10341223_Annex_1502000_HVAC_BASE_WIDE_Revised_04022014.docx

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Revised Annex 1502000

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REVISED

1502000 – Facility Investment Table of Contents

BASE WIDE MECHANICAL

Spec Item
Title
1
General Information
1.1
Concept of Operations
1.2
Inventory Information
2
Management and Administration
2.1
Definitions and Acronyms
2.2
Personnel
2.2.1
Certification, Training, and Licensing
2.3
Special Requirements
2.3.1
Workmanship and Material Standards
2.3.2
Historical Preservation
2.3.3
Repair Liability Limit
2.3.4
Schedule of Deductions
2.4
References and Technical Documents
2.4.1
ODS Requirements for Refrigerant Recycling
3
FFP Work
3.1
Trouble Calls (N/A)
3.1.1
Emergency Trouble Calls (N/A)
3.1.2
Service Trouble Calls (N/A)
3.2
Preventive Maintenance (PM) Program
3.2.1
HVAC Systems
3.2.2
Interior and Exterior Lighting Systems (N/A)
3.2.3
Boilers and UPVs
3.2.4
Cathodic Protection Systems (N/A)
3.2.5
Weight Handling Equipment (WHE) (N/A)
3.2.6
Lightning Arrestors and Grounding Devices (N/A)
3.2.7
Fire Protection Systems (N/A)
3.2.8
Vertical Transportation Equipment (VTE) (N/A)
3.2.9
Crane and Railroad Trackage (N/A)
3.2.10
Compressed Air Systems (N/A)
3.2.11
Auxiliary Generator (N/A)
3.2.12
Chilled Water Systems
3.2.13
Direct Digital Control Systems (DDC)
3.3
Integrated Maintenance Program (N/A)
3.3.1
HVAC and Refrigeration Systems (N/A)
3.3.2
Fire Protection Systems (N/A)
3.3.3
Vertical Transportation Equipment (VTE) (N/A)
3.3.4
Boilers and UPVs (N/A)
3.4
Inspection, Testing, and Certification Program
3.4.1
Boilers and UPVs
3.4.2
Weight Handling Equipment (WHE) (N/A)
3.4.3
Crane and Railroad Trackage (N/A)
3.4.4
Backflow Prevention Devices
3.4.5
Vertical Transportation Equipment (VTE) (N/A)
3.4.6
Engine Test Facilities (N/A)
3.5
Other Recurring Services Program
3.5.1
Grease Interceptors (N/A)
3.5.2
Exhaust Hoods and Ducts (N/A)
3.5.3
HVAC Seasonal Start-Up and Shutdown
3.5.4
HVAC Water Testing and Treatment Services
3.5.5
Boiler Seasonal Start-Up and Shutdown
3.5.6
Boiler Water Testing and Treatment Services
3.5.7
Filters
4
IDIQ Work

1502000 – Facility Investment

BASE WIDE MECHANICAL

Spec Item
Title
Description
1
General Information
The Contractor shall provide all program management, supervision, quality control, safety management, labor, tools, material, and equipment required to perform the Facility Investment services identified in this Contract.
1.1
Concept of Operations
The intent of 1502000 Facility Investment (FI) is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, and minor construction for the following Building Systems:

· Heating Ventilation and Air Conditioning (HVAC)/ Refrigeration

· Boiler and Hot Water Systems – Excludes central utility plant boilers

· Direct Digital Controls (DDC)

· Chilled Water Systems

1502000 – Facility Investment

Spec Item
Title
Description
1.2
Inventory Information
There are no projected timetables for discontinued services, resumption of services or addition of services at this time. Upon notification from other Government departments, the Contracting Officer will notify the Contractor in advance of discontinued or addition of new services.

The Government’s Representative Equipment Inventory is provided in Attachment J-1502000-02. The Government is acknowledging the inventory provided in Attachment J-1502000-02 may be incomplete and may be missing systems, assets or components. The Government Representative Inventory provided in Attachment J-1502000-02 is estimated to be approximately 95% accurate.

The Contractor shall be responsible for performing maintenance services on each complete mechanical system for each facility listed in the inventory provided in Attachment J-1502000-02 to include its assets and components. An asset or component of a mechanical system that is not listed on the inventory does not relieve the Contractor from performing the applicable maintenance or repair of said system. Once Identified, the Contractor shall proceed, without delay, with all required maintenance and/ or repairs of assets that are missing or improperly listed in the Government’s Representative Inventory.

