REVISED SPECIFICATION SECTION 01 30 01.00 20 (AMENDMENT 0002).pdf

SECTION 01 30 01.00 20

DESIGN, PROCUREMENT, AND INSTALLATION OF FURNITURE, FIXTURES, AND EQUIPMENT

07/20

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications referred to within the text by the basic designation only. Use of the NAVFAC Interior Design Procedures:

Furniture, Fixtures and Equipment (FF&E) - Best Value Determination (BVD), templates and performance criteria below is mandatory. Additional NAVFAC Command Specific templates may be provided by the NAVFAC Interior Designer. Documents are located at:

http://www.wbdg.org/ffc/navy-navfac/collateral-equipment

UNIFIED FACILITIES CRITERIA (UFC)

UFC 3-120-10 (16 May 2018) Interior Design

ANSI INFOCOM 2M (10 December 2010) Standard Guide for Audiovisual Systems Design and Coordination Processes

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Contractor's Interior Designer's Qualifications ; G, NAVFAC Interior Design

Contractor's A/V Certified Technology Specialist-Design (CTS-D) ; G, NAVFAC Electrical Engineer

SD-02 FF&E and A/V Submittals

FF&E Schedule and Schedule Updates ; G, NAVFAC Interior Design

FF&E Basis of Design Package ; G, NAVFAC Interior Design

FF&E BVD Request for Quotation (RFQ) Package ; G, NAVFAC Interior Design

FF&E BVD Package ; G, NAVFAC Interior Design

Preliminary (Pre-Final) FF&E Package ; G, NAVFAC Interior Design

Final FF&E Package ; G, NAVFAC Interior Design

A/V Best Value Determination (BVD) Request for Pricing Package ; G, NAVFAC Electrical Engineer

A/V BVD Package ; G, NAVFAC Electrical Engineer

Pre-Final A/V Submittal ; G, NAVFAC Electrical Engineer

Final A/V Submittal ; G, NAVFAC Electrical Engineer

SD-11 Closeout Submittals

Interior Photography ; G, NAVFAC Interior Design

1.3 GENERAL REQUIREMENTS

The Furnishings, Fixtures, and Equipment (FF&E) Package may include, but is not limited to; systems and modular furniture, workstations, desks, seating, storage, filing, visual display items, accessories, artwork, command graphics, training and conference furniture, soft window treatments (draperies, valances, and cornices), shop equipment, fitness equipment, Child Development Center furniture/furnishings, appliances, portable weapons cabinets, dorm and quarters furnishings and other miscellaneous items to support facility functions. FF&E may also include specialty items for which the customer Activity will be responsible for specifying.

The Audio Visual (A/V) Package may include, but is not limited to;

workstations, speakers, media players, projectors and other support equipment. A/V may also include specialty items for which the customer Activity will be responsible for specifying.

1.3.1 SECTION 00 22 13.00 20 SUPPLEMENTARY INSTRUCTIONS to OFFERORS

As identified in SECTION 00 22 13.00 20 SUPPLEMENTARY INSTRUCTIONS to OFFERORS, this project contract/task order Contract Pricing Schedule contains separate CLINs for the Construction Base Bid and the FF&E Planned Modification. The Interior Design Services for the design and specification of the FF&E Package will be funded as part of construction and included in the Construction Base Bid Construction Line Item Number

(CLIN).

The purchase and installation of the Final FF&E Package will be funded separately in the FF&E Planned Modification CLIN. The Government FF&E Package estimate identified on this CLIN does NOT include the Contractor's Handling and Administration Rate (HAR). The Government FF&E estimate must not be altered by Contractors during the bid process.

1.4 INTERIOR DESIGN SERVICES

1.4.1 Qualifications and Affiliations

Per UFC 3-120-10 , provide the services of an Interior Designer. The Construction Contractor's Interior Designer, must have attained National Council for Interior Design Qualification (NCIDQ) certification and state licensure, certification or registration and must have experience as the primary interior designer on projects of similar type, size, scope and complexity to this contract project. Experience using Navy Blanket Purchase Agreements (BPAs) and GSA contracts is required. Experience writing non-proprietary, technical performance criteria for competitive furniture bids and experience analyzing competitive furniture bid proposals is required and must be clearly indicated in resume. The Contractor must obtain the services of equipment specialists, as required, to provide design services and assist the Interior Designer with the development of non-proprietary criteria for any specialty equipment. The Construction Contractor, the Construction Contractor's Interior Designer, Design Firm owners, and any Equipment Specialists must NOT have any affiliation or partnership with any furniture, fixture, and equipment products, manufacturers, furniture or equipment vendor/dealerships used on this project in order to avoid any potential organizational conflict of interest. Provide a detailed resume, client references and documentation of the Construction Contractor's Interior Designer's qualifications and significant interior design experience to the NAVFAC Interior Designer for approval PRIOR to the Pre-Construction Conference (PRECON). The Government will approve/disapprove the Construction Contractor's Interior Designer based on the provided documentation and past performance.

1.4.2 Concept FF&E Package

The Schematic/Concept FF&E package, prepared by the NAVFAC Interior Designer, indicating the salient characteristics of all required FF&E items and CADD drawings, will be provided by the NAVFAC Contracting Officer upon request. The Construction Contractor must request to receive the package prior to the PRECON meeting. The Construction Contractor's Interior Designer must validate the facility requirements, revise and further develop the FF&E design and provide the Final, best-valued FF&E Package, in accordance with the requirements in this document.

