N6247320R0029 Paving IDIQ RFI Answers 033120.pdf

REQUEST FOR INFORMATION

SOLICITATION NO: N62473-20-R-0029 PAVING IDIQ

There is no additional Amendment

Paving IDIQ No Further Request for Information or Any Other Questions Will Be Accepted

This acquisition is restricted to Historically Underutilized Business Zone (HUBZone) Small Business Set Aside. The assigned North American Industry Classification Standards (NAICS) code is 237310 for Highway, Street, and Bridge Construction with a small business size standard of $39.5M. This Paving Indefinite Delivery Indefinite Quantity (IDIQ) is supported by a general Statement of Work (SOW) further defined by individual Task Order(s) for facilities within various Metro San Diego Government Installations (Coronado, Point Loma, San Diego, and Miramar) within the Naval Facilities Engineering Command Southwest Area of Responsibility (AOR).

Questions & Answers

30 March 2020

Question 1 The RFP states that (Section 00801 Final Paragraph), "The purpose of this IDIQ contract is to provide Road Paving construction with minimal design services" Considering this project only mentions "road" repair, does this also include parking lots?

Answer 1 Yes, this Contract also includes parking lot repair.

Question 2 In Section 10102, Page 16 of 149, Paragraph 1 the RFP say that "...the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement in terms of size, scope, and complexity." According to this solicitation the size of the projects will range from $2,000.00 and $1M. May the contractor submit Past Performances Questionnaires that exceed $1M? Despite a contract may exceed the $1M the scope itself still directly matches the RFP and the ELINS.

Answer 2 Yes, the contractor may submit a client signed relevant Past Performances Questionnaires that exceed $1M.

Question 3 Within the RFP it says on page 20 of 149 With respect to relevancy, past performance of greater relevancy will have more influence on the past performance confidence assessment than past performance of lesser relevance. Also, on page 142 of 149…The purpose of IDIQ contract is to provide Road Paving construction services with minimum design requirements..., and highlights "Road Paving." Road Paving is highlighted consistently throughout the RFP, however the ELINS provides a more diverse scope which includes underground, slurry seal, electrical, design efforts, concrete work, guard rails, fencing, and landscaping. When providing previous experience/CPARS may the contractor provide projects with a broader scope versus only Road Paving? Will a broader scope that includes line items on the ELINS sheet(s) be of lesser or equal relevancy?

Answer 3 The Offeror may submit projects with a broader scope as long as the work was performed in conjunction with Road Paving.

Question 4 Item A004AC calls for Demolish/Remove Pavement and curb to 6-Inches. Please confirm that this item relates to asphalt pavement and curb and does not include reinforced concrete cement.

Answer 4 ELIN A004AB covers the demolition of horizontally or vertically placed concrete. A004AC relates to asphalt pavement and curb.

Question 5 Per the Final Revised Paving ELINS bid schedule item A003AB, it appears there might be a design element to this RFP. Is this true? If so, do we need to include a design partner and incorporate them into the technical narrative and organization chart?

Answer 5 Yes, the Offeror should include a design partner and include them in the technical narrative and organization chart.

Question 6 Per the Final Revised Paving ELINS bid schedule item A003AB, it appears there might be a design element to this RFP. Is this true? If so, do we need to include a design partner and incorporate them into the technical narrative and organization chart?

Answer 6 Yes, the Offeror should include a design partner and include them in the technical narrative and organization chart.

Question 7 The cost of superintendence, project management, and SSHO are to be included in the pre-priced ELIN unit pricing per the Solicitation, Section 00801 – Work Requirements paragraphs 5, 6 and 7.

Please verify that the Contractor Quality Control Manager cost is similarly to be included in the pre-priced ELIN unit pricing and will not be compensated separately

Answer 7 SUPERINTENDENCE Unless specified otherwise in the individual Task Orders, the Contractor shall provide supervision in accordance with FAR Clause 52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984) as follows:

When any combination of Task Orders exceeds $150,000, a minimum of one full-time superintendent is required at that installation/Ordering Office. The superintendent shall be at the installation/Ordering Office at all times when work is being performed.

