FRCSE PSS_ N6134020R0020_Pre-Proposal Slides.pdf

Fleet Readiness Center South East

(FRCSE)

Production Support Services (PSS) Pre-proposal Conference

Solicitation N6134020R0020 Classification: UNCLASSIFIED

Distribution Statement A – Approved for public release;

distribution is unlimited, as submitted under NAVAIR

Public Release Authorization YY-07072020

Introductions

• Andrea Gordon-Eubanks Contracting Officer, NAWCTSD

• Elouise Bryant Supporting Contracting Officer, NAWCTSD

• Carly Galloway Lead Contract Specialist, NAWCTSD

• Michael Davis Supporting Contract Specialist, NAWCTSD

• Bernard Courtney Program Manager, NAWCTSD

• Michael Byrne COR, FRCSE PSS

Purpose

• To ensure a common understanding of the:

- government’s Requirements

- Proposal Instructions

• To answer questions regarding RFP N6134020R0020

- Questions about the RFP must be submitted in writing using either the provided form via email to Carly.Galloway@navy.mil and Michael.Davis15@navy.mil

- Questions will be reviewed and answered via formal RFP amendments.

- All amendments to this solicitation will be posted at beta.sams.gov.

Communications

• ALL industry communication for RFP N6134020R0020 shall come through the PCO and/or Contract Specialist (CS).

• No one from the government, other than the PCO and CS, is authorized to communicate with industry and share information pertaining to this RFP.

• NAWCTSD Points of Contact are:

o Carly Galloway, CS (Primary POC), Carly.Galloway@navy.mil o Michael Davis, Supporting CS Michael.Davis15@navy.mil

Disclaimer

The information shared in current slides reflect current government intentions and is subject to change based on a variety of circumstances. The formal solicitation is the only document that should be relied upon in determining the government’s requirements.

Any contradictions between the slides and solicitation, the solicitation takes precedence.

Requirements Overview

• FRCSE provides DLM services for aircraft, aircraft engines and associated components/materials

• The PSS contract provides logistical support to the FRCSE DLM effort by providing operational management of warehouses, inventory and storage of aircraft parts, production tool kits for maintenance, external support to the In-Service-Repair Program, operation and management of mega centers, environmental support and equipment management functions, and transportation of materials and components from one point in the maintenance process to the next.

Places of Performance:

NAS Jacksonville, FL NAS Oceana, VA NS Mayport, FL NS Norfolk, VA Orange Park, FL Cecil Field, FL

Platforms/Component:

EA-6B, F/A-18, H-60, H-53, P-3, P-8, E-2, C-2,

T-6, T-34, T-44, T-45, and S-3

Requirements Overview (Continued) Hours of Operation:

• FRCSE Jax (including remote sites) working hours of operation are 7 days a week as follows:

– “A” Shift 0600-1430 hours

– “B” Shift 1430-2300 hours

– “C” Shift 2200-0630 hours

• Contractor workforce shall be available to work the “A”, “B”, and “C” shifts, Monday through Friday

Additional Information:

• Property – The government will provide special tooling, hand tools, and ground support equipment

• Contractor Work Spaces - The Contractor shall maintain its administrative facility and equipment outside of NAS Jacksonville and shall use government facilities only for the performance of the contract. Within the production areas of FRC Jax, as space permits, the government will provide workspace to be utilized by the Site Manager and Site Coordinator

• There are NO supplies, materials, or equipment to be purchased under this contract.

Additional Information (Continued):

• Contractor shall perform in accordance with the SOW and all other applicable FRC (and other) instructions listed therein

• Contractor may have to perform as part of a co-mingled team alongside government personnel

Key Personnel:

Site Manager and Site Coordinator

• Mobilization

– Mobilization Period not to exceed 60 days

– All personnel must be hired, trained, and in place by end of Mobilization Period

– Contractor shall assume full responsibility for all PSS

IAW SOW upon completion of the Mobilization Period

• Transition

– During last two months of contract, provide support to government and successor Contractor to ensure orderly transition and minimize impact on operational readiness

– Contractor shall retain full responsibility for all PSS IAW SOW until completion of the Phase-Out period

