Performance Work Statement

Lease of Generators COMSUBRON6 Naval Station Norfolk

1.0 INTRODUCTION

The mission of the Naval Facilities Engineering Command Mid-Atlantic is to provide the support required to enable our war fighters to succeed in their missions. We are responsible for leadership in facilities acquisition, installation engineering/support, and Seabees contingency engineering required by the Navy and Marine Corps team. With a commitment to delivering products and services interdependently, we offer customers a single focal point for a range of cost-effective choices to achieve their desired outcomes.

2.0 REQUIRING ACTIVITY

NAVFAC MID-ATLANTIC in support of COMSUBRON6, Naval Station Norfolk, Norfolk, Virginia.

3.0 DESCRIPTION

NAVFAC MID-ATLANTIC PWD Norfolk requires (5) trailer mounted, 1000kW, 3-phase, 450V, Tier 4, diesel generators to support fleet operations. These generators will be in direct support of COMSUBRON6. Ability to deliver maximum of 1600amps.

Four cable output: Must have the ability to connect 4 cables to the bus bars that are able to pull 400amps per cable.

4.0 BACKGROUND/USAGE

These generators are to be staged pier side and will be utilized in the event shore power is lost or unavailable and emergency backup power is needed. Expected usage is 40% non-running/standby, 50% single-shift operation, 9% double-shift operation, 1% triple-shift operation.

The government will be responsible for fueling the units while they are on site. Engine oil and all other fluids the contractor will be responsible for.

5.0 SCOPE OF WORK

NAVFAC MID-ATLANTIC PWD Norfolk requires (5) 1000kW, 3-phase, 450V, Tier 4, diesel generators to support fleet operations. The contractor shall provide all labor, materials, equipment, engineering, equipment delivery, and any other additional services necessary to provide these five trailer- mounted 1000kW, 3-phase, 450V, Tier 4, diesel powered emergency generator systems. The generators are to be trailer mounted for movability by NAVFAC or Navy personnel as needed. These generators shall be delivered in good working condition and meeting all applicable safety and operational standards. The generators shall be inspected by the delivery POC at delivery and pickup. The contractor shall ensure the ability to have base access to service the generators in the event a generator needs service while in use, and to perform maintenance during the period of performance. The contractor shall provide 24hr support for the generators if needed.

There will be a phase period of 5 days.

6.0. TECHNICAL REQUIREMENTS:

Lease of Equipment:

This contract shall include a complete and operational system including but not limited to:

• 1000kW or greater power generation, ungrounded, 3-phase, supplying no less than 450 volts at no less than 60Hrz

• Trailer Mounted with trailer meeting all DOT guidelines

• Tier 4 emissions compliance

• Any needed support systems or equipment to meet the minimum Environmental Protection

Agency (EPA), stand-by power producer.

• The contractor shall ensure all equipment is properly maintained and repaired during the lease period. Any breakdowns or malfunctions shall be addressed promptly by the Contractor.

• After Hours/Emergency Calls: The contractor shall provide the government with an emergency phone number to call trouble calls who can provide response for an emergency repair and/or trouble shooting; when this number is called the contractor shall respond to the call within 1 hour and be on site for an emergency situation within 4 hours; these timelines should be able to be met 24 hours a day.

• Routine Calls: The contractor shall provide the government with a routine repair phone number to call for routine maintenance/repair requests/non-emergency technical support who can respond to request within 6 business hours.

• Repairs: For repairs that take longer than 24 hours the contractor shall notify the COR representatives by email of the issue and the expected repair timeline. For repairs that takes longer than 3 days, the contractor shall notify the COR representatives and Contracting Officer. If a repair is expected to take longer than 5 days, the contractor may be requested to replace the equipment promptly notifying the COR representative and contracting officer of replacement.

7.0 GENERATOR SPECIFIC REQUIREMENTS

1. All units should have the following:

• Copies of maintenance records on each unit

• Copies of the last load bank test

• Instructions on how to operate the generator

• A unit number identifying the generator visible from at least two sides of the unit

• Point of Contact (POC) information i.e. phone numbers shall be provided for service calls or any generator related issues. Note: This information shall be posted on the outside of the generator

2. Load Bank Testing:

Additionally, each generator should have a load bank test performed once per year.

3. Emergency Calls/Generator Outage:

During the Period of Performance, the contractor may be called to diagnose emergency issues with the generator(s). In the event an emergency service call is required for the generator(s) the contractor shall respond on site within 4 hours.

The Contracting Officer, Contracting Officer Representative (COR), and the NAVFAC Mid- Atlantic POC should be notified by email as soon as possible upon receiving an emergency service call.

8.0 DELIVERY OF UNITS

The vendor will be responsible for delivering the generators to Naval Station Norfolk within 24 hours of the order being placed unless delivery is requested at a date and time beyond the 24-hour time frame.