When any individual Task Order exceeds $150,000, a full-time superintendent is required to be at the job site of that Task Order at all times when work is being performed.

The superintendent may perform the duties of the Site Safety and Health Officer (SSHO).

The Contractor shall provide to the Contracting Officer for approval the names and qualifications of the proposed responsible superintendent(s) authorized to act for the Contractor. The superintendent(s) shall be authorized by the Contractor to maintain sufficient civilian personnel to accomplish all phases of the work in a satisfactory and acceptable manner and to discharge for cause unsatisfactory employees. It shall be the responsibility of the Contractor to provide a responsible official of the company to represent him in all matters pertaining to work under this contract. He shall be available, in person, by telephone, to respond to any and all problems to the Contracting Officer at all times when work is being performed. The cost of superintendence is included in the pre-priced ELIN unit pricing and will not be compensated separately.

PROJECT MANAGER

The Contractor shall provide a responsible project manager to represent it in all matters pertaining to work under this contract. The project manager shall have the responsibility of overall supervisor, estimator and be responsible for management of all the ongoing and proposed projects. He/she shall be available in person, by telephone, or radio to respond to any and all problems during normal working hours. The contractor shall provide a detailed resume of the proposed project manager for review and approval by the Contracting Officer.

If during the life of this contract, the contractor changes or replaces the project manager, approval by the Contracting Officer is required. The cost of project management is included in the pre-priced ELIN unit pricing and will not be compensated separately.

SITE SAFETY AND HEALTH OFFICER (SSHO)

The Contractor shall provide a Site Safety and Health Officer (SSHO) at the work site at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The Contractor Quality Control (QC) person CANNOT perform the duties of the SSHO. The contractor shall provide a detailed resume of the proposed SSHO (if not the Superintendent) for review and approval by the Contracting Officer. If during the life of this contract, the contractor changes or replaces the SSHO (if not the Superintendent), approval by the Contracting Officer is required. The cost of the SSHO is included in the pre-priced ELIN unit pricing and will not be compensated separately.

Question 8 Paragraph 24. Traffic Control, states, “A traffic control plan shall be prepared and sealed by a California registered professional traffic engineer.” Please specify which ELIN item the professionally designed traffic control plan cost is to be included.

Answer 8 Add Individual Separate Line Item Below A031

Question 9 On page 21 the second bullet point states our proposal needs to include a Bid Guarantee.

For such a small contract amount would it be more effective to include a bondability letter along with Exhibit F Surety Form (Listed in Section 00101 – Proposal, number 2, and page 22)?

Answer 9 No. Please follow RFP instructions.

Question 10 The Solicitation establishes requirements for contractor supervision as follows, “When any combination of Task Orders exceeds $150,000, a minimum of one (1) full-time superintendent is required at that installation/Ordering Office. The superintendent shall be at the installation/Ordering Office at all times when work is being performed.

When any individual Task Order exceeds $150,000, a full-time superintendent is required to be at the job site of that Task Order at all times when work is being performed.”

Please verify the same requirements apply to contractor QCM and SSHO. If not, please establish the requirements for the contractor QCM and SSHO respectively.

Answer 10 PROJECT MANAGER The Contractor shall provide a responsible project manager to represent it in all matters pertaining to work under this contract. The project manager shall have the responsibility of overall supervisor, estimator and be responsible for management of all the ongoing and proposed projects. He/she shall be available in person, by telephone, or radio to respond to any and all problems during normal working hours.

SITE SAFETY AND HEALTH OFFICER (SSHO)

The Contractor shall provide a Site Safety and Health Officer (SSHO) at the work site at all times to perform safety and occupational health management, surveillance, inspections, and safety enforcement for the Contractor. The Contractor Quality Control (QC) person CANNOT perform the duties of the SSHO.

Question 11 Please clarify if ELIN A027AB and A027AC (10’ K-Rail and 20’ K-Rail) are purchase or rental. If rental, please specify a period of time.

Answer 11 The K-Rails are temporary, so the contractor/offeror can rent the subject items as needed/required to accomplish the project, task order, etc. to be determined by the offeror.

Question 12 Please confirm that items A029, A030, A032 and A033 do not require a response.