Acquisition Strategy/Structure

• Small Business Set-Aside

• Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract o Anticipate first task order to be for mobilization (CLIN 0008) o Anticipate 12 month task orders o FFP/CPFF CLINs

• Non-Performance Based Contract

• Service Contract Act Applies

• 6-year ordering period (5-year Base and one one-year options) o 31-Jan-2021 to 30-JAN-2027

Section B (Supplies or Services) - Highlights

Wage Determinations

• The following Wage determinations apply:

• WD - 2015-4540 (Rev.-11) (Att. 2) - Jacksonville, FL (Duval)

• WD - 2015-4342 (Rev.-14) (Att. 3) - Norfolk, VA (Norfolk) VA

Beach, VA (VA Beach

B.4 Order Estimating Rates

• The composite rates and fixed fee information will be used to establish a Task Order’s IGCE for streamlined ordering

• CPFF CLINs will be paid in accordance with 5252.232-9510, “Payment of Fixed Fee”

• The maximum fixed fee rate proposed shall not exceed 10% in accordance with FAR 15.404-4(c)(4)(i)(c)

• The fixed fee percentages/rates proposed shall be used to determine the Fixed Fee dollar amounts on awarded Task Orders and shall apply throughout the life of the contract.

Section B – Highlights (Continued)

B.4 Order Estimating Rates (Continued)

• The cumulative estimated cost ceiling and fixed fee amounts of all Task Orders shall not exceed the cost ceiling of the basic IDIQ contract.

• The contractor’s invoicing shall be based on actual costs incurred.

• Composite rates may be adjusted to accommodate DoL AWD revisions, in accordance with the SCA.

Section B Highlights (Continued)

CLIN

Description Contract

TypeBase Year Option 1

0001 1001 PSS Labor FRCSE Jacksonville CPFF 0002 1002 PSS Overtime Labor FRCSE Jacksonville CPFF 0003 1003 PSS Labor FRCSE Norfolk / Oceana CPFF 0004 1004 PSS Labor Overtime FRCSE Norfolk/Oceana CPFF 0005 1005 PSS Labor FRCSE Cass Pema CPFF 0006 1006 PSS Labor Overtime FRCSE Cass Pema CPFF 0007 1007 Administrative and Technical Data NSP 0008 Mobilization FFP

CLIN Structure

Section B – Highlights (Continued)

Clause B.6, Level of Effort

• The level of effort estimated to be ordered during the term of this contract is 1,766,529 man-hours.

Base Year Option Year 1 CLINs Est. Man-Hours CLINs Est. Man-Hours 0001 1,327,040 1001 274,560 0002 21,778 1002 4,523 0003 83,520 1003 17,280 0004 12,102 1004 2,509 0005 18,560 1005 3,840 0006 677 1006 140 Total 1,463,677 Total 302,852

Section C (Descriptions & Specifications) - Highlights

Attachment (1) – Statement of Work

• Locations for the required efforts

• Technical Requirements

• Labor categories and descriptions

• Reports and Data Requirements

C-TXT-ECMRA

• Required Enterprise-Wide Contractor Manpower Reporting

Application (ECMRA) Information

• Navy requirement

• Contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

Section E (Inspection & Acceptance) - Highlights

Surveillance Activity Checklist

• Government developed and applied document.

• Used to ensure that systemic quality assurance methods are used in the administration of the contract.

• Used to verify that the contractor performs in accordance with the SOW and meets acceptable quality levels.

Section F (Deliveries or Performance) - Highlights

• Basic IDIQ has a 6 year ordering period o Anticipated to be 31 January 2021 – 30 January 2027 o Per FAR 52.216-22, Indefinite Quantity, performance may be required up to 12 months from the last day of the basic and option ordering period.

• B.5: CONTRACT MINIMUM QUANTITY

o Contract Minimum – The amount proposed for

Mobilization (CLIN 0008), must be at least $100

Section G (Contract Administration) - Highlights

• NAVAIR 5252.232-9506: Payment of Fixed Fee o Fixed Fee will not be paid more frequently than bi-weekly o Payment of fixed fee will be on a labor hour basis (fixed fee amount divided by the CLIN level of effort in hours) o Applies to each Task Order issued o Payment will not be based on a percentage of total cost

• NAVAIR 5252.232-9524: Allotment of Funds o Task orders may be incrementally funded

Section H (Special Contract Requirements) - Highlights

ISSUANCE OF TASK ORDER

• Unilateral and/or bilateral task orders may be issued under this ID/IQ contract. The government will not request a proposal for each task order, and the contractor shall not provide a proposal for each task order.

