N6247017R4002_Amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment 0003

BASE OPERATIONS SUPPORT (BOS) SERVICES AT U.S. NAVAL AIR STATION SIGONELLA (NASSIG) AND ITS OUTLYING SUPPORT SITES, ITALY

This amendment is issued to provide revisions to Sections A, C, J, and L. This amendment also provides responses to pre-aw ard inquiries.

(SEE CONTINUATION PAGE)

CS: Kathleen Delashmitt, kathleen.delashmitt@navy.mil, 757-322-4431

1. CONTRACT ID CODE PAGE OF PAGES

J 1 184

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Mar-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N6247017R4002

X 9B. DATED (SEE ITEM 11)

23-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Mar-2018

CODE

COMMANDER NAVFAC ATLANTIC

6506 HAMPTON BLVD

NORFOLK VA 23508-1278

N62470 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6247017R4002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

The purpose of this amendment is to disseminate the below information.

1.) Section A – Section A has been revised to reflect the revised deadline for the submission of proposals of

2:00PM (EST) on April 19, 2018.

2.) Section C – The below list of Annexes have been revised to provide further information or to more accurately reflect the requirements.

C-0200000 Management and Administration C-1502000 Facility Investment C-1503010 Custodial C-1503030 Integrated Solid Waste Management C-1503050 Grounds Maintenance and Landscape C-1700000 Base Support Vehicles and Equipment

3.) Section J – The below list of attachments have added to provide further information or have been revised to more accurately reflect the requirements.

New: J-9 Sigonella Site Visit Powerpoint New: J-1502000-06.e Periodic Inspection and Maintenance Tasks New: J-1502000-06.f UFC 3-460-03 Petroleum Fuel Systems Maintenance New: J-1800000-05.a Well Water Analysis Reporting Format New: J-1800000-05.b Supplemental Reporting Format

Revised: J-0200000-12 ELINs Revised: J-1502000 Facility Investment Revised: J-1502000-04 Service Orders Historical Data Revised: J-1502000-05 BUMED Equipment Inventory Revised: J-1502000-06 Equipment Inventories Revised: J-1502000-06.c Aviation Fuel Systems Equipment Inventory Revised: J-1503010-06 Custodial Inventory and Frequencies Revised: J-1503010-07 Custodial Inventory for BUMED Facility by Custodial Class Revised: J-1503030-03 Solid Waste Disposal Historical Data Revised: J-1503050 Grounds Maintenance and Landscape Revised: J-17000000-03 Shuttle Bus Stop Schedule Revised: J-1800000 Environmental Revised: J-1800000-03 Oil-Water Separators and Grease Traps Inventory Revised: J-1800000-04 Sampling and Laboratory Analysis Historical Data/Estimated Annual Quantities

4.) Section J – Amendment 0003 pre-award inquiry responses.

5.) Section L – Section L has been revised to reflect the revised deadline for the submission of RFIs of 10:00AM

(EST) on April 3, 2018 and to reflect clarifications in response to RFIs regarding submission requirements.

(Revisions are provided by the use of red font.)

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Apr-2018 02:00 PM to 19-Apr-2018 02:00 PM.

The following have been modified:

SECTION A

NAVAL FACILITIES ENGINEERING COMMAND (NAVFAC), ATLANTIC

6506 HAMPTON BLVD

NORFOLK, VIRGINIA 23508-1278

NAVFAC RFP NUMBER: N62470-17-R-4002

BASE OPERATIONS SUPPORT (BOS) SERVICES AT

U.S. NAVAL AIR STATION SIGONELLA (NASSIG) AND ITS OUTLYING SUPPORT SITES, ITALY

NOTICE: PROPOSALS ARE DUE BY 2:00 P.M. (EST) ON APRIL 17, 2018 APRIL 19, 2018

Proposals are to be submitted to office listed below:

Naval Facilities Engineering Command (NAVFAC), Atlantic Attn: Kathleen Delashmitt, Code ACQ22 6506 Hampton Blvd, Mail Room Norfolk, Virginia 23508-1278

PRE-PROPOSAL CONFERENCE/SITE VISIT:

A two-day pre-proposal conference/ site visit will be held March 14th and 15th, 2018 at NASSIG, specifically NAS II Operational Complex. A representative will meet attendees at the main gate on NAS II at 08:45AM CET on both days. Site visit attendance is limited to three attendees per contractor.