1.4.3 FF&E Schedule

For all projects, including fast track projects and renovations, the Construction Contractor is responsible for sufficiently scheduling all FF&E meetings and deliverables early enough to:

a. Obtain the required government approvals,

b. Meet all FF&E funding, award, ordering and installation lead times/deadlines, and

c. Complete the FF&E installation by the Contract Completion Date

(CCD).

All submittal due dates for the FF&E must be noted in the FF&E Schedule and reflected in the Construction Contractor's construction schedule.

Provide a FF&E schedule for all FF&E services and deliverables to the NAVFAC Construction Manager, Interior Designer and Contracting Officer seven (7) business days after the Interior Design Orientation Meeting. A FF&E Schedule Guideline template is available from the NAVFAC Interior Designer to assist developing the schedule. Submit FF&E Schedule updates to the NAVFAC Interior Designer within seven (7) days of any construction schedule revisions.

1.4.4 Services

The Construction Contractor's Interior Designer and any Equipment Specialists are responsible for developing Final FF&E (i.e. shop equipment, kitchen equipment, fitness equipment, laboratory equipment, medical equipment, etc.) required in the project.

1.4.4.1 Validation of Requirements

The Construction Contractor's Interior Designer and Equipment Specialist(s) are required to meet with the Activity to discuss the function of each area, validate all FF&E and CEQ requirements, make any necessary changes and additions to the Concept FF&E Package and recommend any adjustments/revisions to the interior building finishes and building infrastructure.

1.4.4.2 Building Infrastructure/Systems

The Construction Contractor's Interior Designer is responsible for ordering samples of all interior building finishes required for coordination. The FF&E and CEQ Package(s) must be fully integrated with the design, construction, and schedule of all building finishes and all building infrastructure/systems (HVAC, plumbing, fire protection, communuications, electrical, data, architecture, etc.) All electrical, data and communications outlets, switches, fire extinguishers, thermostats, sprinkler heads, ABA clearances, etc. must be accommodated and be fully accessible once equipment is installed. The Construction Contractor's Interior Designer and Equipment Specialist(s) must work with the Construction Contractor and the electrical, telecommunication, and mechanical subcontractors to coordinate all infrastructure with the recommended vendors to include connection of power, data, communications, waterlines, gases, etc. and calibration, testing and training prior to facility turnover and operation.

If revisions to the building infrastructure are required to support the FF&E package, those revisions and coordination are the responsibility of the Construction Contractor's Interior Designer, Equipment Specialist and the Construction Contractor. Dimensioned locations on plans and elevations for Multi-user Telecommunications Outlet Assemblies (MUTOAs), junction boxes, wall outlets and floor boxes, must be determined and provided by the Construction Contractor's Interior Designer and Equipment Specialist, based on the sizes, layouts and configurations of the equipment items in the FF&E Package.

The FF&E and CEQ plans included in each submittal must take into consideration any/all FF&E/CEQ to include existing and future Government-Furnished, Government Installed (GFGI) equipment and Government-Furnished, Contractor-Installed Equipment (GFCI). These items may include, but are not limited to, multi-function devices, printers, shredders, safes, vending machines, etc.

1.4.4.3 Inventory of Existing FF&E/CEQ

The Construction Contractor's Interior Designer is responsible for creating an inventory of existing FF&E/CEQ to be relocated to the new facility and incorporating new and existing FF&E/CEQ into the FF&E plans.

1.5 AUDIO VISUAL (A/V) DESIGN SERVICES

1.5.1 Qualifications and Affiliations

The A/V package must be prepared by the Contractor's A/V Certified Technology Specialist-Design (CTS-D) as separate packages. The design, procurement, and installation of the A/V package must comply with all of the same requirements as those defined for the FF&E package in this specification section. Additionally provide A/V floor plans indicating equipment locations and A/V riser diagrams for all A/V systems, and coordinate equipment locations and power requirements with power plans.

The A/V and specialty packages must be fully integrated into the design, construction, and schedule of all building finishes and all building systems (HVAC, Pluming, Fire Protection, Communications, Electrical, Data, Architecture, etc.) All outlets, switches, thermostats, fire extinguishers, etc. must be fully accessible. All sprinkler heads, fire extinguishers, ADA, etc. clearances must be accommodated.

All A/V items must be the most current generation technology.

1.5.2 Concept A/V Package

Concept A/V packages, prepared by the A/E's CTS-D, indicating a list of all required A/V items and CADD drawings, will be provided to the Contractor. When A/V is required in the project, the Contractor must obtain the services of a CTS-D to provide design and specifications for the specialty equipment. The CTS-D must validate all A/V requirements with the Activity, make any necessary changes, and provide separate A/V Best Value Determinations (BVDs) for this equipment. These packages must be in accordance with the general interior design requirements in UFC 3-120-10 and as required for all areas as developed during the client A/V programming.

The Contractor's CTS-D must also attend walk-throughs and attend any and all required meetings to accomplish this task. The Contractor's CTS-D must be responsible for designing and providing specifications for procurement of all A/V, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Electrical Engineer. A/V specifications must be based on GSA schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404.

1.6 FF&E MEETINGS, PRESENTATIONS AND SUBMITTALS FOR THE INTERIOR DESIGN

SERVICES

The Construction Contractor's Interior Designer must attend all design meetings, site visits/walk-throughs, coordinate required mock-ups, obtain Activity and NAVFAC approvals and provide a complete and functional FF&E package. All meetings must be coordinated with advance notice to the NAVFAC Interior Designer, so that schedule and travel can be coordinated.