• Each task order will identify the labor categories, labor hours, and sites required to be performed by the contractor. The labor categories, order estimating rates, and site will be in accordance with the contract labor categories, order estimating rates, sites, and material and travel fixed factors established in Section B.

Section H (Special Contract Requirements) - Highlights

ISSUANCE OF TASK ORDER (Continued)

• The fixed fee dollar amount will be added to the task order in accordance with B.4, Level of Effort (Cost Reimbursement) and clause 5252.232-9510, “Payment of Fixed Fee.”

• All qualifications of the labor provided to perform the task order, whether provided by the prime contractor or a subcontractor, shall comply with the labor qualifications set forth in Section J, Attachment 1 Statement of Work (SOW).

Section H – Highlights (Continued)

NAVAIR 5252.237-9501: Addition or Substitution of Key Personnel

• During the term of the contract, no key personnel substitutions or additions will be made unless necessitated by compelling reasons, including but not limited to:

o An individual’s illness;

o Death;

o Termination of employment;

o Declining an offer of employment (for individuals proposed as contingent hires); or o Family friendly leave.

• All proposed substitutions shall be submitted, in writing to the Contracting Officer at least fifteen (15) days (thirty

(30) days if a security clearance must be obtained) prior to the proposed substitution

Section I (Contract Clauses) - Highlights

• 52.217-7 Option for Increased Quantity – Separately Priced Line Item (March 1989)

• If required, for clauses not funded at the time of order placement

• 52.217-8 Option To Extend Services (Nov 1999)

• Extend services up to 6 months

• Required Small Business Set-Aside clauses included

Section K (Reps, Certs, & Other Statements) – Highlights

Complete all appropriate representations and certifications listed in Section K, to include the Representations and Certifications section of the System for Award Management

(SAM).

Sections L & M - Highlights

Understanding and following Sections L & M are the keys to developing a good proposal; a mutually beneficial goal for award.

Section L – Proposal Instructions:

• Tells offerors what to put in the proposal.

Section M – Evaluation Factors & Criteria:

• Identifies what will be evaluated;

• Identifies relative order of importance of factors;

• Identifies emphasis areas.

Proposals should use the same paragraph format as provided in Section L.

Section L (Instructions, Conditions & Notices) -

Volume 1 – Past Performance

L.B.1.1 Past Performance Contracts for Offeror

•Identify one of its past performance contracts to be utilized in the Corporate Experience Validation process described at Section M, Part B, 1.1.

•Submit up to, but no more than, three (3) total past performance contracts of the prime offeror’s and principal team member’s most relevant government or commercial past performance contracts utilizing Attachment L-2, but in combined total, no more than three (3).

•Any submitted past performance contract must contain performance within three (3) years of the solicitation release date (22 June 2020).

Section L (Instructions, Conditions & Notices) -

Volume 1 – Past Performance

L.B.1.1 Past Performance Contracts for Offeror (Continued)

•Provide one copy of the past performance contract without any attachments other than the Statement of Work, the Performance Work Statement, and/or the Specification.

•For those active contracts or task/delivery orders without a CPARS evaluation within six (6) months of the solicitation’s release date, offeror’s shall send a request for assessment input and a copy of Attachment L1, Past Performance Questionnaire

PPQ.

Section L – Highlights (Continued)

Volume 1 – Past Performance (Continued)

L.B.1.2 Past Performance Contract Information

• Provide a completed copy of Attachment L-2 for each past performance contract identified which include the information listed in this section.

Volume 1 – Past Performance (Continued) L.B.1.3 Relevancy Information of the Past Performance Contracts

• Provide a completed copy of Attachment L-2 for each past performance contract identified.

• The offeror is required to cite specific, pinpointed page numbers, terms, conditions, CLINS, and Statement of Work, the Performance Work Statement, and/or the Specification page numbers and paragraphs found in the offeror’s past performance contract that the offeror believes is relevant to the instant solicitation.