The Contractor shall be responsible for adding or deleting systems, assets or components to the inventory when the inventory is found to be incorrect throughout the life of the Contract, so that a correct inventory is maintained throughout the period of performance for this Contract. Additional system assets or components that are discovered and added to the inventory shall be maintained by the Contractor at no additional cost to the Government.

The Contractor shall maintain the equipment inventory to include the following minimum information: Building Number, Sub-Location, Tag ID, Unit Size or Capacity, Description, Manufacturer, Model Number, Serial Number, Quantity and Frequency of PM Service.

2
Management and Administration
2.1
Definitions and Acronyms
Definitions and Acronyms are listed in Attachment J-0200000-01 for each type of service specified in this Contract.
2.2
Personnel
The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to fulfill the requirements as specified in the FI function.
2.2.1
Certification, Training, and Licensing
Personnel working on systems, assets or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 Overseas Environmental Baseline Guidance Document/Final Government Standard (OEBDG/FGS).

The Contractor and their subcontractors performing the services as specified herein shall be licensed by the State of California (CSLB).

Only qualified technicians may perform the services as specified herein. Qualified is defined as meeting the criteria as set forth below.

a) HVAC Technician:

Performs maintenance, repair, replacement, and modernization of a variety of HVAC systems in order to achieve regulated climatic conditions. Position requires that the Technician has extensive knowledge of HVAC principles. The Technician shall have the ability to recognize and determine the most efficient method for diagnosing, testing and correcting malfunctions and the skill level to make repairs on a variety of HVAC systems. The Contractor shall submit the resume of each technician indicating their experience, which shall also include certifications of all training completed.

Minimum Experience: Technicians working on HVAC systems must possess one or more of the following:

· A combination of formal training and shall have completed a minimum of 3 years’ experience as a HVAC Apprentice or higher level.

· Formal training/ education includes:

· OEM certified training for the manufacturer’s specific equipment that is to be serviced and/ or repaired, or

· A minimum of 2-years of training through a Regional Occupational Program (ROP) or other applicable apprenticeship training program, or

· An Associate’s Degree in Air Conditioning and Refrigeration.

· Minimum 4 years experience as a journeyman level HVAC Technician.

b) Controls Technician:

Perform end to end testing, programming, startup, commissioning, servicing, and/ or repair of Building Control Systems utilizing LonWorks technology and the LonTalk Protocol, or other control system technology. Evaluate on-site installations and perform preventative and corrective maintenance, repair and/ or modification of controls systems. Ensure that mechanical and control systems are functioning together, to customer requirements and industry standards. Perform analysis, diagnostics, programming modifications and/ or repair of Building Controls Systems and components. Must coordinate all activity with station engineering personnel.

Minimum Experience: Technicians performing services on Building Automation / Control DDC systems and Programmable Logic Controllers (PLC’s) must have a minimum of three years of experience working on similar or like DDC systems and PLC’s. The Contractor shall submit the resume of each technician indicating their experience, and certifications of all manufacturer training completed.

c) Filter Technician:

Because of the sheer magnitude of HVAC equipment encompassed by this Contract, the Contractor may choose to assign a person or persons to clean and/ or replace the filters within the various HVAC units included in the inventory. The Filter Technician will be responsible for ensuring that the filters are cleaned or replaced in accordance with the approved PM Plan, PM schedule and the OEM O&M manuals. The Technician shall abide by all applicable safety precautions when opening up the equipment to expose the filters. The tasks of a Filter Technician are limited to opening the portion of the unit that houses the filter, cleaning the non-disposable filter if applicable, installing a new disposable filter, cleaning the cabinet and coils, replacing the unit filter cover and cleaning the surrounding work area.

Minimum Experience: The Filter Technician must receive at least informal training from a journeyman level Technician. The Contractor shall submit documentation for each Filter Technician indicating that training has been provided.

d) Boiler Technician:

Performs maintenance, repair, replacement, and modernization of a variety of hot water heating systems to include all Boiler equipment, compressed air, dehumidification equipment, steam, cooling systems, air and water filters, plumbing, heat exchangers, water treatment, electrical systems, heaters, level controls and water systems in order to achieve regulated climatic conditions and maintain regulated domestic hot water temperatures. The Boiler Technician shall have extensive knowledge of hot water heating principles and experience and knowledge to be able to resolve equipment malfunctions by evaluating performance breakdowns, identifying root cause, safely repairing the equipment, and taking actions to prevent recurring failures.