Each submittal must demonstrate thorough interaction with the Activity's functional requirements and complete coordination with the facility design and the Structural Interior Design (SID).

These are minimum requirements and the Prime Contractor shall be prepared to provide any/all additional meetings and submittals that may be necessary to support the Interior Design effort and FF&E coordination.

1.6.1 Interior Design Orientation Meeting

This meeting must occur at the PRECON meeting or via conference call within 7 days of the PRECON meeting. The NAVFAC Interior Designer will review the following with the Construction Contractor and the Construction

Contractor's Interior Designer:

a. Schedule development, to include any phasing requirements

b. Schematic/Concept FF&E Package prepared by the A/E's ID or NAVFAC ID

c. Mandatory use of NAVFAC Interior Design templates (located at http://www.wbdg.org/ffc/navy-navfac/collateral-equipment )

d. Best Value Determination (BVD) NAVFAC templates and process

e. Strategy (required BPAs, GSA and/or other mandatory sources to consider, et.) and quantity of BVDs to be performed.

Minutes of this meeting must be submitted to the NAVFAC Interior Designer within seven (7) business days of this meeting and must include the preliminary schedule for the FF&E Meetings and Submittals.

1.6.2 FF&E Basis of Design Submittal and "Over the Shoulder" Review Meeting

Prior to the FF&E Basis of Design Presentation to the Activity, the Construction Contractor's Interior Designer must present the FF&E Basis of Design submittal to the NAVFAC Interior Designer. The submittal may be presented in a "loose" format or binder (no presentation boards required) for NAVFAC approval prior to the Activity presentation. Provide catalog cut sheets and visuals from various manufacturers for each major FF&E item, along with cut sheets depicting commonly available options. Clearly label cut sheets and samples with the item numbers used in the FF&E Basis of Design Submittal and FF&E plans. Generic fabric and finishes recommendations may be discussed in terms of durability and appropriateness. If the Contractor's Interior Designer is remotely located, submit one (1) hard copy of the presentation to the NAVFAC Interior Designer and schedule a follow-up discussion to review the presentation. The "over-the-shoulder" review meeting will be held via conference call.

1.6.3 FF&E Basis of Design Presentation to the Activity (Meeting)

After implementing all feedback from the NAVFAC Interior Designer, the Construction Contractor's Interior Designer must present the FF&E Basis of Design submittal to the Activity for feedback and approval. This meeting must include a walk-through of the Activity's existing facility(s) or similar facility. During this meeting, a detailed, functional review of the entire project must occur, with the FF&E presentation to follow, to ensure that all current FF&E requirements have been validated and captured. The submittal may be presented to the Activity in a "loose" format or binder (no presentation boards required). This FF&E Basis of Design Presentation will be held at the Activity's location in Sigonella, Italy.

Minutes of this meeting with photos of the approved FF&E product must be submitted to the NAVFAC Interior Designer within seven (7) business days.

1.6.4 BVD Request for Quotation (RFQ) Submittal and "Over the Shoulder Review" Meeting (Conference Call)

After implementing all feedback from the FF&E Basis of Design Presentation to the Activity, the Construction Contractor's Interior Designer must prepare a FF&E BVD Request for Quotation (RFQ) Package with comprehensive, non-proprietary, technical performance specifications criteria, for procurement of all FF&E/CEQ, to include delivery and installation, for the facilities built under this contract as directed by the NAVFAC Interior Designer.

The Construction Contractor's Interior Designer must submit one (1) electronic copy (live WORD document using "tracked changes") of the BVD RFQ Cover Letter, one (1) printed hard copy in binder format of the entire pricing solicitation package, and one (1) (book-marked PDF) electronic copy of the entire BVD RFQ Package to the NAVFAC Interior Designer for an "over-the-shoulder" review. If the Construction Contractor requires a subcontract agreement with potential vendors, the agreement must be included in this package submittal. The Contractor's Interior Designer must schedule an "Over the Shoulder" conference call to review the BVD RFQ Package Submittal. This submittal must be reviewed and approved by the NAVFAC Interior Designer prior the Contractor's Interior Designer sending it out to vendors.

The BVD RFQ Package must include the following:

a. BVD RFQ Cover Letter/Scope of Work

b. BVD RFQ Spreadsheet/Questionnaire

c. Performance Criteria

d. Project Specific Performance Specifications and Typicals

e. Updated FF&E Plans

1.6.5 BVD Package Submittal and "Over the Shoulder Review" Meeting (Conference Call)

The Construction Contractor's Interior Designer must submit one (1) hard copy in a 3-ring binder and one (1) book-marked PDF copy of this submittal to the NAVFAC Interior Designer. Book-marked PDF copies must also be sent to the NAVFAC Construction Manager and the NAVFAC Contracting Officer.

The Construction Contractor's Interior Designer must schedule an "Over the Shoulder" conference call meeting to review the results of the responses to each FF&E RFQ Package and discuss the best value vendor recommendation(s). If clarifications, updates or revisions are required, documentation must be revised and resubmitted. This submittal must include the following for each required BVD:

a. Cover Title Page

b. BVD RFQ Spreadsheets/Questionnaires

c. Documentation showing that all required Mandatory sources, Navy BPA vendors, including UNICOR, in the appropriate SIN category were contacted (copy of the email solicitation)

d. Bid Response from UNICOR, if received

e. Completed BVD Pricing Evaluation Spreadsheet

f. Back-up information submitted by each bidder.

g. Populated and signed BVD Guidelines Form(s)

1.6.6 Vendor Recommendation Letter and De-Briefs

Following the approval of the NAVSUP BPA vendor recommendation, the Construction Contractor's Interior Designer must send out notification to the vendors that submitted pricing proposals and provide de-briefs to vendors, if requested. Templates for these notification letters and guidance for a standard de-brief will be provided by the NAVFAC Interior Designer.