Attendees are required to submit the completed Sigonella Access Request Form (Attachment J-7) and Copy of identification card, passport or drivers licenses of Attendee(s) to Ms. Tisa. Harvin via email at

Tisa.Harvin@eu.navy.mil no later than 09:00AM EST on March 2, 2018. Attendees will need to provide a copy of the carta d'identità (i.e. identification card) for Italian contractors and passports for all other contractors. The following information is required for attendees to attend the pre-proposal conference and site visit: Last and First Name of Attendee(s), Name of Company, Telephone number, Email, Nationality of attendee, and a Copy of identification card, passport or drivers licenses of Attendee(s).

All prospective Offerors are urged to attend this conference.

A.1 CONTRACT TITLE

Base Operations Support (BOS) Services at U.S. Naval Air Station Sigonella (NASSIG) and its outlying support sites, Italy.

A.2 TYPE OF CONTRACT

This acquisition will result in the award of an Indefinite Delivery Indefinite Quantity (IDIQ), performance-based type of contract for BOS services at NASSIG and its outlying support sites that is comprised of both Recurring and Non-Recurring Work items.

A.3 COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is unrestricted.

A.4 NAICS CODE

The NAICS code assigned to this procurement is 561210, Facility Support Services, having a small business size standard of $38.5 Million. Refer to Section K, Representations, Certifications and Other Statements of Offerors.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 0200000

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Formal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 General Requirements for Medical Treatment Facilities

0200000 – Management and Administration

2.3.11.1 Contractor Use of Elevators in Medical Treatment Facilities

2.3.11.2 Medical Equipment

2.3.11.3 The Joint Commission (TJC) Requirements

2.3.11.4 Medical Treatment Facility (MTF) Pathogen Training

2.3.11.5 MTF Pre-Employment Training

2.3.11.6 Contractors Environment of Care (EOC) Policy and Procedures Manual

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.6.1 MAXIMO Data

2.6.6.2 MAXIMO Method of Data Entry

2.6.6.3 MAXIMO Access

2.6.6.4 MAXIMO Training

2.6.7 DMLSS (Defense Medical Logistics Support System)

2.6.8 Quality Management System (QMS)

2.6.8.1 Quality Management (QM) Plan

2.6.8.2 Quality Inspection and Surveillance

2.6.8.3 Quality Inspection and Surveillance Report

2.6.9 Property Management Plan

2.6.10 System and Equipment Replacement

2.6.11 Joint Inspection

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.2.7 English-Speaking Personnel

2.7.2.8 Pathogen Exposure

2.7.2.9 Immunizations

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.3.6 Asbestos Abatement Plan

2.9.3.7 Demolition Plan

2.9.3.8 Emergency Response Plans

2.9.3.9 Excavation/Trenching Plan

2.9.3.10 Fire Prevention Program

2.9.3.11 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.12 Hazardous Energy Control Program

2.9.3.13 Heat Stress Monitoring Plan

2.9.3.14 Lead Compliance and Abatement Plan

2.9.3.15 Respiratory Protection Program

2.9.3.16 Site Sanitation Plan

2.9.3.17 Temporary Facility Layout Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 Host Nation Safety Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.2.10 Storm Water Pollution Prevention Management

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness and Exercise Participation

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Service Orders

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14.4 Common Output Level Standards (COLS) for Region Funded Facility Services

2.14.5 Inventory Data Quantity Variation

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-Recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0730-1600, five days per week, Monday through Friday, except US Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or technical specifications require Contractor continuous operations, 24 hours a day, every day of the year including both U.S. and Italian holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer (KO) approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays:

New Year's Day 01 January * Martin Luther King, Jr.'s Day 3rd Monday in January President's Day 3rd Monday in February Memorial Day last Monday in May Independence Day 04 July * Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November * Thanksgiving Day 4th Thursday in November Christmas Day 25 December *

Italian holidays, unless concurrent with U.S. holidays, are considered regular working days unless otherwise specified in the technical specifications.

