Oct 2010)52.203-13 – Contractor Code of Business Ethics and Conduct (Oct 2015) 52.204-2 – Security Requirements (Aug 1996) 52.204-7 – System for Award Management (Oct 2018) 52.204-9 – Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 – System for Award Management Maintenance (Oct 2018) 52.204-16 – Commercial and Government Entity Code Reporting (Jul 2016) 52.204-18 – Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-19 - Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 – Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.204-24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Dec 2019) 52.209-2 – Prohibition on Contracting with Inverted Domestic Corporations—Representation (Nov 2015) 52.212-1 – Instructions to Offerors -- Commercial Items. (DEVIATION 2018-O0018) 52.212-4 – Contract Terms and Conditions -- Commercial Items (Oct 2018) 52.217-5 – Evaluation of Options (Jul 1990) 52.223-6 – Drug-Free Workplace (May 2001) 52.228-5 – Insurance—Work on a Government Installation (Jan 1997) 52.229-3 – Federal, State, and Local Taxes (Feb 2013) 52.232-18 – Availability of Funds (Apr 1984) 52.232-33 – Payment by Electronic Funds Transfer-- System for Award Management (Oct 2018) 52.232-36 – Payment by Third Party (May 2014) 52.232-39 – Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.242-13 – Bankruptcy (Jul 1995) 252.201-7000 – Contracting Officer's Representative (Dec 1991) 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 – Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.203-7003 – Agency Office of the Inspector General (Aug 2019) 252.203-7005 – Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7004 – Antiterrorism Awareness Training for Contractors (Feb 2019) 252.204-7006 – Billing Instructions (Oct 2005) 252.204-7008 – Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7009 – Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (Oct 2016) 252.204-7012 – Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.204-7018 – Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Dec 2019) 252.205-7000 – Provision of Information to Cooperative Agreement Holders (Dec 1991) 252.215-7007 – Notice of Intent to Resolicit 252.215-7008 – Only One Offer (Jul 2019) 252.215-7010 – Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data (Jul 2019) 252.216-7006 – Ordering (Sep 2019) 252.219-7003 – Small Business Subcontracting Plan (DoD Contracts) (May 2019) 252.219-7011 – Notification to Delay Performance 252.225-7048 – Export-Controlled Items (June 2013) 252.226-7001 – Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (Apr 2019) 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 – Wide Area WorkFlow Payment Instructions (Dec 2018) **Completed after award** 252.232-7010 – Levies on Contract Payments (Dec 2006) 252.232-7011 – Payments in Support of Emergencies and Contingency Operations (May 2013) 252.237-7023 – Continuation of Essential Contractor Services (Oct 2010) Attachment II – Mission Essential Contractor Services – dated June 25, 2020 252.237-7024 – Notice of Continuation of Essential Contractor Services (Oct 2010) Attachment II – Mission Essential Contractor Services – dated June 25, 2020 252.243-7001 – Pricing of Contract Modifications (Dec 1991) 252.243-7002 – Request for Equitable Adjustment (Dec 2012) 252.244-7000 – Subcontracts for Commercial Items (Jun 2013)

FAR 52.212-2 -- Evaluation -- Commercial Items

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

Technical and past performance, when combined, __**see “*A. BASIS FOR AWARD” in this provision for details**.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

*A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the lowest priced, technically acceptable offer.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. In order to promote efficient competition, proposals will be initially screened for price and placed in order of price (lowest price to highest price). The Government will then evaluate the non-price factors of the lowest priced proposal in accordance with the criteria of acceptability set forth in the solicitation. However, the Government, at its sole discretion, reserves the right to increase the number of proposals it will review under this methodology. If the lowest priced proposal is technically acceptable, and if the price is determined to be reasonable in the price evaluation, the Government will make an award to that offeror with the lowest price. If the lowest priced proposal is not technically acceptable, the next lowest priced proposal will be evaluated in the order of lowest price to highest price until one

(1) has been determined to be technically acceptable. Accordingly, under this methodology, the non-price factors of some proposals may not be evaluated by the Government. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range.

4. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range. Non-cost/price proposals shall be provided to the evaluators without any identification of prices or any rank order of prices. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government reserves the right to eliminate any offerors whose proposals are deficient, or omitted any submittal requirements, from the competitive range without corrections through discussions.