1.6.7 Preliminary (Pre-Final) FF&E "Over the Shoulder" Review Meeting

The Construction Contractor's Interior Designer must present the Preliminary (Pre-Final) FF&E Submittal for NAVFAC and Activity approval.

The submittal may be presented in a "loose" format or binder (no presentation boards required). Provide catalog cut sheets and visuals for each major FF&E item. Cut sheets must be clearly labeled with the item numbers used in the Preliminary (Pre-Final) FF&E Submittal. The meeting is to occur via conference call.

1.6.8 Preliminary (Pre-Final) FF&E Submittal

Provide the following number of Preliminary (Pre-Final) FF&E Submittals;

two (2) binder copies and (1) electronic copy total; one each for the NAVFAC Project Manager (binder), the FEAD (electronic) and the Activity (binder).

Submit the following in a 3-ring binder ( for review and approval:

a. Cover Title Page (identify project name and number, submittal date and title on binder cover and spine.).

b. Table of Contents.

c. Point of Contact List (includes contact info for recommended Best Value vendor(s) and subcontractors).

d. Preliminary FF&E Cost Summary

e. Preliminary Procurement Data Spec Sheets for each product indicating general appearance as well as finish and fabric selections.

f. Furniture placement plans coded to the FF&E list and Procurement Data Spec Sheets.

g. Technical Performance Specifications used in bid request for all furniture, fixtures and equipment etc.

h. Finish/Fabric Selections and Samples attached to boards in 8" x 10" binder format using edge-reinforced, heavy-duty plastic sheet protectors for each board/sheet.

i. Copy of Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the best value. Code BOM line items to FF&E Cost Summary Item Codes.

1.6.9 Final FF&E Submittal

Provide the Final FF&E submittal 9 months prior to BOD following the receipt of review comments on the Preliminary (Pre-Final)FF&E submittal.Submit in the format described below or the format provided by the NAVFAC Interior Designer and the UFC 3-120-10 Interior Design.

Submit the Final FF&E Submittal must in a 3-ring binder for review and approval. Provide the following number of Final FF&E submittals; Three

(3) binder copies and three (3) electronic copies total; One each for the NAVFAC Project Manager, the FEAD and the Activity.

The Final FF&E Submittal and must include the following;

a. Cover Title Page - identify project name and number, submittal date, submittal title identified on binder cover and spine. (Provide separate "live" Word document)

b. Table of Contents. (Provide separate "live" Word document)

c. Point of Contact List. Includes contact info for recommended Best Value BPA Holder(s) vendors and subcontractors. (Provide separate "live" Word document)

d. Final FF&E Cost Summary (Provide separate "live" Excel document)

e. Final Procurement Data Spec Sheets. (Provide separate .pdf and "live" Excel and Word documents)

f. Final Finish Selections and Memo Samples for the FF&E submitted in 8 x 10 binder format, using heavy-duty plastic sheet protectors. (Provide separate .pdfs).

g. Copy of Final Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the Best Value. Code BOM line items to FF&E Cost Summary Item Codes.

h. Best Value Determination Guidelines sheets; completed and signed by the Contactor's Interior Designer. (Provide separate "live" and .pdf documents)

i. Final Furniture Placement Plans coded to the FF&E list, Procurement Data Sheets and specifications. (Provide separate "live" AutoCAD drawing files)

j. CD copy of the Final FF&E binder. (Provide separate "live" and .pdf documents as indicated above. In addition, provide a consolidated, bookmarked .pdf of the entire Final FF&E Submittal.

1.6.10 Punch List

See section 3.5 Punch List.

1.6.11 FF&E and Interior Finish Construction Submittals

Submit any revisions or deviations caused by discontinued items or NAVFAC required changes to the Contracting Officer for approval by the NAVFAC Interior Designer. All submittal due dates for the FF&E and specialty equipment must be reflected in the Contractor's construction schedule.

Changes to the FF&E schedule must be submitted to the government Interior Designer for approval. Submit the Final FF&E package must no later than 9 months prior to the BOD.

1.7 AUDIO VISUAL (A/V) SUBMITTALS AND MEETINGS FOR THE AUDIO VISUAL DESIGN

SERVICES

Develop design as described and in accordance with the Activity requirements. Include in the design all A/V equipment required to produce an optimum functional facility, consistent with quality commercial A/V design. This project also includes the preparation of specific detailed information for each selected item. Each submittal must demonstrate thorough interaction with the Activity requirements and complete coordination with the facility design.

a. The Contractor's CTS-D must prepare a Design and Coordination Processes Checklist outlining the proposed A/V Design and Construction submittals in accordance with ANSI INFOCOM 2M

b. The Contractor's CTS-D must be responsible for inventorying existing A/V to be relocated to the new facility and incorporating the existing A/V into the plans.

c. The Contractor must be responsible for sufficiently scheduling all A/V revisions early enough to obtain the required government approvals, and meet all ordering and installation lead times to complete the project by the contract completion date.

d. Five (5) copies are required for each submittal, unless otherwise noted; one (1) for the NAVFAC Project Manager, one (1) for the NAVFAC Electrical Engineer, one (1) for the FEAD, and two (2) for the Activities.

e. Minutes of all meetings/conference calls must be submitted to the NAVFAC Electrical Engineer within 7 business days.