* When such holidays fall on a Saturday, the preceding Friday will be considered a holiday. When such holidays fall on a Sunday, the succeeding Monday will be considered a holiday.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor will be required to attend administrative and coordination meetings.

The Contractor should anticipate meeting with the Government weekly during the first month of the contract. Thereafter, meetings will be as often as necessary at the discretion of the KO but not less than monthly.

The Contractor shall attend meetings on short notice as required by the

KO.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC EURAFSWA, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process.

Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.3.1 Formal Partnering The initial session should be scheduled concurrent with the Pre- Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a neutral location off the installation that is acceptable to the Contractor and to the Government. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator fluent in English, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

* President/Vice President

* Contract/Project Manager

* Supervisor/Superintendent

* Quality Manager

* Site Safety and Health Officer Sub-contractor Reps

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations as necessary to perform work under this contract and comply with all the applicable European, Italian, U.S. Federal, and local laws and regulations. The Contractor shall submit copies of permits and licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Italian law

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by Host Nation and local law

2.3.6 Protection of During execution of the work, the Contractor shall protect Government

Government Property property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government. This includes restoration of damage to facilities and equipment that are the direct result of the Contractor’s failure to perform the performance objectives required in this contract.

2.3.7 Government

Information Technology (IT) System

The Navy's enterprise information technology (IT) network for OCONUS sites, including Sigonella, Italy, has been designated as the OCONUS Navy Enterprise Network, or ONE-NET. ONE-NET provides a secure, centrally managed classified and unclassified network with associated services such as desktop support, email, web access and computer security. All systems supplied by the Contractor that require direct connection to ONE-NET must be approved through the ONE-NET Request For Change (RFC) process prior to installation. All systems must comply with DoD, DoN, and ONE-NET policy and procedures and be certified and accredited by the Navy's Designated Approval Authority (DAA). The Contractor is responsible for obtaining, reviewing and complying with all pertinent IT and information assurance (IA) policies and instructions. Additional information about OneNet may be obtained at http://www.public.navy.mil/spawar/PEOEIS/NEN/ONE- Net/Pages/default.aspx.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-02 and in Spec Item 2 of applicable Technical Specifications. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to Section G and NAVFAC EURAFSWA FEAD Sigonella Standard Operating Procedures for invoicing procedures.

2.3.10 Forms Unless provided in J-0200000-04, all forms required for accomplishment of work in this PWS shall be accessed electronically. The Department of Defense Forms Management Program site at:

http://www.dtic.mil/whs/directives/forms/index.htm provides access to an inventory of DOD, Navy, GAO and GSA forms, frequently asked questions, and downloading instructions. The Contractor shall duplicate the required forms as necessary for accomplishment of the work. In the event that a form is unavailable electronically, the Contractor shall develop and provide a form sample to the KO for approval.

2.3.11 General Requirements

for Medical Treatment Facilities

2.3.11.1 Contractor Use of

Elevators in Medical Treatment Facilities

Patients take priority over housekeeping equipment on elevators. The Contractor shall not "HOLD" an elevator at a floor for any reason other than scheduled services.

2.3.11.2 Medical Equipment Unless otherwise specified, no technical or sensitive equipment shall be moved or unplugged without prior approval. This equipment includes, but is not limited to, computer systems, duplicating machines, laboratory equipment, etc. Papers, patient records, personal items, etc. shall not be disturbed.

