N4008522R2636 Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to incorporate inventory and requirement changes to reflect updated inventory, snow removal requirements, and access to Buildings and Antenna Field protocol.

All other terms and conditions remain unchanged, and in full force and effect.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 135

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 14-Jun-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008522R2636

X 9B. DATED (SEE ITEM 11)

26-May-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

14-Jun-2022

CODE

NAVFACSYSCOM MID-ATLANTIC

PWD MAINE - FEAD PORTSMOUTH

PORTSMOUTH NAVAL SHIPYARD

BLDG 59

PORTSMOUTH NH 03801-2032

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008522R2636

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

ANNEX 15 - FACILITIES SUPPORT

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.1.1 Fire Suppression

2.2.1.1.1 Water Based Suppression Systems

2.2.1.1.2 Special Hazard Systems

2.2.1.1.3 Pre-Engineered Kitchen Fire Extinguishing Systems

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.3.3 Repair Work

2.3.3.1 Fire Suppression

2.3.3.1.1 Water Based Suppression Systems

2.3.3.1.2 Special Hazard Systems

2.3.3.1.3 Pre-Engineered Kitchen Fire Extinguishing Systems

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders & Multi-Trade Service Orders

3.1.1 Emergency Service Orders & Multi-Trade Emergency Service Orders

3.1.2 Urgent Service Orders & Multi-Trade Urgent Service Orders

3.1.3 Routine Service Orders & Multi-Trade Routine Service Orders

3.1.4 Urgent Service Orders – Above Ground Storage Tanks

3.2 Preventive Maintenance (PM) Program

3.2.1 HVAC and Refrigeration Systems

3.2.2 Interior and Exterior Lighting Systems

3.2.3 Boilers, Furnaces and Heating Equipment

3.2.4 Cathodic Protection Systems

3.2.5 Weight Handling Equipment (WHE)

3.2.6 Lightning Arrestors and Grounding Devices

3.2.7 Fire Protection Systems

3.2.8 Vertical Transportation Equipment (VTE)

3.2.9 Crane and Railroad Trackage

3.2.10 Compressed Air Systems

3.2.11 Auxiliary Generators

1502000 – Facility Investment Table of Content

3.2.12 POL System Facilities and Distribution Systems

3.2.13 Aviation Fuel Support Systems

3.2.14 Diesel and Electric Fire Pumps

3.2.15 Rotary Phase Converters

3.2.16 Overhead Doors

3.3 Integrated Maintenance Program (IMP)

3.4 Inspection, Testing, and Certification Program

3.4.1 Boilers and UPVs

3.4.2 Weight Handling Equipment (WHE)

3.4.3 Crane and Railroad Trackage

3.4.4 Backflow Prevention Devices

3.4.5 Vertical Transportation Equipment (VTE)

3.4.6 Engine Test Facilities

3.4.7 Above Ground Storage Tank Inspections

3.4.8 Weld Inspections & Metal Coating

3.4.9 Automatic Transfer Switch (ATS)

3.5 Other Recurring Services Program

3.5.1 Grease Traps

3.5.2 Exhaust Hoods and Ducts

3.5.3 HVAC Seasonal Start-Up and Shutdown

3.5.4 HVAC Water Testing and Treatment Services

3.5.5 Boiler Seasonal Start-Up and Shutdown

3.5.6 Boiler Water Testing and Treatment Services

3.5.7 Low-Sloped Roofs

3.5.8 Septic Tanks

3.5.9 Oil/Water Separators

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for Navy Support Activity (NSA) Cutler – Cutler, Maine, Navy Support Activity (NSA) Prospect Harbor – Prospect Harbor, Maine, Naval Survival Evasion, Resistance and Escape (SERE) School – Rangeley, Maine. Contractor may be asked to perform work at other facilities under the AOR (Area of Responsibility) of PWD Maine.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

Item

Title Description

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

-HVAC

-Fire Suppression -Boilers and Furnaces (excluding Central Utility Plant Boilers) -Auxiliary Generator Systems -Rotary Phase Converters

Miscellaneous -Inspection, Testing, and Certification of Boilers and Unfired Pressure Vessels

(UPV)

-Back Flow Prevention Devices -Septic Tanks -Oil Water Separators -Weight Handling Equipment (WHE)

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel inspecting and testing crane and railroad trackage shall be qualified per

NAVFACINST 11230.1.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC

MO-118.

Personnel inspecting and testing engine test facilities shall be qualified per UFC 4- 212-01N.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Item

Title Description

Personnel conducting ground safety checks on lighting arrestors or grounding devices on facilities housing ammunition and explosives must be certified per NAVSEA OP- 5.

Personnel working on fire protection systems must be certified per UFC 3-600-02 and UFC 3-601-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

Personnel performing work and obtaining test data on the cathodic protection system must be trained per UFC 3-570-06.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.2.1.1 Fire Suppression Inspection testing and maintenance (ITM) shall be performed by qualified individuals. The following certifications are required by at least one member of the crew performing the ITM tasks.

2.2.1.1.