5. An overall non-price factors rating must be at least “ACCEPTABLE” in order to be eligible for award.

An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

B. SAFETY EVALUATION

1. Per Naval Facilities Acquisition Supplement (NFAS) 15.304(d), solicitations utilizing source selection procedures for procurements within the 50 United States, the District of Columbia, and outlying areas shall contain a standard “Safety” technical evaluation factor. This factor shall be included as a stand-alone evaluation factor and not as a sub-factor or an element of the Past Performance evaluation factor. This action will result in the selection of contractors that have consistently demonstrated a commitment to safety and the ability to properly manage and implement safety procedures for themselves and all tiers of subcontractors under their purview.

2. The safety evaluation has three elements: Experience Modification Rate (EMR); Occupational Safety and Health Association (OSHA) Days Away from Work, Job Restriction, or Transfer (DART); and Technical Approach to Safety.

3. The safety elements should be collectively considered and then assigned an overall adjectival rating for the safety factor. The board will need to make a qualitative determination of the rating for safety taking into account the risk ratings for EMR, DART and the subjective evaluation of the narrative.

4. The board will not average the rating from the three (3) previous complete calendar years for the EMR and DART and should consider data trends.

C. ADJECTIVAL RATINGS/DESCRIPTIONS

Each offeror’s technical factors and past performance will be evaluated separately. Upon the conclusion of the evaluation of the technical factors, and past performance, an overall non-price factors rating of Acceptable (A) or Unacceptable (U) will be assigned to each offeror’s non-price factors proposal.

The weaknesses and/or deficiencies (as defined below) of each proposal for each non-price evaluation factor which influenced the assigned adjectival rating shall be identified.

Definitions Weakness A flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness A flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

2. PAST PERFORMANCE EVALUATION

Past Performance shall be evaluated when using the LPTA process, unless waived by the PCO in accordance with FAR 15.101-2(b). Past performance will be rated on an “acceptable” or “unacceptable” basis.

D. EVALUATION FACTORS FOR AWARD

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

Factor 1 – Recent, Relevant Experience of the Firm Factor 2 – Management Approach

Factor 3 – Technical Approach Factor 4 – Safety

Factor 5 – Past Performance on Recent, Relevant Projects

The distinction between experience and past performance is experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price. In order to promote efficient competition, proposals will be initially screened for price and placed in order of price (lowest price to highest price).

The Government will then evaluate the non-price factors of the lowest priced proposal in accordance with the criteria of acceptability set forth in the solicitation. However, the Government, at its sole discretion, reserves the right to increase the number of proposals it will review under this methodology. If the lowest priced proposal is technically acceptable, and if the price is determined to be reasonable in the price evaluation, the Government will make an award to that offeror with the lowest price. If the lowest priced proposal is not technically acceptable, the next lowest priced proposal will be evaluated in the order of lowest price to highest price until one (1) has been determined to be technically acceptable. Accordingly, under this methodology, the non-price factors of some proposals may not be evaluated by the Government. If discussions are deemed necessary by the Contracting Officer, all proposals will be evaluated (both non-price and price) for the purpose of establishing a competitive range.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price:

(1) Solicitation Submittal Requirements: The offeror shall complete and submit Files 1 through 8 and place into an electronic folder or zip file and title “Volume 1 – Price Proposal”. Files 1, 2, 4, 5, 6, 7, and 8 shall be submitted in Adobe Acrobat 10.0 (2010) or later version. File 3, the pricing portion of the proposal, shall be submitted in Microsoft Excel 2010 or later version. All formulas must be compatible with Microsoft Excel 2010 or later. Leave all excel formulas open in the spreadsheet. In addition, Offerors shall round all proposal figures in the ELIN schedule to two decimal places.

To convert to two decimal places:

Excel 2010

1. Click on the File tab, click Excel Options, and then click Advanced category.

2. When calculating this workbook section, select the workbook that you want, click to select the Set precision as displayed check box, and then click OK.

If you use the Precision as displayed option, you must format your numbers by using a specific number format.