2.3.11.3 The Joint Commission

(TJC) Requirements

The Contractor shall comply with the most recent standards established by “The Joint Commission” (TJC), as well as other applicable industry medical standards, such as NFPA 99, Health Care Facilities Code and NFPA 110, Standard for Emergency and Standby Power Systems. In any case where this conflicts with another requirement, the more stringent shall apply. This includes but is not limited to maintenance, testing, operations and repair.

The Contractor shall have a thorough understanding of TJC and other industry medical standards, and shall record and maintain documentation to validate compliance with these standards. This documentation must be available for review at any time, by Government or third party inspectors, including TJC survey teams.

The Contractor shall prepare and submit a TJC compliance and documentation plan for Government review and approval per Section F.

The plan shall, at a minimum, include the process that will be used to gather and display required documentation, the process to show objective evidence that all work is in compliance with TJC standards, for each element of performance, and shall include specific requirements for TJC compliance.

2.3.11.4 Medical Treatment

Facility (MTF) Pathogen Training

All Contractor and Sub-Contractor personnel performing work where they may be exposed to blood or other potentially infectious materials in an MTF shall receive pathogen training prior to performing services in that area.

The Contractor shall comply with 29 CFR-1910.1030 at all times and shall have an established Exposure Control Plan accessible to employees and reviewed annually.

Employees in areas subject to higher exposure risk (such as hospitals and veterinarian clinics) shall submit to all required testing and receive vaccinations as required by the installation.

Refer to Spec Item 2.7.2.8 for details on required immunizations.

2.3.11.5 MTF Pre-Employment

Training

All Contractor employees working in MTF Buildings 272, 273 and 550 shall complete pre-employment training two weeks prior to start of work. The Contractor shall maintain on-site a training document for each employee that shall become a portion of the employees’ permanent record.

The topics for pre-employment training shall cover:

Naval Hospital Sigonella Infection Control Manual Infection Control Health Insurance Portability and Accountability Act (HIPAA) regulations address security and privacy of "protected health information" (PHI).

Safety Management Plan Security Management Plan Hazardous Materials Hazardous Waste Emergency Preparedness Life Safety (Fire Training) Medical Equipment Utilities

The Contractor shall implement annual training on all pre-employment training topics and any new training topics may be required as the result of new MTF requirements.

The Contractor shall submit to the KO within 30 days following award a complete lesson plan for each topic of required pre-employment and annual training. The lesson plans and complete training program shall be part of the Contractor’s Environment of Care Policy and Procedures Manual and shall be available for Government review at any time.

The Contractor shall document the competency of each employee after each training module. These records shall be maintained current and accurate, and available for review by the Government at all times. The training record shall indicate the class, date, time, place, instructor, and signature of the instructor and the signature of the employee.

2.3.11.6 Contractors

Environment of Care (EOC) Policy and Procedures Manual

The Contractor shall develop and submit to the KO for review within 30 days following contract award an EOC Policy and Procedures Manual addressing all training and record keeping for documentation of employee competency. The manual shall be updated and reviewed by the Contractor as often as necessary to incorporate the latest MTF policies, and shall be made available for Government inspection and for inspection review by The Joint Commission at any time.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR Clause 52.245-1, GOVERNMENT PROPERTY, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

A list of Government-furnished Facilities is provided in J-0200000-03.

The Government will endeavor to provide additional spaces/facilities on base for storage of day-to-day supplies and tools and to serve as Contractor’s field office; however, such spaces/facilities are not guaranteed.

The Contractor shall keep spaces furnished for the performance of this contract in a clean, neat, orderly and sanitary condition. The Contractor shall dispose of refuse, waste material, garbage, rubbish and debris on a daily basis.

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain U.S. Navy approved backflow prevention devices as per NFESC User’s Guide UG-2029-ENV on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

If Contractor is to fill equipment tanks, proper air gap needs to be provided, or appropriate backflow preventer shall be utilized to avoid cross connection between potable and non-potable water systems.

The Contractor shall meet all Federal, Italian, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

Unless otherwise specified in the technical specifications, all materials to be used for work under this contract shall be furnished by the Contractor.