Delivery shall be during regular Government working hours (07:00 – 15:30). If an escort onto Base property is required, it is the responsibility of the Vendor to schedule the escort with the Naval Station Norfolk Transportation Department. The vendor will also coordinate a pre-service inspection and / or functionality test with Naval Station Norfolk Transportation to ensure that the units can be put into service immediately if necessary (Inspection Location: 9228 3rd Ave, BLDG LP-20 Norfolk, VA). The end user location and delivery location is the Pier 3 laydown area at Pier 3 Norfolk, VA. At time of delivery the contractor shall provide the government’s personnel with any end user training recommended by the generator manufacturer.

9.0 MAINTENANCE OF UNITS

The Contractor shall provide regular preventative maintenance for all equipment. Preventative maintenance shall be in accordance with the equipment manufacturer’s recommendations. The date, time and location preventative maintenance performed shall be coordinated with the Norfolk Transportation and COMSUBRON6.

NAVFAC Mid-Atlantic transportation Department POCs will be responsible for getting the contractor access to the unit. In the event of any damages occurring to a unit during the rental period (by the Government) the Contracting officer and COR shall be notified.

10.0 EQUIPMENT BREAKDOWN

The Contractor shall be responsible for all repairs to equipment. The Contractor shall be on site within four (4) hours of notification of a breakdown. Only the most minor repairs are to be made on site.

Splicing a broken wire would be considered a minor repair. Any repairs required beyond a minor nature shall result in the Contractor providing a replacement unit of the same type and capacity, at no additional cost to the Government. A replacement unit shall be an acceptable alternative to even minor on-site repair. Delivery and pick up required as a result of equipment breakdown shall be at no cost to the Government.

11.0 EQUIPMENT DAMAGE

The Government activity renting the units will pay for any damages incurred that are in excess of normal wear and tear. Damage claim invoices will not be processed for payment absent a mutual agreement between the Contractor and the Government concerning the amount the Contractor will be compensated.

Contractors are cautioned that the Government, by signing the damage estimate, does not acknowledge liability, therefore. This can only be accomplished by an authorized and warranted KO after evaluation and consideration of all factors.

12.0 EQUIPMENT OPERATION

Government employees will operate equipment and will be responsible for normal operational type services for re-fueling only and adding Diesel Exhaust Fluid (DEF) if applicable.

13.0 PLACE OF PERFORMANCE

These units will be used in direct support of COMSUBRON6 at Pier 3. This unit will be managed by NAVFAC MID-ATLANTIC, Naval Station Norfolk Public Works Transportation Department.

14.0 PERIOD OF PERFORMANCE

The anticipated period of performance for the rental of these units will be for a 1-year period with four, 12-month Option Years. The approximate start date is 23 June 2026

15.0 INVOICING & REPORTING & PAYMENTS INSTRUCTIONS/

Upon the submission of proper invoices or vouchers, lease payments shall be made by the Government for the lease of each equipment at the rate(s) specified in this contract.

(a) Costs shall accrue from the beginning of this contract, or from the date each equipment is delivered to the Government, whichever is later and shall continue until the expiration of the contract term or the termination of this contract. However, costs shall accrue only for the period that each equipment is in the possession of the Government.

(b) Costs shall not accrue for any equipment that the Contracting Officer or Contracting Officer Representative determines does not comply with the requirements of this contract, until the equipment is replaced or the defects are corrected.

(c) Costs shall not accrue for any equipment during any period when the equipment is unavailable or unusable as a result of the Contractor’s failure to render services for the operation and maintenance of the equipment as prescribed by this contract.

(d) Costs stated in monthly terms shall be prorated on the basis of 1/30th of the monthly rate of each day the equipment is in the Government’s possession.

At delivery and pick up the contractor shall provide the generator unit number and operating meter hour reading for each unit to the COR POC and Environmental POC. Additionally, once per month the contractor shall provide the generator unit number and operating meter hour readings the Contracting Office Rep (COR) POC and Environmental POC.

At time of delivery the contractor shall provide the Government’s personnel with an overview of the generators operation, standards of use and maintenance standards personnel should be aware of during use.

The use of the generator will be inspected by the number of days/hours an operational generator was available for use. In the event there are days when the units are out of service or not available through no fault of the Government, the Government will not be financially obligated for those rental days. Rental POC: Carlos Robinson at 757-341-0944.

The contractor will submit monthly invoices into the Wide Area Workflow Government invoicing system for payment. An original of each invoice and any necessary supporting documentation shall be submitted electronically to the wide area workflow (WAWF) website by the Contractor.

Invoices for payment to WAWF shall be submitted under the DoDAAC and Extension

N40085BSVE.

16.0 NAVFAC CONTACTS

NAVFAC Transportation Points of Contact will be provided upon of award of contract. They will be responsible for the oversight of this contract with the Contracting Officer being the final authority over the contract.