To format cells to a specific number precision, follow these steps:

1. Right-click the cells that you want to format, and then click Format Cells.

2. On the Number tab, under Category, click Number.

3. In the Decimal places box, select the precision (number of decimal places) that you want.

4. Click OK.

FILE #1: Cover Letter. Include the following on the cover letter:

• Solicitation Number N62473-20-R-0075

• Name, address, telephone, and email address of the offeror.

• Point(s) of contact with title, telephone, fax, email address of person(s) authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation.

• An alternate point of contact (POC) with whom the Government can correspond regarding the solicitation.

• The cover letter signed by an authorized representative.

• The offeror shall agree to hold its offer firm until September 30, 2020.

• The offeror shall acknowledge in their cover letter that there are no technical assumptions and/or qualifiers/conditions in the proposal. See below for details:

TECHNICAL ASSUMPTIONS:

Any technical assumptions made by the offeror in its proposal shall not be binding on the Government.

The offeror shall not be entitled to any equitable adjustments based on assumptions made by the offeror in its proposal.

QUALIFIERS/CONDITIONS:

Any qualifiers/conditions made by the offeror in its proposal shall not be binding on the Government.

The offeror shall not be entitled to any equitable adjustments based on qualifiers/conditions made by the offeror in its proposal.

Note: An Offeror who includes any technical assumptions and/or qualifiers/conditions in their proposal may be ineligible for award.

FILE #2: Exhibit Line Item Number (ELIN) Pricing: Complete the electronic version of the price proposal using Excel worksheets posted online at the following website: www.beta.sam.gov. Electronic version must be compatible with Microsoft Office 2010 Excel. All formulas shall be traceable. The pricing evaluation will concentrate on the electronic files submitted, in the event of a discrepancy between the proposal hard copies and the proposal electronic copies, the proposal electronic copies will take precedence.

Note: Government generated excel formulas are NOT guaranteed to be accurate. It is the Offeror’s responsibility to ensure excel formulas used to calculate pricing are correct.

FILE #3: Only Offerors with a valid/active Class I Non-Exclusive Franchise Agreement with the City of San Diego, California may submit a proposal. An Offeror who fails to provide a copy of the valid/active Class I Non-Exclusive Franchise Agreement with the City of San Diego, California will be ineligible for award.

FILE #4: Complete Exhibit A, Small Business Subcontracting Plan. NAVFAC's command-wide small business subcontracting targets are shown below. These may be higher or lower than percentages that would represent realistic, challenging small business subcontracting goals for this acquisition. Offerors representing as other than small businesses shall establish small business subcontracting plan goals and shall document in their subcontracting plans the basis for all proposed goals. Plans shall be submitted with initial offers.

Program Subcontracting Goal

SB 40%

SDB 5%

HUBZone 3%

WOSB 9%

SDVOSB 3%

Note: Small Business (SB), Small Disadvantaged Business (SDB), Historically Underutilized Business Zones (HUBZone), Woman Owned Small Business (WOSB), and Service Disabled Veteran-Owned Small Business

(SDVOSB).

The subcontracting plan shall be negotiated prior to award. Failure to submit and negotiate an acceptable subcontracting plan shall make the Offeror ineligible for award of a contract. See FAR 52.219-9, Small Business Subcontracting Plan (Aug 2018) Alternate II (Nov 2016) for details. FAR 52.219-9 Alternate II is referenced in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2018).

FILE #5: Completed Exhibit B, “Financial Questionnaire” from the offeror’s banking institution.

Exhibit B is MANDATORY.

FILE #6: If offeror is proposing as a joint venture and/or mentor-protégé, offeror shall provide a copy of the joint venture agreement and, if the joint venture is with a mentor-protégé, a copy of the relevant mentor-protégé agreement approved by the Small Business Administration.

FILE #7: Copy of the Online Representations and Certifications from the System for Award Management, at the following website: www.beta.sam.gov, including all completed applicable sections of the FAR Clause 52.212-3, Offeror Representations and Certifications – Commercial Items (Mar 2015).

FILE #8: Copy of the VETS-4212 annual report. Legislatively mandated under 38 U.S. Code, Section

4212, codified at 41 CFR Section 61-300, respectively, contractors and subcontractors who enter into, or modify a contract or subcontract with the Federal Government, and whose contract meets the criteria set forth in the above legislation/regulations, are required to report annually on their affirmative action efforts in employing veterans.