However, certain task orders may require the Contractor to use/install materials furnished by the Government.

2.4.4 Government-Furnished

Equipment (GFE)

Unless otherwise specified in the technical specifications, all equipment to be used for work under this contract shall be furnished by the Contractor.

However, certain task orders may require the Contractor to use/install equipment furnished by the Government.

Government-furnished equipment includes Government equipment taken into the custody by the Contractor for repair when the unit acquisition cost of the equipment exceeds the simplified acquisition threshold as defined in FAR 2.101. Individual components of Government equipment within larger systems contracted for repair or maintenance on a Government installation are considered units for purpose of this section only.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheet (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall establish a work reception function with the capability to receive from the Government operated work reception center, and respond to service orders 24 hours per day, seven days per week throughout the year. A service order or notification call for IMP equipment work is considered received by the Contractor at the time and date the information is received by the Contractor’s work reception system.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers at least fifteen calendar days prior to the event. The request for authorization will include the date, type of service to be interrupted, the interruption starting and ending time (within plus or minus 15 minutes). The Contract shall not proceed without prior approval. If the discontinued service is due to an emergency breakdown, the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 NAVFAC MAXIMO MAXIMO is the Computerized Maintenance Management System (CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

2.6.6.1 MAXIMO Data Required data fields for work orders are indicated in the Service Provider Information indicated in J-0200000-05. Asset inventory data requirements are indicated in the Asset Information provided in J-0200000-06, including data for Utilities assets listed in the Specification Information in J-0200000-06a. Required data for documenting condition assessment is indicated in the Characteristic Meter Reading Information provided in Facility Management, 1501000.

Specified data shall be provided for all work performed in 1501000 Facility Management, 1502000 Facility Investment and 1503000 Grounds Maintenance and Landscaping (limited to grounds irrigation systems).

Further instructional information detailing the process for submitting the specified information for NAVFAC MAXIMO Data Reporting is provided in J-0200000-07.

The Service Provider, Asset, Specification, and Characteristic Meter Reading Interfaces are used in multiple processes for loading data into MAXIMO by the Government and the format may be updated periodically.

As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar days’ notice of modifications to the Service Provider, Asset, Specification, or Characteristic Meter Reading Interfaces file format.

2.6.6.2 MAXIMO Method of

Data Entry

The Contractor shall provide data for NAVFAC MAXIMO using the methods detailed below:

DIRECT ENTRY: The Contractor shall manually enter required work order and condition assessment data directly into NAVFAC MAXIMO.

The Contractor shall ensure all information is updated by the end of each workday for all work performed.

If the Contractor does not have access to NAVFAC MAXIMO at contract start, work order and condition assessment data shall be submitted in a pipe delimited flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-07 per Section F. Any failures in processing of the flat-file shall be corrected and resubmitted by the Contractor. In order to demonstrate the ability to properly format the flat-file, the Contractor shall provide a Sample Pipe Delimited Flat-file prior to contract performance per Section F. Flat file submission of work order and condition assessment data will be allowed for a period not to exceed six months unless an extension is approved in writing by the KO.

FLAT FILE: The Contractor shall electronically record and report compiled service performance data for exportation of asset and specification data to NAVFAC MAXIMO. The Contractor shall submit asset and specification data in a spreadsheet flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-07 per Section F.

2.6.6.3 MAXIMO Access The process for obtaining access and establishing MAXIMO accounts are detailed in the NAVFAC MAXIMO System Access Procedures provided in J-0200000-08.

Once accounts have been established, MAXIMO can be accessed at https://maximo.navfac.navy.mil.

The Contractor shall provide all necessary computer equipment and Internet Service Provider (ISP) accounts to access MAXIMO for Direct Entry of required data.

A maximum of five MAXIMO accounts will be approved for the Contractor. Changes of personnel requiring MAXIMO accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests.

The Contractor shall provide a list of personnel requiring MAXIMO accounts per Section F.