Water Based Suppression Systems

Standpipe Systems, Wet Pipe Fire Sprinkler Systems and Dry Pipe Fire Sprinkler Systems: NICET Level II certification in Inspection and Testing of Water Based Systems.

Pre-Action, Deluge, Foam and Antifreeze Systems: NICET Level III certification in Inspection and Testing of Water Based Systems.

Fire pumps: NICET Level III certification in Inspection and Testing of Water Based Systems.

2.2.1.1.

Special Hazard Systems

Clean Agent, CO2 and Combination Detection/Releasing Systems: NICET Level II certification in Special Hazard Systems.

Dry Chemical Suppression Systems: NICET Level II certification in Special Hazard Systems.

Wet Chemical Suppression Systems in Non-Kitchen Applications: NICET Level II certification in Special Hazard Systems.

2.2.1.1.

Pre-Engineered Kitchen Fire Extinguishing Systems

NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects

Item

Title Description deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations. These installations contain historic districts, historic buildings, structures, and areas of archaeological sensitivity. The Navy must consider effects of undertakings on historic resources pursuant to 36CFR800, Section 106 of the National Historic Preservation Act, DoD and Navy policies. Work which affects historic resources must be coordinated with PWD-ME CRM.

2.3.3 Repair Work

2.3.3.1 Fire Suppression All repair work that involves a direct component replacement may be accomplished by the ITM personnel meeting the requirements stated above for ITM tasks.

Any repair work that is not a direct replacement and requires modification, design, or engineering work must follow the requirements outlined below for the type of work being performed.

This repair work must be approved by a NAVFAC Fire Protection Engineer prior to beginning the work. The NAVFAC Fire Protection Engineer may require additional design or manufacturer documentation prior to approving repair work. Once completed, repairs shall be successfully tested in the presence of a NAVFAC Fire Protection Engineer or a representative designated by a NAVFAC Fire Protection Engineer. Acceptance testing of repair work shall follow the requirements of applicable NFPA criteria.

It shall be the contractors’ responsibility to coordinate the approvals and testing of all systems.

Item

Title Description

2.3.3.1.

Water Based Suppression Systems

Repair work shall be performed by a licensed licensed journeyman sprinkler fitter with NICET Level II certification in water based suppression systems layout or NICET Level III in Inspection and Testing of Water Based Systems. All repair work shall be coordinated and reviewed by a person who is NICET Level III certified in water based suppression systems layout or a Registered Fire Protection Engineer.

2.3.3.1.

Special Hazard Systems

Repair work shall be performed by an individual with a NICET Level II certification in Special Hazards Suppression Systems and who is factory certified by the equipment manufacturer of the piece of equipment needing repair. All repair work shall be coordinated and reviewed by a person who is NICET level IV certified in special hazard systems or a Registered Fire Protection Engineer.

2.3.3.1.

Pre-Engineered Kitchen Fire Extinguishing Systems

Repair work shall be performed by a person who holds a current NICET Level II certification in Special Hazards Suppression Systems or certified by ICC/NAFED in Pre-Engineered Kitchen Fire Extinguishing Systems. The service technician shall have the applicable manufacturer’s design, installation, and maintenance manual and service bulletins. All repair work shall be coordinated and reviewed by a person who is NICET level IV certified in special hazard systems or a Registered Fire Protection Engineer.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

1502000 – Facility Investment Spec Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter facilities, systems, and equipment to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair facilities, ground structures, and installed equipment and systems.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The Contractor shall submit along with the monthly invoice a monthly report to include number of Recurring Work service and emergency Trouble Calls completed and balance remaining. All reports and schedules shall be submitted electronically.

The KO may request a report at any time and the Contractor

Facilities, systems, and equipment are in normal working condition and function properly in accordance with specified standards.

Item

Title Description shall provide the detailed report within 24 hours.

The current facility inventory for FI is provided in J-1502000- 03 for NSA Cutler, J-150200-04 for NSA Prospect Harbor, J-150200-05 for SERE Rangeley, J-1502000-06 for NCTAMS and J-1502000-12 Above Ground Storage Tanks..

3.1 Service Orders &

Multi-Trade Service Orders

The Contractor shall perform service order work in a timely manner and ensure facilities and installed equipment and systems are restored to a safe, normal working condition and function properly.

Service Orders will be issued for repair of equipment shown in inventory attachments J- 1502000–03 thru J-1502000-

06. These types of calls will involve a more specialized labor such as HVAC Mechanic, Boiler Tech, Fire Protection Specialist, and Diesel Generator Mechanic.

Multi-trade Service Orders will be issued for repair of buildings and equipment that do not require specialized work. The trades required to perform Multi-trade service orders will generally engage labors such as Electrician, Carpenter or Plumber.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.

Service order work is responded to and completed within the specified time.

Facilities, ground structures, personal property equipment and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facility, ground structure, personal property equipment or installed equipment and system does not present danger to personnel or equipment.

Item

Title Description

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Unless otherwise stated in sub item, service orders & multi-trade service orders are limited to a ceiling of 4 labor hours and $100.00 in material cost.

Service Orders may also be used for labor only, material only or labor and material as long as the total dollar value of the service order is not exceeded.