• Citing an entire section within a Statement of Work, the Performance Work Statement, and/or the Specification is unacceptable, and it will not be evaluated.

Volume 1 – Past Performance (Continued)

L.B.1.4 Demonstrated Performance Information of the Past Performance Contracts

• For each Past Performance Contract, provide available CPARs or

PPQs that address the following areas:

o Quality of Product or Service o Schedule o Cost Control o Program Management and Subcontract Management

• Explain the reasons for:

o Any past performance problems;

o Schedule slips; or o Cost or price increases

• Describe any claims or requests for equitable adjustment

Volume 1 – Past Performance (Continued)

L.B.1.4 Demonstrated Performance Information of the Past Performance Contracts ion (Continued)

• For any past performance problems describe the:

oStatus of the problem oResolution used to correct the problem oHow proposes to use that resolution for this solicitation’s effort

Past Performance Process

Primary PPI Sources:

Offerors’ Proposals

PPIRS/CPARS

Questionnaires

Phone Interviews

DACO/DCMA

Other

Recency/ Relevancy

Determination

Confidence Assessment

Volume 2 – Cost/Price

• Volume shall contain all cost information requested (see

L.B.2.2 for detailed listing)

• Spreadsheets shall NOT be protected and shall use formulas and functions to the maximum extent possible

• Attachment L3 o When completing the attachment, follow the instructions provided on the “Instructions” Tab o Mobilization (CLIN 0008) Propose a separate FFP for mobilization.

Complete the mobilization cell in Attachment L3 based on the dollar value associated with the Offeror’s mobilization approach.

Volume 2 – Cost/Price (Continued)

• Attachment L3 (Continued) o Mobilization (Continued) The quantity of direct labor hours and categories proposed for mobilization is at the discretion of the offeror and are not included in Attachment L3

The proposed amount must be at least $100 The proposed mobilization amount will be used as the contract minimum guarantee o Labor (CLINs 0001 – 0006 and 1001-1006) The total labor hours shall NOT deviate from the estimated number of labor hours provided Do NOT tailor the “government Labor Category” column

Volume 2 – Cost/Price (Continued)

• Attachment L3 (Continued) Labor (Continued) If applicable, insert the title of the offeror’s comparable labor category in the adjacent column entitled “Contractor Proposed Category”

Proposed labor categories must meet the minimum personnel qualifications of each comparable government-provided labor category o Data (CLIN 0007 and 1007) Not Separately Priced (NSP) o All Costed Team Members (CTM) shall provide the same information that is required for the Prime contractor.

Section M (Evaluation Factors) - Highlights

Source Selection Objectives

• Obtain, through use of a comprehensive evaluation process, a high quality, fair and consistent evaluation of proposals.

• Select one offeror on the basis of its proposal providing the best value to the government, all factors considered.

Section M – Highlights (Continued)

Evaluation Factors for Award

The government will evaluate proposals of offerors with acceptable Corporate Experience using the following two Factors:

• Factor 1: Past Performance

• Factor 2: Cost/Price

Past Performance is significantly more important than Cost/Price

Because Past Performance qualities are significantly more important than the amount of the cost/price, the source selection authority is permitted to select an offeror with acceptable Corporate Experience that has proposed a higher evaluated cost/price, within any stated budget in the RFP, if the past performance of the offeror is worth the evaluated cost/price premium.

Thus, of those offerors with acceptable Corporate Experience, the source selection authority will perform a tradeoff between the higher of the offerors’ Total Evaluated Price, and the offerors’ assessments under the Past Performance Factor.

If the government believes discussions are in the best interest of the government, NAWCTSD will make a competitive range determination and conduct meaningful discussions with all offerors in the competitive range.

• Evaluation Notices (ENs) o As a minimum, notification of deficiencies and clarifications o Ask for additional information

• Proposal change pages where needed o Helps easily identify changes o Minimizes work for the Final Proposal Revision

The government reserves the right to award without discussions.

• Award based on initial proposals can happen if the government receives an offer that conforms with the solicitation and provides the greatest overall benefit to the government, all factors considered.

• Don’t assume you can improve your position during discussions, there may not be discussions.