The Boiler Technician shall have the ability to recognize and determine the most efficient method for diagnosing, testing and correcting malfunctions and the skill level to make repairs on a variety of systems. The Contractor shall submit the resume of each technician indicating their experience and certifications of all training completed.

Minimum Experience: Technicians working on Hot Water Heating Systems must have at least 5 years’ experience in operating and maintaining Boilers and boiler systems of similar type as listed in the inventory provided in Attachment J-1502000-02. Boiler Technicians must have knowledge and experience to safely open boiler firesides and watersides, clean boiler tubes, replace all gaskets, and hydro test as required.

The Contractor shall submit the resume of each technician indicating their experience as well as any licenses, certifications and documentation of all training completed. The Contractor shall submit the resumes, certifications, training documents and licenses of the respective subcontractors and qualified technicians as specified herein within 15-calendar days after award of this Contract to the KO to validate for completeness. The Contractor shall submit the resumes, certifications, training documents and licenses of newly hired subcontractors and/ or technicians to the KO within 5-calendar days prior to having: A) contractual services performed by subcontractors, and/ or B) work performed by newly hired Technicians.

2.3
Special Requirements
2.3.1
Workmanship and Material Standards
The Contractor shall be responsible for maintaining all facilities’ systems, assets, and components identified in this FI with qualified technicians and service providers to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, assets and components. Best commercial practices shall be applied in the performance of work. All work shall be completed per the approved Maintenance Programs. Maintenance Programs must be developed using the OEM’s recommended operations and maintenance standards. All service and repair work must comply with the current, most recent year mechanical and plumbing codes to include: International Plumbing Code (IPC), International Mechanical Code (IMC), National Fuel Gas Code, UFC, CPR, all Federal, Great State of California, MCBCP, and local regulations.

Workmanship for maintenance, repair and modernization includes all work necessary to maintain facility systems, assets and components in fully operational status, including performing operational checks. Upon completion of any work performed by the Contractor, the Contractor must ensure that all facility systems, assets and components and equipment do not have missing parts or defects which would affect the safety, appearance, operational ability or habitability of the facilities or would prevent any electrical, mechanical, or plumbing system from functioning in accordance with design intent. Repairs must be made in accordance with the OEM’s recommendations. The quality of repairs and modernization shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other Contractor inadequacies. The quality of the repairs shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance. Repair parts and components shall be of a like kind and meet or exceed the original manufacturer’s installed part or component.

The Contractor must not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day of work that is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2
Historical Preservation
Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, Great State of California, and local historical policies and regulations.
2.3.3
Repair Liability Limit
The Repair Liability Limit is a specified amount of funding provided in the FFP portion of the ELIN’s. Repairs, unscheduled maintenance and services or other tasks related to mechanical systems assets and components that are within the scope of this performance work statement will be completed utilizing the Repair Liability Limit. The Repair Liability Limit shall not be used to perform scheduled preventive maintenance.

A Repair Liability Limit may be applied to a spec item service found in this Contract. The Contractor must submit a Repair Liability Limit Ledger for each identified spec item in this Contract as part of the Monthly Report. The Repair Liability Limit Ledger is found in Attachment J-0200000-03J.

Note to Contractor: Each Firm Fixed Price Repair Liability Limit shall be added and distributed into the appropriate Sub-Line Item Numbers.

If the Repair Liability Limit for one Sub-Line Item Number (SLIN) is exhausted or insufficient, the Repair Liability Limit from one of the other SLIN’s may be utilized. For example: if the remaining Repair Liability Limit amount for SLIN A002AA, HVAC Systems has been exhausted, the Contractor may use the Repair Liability Limit in any of the other SLINS (A002AB, A002AC, A002AD).

The Contractor shall notify the Contract KO immediately when the Repair Liability Limit is within $5,000.00 of available monies left in any one of the systems Repair Liability limits.

When the Repair Liability Limit provision is used, the labor and material amounts are not to be deducted from the pre-priced IDIQ labor and material equipment quantities in ELINs located in J-B-01 and therefore the IDIQ quantities are unaffected.

The Contractor shall calculate the cost to perform repairs, or provide additional services under the Repair Liability Limit, by using the same rates, provided by the Contractor under the IDIQ pre-priced trade rates and material and equipment pre-priced Fixed-Burden Rate (FBR), as found in the applicable ELINS located in J-B-01. The Contractor shall submit a summary of the labor hours and cost of material and equipment, to include a legible copy of the vendor/wholesaler’s invoice, used to make the repair or provide the service to the PAR within one working day after the repair has been made. The PAR will validate the summary for completeness prior to the Contractor submitting the Repair Liability Limit Ledger.