Answer 12 A029, A030, A032 and A033 are Task Order specific (not required at RFP).

Question 13 Please clarify if a Joint Venture should itself be listed as a separate Team Member in Exhibit A or should only the individual partners to the joint venture be identified?

Answer 13 Yes. Please identify and describe all possible partnership(s)/joint venture/team membership(s)/contractual relationships.

Question 14 Please provide a legend of definitions for the units of measure in the ELIN Schedule, Attachment J-B-01

Answer 14 Unit Definition EA Each

ACRE Acre CSF Cubic Square Feet CY Cubic Yard Day Day DY Day HR Hour LB Pound

LCY Loose Cubic Yard LF Linear Feet LS Lump Sum

MSF Thousand Square Feet SF Square Feet

SFCA Square Foot Contact Area SY Square Yard

TON Ton VFL Visual Fault Locator

WEEK Week

Question 15 Item A005AL calls for Water Truck for dust control and compaction. Please clarify if the unit price is to include an operator for the water truck. Please also specify the minimum size water truck, i.e. 2,000 gallon/4,000 gallon /etc.

Answer 15 Yes, the unit price is to include an operator for the water truck. Recommend submitting costing of an avg/mean water truck size based on the typical type of work under this solicitation.

Question 16 Item A019AC calls for Sawcut Portland Cement Concrete to 4” Thick. Please clarify if the unit price includes reinforced PCC.

Answer 16 Yes, submit unit price costing to include reinforced PCC.

Question 17 Please clarify if items A027AB and A027AC are to remain the property of the Government after installation?

Answer 17 No, items as indicated in ELINs A027AB and A027AC are temporary and shall be removed upon completion of work. They shall not become property of the Government.

Question 18 Please clarify if item A027AE includes removal of the bollard concrete footing.

Answer 18 No, unless considered an obstruction, bollard concrete footings shall be abandoned in place.

Question 19 Item A026AC calls for Flasher Truck for Traffic Work. Please clarify if the unit price is to include an operator for the flasher truck.

Answer 19 Yes, include an operator for the flasher truck as part of the unit price.

Question 20 The Solicitation establishes that the contractor superintendent may perform the duties of the Site Safety and Health Officer (SSHO).

Please confirm that this applies regardless of contract value unless otherwise noted in the task order RFP.

Answer 20 Concur - the contractor superintendent may perform the duties of the Site Safety and Health Officer (SSHO). This is a Contracting Officer’s decision based more on risk determination than contract value, but can be a combination of both.

Question 21 Does this mean Design-Build drawings? If so, this is a vague because the amount of effort that is required to perform this activity will differ from each task order. Shouldn’t this be a percentage of the Task Order? Please provide more information.

Answer 21 Concur – A003AB Develop Record Drawings – design costs should be priced as NTE 4% of the total Task Order.

Question 22 Is this meant to be a Geotechnical Investigation or other? Please provide more information.

Answer 22 This is for basic underground inspection to ensure work is clear of all utilities and any other obstructions.

Question 23 Please clarify if ELIN 014AD and 014AE (Class 2 and Class 3 Aggregate Base Course) are material only and do NOT include installation. Reference ELIN A005AF which includes installation (place, compact and finish grade) of 3/4“class 2 Base.

Answer 23 Concur - ELINs 014AD and 014AE shall include the installation (place, compact and finish grade) of 3/4“class 2 and class 3 Base.

Question 24 Please clarify if ELIN A015AA and A015AB (3/4” Type A HMA and 1/2“Type A HMA) are to include installation (place and compact) or if these ELIN are to include material only.

Answer 24 Concur - ELINs 015AA and 015AB shall include the installation (place and compact).

Question 25 Please confirm that ELIN A018AA through A018AD (3,000 PSI Type II PCC and 4,000 PSI Type II PCC) include the Portland cement concrete material and associated labor to place and finish but does not include installation of reinforcement or formwork which are separately covered under ELIN items A014AA, A014AB and A014AC respectively.

Answer 25 Concur - ELINs A018AA through A018AD (3,000 PSI Type II PCC and 4,000 PSI Type II PCC) include the Portland cement concrete material and associated labor to place and finish but does not include installation of reinforcement or formwork which are separately covered under ELIN items A014AA, A014AB and A014AC respectively.