A Critical Note:

• The government does not evaluate every requirement of the SOW under Section M of the RFP.

• The awarded contractor, however, is required to comply with all requirements of the awarded contract.

M.B.1.1 PRELIMINARY CORPORATE EXPERIENCE VALIDATION

Minimum corporate experience qualifications necessary for the proposal to be fully evaluated under past performance and cost/price in accordance with this solicitation are as follows:

• The scope of the past performance contract must be an agency of the U.S. government contract.

• The scope of the past performance contract must state that the contractor is required to perform aviation Production Support Services containing either Production Control or Inventory Management as described at SOW 3.1.

• The scope of the past performance contract must encompass multiple sites supporting an ISO 9001 environment for Production Support Services for aviation related services.

Corporate Experience

Past Performance Evaluation

Cost/Price Evaluation

ELIGIBLE

INELIGIBLE

Proposal Not Evaluated

Corporate Experience

Evaluation Factor 1: Past Performance

Past Performance will be evaluated to establish a Performance Confidence Assessment Rating that will reflect the government’s confidence that the offeror will successfully perform the requirements in the solicitation, based on the offeror’s recent and relevant past and present performance record.

Evaluation Factor 1: Past Performance (Continued)

Recency:

• A determination of Recent will be assigned to offerors’ submissions which contain performance within three (3) years of the solicitation’s release date (22 June 2020).

• A determination of Not Recent will be assigned to offer submissions which do not contain performance within three

(3) years of the solicitation’s release date, or for which the Past Performance record’s award date cannot be determined, and the submission will not be evaluated or rated.

Evaluation Factor 1: Past Performance (Continued)

Relevancy:

• For each recent past performance contract submitted, the government will evaluate the past performance contract to determine how relevant it is.

• If a past performance record is deemed to be Not Relevant, the offeror will not receive an opportunity to submit a replacement.

• The information in the Past Performance Contract Information Form (Attachment L-2) will be used in conjunction with the provided contractual documentation and will be evaluated to assess relevance.

Evaluation Factor 1: Past Performance (Continued) Relevancy (Continued):

• In determining relevancy, the government will compare the past performance effort to the effort required to be performed under this solicitation as follows:

o The Scope evaluation compares the scope of work performed under a Past Performance record to the following:

o Contractor’s role in the past performance contract, and contractor’s role in the instant procurement;

o Contract type;

o Contract Attributes;

o Period of Performance of the past performance contract.

o Production Support and Inventory Management o Number of Sites

Evaluation Factor 1: Past Performance (Continued) Relevancy (Continued):

Magnitude

• Total Dollar Amount: The government will verify the offeror’s total dollar amount reported under Section L for each past performance record and then perform a calculation to arrive at a monthly average to make a comparison with the instant solicitation’s estimated average monthly dollar average amount of $900,000.

• Total Price or Cost of Relevant Contract Line Item Numbers:

The government will compare the magnitude of the offeror's past performance to magnitude of the instant solicitation the offeror’s specific, pinpointed page numbers terms, conditions, and/or CLINS of the past performance contract that show the total price or cost of the relevant contract line item numbers.

Evaluation Factor 1: Past Performance (Continued) Relevancy (Continued):

Magnitude

Should an offeror submit a contract that encompasses more than Production Support Services, only the Contract Line Item Numbers that encompass Production Support Services will be considered in the Magnitude assessment.

Offerors are advised that, should a past performance contract contain requirements that are both Production Support Services and other than Production Support Services, and the Contract Line Item Numbers do not clearly distinguish the Production Support Services, the past performance contract will be deemed no higher than Somewhat Relevant.

Evaluation Factor 1: Past Performance (Continued) Relevancy (Continued):

Magnitude

The comparison to the instant solicitation will be based on the percentage of the average monthly $900K that each offeror is proposed to perform.