Veterans’ Employment and Training Service (VETS) has a legislative requirement to collect, and make available to OFCCP, reported data contained on the VETS-4212 report for compliance enforcement.

http://www.dol.gov/vets/vets4212.htm.

Federal Contractor Reporting – VET 4212

In accordance with FAR 22.1303 Applicability, any contractor or subcontractor with a contract or subcontract with the Federal Government of $150,000 or more that was entered into on or after October 1, 2015 (or $100,000 or more that was entered prior to October 1, 2015) must take affirmative action to hire and promote qualified covered veterans which includes, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and any other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized.

If subject to the reporting requirements, companies must file an annual VETS-4212 Report, which shows the number of covered veterans in their workforce and number of new hires, including covered veterans hired during the reporting period. Instructions, information, and follow-up assistance is provided at VETS-4212 Internet site at http://www.dol.gov/vets/vets4212.htm or employers may contact the VETS-4212 customer support at (866) 237-0275 or e-mail at VETS4212-customersupport@dol.gov.

VETS-4212 Reports must be filed between August 1 and September 30 of each year following a calendar year in which a contractor or subcontractor held a covered contract or subcontract.

Upon the successful submission of a VETS-4212 report, federal contractors will receive an email confirmation of receipt notification for their records. Offerors shall include a copy of their confirmation notification email in their proposal as verification of submission for the current reporting period. DO NOT SUBMIT A COPY OF THE REPORT ITSELF. If this requirement is not applicable to your firm, provide a statement that your firm does not have any contracts subject to this requirement.

A contract cannot be awarded to a contractor that has not submitted a required annual form VETS-

4212, Federal Contractor Veterans’ Employment Report (VETS-4212 Report) if subject to the reporting requirements of 38 U.S.C. 4212(d) for that fiscal year.

(2) Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, evaluation of options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

http://www.dol.gov/vets/vets4212.htm http://www.dol.gov/vets/vets4212.htm mailto:VETS4212-customersupport@dol.gov

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results.

A price that is found to be unreasonably high in relation to the proposed work may result in the overall proposal being considered unacceptable. The burden of proof of price reasonableness rests solely with the offeror.

(b) Non-cost/price Factors:

(1) Factor 1 Recent, Relevant Experience of the Firm:

(i) Solicitation Submittal Requirements: The offeror shall provide the following for evaluation on Exhibit C, Factor 1 - Recent, Relevant Experience of Firm Project Data Sheet under File #1 of the electronic folder titled “Volume 2 – Technical Proposal”. The attached Offeror Recent, Relevant Experience of Firm Project Data Sheets, Exhibit C, is MANDATORY and SHALL be used to submit project information. The Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total page limit for each project data sheet shall not exceed three (3) single pages that are 8 ½ x 11 in size.

NOTE: Projects submitted under Factor 1 - Recent, Relevant Experience of the Firm must be the same projects submitted for Factor 5 - Past Performance on Recent, Relevant Projects.

(1) Submit a minimum of two (2) projects and a maximum of four (4) projects, performed by the Offeror as the prime contractor that best describes your experience on projects that are similar in size, scope, and complexity to the solicited contract.

(2) Project experience is defined as a project performed under a single contract or task order. For multiple award contracts and Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts, the contract as a whole shall not be submitted as a project; rather Offeror shall submit the work performed under a single task order project. For franchise agreements and other long-term city, county, or state contracts, the Offeror shall submit the work performed on an annual basis as a single project.

(3) For purposes of this evaluation, a relevant project is further defined as follows:

(i) A government or commercial contract/project or task order that was at least 51% self-performed (defined by the dollar value) by the Offeror as the prime contractor; “Self-performed” is defined as the Offeror who performs relevant work that is the same or similar in size, scope and complexity of the work requirements in the solicitation, by in-house workforce and not by subcontractor(s). This does not include administrative or management functions.;

(ii) At least 50% complete in terms of amount paid for contract performance;

(iii) Was awarded within the last five (5) years or in the case of a franchise agreement or other long-term city, county, or state contract is/was in effect within the last five (5) years prior to the solicitation issuance date; and

(iv) A total annual award value of $1.3 Million or more upon contract award date or in the case of a franchise agreement or other long-term city, county, or state contract, a total annual performance value of $1.3 Million, for services similar to the services described in the solicitation technical annexes: 1503030 –

ISWM.