These are minimum requirements and the Contractor must be prepared to provide all additional meetings and submittals that may be necessary to support the A/V effort and coordination.

1.7.1 A/V Requirements (A/V Orientation) Meeting

This meeting must occur at the Pre-Construction meeting or in conjunction with the A/V Concept Pacakage Review and Validation Meeting will be at NSA Sigonella, Italy prior to the A/V "Over the Shoulder" Review and the development of the A/V package. The NAVFAC Electrical Engineer will provide the Contractor's CTS-D a sample format of the A/V submittal, review the Best Value Determination (BVD) process, discuss the number of Best Value Determinations required and discuss GSA or other mandatory sources to consider.

NAVFAC Interior Design Collateral Equipment Policy and templates may be accessed at http://www.wbdg.org/ffc/navy-navfac/collateral-equipment .

1.7.2 A/V Concept Package Review and Validation Meeting

Prior to the A/V Concept Presentation and Best Value Determination (BVD) Analysis, the Contractor's CTS-D must meet with the NAVFAC Electrical Engineer for an "over-the-shoulder" review of the Concept A/V. The A/V Concept Package Review and Validation Meeting must be held by teleconference

1.7.3 Best Value Determination (BVD) Request for Pricing Package Review

Prior to issuing the A/V Best Value Determination (BVD) Request for Pricing Package, the Contractor's CTS-D must meet with the NAVFAC Electrical Engineer for an "over-the-shoulder" review of the solicitation package and the vendor sources. The "over-the-shoulder" review meeting may be held via teleconference. The Contractor's CTS-D must provide a copy of the BVD Request for Pricing cover letter to the Contractor for review and comment prior to the BVD Analysis "Over the Shoulder Review" meeting.

The A/V Best Value Determination (BVD) Request for Pricing Package must include the following:

a. Copy of the BVD Analysis Request for Pricing cover letter.

b. BVD Analysis Request for Pricing Spreadsheet/Questionnaire with "basis of design" item product numbers, photos & descriptions.

c. Technical Specification to establish minimum acceptable A/V requirements.

d. Project Specific Room/Equipment Typicals.

e. A/V Plans with Legends coded to the BVD RFP (PDF format).

1.7.4 BVD Submittal and "Over the Shoulder Review"

The Contractor's CTS-D must submit one (1) copy of the A/V BVD Package to the NAVFAC Electrical Engineer. An electronic copy must be sent to the NAVFAC Contracting Officer. The "over-the-shoulder" review meeting must be held at NAVFAC to review the results of the solicitation and determine a best value recommendation.

The A/V BVD Package submittal must be in a 3-ring binder and must include the following items for review and approval:

a. Cover Title Page (project name, project #, location, submittal date, submittal title)

b. Table of Contents.

c. Point of Contact List.

d. Narrative of A/V Objectives.

e. BVD Analysis Request for Pricing Spreadsheet/Questionnaire completed by all bidders and completed Questionnaire.

f. Copy of all information sent to bidders and documentation that all required sources were contacted.

g. Back-up Information submitted by each bidder (cut sheets/highlighted pricing sheets/technical specifications, pricing, dealer and manufacturer qualification for each product showing that products meets all requirements). Provide in CD format and include within each binder.

h. BVD Analysis Pricing Evaluation Spreadsheet comparing bidder quotes/responses.

i. Contractor's CTS-D recommendation for the Best Value vendor and justifications.

1.7.5 Preliminary (Pre-Final) A/V Submittal

The Preliminary A/V submittal must be presented to the Activity and NAVFAC in loose format at a meeting to occur by teleconference. Five (5) hard copy submittals are required within seven (7) days following the presentation.

Submit each Pre-Final A/V Submittal in a 3-ring binder for review and approval:

a. Cover Title Page (project name and number, submittal date and title).

b. Table of Contents.

c. Point of Contact List (includes contact info for recommended Best Value GSA Holder(s) vendors and subcontractors).

d. Preliminary A/V Cost Summary to include shipping, freight, handling, professional installation, project management, HAR and applicable sales tax.

e. Preliminary Procurement Data Spec Sheets for each product indicating general appearance as well as proposed finish selections.

f. A/V placement plans coded to the A/V list and Procurement Data Spec Sheets.

g. Technical Specifications used in bid request for all equipment etc.

h. Copy of Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the best value. Code BOM line items to A/V Cost Summary Item Codes.

1.7.6 Final A/V Submittals

The Final A/V submittals must be due 10 months prior to the occupancy of each building or phase following the receipt of review comments on the preliminary A/V submittal and must include furniture, furnishings, artwork, and equipment and must be in the format described below or the format provided by the NAVFAC Interior Designer and the UFC 3-120-10

Interior Design.

These are minimum requirements and the Contractor must be prepared to provide any additional meetings and submittals that may be necessary to support the CTS-Ds effort and A/V coordination.

Each Final A/V Submittal must be submitted in a 3-ring binder for review and approval to include the following:

a. Cover Title Page with project name, project #, submittal date, submittal title identified on binder cover and spine.

b. Table of Contents.

c. Point of Contact List which includes contact info for recommended Best Value vendors and subcontractors.

d. Final A/V Cost Summary to include shipping, handling, freight, professional installation, project management, HAR and any applicable sales tax.

e. Final Procurement Data Spec Sheets for each product indicating final finish selections.

f. Copy of Final Quote(s)/Bill of Materials (BOM) on letterhead from the vendor(s) determined to be the Best Value. Code BOM line items to A/V Cost Summary Item Codes.

g. Best Value Determination Guidelines sheets; completed and signed by the Contactor's CTS-D.

h. A/V Placement Plans coded to the A/V list, Procurement Data Sheets and specifications.

i. CD copy of the final A/V binder.