For example:

Role on

Instant Contract

% of the Cost of Contract

Performance Incurred for

Services

PP Contract Average Monthly

Instant Solicitation

Average Monthly

Comparison of PP & instant solicitation

Prime 55% 350 495 ($900K*.55) 71%

PTM 45% 300 405 ($900K*.45) 74%

Evaluation Factor 1: Past Performance (Continued)

Past Performance Contract Relevancy Ratings

• The government will utilize the Adjectival Ratings listed in paragraph M.B.1.3.e

Demonstrated Past Performance

• After relevancy is established, the government will evaluate demonstrated past performance for that contract in the following areas:

o Quality of Product or Service o Schedule o Cost Control o Program Management and Subcontract Management

Evaluation Factor 1: Past Performance (Continued)

The assessment reflects the government’s level of confidence in the offeror’s ability to successfully perform the solicited effort based on the offeror’s record of relevant past and present performance. As part of the assessment, the government may also take into account any show cause notices, cure notices and terminations for default that are deemed relevant to this solicitation’s effort.

The government will utilize the Adjectival Ratings listed in paragraphs M.B.1.3.e and M.C.1.4.d

Evaluation Factor : Cost/Price

• All CLINs will be evaluated for reasonableness.

• If proposed costs are considered to be unrealistic, including unrealistic direct and indirect labor rates, the Offeror’s proposed costs will be adjusted upward or downward to reflect more realistic costs.

Evaluation Factor 2: Cost/Price (Continued)

Total Evaluated Price (TEP) =

CLINs 0001 – 0006 and 1001-1006 (As adjusted by the government’s cost realism analysis)

Offeror’s Mobilization FFP (CLIN 0008)

6-month Option to Extend Services (50% of the estimated cost and fee of Year 6- CLINs 1001-1006)

Evaluation Factor 2: Cost/Price (Continued)

Total Evaluated Price (TEP):

• The government will use the labor categories and corresponding number of labor hours set forth in Attachment L3, FRCSE Cost Summary, multiplied by the rate determined realistic by the government for the direct and indirect labor rates.

• Hours established in Attachment L3 are considered fixed and shall not be adjusted by the offeror.

• The government’s MPC will include a 2.2% escalation rate for direct labor rates for each year after the initial year.

Evaluation Factor 2: Cost/Price (Continued) Total Evaluated Price (Continued):

• Fixed Fee will be based on the offeror’s proposed fixed fee (will not be adjusted for realism).

• The government will utilize its Total Evaluated Price for purposes of the Best Value Tradeoff, unless the TEP is less than the TPP, in which case a tradeoff will be made using the TPP.

Administrative Completeness:

Each offeror’s proposal will be evaluated to determine whether or not the offeror provided items i. – xvi. (Section M.B.3.0 of the RFP).

Typical Proposal Shortfalls

• Proposal Instructions are not followed o Information not provided as requested

• Statements in the proposal are not well supported

• Proposals are not well organized o Does not follow Proposal Instructions structure and makes the evaluator hunt for the information

• Past Performance POCs are not current

• Not signing SF-33 and/or RFP amendments

• DUNS/CAGE Codes references do not match

• Incorrect RFP #

Typical Proposal Shortfalls (Continued)

• Arithmetic and/or spreadsheet formulas are incorrect o PLEASE let us know if you find a specific error in our spreadsheets

• Not explaining cost approach

• Excessive ground rules or assumptions that limit the offeror’s commitment

• Not completing all RFP sections (e.g., Section B, Section K, etc.)

• Not providing all required information

Summary

• The Source Selection process will assure that your proposal receives a fair and consistent evaluation, and consideration for selection.

• L&M is intended to help you provide us with your best value solution and instruct you in preparing a proposal that will facilitate our evaluation.

• Keys to Developing a Good Proposal o Understanding the RFP requirements o Understanding the Evaluation Criteria will help you know where to place emphasis in your proposal

• Ensure that your proposal o Helps the evaluator evaluate – don’t make us have to guess or search for answers o Provide substantiation for what you propose – give us a reason to believe you

Photos of a FRCSE Site

Stock Clerks Use Storage BINS for ACFT Parts

Transportation Personnel Area of Operations

Tool & Parts Assistance Area

Front of Management Office Area

Production Control Office

Mega Center Work Area

Mega Center Work Area

Supply Tech Work Area

TPA Tool Etching Area

TPA Tool Etching Area

Transportation Area

Large Kitting Facility

Large Kitting Facility

Production Control Work Area for Kitting Facility

Government Shared Property (GSP)

Dispatcher Work Area