(4) The Government will not consider any project submitted for experience that was performed by a firm other than the Offeror, except that:

(a) If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the JV entity. If the JV does not have shared experience, relevant projects should be submitted for each JV member. Offerors are still limited to a total of four (4) projects;

(b) The Government will consider otherwise relevant projects that were performed by the Offeror’s proposed key personnel; however, experience of proposed subcontractor employees, key or otherwise, will not be considered; and,

(c) The Government will consider otherwise relevant projects performed by parent or subsidiary companies, predecessor companies, or satellite offices (i.e. any office(s) of the Offeror other than the one submitting the current proposal) of the Offeror, provided the Offeror’s proposal clearly explains how the offered experience will be effectively utilized in the performance of the solicited contract. Notwithstanding any of the foregoing, if it is unclear how experience gained under a particular project will be utilized in or benefit the performance of the proposed contract, that project experience may not be considered in the evaluation. The Government will not consider the experience of proposed subcontractors.

(5) Exhibit C, Offeror Recent, Relevant Experience of Firm Project Data Sheets submitted that exceed the maximum, three single-sided page limit will be removed prior to evaluation. Project Data Sheets submitted that exceed the maximum four (4) projects allowed for consideration will be removed prior to evaluation. Exhibit C, Project Data Sheets submitted for entire multiple award contracts and/or Indefinite Delivery/Indefinite Quantity (IDIQ) type contracts as a whole will be removed prior to evaluation. Exhibit C, Project Data Sheets submitted for projects that are not at least 50% complete in terms of amount paid for contract performance will be removed prior to evaluation. Exhibit C, Project Data Sheets submitted for evaluation that are not for services similar to the services described in the solicitation technical annexes in paragraph three (3) above will be removed prior to evaluation.

(ii) Basis of Evaluation: The basis of evaluation will include the Offeror’s demonstrated experience and depth of experience in performing relevant projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the ability of the Offeror to successfully meet the requirements of the solicitation.

The offer may be rated “Acceptable” for this factor if the offeror submits a minimum of two (2) and a maximum of four (4) relevant projects that all comply with the following:

1. Are at least 51% self-performed (defined by the dollar value) by the Offeror as the prime contractor;

2. Are at least 50% complete in terms of amount paid for contract performance;

3. Were awarded within the last five (5) years or in the case of franchise agreement or other long-term city, county, or state contract are/were in effect within the last five (5) years prior to the solicitation issuance date; and

4. Have a total annual award value of $1.3 Million or more upon contract award date or in the case of a franchise agreement or other long-term city, county, or state contract, a total annual performance value of $1.3 Million, for services similar to the services described in the solicitation technical annexes: 1503030 –

ISWM.

(2) Factor 2, Management Approach:

(i) Solicitation Submittal Requirements: Offerors shall be prepared to perform maintenance, minor repairs, and support services for the requirements listed in the technical sections of the solicitation. Submit a narrative describing each of the following in Exhibit D, Factor 2 – Management Approach under File #2 of “Volume 2 – Technical Proposal”. Exhibit D is MANDATORY. Individual blocks on this form may be expanded; however, the total page limit shall not exceed fifteen (15) single pages using between a 10 to 12-point Times New Roman font. An Offeror may utilize different font types and sizes for the organizational chart and other charts and graphs as long as the information contained in those charts and graphs are legible.

1. Work to be Performed by Offeror under the Basic Contract: Offerors shall identify the type of work that will be self-performed and work that will be performed by subcontract for technical annex

1503030 – ISWM.

2. Staffing Plan: The staffing plan shall demonstrate the offeror’s ability to effectively achieve performance objectives and associated performance standards for technical annex 1503030 -ISWM.

(i) The offerors shall provide a staffing plan identifying the number of full-time equivalents for technical annex 1503030 - ISWM. The plan shall demonstrate adequate staffing levels to effectively achieve performance objectives and performance standards for the associated technical annexes. The plan shall provide a reasonable basis of estimate, understanding of the requirements, and the labor quantities and skills needed to successfully perform the work.