Question 26 Please confirm that ELIN A005AD includes the importing of fill dirt material, not just place and spread.

Answer 26 Concur - ELIN A005AD includes the importing of fill dirt material.

Question 27 Please confirm that the Offeror may not utilize experience of a subcontractor to demonstrate construction experience under evaluation factor 2, Experience.

Answer 27 Concur - the Offeror may not utilize experience of a subcontractor to demonstrate construction experience under evaluation factor 2, Experience.

Question 28 Please clarify the scope of work for A025, “Traffic and Exterior Signs” no descriptions are provided.

Answer 28 The Dept of Transportation has strict guidelines regulating traffic signage.

https://mutcd.fhwa.dot.gov/ https://www.osha.gov/doc/highway_workzones/mutcd/6f_typesofdevices.html

Question 29 Please clarify the scope of work for ELIN A009AG and A010AG.

Answer 29 Disregard. These ELINs are being deleted. Line Items 2 and 3: Disregard - ELINs A009AG and A010AG are being deleted. Line Items 4 and 5: Because each project detail will vary per work requirement, complete/ full specifications for each ELIN cannot be provided. It is recommended that the Offeror provide an avg/mean costing for each line item.

Question 30 There is a proposal organization conflict between RFP Section 00102 – Evaluation Factors for Award and Section 00101 Proposal Submission Instructions.

Is it acceptable to organize our proposal according to Section 00102 guidelines? If so, under which Tab should the SF 1442, 00600 Representation and Certification, Surety Form, Financial Questionnaire, and also the Vet 4212 be put.

Answer 30 Please individually label/tab your SF 1442, Form 24 Bond, Surety Form, Financial Questionnaire, and Vets 4212 all separately. They can be placed under a separate tab i.e.

Tab 6.

Question 31 The RFP states that (Section 00801 Final Paragraph), "The purpose of this IDIQ contract is to provide Road Paving construction with minimal design services" Considering this project only mentions "road" repair, does this also include parking lots

Answer 31 Yes. This includes parking lots.

Question 32 In Section 10102, Page 16 of 149, Paragraph 1 the RFP say that "...the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement in terms of size, scope, and complexity." According to this solicitation the size of the projects will range from $2,000.00 and $1M. May the contractor submit Past Performances Questionnaires that exceed $1M? Despite a contract may exceed the $1M the scope itself still directly matches the RFP and the ELINS.

Answer 32 Yes. You may submit a client signed relevant PPQ or CPARS that exceeds $1M.

Question 33 Within the RFP it says on page 20 of 149 With respect to relevancy, past performance of greater relevancy will have more influence on the past performance confidence assessment than past performance of lesser relevance. Also, on page 142 of 149... The purpose of IDIQ contract is to provide Road Paving construction services with minimum design requirements..., and highlights "Road Paving." Road Paving is highlighted consistently throughout the RFP, however the ELINS provides a more diverse scope which includes underground, slurry seal, electrical, design efforts, concrete work, guard rails, fencing, and landscaping. When providing previous experience/CPARS may the contractor provide projects with a broader scope versus only Road Paving? Will a broader scope that includes line items on the ELINS sheet(s) be of lesser or equal relevancy?

Answer 33 Yes. Please provide the client signed relevant line item PPQ or CPARS. A detailed narrative is highly appreciated as well.

Question 34 In Factor 3 Past Performance the second paragraph states "Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs." This RFP like most others require a maximum five (5) CPARS/PPQ’s all of which must have been completed in the past five (5) years. If a Contractor responds to multiple RFP’s annually it is likely PPQ or CPARS may need to be submitted to multiple RFP’s due to the volume of a Contractor’s RFP responses. May this portion of the past performance requirements be excluded from the RFP and allow previously submitted CPARS/PPQs be submitted with our proposals?

Answer 34 The statement we put in there means that they cannot say that the PPQ such and such is incorporated by reference. It doesn’t mean that they can’t submit a previously requested/submitted PPQ. PPQs can be provided from other RFPs submissions.