1.7.7 Punch List

See section 2.1.13 Punch List.

1.7.8 A/V Construction Submittals

Submit any revisions or deviations caused by discontinued items or NAVFAC required changes to the Contracting Officer for approval by the NAVFAC Electrical Engineer. All submittal due dates for the A/V must be reflected in the Contractor's construction schedule. Changes to the A/V schedule must be submitted to the government Electrical Engineer for approval.

1.8 A/V BEST VALUE DETERMINATION (BVD)

For purposes of this specification, the term, "procurement", is defined as any one purchase to a specific vendor for items in an A/V package. In order to provide a complete A/V package, multiple vendors, and therefore multiple BVDs, from GSA and/or Open Market may be required. The Navy must also comply with Mandatory Sources guidance.

Per Federal Acquisition Regulation 8.002, customers must satisfy requirements for supplies (in this case furniture), from or through the sources listed below in descending order of priority:

a. Inventories of the requiring activity

b. Wholesale supply sources, such as stock programs

If the CTS-D is unable to satisfy the A/V requirement from one of the above Mandatory Sources then for information technology (IT) development and support services, the following order of precedence must be used:

a. DoD Enterprise Software Initiative (ESI)

b. GSA Alliant/Alliant Small Business, DISA Encore II, Army ITES-2S, Air Force NETCENTS, NIH GWAC, or SeaPort-e

The Mandatory Sources section of the Best Value Determination Guidelines - Micro-Purchase Threshold (MPT), currently ($10,000 - Simplified Acquisition Threshold (SAT), currently $250,000 and/or Best Value Determination Guidelines - Greater than SAT form(s), completed and signed by the CTS-D, will serve as documentation to the Contracting Officer and Contract Specialist that the effort to utilize the Mandatory Sources has been satisfied.

A Best Value Determination (BVD) is required by FAR 8.404 when placing procurement orders against Federal Supply Schedules for the selection of furniture and furnishings. Best Value is defined in FAR 2.101 as ensuring that the order to be placed under a Federal Supply Schedule results in the lowest overall cost alternative (considering price, special features, administrative costs and client's needs) to meet the government's needs.

a. A BVD must be performed on a minimum of three manufacturers for orders exceeding a total procurement of the MPT from an individual manufacturer. Multiple BVDs may be required in order to complete the final A/V package.

b. The required quantity of BVD's to be performed will be determined by the NAVFAC Electrical Engineer during the design phase and is dependent on the appropriate GSA category(s) to be utilized and specific project requirements.

c. Documentation must be provided to the Government with the final A/V package. Specific Documentation is indicated in the Preliminary BVA Submittal and "Over the Shoulder Review." The BVD Statement must be completed and signed by the Contractor's CTS-D.

The Contractor's CTS-D is responsible for the following written BVD justifications:

1.8.1 Total procurement at the MPT or less

For any procurement in the A/V package with a value at the MPT or less, the CTS-D may utilize any GSA holder. If the GSA holders cannot supply the item, then any other manufacturer may be utilized.

1.8.2 Total procurement greater than the MPT and less than the SAT

For any procurement in the A/V package with a value greater than the MPT and below the SAT, the CTS-D must always review products and pricing from all mandatory sources per FAR 8.002. The CTS-D must prepare and distribute a BVD Request for Pricing Package to at least three (3) GSA holders/manufacturers in the applicable category or SIN. The CTS-D must confirm the pricing with the vendor and the vendor must provide a written quote or documentation. The BVD form Best Value Determination Guidelines - MPT - SAT (Attachment 8) must be completed and submitted to the Contracting Officer and Contract Specialist for all A/V procurements greater than the MPT and below the SAT (FAR 2.101).

1.8.3 Total procurement greater than the SAT

The CTS-D must always review products and pricing from all mandatory sources per FAR 8.002. The CTS-D must prepare and distribute a BVD Request for Pricing Package to all GSA holders in the applicable category or SIN afor A/V procurements greater than the SAT. The CTS-D must confirm the pricing with the vendor and the vendor must provide a written quote or documentation. Allow a minimum of 30 calendar days for responses if the project schedule permits. The BVD form Best Value Determination Guidelines

- Greater than the SAT (Attachment 9) must be completed and submitted to the Contracting Officer and Contract Specialist for all A/V procurements greater than the SAT (FAR 2.101). Manufacturer's quotes and a summary of all proposals must be attached.

1.8.4 Evaluation Factors

The Best Value determination Determination must address issues such as:

a. Appropriateness; lighting, power and telecommunications systems management and/or coordination as related to the facility (when applicable); other project specific factors as identified and/or required.

b. Emphasis must be to create a fully integrated design solution by providing quality products to meet the functional needs of the customer. Customer preferences must be considered. The focus must be on the best overall value. Use the NAVFAC Best Value Determination forms provided by the NAVFAC Electrical Engineer.

c. Product quality (including construction and materials); sustainability features, product warranties; history of the product and/or manufacturer.

d. Ability to service products through dealers or others within a certain geographical range of the project.

e. Price (including freight).