(ii) The offeror's staffing plan shall include an organizational chart as follows:

a) An organizational chart identifying key and support staff position requirements to include the quantity of key and support personnel required in each position to satisfy the size and complexity of the contract requirements.

b) The organizational chart shall identify lines of authority and number of key personnel, including but not limited to on-site supervisor(s). Additionally, the chart shall include quantities of personnel and their position titles that includes, but is not limited to service and repair technicians, and administrative personnel to be employed in support of this contract.

3. Technical Performance Plan: Offerors shall describe their technical approach towards meeting and/or exceeding the annex requirements. As applicable, offerors shall provide a detailed description of intended innovations for technical annex 1503030 – ISWM that promote environmental/green initiatives, sustainment, and conservation of resources that will improve service, performance, and/or cost savings to the Government over the contract term.

NOTE: The offeror’s technical approach will be incorporated by reference as part of the contract.

(ii) Basis of Evaluation: The offeror’s proposal shall demonstrate to the Government that the Offeror has a plan and the ability to carry out that plan to manage and control the execution of work as outlined in the Performance Work Statement (PWS).

1) The Offeror may be rated “Acceptable” if the offeror complies with all of the following: Offeror provided, and clearly addressed, the requested data for Factor 2, (i) Solicitation Submittal Requirements, Paragraphs 1, 2, and 3.

2) Failure to provide the requested data for Factor 2, (i) Solicitation Submittal Requirements, Paragraphs 1, 2, and/or 3, may be considered a deficiency for this factor.

(3) Factor 3, Technical Approach:

(i) Solicitation Submittal Requirements: Offerors shall provide a complete technical approach to meet the requirements of this solicitation. Submit a narrative describing each of the following in Exhibit E, Factor 3 –Technical Approach under File #3 of “Volume 2 – Technical Proposal”. The attached Exhibit E is MANDATORY and SHALL be used to submit Factor 3 proposal. The Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total page limit shall not exceed twenty (20) single 8.5” x 11” pages using not smaller than 10-point Times New Roman font. An Offeror may utilize different font types and sizes for the organizational chart and other charts and graphs as long as the information contained in those charts and graphs are legible.

1. Operations and Management Plan: Describe the plans and methods of operations and management, manpower, equipment, materials and supplies to perform multiple tasks simultaneously. Describe how the offeror will generate reports listed in Section F.

2. Management Methodology: Offerors shall discuss management, administrative methodologies and techniques to improve service delivery and quality that benefit the Government.

3. Organization Chart: Offerors shall provide an organization chart of the home office and the office responsible for execution and administration of the contract performance requirements. At a minimum, the offeror’s organization chart shall detail how the organizational structure is set up to meet or exceed performance requirements, including quality control, communication with customers and the designated Government representatives.

4. Work Reception Plan: Offeror shall provide a plan for receiving, scheduling, tracking, reporting, and initiating actions on all specified services (from notification to close-out), in accordance with PWS Annex 0200000 Spec Item 2.6.1 Work Reception.

5. Capacity Response: Offerors shall explain for each annex, how management plans to respond in a timely manner to meet foreseeable fluctuations and increases in personnel, materials and equipment due to nonrecurring orders while continuing to maintain recurring scheduled workloads.

6. Recruitment: Offerors shall explain their method of recruitment and retention of special skills required for this solicitation. The offeror must include how they intend to fill and retain positions requiring highly specialized training taking into consideration local demographics, Service Contract Act wage rates, Collective Bargaining Agreements, available labor market, the remote location and lengthy commute distances.

7. Contractor Furnished Property: Offerors shall identify equipment, materials, vehicles and facilities that are considered necessary for performance of this contract that are not government furnished.

Offeror shall provide a table showing this information broken down by annexes, and indicate if equipment is a new purchase, owned but used, or leased/rented by the offeror.

8. Phase-In Plan: Offerors shall provide a phase-in plan. The phase-in plan is limited to no more than 45 calendar days. The plan shall include: 1) a schedule for all key events; 2) personnel actions and responsibilities regarding employees at all levels; 3) Defense Biometric Identification Systems/Common Access Card access; and, 4) acquisition, delivery, storage, inventory and disposal of equipment, working stock, and…