Routine and Emergency Service Notifications.

The Contractor must be available to perform routine and emergency repairs under the Repair Liability Limit 24-hours a day, 365 days a year.

The Contractor shall respond to an emergency notification within 30-minutes of the notification and be on site to correct deficiencies within 2-hours after the time of receipt of notification. An emergency notification is defined as a notification received from the PAR any time after 12:30 PM during a normal work day to 7:00 AM of the following normal work day, or at any time during a weekend or Government holiday.

In the event of an emergency, the Contractor shall stay on site until the emergency has been arrested. The Contractor is allowed leeway to complete a repair and place a system back into fully operational status pending material and equipment availability.

The Contractor shall respond to routine notifications within 1-hour of the notification. If called before 12:30 PM during normal working hours, the Contractor must be on site to correct deficiencies within 4-hours after receipt of notification. If after 12:30 PM, be on site to correct deficiencies by 8:00 AM the following work day. A routine notification is defined as a notification received from the PAR during a normal work day and in accordance with the stipulations stated above.

The exception to normal working days and normal working hours are preapproved shift days and hours and preapproved normal working weekend hours.

Repairs shall be completed as expeditiously as possible considering Government business policies and availability of materials and equipment.

2.4
References and Technical Documents
References and Technical Documents for the FI annex are found are found in Attachment J-1502000.

1502000 – Facility Investment

Spec Item
Title
Performance Objective
Related Information
Performance Standard
3
FFP Work
The Contractor shall service, maintain, repair, and alter facility systems, equipment and components to ensure they are fully functional and in normal working condition.

MCBCP Site Map is found in Attachment J-1502000-01.

The Contractor shall develop, implement, and execute a Maintenance Program for the spec items specified in this FI annex and Attachment J to provide preventive maintenance and to perform repairs of facility systems, assets and components.

The Contractor must develop and submit a PM schedule for all mechanical systems, assets and components identified in this FI, which upon approval by the KO, shall be entered into USMC MAXIMO by the Contractor’s CMMS data entry personnel. The Contractor shall manage the approved PM schedule in USMC MAXIMO to ensure PM is performed as scheduled.

The Contractor shall develop and maintain a Technical Library for the spec items listed in this FI annex and in accordance with the requirement found Annex 0200000, spec item 2.13.

The Contractor is required to input data into the USMC MAXIMO database in accordance with Annex 0200000, Spec Item 2.6.6 CMMS.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform preventive maintenance and repair.

The Contractor shall submit the Maintenance Summary Report as part of the Monthly Report.

The Contractor must ensure work areas are kept clean and free of hazards and debris. Perform final cleanup at the completion of work. All waste generated as a result of maintenance or repair shall be disposed of in accordance with Annex 0200000, Spec Item 2.10.1.1

All non-hazardous waste generated as a result of the provided maintenance or repair shall be disposed of in accordance with Annex 0200000, Spec Item 2.10.1.1

The Contractor shall provide warranties in accordance with Annex 0200000 spec item 2.14.

The term “SYSTEMS” as used herein consists of all associated and supporting equipment, components and controls that make up a complete mechanical system.

PM GOAL

The primary goal of the maintenance management program is to ultimately decrease the amount of unscheduled equipment maintenance by increasing the efficiency in managing the scheduled equipment maintenance.

Mechanical systems, assets and components are in normal working condition and function properly in accordance with specified standards.

The approved PM schedule is managed by the Contractor to ensure PM is performed and the equipment is fully functional as intended.

The Contractor develops and effectively maintains the Technical Library.

The Technical Library is made available to the KO as specified.

Warranties are provided as specified.

The Contractor provides data input into the USMC MAXIMO database as specified.

Maintenance Summary Reports are submitted as part of the Monthly Report as specified.

The worksite is kept clean and free of safety and health hazards. All waste is properly disposed of in accordance with Annex 0200000, Spec Item 2.10.1.1.

3.1
Trouble Calls
NA
3.1.1
Emergency Trouble Calls
NA
3.1.2
Service Trouble Calls
NA
3.2
Preventive Maintenance (PM) Program
The Contractor shall develop and implement a PM program for facility systems, equipment and components to ensure proper operation, to minimize breakdowns, and to maximize useful life.
The Contractor shall develop and submit a PM Program, to include work schedules, for each identified spec item found in this FI annex and in accordance with Section F found in Attachment J to the KO to validate for completeness.