PART 2 FF&E and A/V TURNKEY EFFORT

2.1 FF&E Planned Modification

FF&E Planned Modification: As a Planned Modification, provide procurement and installation coordination of the complete and usable Final FF&E package.

2.1.1 Authorization

The Government will provide separate funding for procurement and installation coordination of the FF&E and A/V packages. Construction funds will not be used. Upon receipt of required funding, the Construction Contractor will be authorized by the Contracting Officer, as a planned modification to the construction contract, to procure and install all Final FF&E and A/V. The Construction Contractor will be expected to procure and coordinate the installation of the approved Final FF&E package exactly as specified. The amount of the planned modification will be the actual cost of these items from the Federal Government price schedules (Navy BPAs and/or GSA) and open market sources, when authorized, and include shipping/freight/handling, installation, vendor design/project management fees, applicable sales tax, Construction Contractor's Handling and Administration Rate (HAR) percentage as applied to the Final FF&E and A/V total cost(s) and NAVFAC required bond fee.

2.1.1.1 Construction Contractor's FF&E Handling and Administration Rate

(HAR)

The HAR includes all of the Construction Contractor's effort related to storage, coordination, handling, administration of subcontractors, and all other associated costs and profit for the procurement of FF&E.

The Government will indicate the FF&E and the A/V estimate based on the Concept Design in the contract solicitation Price Proposal Form (Bid Schedule) 00 22 13.00 20 SUPPLEMENTARY INSTRUCTIONS to OFFERORS. This Government estimate must not be altered by Construction Contractors during the bid process. The Construction Contractor's HAR may not exceed 5 percent of the total FF&E costs, as noted on the bid schedule, and must not include costs associated with the Interior Design Services.

2.1.2 Procurement and Installation

The Construction Contractor must coordinate the building completion date with the installation dealer(s) specified in the FF&E and A/V Packages.

The Construction Contractor must anticipate possible manufacturer price increases if order placement is delayed. It is recommended to order the FF&E product once the option is awarded and funds are received to avoid incurring additional costs. Delayed production and delivery dates can be noted at the time of order placement to coincide with the contract completion date. Any costs incurred due to manufacturer price increases will be the burden of the Construction Contractor.

2.1.3 Use of Blanket Purchase Agreements (BPA) and GSA Schedules

Upon receipt of required funding, the Construction Contractor will be authorized by the Contracting Officer, as a planned modification to the construction contract, to procure and install all Final FF&E and A/V utilizing Navy BPA's, GSA schedules, and other Federal contracts and complying with priorities found in FAR Part 8.404. In addition, the Contracting Officer will authorize the Construction Contractor to purchase the required FF&E and A/V through the authorized sources and will provide a letter of authorization to the Construction Contractor in accordance with FAR 51.102(e)(1) through (5) citing the name of the furniture dealer(s)/A/V vendor and other information to use when accessing the Federal Government supply sources. The Construction Contractor will be expected to procure and coordinate the installation of the approved Final

FF&E and A/V package exactly as specified.

2.1.3.1 Buy American Act (BAA) and Trade Agreement Act (TAA)

All supplies under the FF&E Planned Modification CLIN are subject to the rules and regulations governing the acquisition of foreign supplies, e.g., Buy American Act (BAA) (FAR 25.1). This also includes all supplies procured through Government Supply Sources, such as Navy Furniture BPAs and GSA Schedules. GSA solicitations are required to meet the Trade Agreement Act (TAA) Designated Countries (FAR 25.4), as part of the BAA.

The Construction Contractor is responsible for ensuring the FF&E is compliant with the BAA/TAA.

2.1.4 Deposits

The Construction Contractor must anticipate providing a deposit of between 30 percent and 50 percent of the FF&E costs when placing the orders with the manufacturer's dealerships.

2.1.5 Construction Wage Rate Requirements Statute

The BVD RFQ Package must identify any items with installation that are subject to the Construction Wage Rate Requirements statute.

1. The Construction Wage Rate Requirements Statute is Not Applicable if the FF&E and A/V assembly and installation work is:

a. Segregable from the construction of the facility (i.e.

procured in a separate FF&E Planned Modification (CLIN));

b. The assembly and installation work is performed by the FF&E vendor/dealer/subcontractor; and

c. The onsite FF&E and A/V work does not include a substantial amount of construction work; and

d. The workforce for the FF&E snd A/V installation and delivery is separate and distinct from the labor workforce performing the construction effort by the Construction Contractor.

2. The Construction Wage Rate Requirements Statute is Applicable if the FF&E assembly and installation work is:

a. Performed by the Construction Contractor; and

b. Is not physically or functionally separate from the other construction work required by the contract; and

c. Is not capable of being performed on a segregated basis from the other construction work required by the contract.

OR

d. The assembly and installation work is performed by the FF&E and A/V vendor/dealer/subcontractor; and

e. The onsite FF&E and A/V work does not include a substantial amount of construction work.

If the above a.- c. are true and d.-e. are true, the Construction Wage Rate Requirements statute would be applicable to the installation fo all FF&E that is installed and attached to the facility.

2.1.6 Taxes

2.1.6.1 Exemptions

Exemptions for certain State or local taxes may be available to the Construction Contractor and/or its subcontractors. The Construction Contractor must take maximum advantage of all exemptions, including obtaining a resale permit from State and Local taxation authorities whether available directly to the Construction Contractor or based on an exemption afforded the Government. The responsibility for paying applicable taxes rests with the Construction Contractor. Applicable state and local taxes to the FF&E and A/V package must be included with the subcontractor's quote, if required by the state or locality.