2.6.6.4 MAXIMO Training The Government will provide or make available initial training on NAVFAC MAXIMO to Contractor personnel responsible for direct entry of work order, asset, specification, and condition assessment data.

Additional training will be provided by the Government when there are significant changes to the NAVFAC MAXIMO software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of NAVFAC MAXIMO.

2.6.7 DMLSS (Defense

Medical Logistics Support System)

The Contractor shall use the Government furnished DMLSS CMMS to manage all work at the Naval Hospital facilities, to include scheduling inspection and maintenance work orders, tracking historical maintenance and repair activities (task, man-hours, materials, and cost), maintaining equipment inventories, and all other maintenance and repair related management functions as directed by NAVHOSP facilities personnel.

A maximum of two DMLSS accounts will be approved for the Contractor.

The Government will provide or make available initial training on DMLSS to Contractor personnel responsible for direct entry of work order, asset, specification, and other related data. Additional training will be provided by the Government when there are significant changes to the DMLSS software or data entry requirements. Training due to changeover of personnel will be the responsibility for the Contractor. The Contractor will be provided a general user guide, local instructions, and other materials by the Government as reference material for the use of DMLSS.

The Contractor shall manually enter required work order data directly into DMLSS. The Contractor shall ensure all information is updated by the end of each workday for all work performed.

The Contractor shall provide a list of personnel requiring DMLSS accounts per Section F.

2.6.8 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.8.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract and is required to ensure that the Contractor has developed sufficiently responsive and cost effective procedures to deliver adequate services. The Contractor shall update and revise methods, procedures, and controls on a continuing basis, as required by physical or operational changes. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance 30 days prior to enacting such changes. Approved QM Plans shall be followed until revisions are approved. Approval of a QM Plan does not preclude full conformance with the specifications. QM Plans shall be submitted for all annexes/technical specifications identified in this PWS.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.8.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of termination of the contract per Section F.

2.6.8.3 Quality Inspection and

Surveillance Report

The Contractor shall submit a copy of the Contractor Quality Inspection and Surveillance Report per Section F. The Contractor Quality Inspection and Surveillance Report shall include a summary and results of the quality inspection and surveillance events performed and assessment-driven corrective actions and process adjustments during the previous month.

The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.9 Property Management

Plan

Not Used.

2.6.10 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced.

Substitutes for replacement components must be accepted by the KO prior to use. The KO will furnish available information for the existing systems and equipment.

2.6.11 Joint Inspection Within 30 calendar days after contract award the Government and the Contractor shall jointly inspect and determine the existing condition of the facilities, equipment and systems. The inspection shall be documented in a written report by the Contractor. This report shall identify deficiencies agreed upon by the Government and the Contractor. A complete inspection report shall be submitted to the KO for each system within ten calendar days following the scheduled inspection date. This report shall include a narrative description of the current condition of each system, and a detailed list of all repairs required to bring the system up to complete reliable, and safe operating condition, as originally intended and designed. The report shall be accepted and signed by the Government and the Contractor.

The Government is not obligated to immediately correct the deficiencies but may elect to: a) perform the work through service orders; b) perform the work under the non-recurring portion of the contract; c) defer the work; d) correct the deficiencies through different means. Any subsequent deficiencies discovered which result from the normal operation of the system, equipment, facility, and are routine in nature shall be performed by the Contractor as preventive maintenance work (if within the limits of preventive maintenance) or through trouble call work (if within the specified limits of service order work) and shall be included in the recurring work portion of the contract.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel The Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the KO necessary to certify their qualifications.

The Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel, their position title and who they will report directly to for this contract. As a minimum, include the Project Manager, Quality Manager, SSHO, and on-site supervisors and who they will report directly to for this contract.

The key personnel shall be revised as applicable for the contract.

Within ten calendar days following contract award, the Contractor shall provide to the KO all mobile phone numbers where key personnel can be contacted at any time during the performance of this contract.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate who have full authority to act for…