The Contractor shall maintain all FI inventories current/up to date in the Technical Library. The Contractor is informed that there may be inaccuracies in the inventories. The Contractor must audit all inventories, list additions and make corrections to the inventory as any variations to the systems, assets or components are discovered.

The Contractor must obtain O&M manuals from the OEM if the O&M manuals have not been provided by the Government. The O&M manuals shall become part of the Technical Library.

The Contractor shall perform repairs and replacement of system, assets and components using the Repair Liability Limit as specified in the spec item listed in this FI annex.

The Contractor shall track all work performed under the Repair Liability Limit for each spec item found in this sub-annex using the Repair Liability Limit Tracking Log. The Repair Liability Limit Tracking Log shall be submitted monthly as part of the Monthly Report.

The Contractor shall perform repairs, including replacement of assets and components, discovered during inspection, testing, and certification work up to the Repair Liability Limits specified in the applicable spec items. The Contractor is responsible for incidental repairs at the time scheduled preventative maintenance is performed, i.e. incidental repairs up to 2-hours of labor and $100.00 in material and equipment. “Bin items” shall not be included in the $100.00 material and equipment cost.

IDIQ work may be issued for repairs and/ or replacement of system assets and components at the discretion of the KO.

The Contractor shall not use breakdown maintenance as method of the PM Program.

The PM Program shall provide an economical approach using the manufacturers’ recommended maintenance procedures and OEM standards to satisfy systems warranties and keep the system(s) in normal working condition.

Excessive or repeated system or equipment and component breakdowns or deficiencies may indicate the need for the Contractor to adjust or modify their PM Program. These changes will be made at no additional cost to the Government.

If the KO determines that the objective and standards are not met, the Contractor shall adjust or modify the approved PM Program at no additional cost to the Government.

The Contractor ‘s PM Program shall take into account:

· duty cycles of the system

· frequency of operation of the system

· acceptable time that a system can be down

· Condition of the system

The Contractor’s PM Program must ensure, through system operational ability verification that systems operate as designed. The Contractor must mitigate system malfunctions and breakdowns by:

· Thorough and systematic testing and examination.

· Diagnostic checks.

· Lubrication.

· Minor parts and component replacement

· Adjustments and calibration.

· Replacement of consumables i.e. filters, drive belts, etc.

The Contractor shall input completed preventive maintenance data, unscheduled maintenance data, and repair and replacement data into USMC MAXIMO as part of its Preventive Maintenance Program. Supporting data includes:

· Tradesmen/technician identification

· Labor hours

· Material and component costs

The Contractor shall submit a Monthly Report in electronic format to the KO, PAR and the FSC Technical Writer identifying unaccomplished maintenance and equipment repair status. The report shall list:

· Location

· Description of the equipment and the repair

· Date work started

· Reason for delay,

· Completion date of the repair

As part of the PM Program, the Contractor shall have an adequate supply of spare parts on hand to ensure that mechanical systems and DDC systems are quickly returned to full operation.

The Contractor shall attach a weather resistant tag to the equipment PM’ed, indicating date the PM was performed and applicable checkpoints used.

The Contractor ‘s PM program shall include:

· SYSTEMS AUDIT AND INVENTORY VERIFICATION

The Contractor shall perform an audit of the systems identified in Attachment J and submit a complete and accurate inventory updated with all systems, assets and components discovered during the Inventory verification to the KO, PAR and FSC Technical Writer within 6 months after award of this Contract.

· EQUIPMENT CONDITIONS ASSESSMENT

The Contractor shall conduct an Equipment Condition Assessment (ECA). The ECA shall be completed within 6 months after award of this Contract.

During the ECA, The Contractor shall assess each system asset and component as identified in this FI annex, and provide a revised equipment inventory list and an Equipment Conditions Report (ECR) to the KO.

· EQUIPMENT CONDITIONS REPORT

An Equipment Conditions Report (ECR) shall be developed during the ECA.

The ECR shall include a quote for all necessary repairs and replacements to place the system(s), asset(s) or component(s) back into fully operational status as designed.

The ECR data shall be submitted in accordance with Section F Deliveries or Performance. The ECR shall be maintained current and submitted Monthly as part of the Monthly Report.