2.1.6.2 Construction Contract Requirements

As prescribed in FAR 29.401-3, the Contracting Officer must insert FAR clause 52.229-3, Federal, State and Local Taxes, in the construction contract. In accordance with this clause:

a. The contract price includes all applicable Federal, State, and local taxes and duties; and

b. The Government must, without liability, furnish evidence appropriate to establish exemption from any Federal, State, or local tax when the Construction Contractor requests such evidence and a reasonable basis exists to sustain the exemption.

2.1.7 Performance and Payment Bonds

2.1.7.1 No Bond Requirement for FF&E and A/V at Time of Construction Contract Award

FAR 28.102-1(a) requires that performance and payment bonds be included in all construction contracts exceeding the SAT, except under the conditions listed. Since the FF&E and A/V Planned Modification CLINs are not part of the original contract award, the Construction Contractor must not be required to secure bond for the FF&E or A/V at the time the basic contract is awarded.

2.1.7.2 Additional Bond at FF&E Planned Modification CLIN Award

FAR 28.102-2(d) requires the Government to secure additional bond from the Construction Contractor for any contract price increases. An increase to the original contract bond is required at the time of the FF&E or A/V Planned Modification CLINs award to protect the Government against the Construction Contractor not providing FF&E or A/V ordered and to ensure that the FF&E vendor(s) receive payment if the Construction Contractor goes out of business. The increased cost of the Government required bond must come from the FF&E or A/V funding source and is not a part of the Construction Contractor's HAR.

2.1.7.3 Bonds Required by the Construction Contractor

If the Construction Contractor requires bonding from the FF&E and/or A/V subcontractor(s), the cost must be covered in the Construction Contractor's HAR.

2.1.8 Unique Item Identification (IUID) and Valuation

Item Unique Identification (IUID) and valuation is a system of marking and valuing items delivered to DoD that enhances logistics, contracting, and financial business transactions. The IUID policy is mandatory for all DoD contracts that require the delivery of items. An item is a single article or a single unit formed by a grouping of subassemblies, components or constituent parts. In accordance with DFARS 211.274-2, IUID is required for all delivered items for which the Government's unit acquisition cost is $5,000 or more. Items identified by the requiring activity to be serially managed, mission essential, controlled inventory or for other reasons requiring permanent identification, must be marked with a unique item identifier.

1. IUID

The two main steps involved in IUID requirements are:

(i) Item marking and

(ii) Delivery of data about items as a part of the acceptance and delivery process.

2. Data Matrix Requirements

Item marking requires that qualifying items contain a data matrix either directly inscribed on the individual item or on a permanent label or data plate attached to the item. Delivery of data is executed by submitting to the IUID Registry information such as:

description of the item, its value, and the date of acceptance by the government. The IUID Registry is the repository established to capture and store all IUID data.

3. Government's Unit Acquisition Cost

In accordance with DFARS 211.274-3, Construction Contractors must be required to identify the Government's unit acquisition cost for all items delivered even if none of the criteria for placing a unique item identification mark applies.

PART 3 EXECUTION

3.1 Installation

The FF&E and A/V packages include the installation of all furniture and furnishings as specified in the FF&E and A/V packages. The FF&E and A/V installation dealer(s) specified in the FF&E and A/V packages must receive, store as required, transport to the project site, off load, inside deliver, unpack, assemble, place/install, clean, and dispose of all the trash for all furniture and furnishings. It is the Construction Contractor's responsibility to coordinate the building completion, occupancy, and installation dates with the installation dealer(s) specified in the FF&E and/or A/V package. Any costs associated with or delaying shipments to accommodate the construction schedule is the responsibility of the Construction Contractor.

A/V equipment testing : Provide documentation that The A/V equipment has been tested for functionality in accordance with ANSI INFOCOM 2M.

3.1.1 FF&E Pre-Installation Walk-Through

A walk-through to include the NAVFAC Construction Manager (CM) and the Construction Contractor and the FF&E and A/V vendor(s) must occur prior to the commencement of the FF&E and A/V installation. The purpose of this walk-through must ensure that the building interior is substantially complete in all areas scheduled to receive FF&E to include floor, wall and ceiling finishes and building systems located on or in the ceilings.

Approval by the NAVFAC CM to proceed with the FF&E and A/V installation is required.

3.2 Installation Warranty

Install all movable furnishings and A/V equipment in accordance with the manufacturer's instructions and warranty requirements. All movable furnishings must be level and aligned. All doors, drawers and accessories must be level and aligned to open, close and otherwise operate smoothly and securely.

All furniture and A/V equipment must be installed by the manufacturer's dealer of record and not by the Construction Contractor. In addition, installation dealer(s) must be located within a 100 mile radius of the project site unless approved by the Government Interior Designer. The Construction Contractor must repair, to the Government's satisfaction, any/all damage to any facility finish that is a result of the furniture and A/V installation and correct all punch list items for the furniture/furnishings and A/V. Any damage or loss of FF&E or A/V after installation will be the responsibility of the Construction Contractor and not the FF&E or A/V vendor/installer.

3.3 Ordering Documentation

Provide two CD copies and one binder copy of all ordering documentation, including but not limited to, quotes, purchase orders, factory order numbers (FO), and warranty information for all products, to the Contracting Officer at the final FF&E and A/V walk-thru.

3.4 Post Award Changes

3.4.1 Requests for Price Changes

After award of the FF&E and A/V…