The Contractor shall initiate a Service Request via USMC MAXIMO for any incidental, pre-existing repairs that are discovered during the Equipment Assessment Period.

Preventive maintenance of the DDC’s and HVAC systems shall be scheduled and performed simultaneously.

· WEEKLY REPORTS

The Contractor shall submit the following reports on a weekly basis:

· DDC Status Report

· MONTHLY REPORTS

The Contractor shall submit the Monthly Report in accordance with Annex 2.6.7.4. The following reports shall be part of the Monthly Report:

· Monthly Summary Report

· PM Log

· QC Inspection Checklist

· Safety Inspection Checklist

· Equipment Conditions Report

· Boiler/ Chiller Chemical Treatment report

· On-Site Labor Report

· Repair Liability Limit Ledger

· Inspection, Testing and Certification Report

· Quality Control Assessment Report

· Updated Schedule

· DDC Trend Data and results of Full Functional Checks Maintenance is accomplished in accordance with the Contractor’s approved PM Program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

The Contractor tracks work performed under the Repair Liability Limit and submits the Repair Liability Limit Ledger as part of the Monthly Report as specified.

The Contractor performs an audit of the systems, assets and components as identified in this annex and submits an Equipment Conditions Report as specified.

3.2.1
HVAC and Refrigeration Systems
The Contractor shall maintain HVAC systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.
The inventory is found in J-1502000-02.

References, Technical Documents and Requirements are found in J-1502000-03.

The Repair Liability Limit for HVAC Systems is $200,000.00 for each performance period.

All inspections, maintenance and repair work, scheduled and unscheduled, shall only be performed by qualified trained and certified Heating Ventilation and Air Conditioning (HVAC) technician(s).

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations.

The Contractor shall maintain a PM Log of all performed maintenance and repairs. The PM Log shall be submitted as part of the Monthly Report and shall be inserted and maintained in the Technical Library.

Preventive Maintenance is performed in accordance with Contractor's approved PM Program and work schedule to ensure proper operation, minimizing breakdowns, and maximizing the useful life of the HVAC systems.

3.2.2
Interior and Exterior Lighting Systems
N/A
3.2.3
Boilers and UPVs
The Contractor shall maintain Boiler systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.
Boilers are used in Domestic Hot Water Heating Systems and Hydronic Heating Systems.

The inventory is found in J-1502000-02.

References, Technical Documents and Requirements are found in J-1502000-04.

The Repair Liability Limit for Boiler Systems is $80,000.00 for each performance period.

The Contractor shall comply with the O&M manuals, OMSI’s, UFC 3-430-07, UFC 3-430-11 and ASME CSD-1.

Preventive Maintenance is performed in accordance with Contractor's approved PM Program and work schedule to ensure proper operation, minimizing breakdowns, and maximizing the useful life of the Boiler systems.

3.2.4
Cathodic Protection Systems
N/A
3.2.5
Weight Handling Equipment (WHE)
N/A
3.2.6
Lightning Arrestors and Grounding Devices
N/A
3.2.7
Fire Protection Systems
N/A
3.2.8
Vertical Transportation Equipment (VTE)
N/A
3.2.9
Crane and Railroad Trackage
N/A
3.2.10
Compressed Air Systems
N/A
3.2.11
Auxiliary Generators
N/A
3.2.12
Chilled Water Systems
The Contractor shall maintain Chilled Water systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.
The inventory is found in J-1502000-02.

References, Technical Documents and Requirements are found in J-1502000-05.

The Repair Liability Limit for Chiller Systems is $15,000.00 for each performance period.

The Contractor shall comply with the OEM O&M manuals, OMSI’s, and UFC 3-400-10N.

Preventive Maintenance is performed in accordance with Contractor's approved PM Program and work schedule to ensure proper operation, minimizing breakdowns, and maximizing the useful life of the Chilled Water systems.

3.2.13
Direct Digital

Control Systems (DDC)

The Contractor shall maintain DDC systems to ensure proper operation and to improve control effectiveness and increased energy efficiency of the HVAC systems.
The inventory is found in J-1502000-02.

References, Technical Documents and Requirements are found in J-1502000-06.

The Repair Liability Limit for DDC Systems is $15,000 for each performance period.

Preventive Maintenance is performed in accordance with Contractor's approved PM Program and work schedule to ensure proper operation, minimizing breakdowns, and maximizing the useful life of the DDC systems.

3.3
Integrated Maintenance Program (IMP)

N/A

3.3.1
HVAC and Refrigeration Systems
N/A
3.3.2
Fire Protection Systems
N/A
3.3.3
Vertical Transportation Equipment (VTE)
N/A
3.3.4
Boilers and UPVs

N/A

3.4
Inspection, Testing, and Certification Program
The Contractor shall provide inspection, testing and certification services to ensure they are safe, fully functional and operational.
The Contractor shall develop and submit an Inspection, Testing and Certification Program for testing and certifying boilers to the KO within 15 calendar days after Contract award to validate for completeness.
Inspections, Testing and Certifications are performed in accordance with the approved Inspection, Testing and Certification Program and Boilers and Hot Water systems are placed in a fully operational status.
3.4.1
Boilers and UPVs
The Contractor shall clean, prepare, and operate boilers to support certification.
The Contractor shall prepare boilers for testing, inspection, and certification in accordance with the National Board of Boiler and Pressure Vessel Inspectors Code, UFC 3-430-07 and the CPR.

The Contractor shall schedule all inspections and testing of boilers with, and in the presence of, the Government Certified Boiler Inspector.

The Government Certified Boiler Inspector is responsible for boiler certification.

The inventory is found in J-1502000-02.

Testing, inspection, and certification of boilers is performed and completed in accordance with the Inspection, Testing, and Certification Program and Schedule and in the presence of the Government Certified Boiler Inspector.

3.4.2
Weight Handling Equipment (WHE)
N/A
3.4.3
Crane and Railroad Trackage
N/A
3.4.4
Backflow Prevention Devices
N/A
3.4.5
Vertical Transportation Equipment (VTE)
N/A
3.4.6
Engine Test Facilities

N/A

3.5
Other Recurring Services Program
The Contractor shall develop and implement a recurring Maintenance and Service Program for facility systems, equipment and components to ensure proper operation, to minimize breakdowns, and to maximize useful life.
The Contractor shall develop and submit a Recurring Service Program and schedule to the KO within 15 calendar days after award of the Contract to validate for completeness.

Other Recurring Services include, but are not limited to, HVAC seasonal start-up and shutdown, HVAC water testing and treatment services, boiler seasonal start-up and shutdown and boiler water testing and treatment services.

Other recurring services are accomplished in accordance with the approved Recurring Service Program and work schedule.

Services are performed in accordance with manufacturers’ recommended procedures and OEM standards.

3.5.1
Grease Interceptors
N/A
3.5.2
Exhaust Hoods and Ducts
N/A
3.5.3
HVAC Seasonal Start-Up and Shutdown
The Contractor shall perform seasonal start-up and shutdown to ensure HVAC systems are prepared and activated at the start of each season and deactivated and preserves at the end of each season.

The Contractor shall perform seasonal start-up, which includes operational tests of the systems, and shutdown of HVAC systems in accordance with the OEM O&M Manuals and the approved Recurring Service Program and schedule.

Historical Data: The HVAC systems are normally shutdown during the months of October or November and, started up during the months of April or May; however, the length of the season will vary and no adjustment in the Contract price is made regardless of the actual length of the season. The KO will advise the Contractor of the specified date or dates when such services should begin.

Fall shutdown shall include securing and winterizing the HVAC systems and activating the steam, electric, or gas heating systems and resetting all thermostats as required.

Spring start-up shall include activating the HVAC systems and securing and preserving all heating coils or heat exchangers and resetting all thermostats as required.

The Contractor shall repeat start-up and shutdown of each designated HVAC system as required by the KO.

Seasonal start-up and shutdown work completed within 2 working days of the specified start date for equipment in individual buildings, or within 20 working days if services are ordered for all systems at the same time.

For seasonal start-ups, operational checks are performed and systems are fully operational as intended.

3.5.4
HVAC Water Testing and Treatment Services
The Contractor shall provide and implement a HVAC Water Testing and Treatment Program to ensure optimum equipment operation and to maximize useful life.
As part of the Recurring Service Program, the Contractor shall develop a HVAC Water Testing and Treatment Program for Water-cooled Chillers and Cooling Towers in accordance with equipment manufacturer’s specifications.

The Contractor shall maintain the cooling and chilled water systems chemical residual limits in accordance with the OEM O&M manual and/ or the OEM warranty requirements.

The Contractor shall submit water treatment test reports following each periodic service as part of the Monthly Report.

Sampling and testing is accomplished in accordance with the approved HVAC Water Testing and Treatment Program and schedule to ensure optimization of equipment operation and to maximize useful life.

Test results confirm that cooling or chilled water meets the chemical residual limits in accordance with the Contractor’s HVAC Water Testing and Treatment Program.

Chemical Treatment Report and the Water Testing and Treatment Service Log are submitted as part of the Monthly Report.

3.5.5
Boiler Seasonal Start-Up and Shutdown
The Contractor shall perform seasonal start-up and shutdown to ensure specified boilers are prepared and activated at the start of each heating season and deactivated and preserved at the end of each heating season.
The Contractor shall perform seasonal start-up, which includes operational tests of the systems, and shutdown of Heating Boiler systems in accordance with the OEM O&M Manuals and the approved Recurring Service Program and schedule.

The Contractor shall perform start-up and shutdown when directed by the KO. The Heating Boilers are normally shut down during the months of April or May, and started up during the months of October or November; however, the length of the season will vary and no adjustment in the Contract price is made regardless of the actual length of the season. The KO will advise the Contractor of the specific date or dates when such services should begin to be accomplished.

Boilers requiring Seasonal Start-Up and Shut down are identified in the Government Representative Inventory located in Attachment J-1502000-02.

Winter start-up shall include:

· Pre Start-up Check

· Initial Start-up

· Blower Adjustment

· Main Burner Adjustment, Safety Inspection

· Pilot Turn-Down Test

· Leak Test

· Post Start-Up Check

Spring shutdown shall include:

· Set the room thermostat to "OFF" or the lowest setting.

· Turn off all electrical, water and gas to the boiler.

· Open drain valve on the boiler to remove water from the boiler and the piping circuits.

The Contractor shall repeat start-up and shutdown of each designated Boiler system as required by the KO.

Seasonal start-up and shutdown work completed within 3 working days of the specified start date for equipment in individual buildings, or within 10 working days if services are ordered for all systems at the same time.

For seasonal start-ups, operational checks are performed and systems are fully operational as intended.

3.5.6
Boiler Water Testing and Treatment Services
The Contractor shall provide and implement a Boiler Water Testing and Treatment Program to ensure optimum equipment operation and to maximize useful life.
As part of the Recurring Service Program, the Contractor shall develop a Boiler Water Testing and Treatment Program for Boiler systems in accordance with equipment manufacturer’s specifications.

The Contractor shall maintain the Boiler systems chemical residual limits in accordance with the OEM O&M manual and/ or the OEM warranty requirements.

The Contractor shall submit water treatment test reports following each periodic service as part of the Monthly Report.

The Contractor shall develop a Boiler Water Testing and Treatment Program in accordance with equipment manufacturer’s specifications.

The Contractor shall submit water treatment test report following each periodic service.

Sampling and testing is accomplished in accordance with the approved Boiler Water Testing and Treatment Program and schedule to ensure optimization of equipment operation and to maximize useful life.

Test results confirm that water meets the chemical residual limits in accordance with the Contractor’s Boiler Water Testing and Treatment Program.

Chemical Treatment Report and the Water Testing and Treatment Service Log are submitted as part of the Monthly Report.

3.5.7
Filters
The Contractor shall clean non-disposable air filters and replace disposable air filters to ensure proper HVAC systems operation, to minimize breakdowns, and to maximize useful life.
As part of the Recurring Service Program, the Contractor shall develop an Air Filter Maintenance Program and schedule for the HVAC systems identified in Attachment J-1502000-02.

Filter replacement requirements are found in Attachment J-1502000-03.

All air filters are replaced or cleaned in accordance with the approved Air Filter Maintenance Program and systems, assets and components are maintained in a fully operational status.

1502000 – Facility Investment

Spec Item
Title
Performance Objective
Related Information
Performance Standard
4
IDIQ Work
IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a Contract in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.
Refer to IDIQ ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for IDIQ work will be the same as those in Spec Item 3 where applicable.

The IDIQ ELINs are for use at the Government’s discretion to provide services and maintenance not covered under the FFP. The intention of the use of IDIQ ELINs is to be used on facility systems, assets and components Base wide and is not limited to the facilities systems, assets and components identified in the PWS.

Services have been provided with minimum disruption of the site’s activity.

Upon completion of work systems, assets and components are restored to operable condition and function properly in accordance with OEM specifications.

Work is accomplished per industry and OEM standards and those specified in this Contract.

Work is accomplished such that when repair is complete the system.

File details come from the government source that posted it. Updated .