Multiple service orders may be issued to cover work that exceeds the threshold of a service order. In no case will the combined service orders exceed 32 hours labor or $2500.00 in total cost.

The Contractor shall submit a monthly Service Order Summary Report of completed service orders per Section F.

3.1.1 Emergency

Service Orders & Multi-Trade Emergency Service Orders

The Contractor shall respond to emergency service orders and multi - trade emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, systems, and equipment, and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders & multi-trade emergency service orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

Once the emergency is mitigated, the Contractor shall restore the applicable equipment to normal working condition using the remaining man-hours and materials up to the service order limit.

The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system.

Emergency service orders & multi-trade emergency service orders responded to within one half hour of receipt of call if on site and within 3 hours otherwise.

Emergency service orders & multi-trade emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until condition is arrested.

3.1.2 Urgent Service

Orders & Multi- Trade Urgent Service Orders

The Contractor shall complete urgent service orders & multi-trade urgent service orders in a timely manner and

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage facilities, ground structures, personal

Urgent service orders & multi-trade urgent service orders are completed within five working days.

Item

Title Description ensure facilities and installed equipment and systems are restored to a safe, normal working condition and function properly.

property equipment, and installed equipment and systems.

3.1.3 Routine Service

Orders & Multi- Trade Routine Service Orders

The Contractor shall complete routine service orders & multi-trade routine service orders in a timely manner and ensure facilities and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders & multi-trade routine service orders to repair deficiencies and return facilities, ground structures, personal property equipment, and installed equipment and systems to normal working condition.

Performance of routine service orders & multi-trade routine service orders is not required outside of Government regular working hours.

Routine service orders & multi-trade routine service orders are completed within 30 calendar days.

3.1.4 Urgent Service

Orders – Above Ground Storage Tanks

The Contractor shall complete urgent service orders for above ground storage tanks in a timely manner and ensure facilities and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to facilities, ground structures, personal property equipment, and installed equipment and systems.

Upon conclusion of service orders, the contractor shall debrief COR with findings and shall notify COR of any critical failures such as safety hazards or spills.

The inventory of Above Ground Storage Tanks is provided in J-1502000-12.

Location of tanks include Portsmouth Naval Shipyard (Kittery, ME), SERE School (Rangeley, ME), Great Pond Recreation Area (Great Pond, ME), Prospect Harbor, ME, NCTAMS (Cutler, ME), NOSC White River Junction, VT.

Urgent service orders Above Ground Storage Tanks are completed within five working days.

Item

Title Description

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for facilities and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a PM program plan per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $250 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Service orders or non-recurring work may be issued for repairs exceeding the incidental repairs limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach, manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep facilities, and installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The Contractor shall assess and document equipment condition

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM

Item

Title Description annually during the most invasive PM. Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 12 meters. The description of meter groups for each Uniformat Classification is listed in J-1502000-14. The general direct condition rating guidance is shown in J- 1502000-15 and condition rating guidance specific to each meter group is provided in J- 1502000-16.

For each individual piece of equipment inspected, tested and serviced during performance of maintenance, the Contractor shall affix a weather proof tag or label with (at a minimum) the Contractor company name, equipment identification, the date of the maintenance and initials of the person performing the work.

Equipment inventories are provided in J-1502000-03, J- 1502000–04, J-1502000-05 and J-1502000–06.

The Contractor shall submit a monthly PM work schedule, an accomplished and an unaccomplished maintenance report per Section F.

3.2.1 HVAC and

Refrigeration Systems

The Contractor shall maintain HVAC and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations

The Contractor shall perform annual maintenance on all

Maintenance is performed in accordance with Contractor's PM program and work schedule.

HVAC and refrigeration systems are maintained at the required temperature.

Item

Title Description controls systems to ensure proper operation.

Temperature setting for HVAC and refrigeration systems shall be maintained as specified in J- 1502000-07.

HVAC and refrigeration systems are in compliance with environmental regulations.

3.2.2 Interior and

Exterior Lighting Systems

N/A

3.2.3 Boilers, Furnaces, Heating Equipment

develop and implement a PM program for facilities and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall provide qualified personnel working on Boilers, Furnaces, Heating Equipment and associated systems.

All maintenance shall be performed in accordance with the OEM minimum recommended maintenance, frequencies and with 40 CFR Part 63 Subpart JJJJJ. See attachment J-1502000-10 Boiler Tune-up.

Submit inspection form “Record of Tune-up Procedures” found in section III of J-1502000-10 per Section F.

Annual maintenance shall be performed prior to October 1 each year.

The Boilers, Furnaces, and Heating Equipment inventories are provided in J-1502000-03, J-1502000–04, J-1502000-05 and J-1502000–06.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.2.4 Cathodic

Protection Systems

N/A

3.2.5 Weight Handling

Equipment

(WHE)

The Contractor shall perform maintenance on WHE to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall maintain WHE in accordance with manufacturers’ recommended procedures, OEM standards, and NAVFAC P-307.

Where performance of maintenance or associated repairs requires testing or recertification of WHE, refer to

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Item

Title Description the Spec Item below for inspection, testing, and certification of WHE.

See “J-1502000-17 Columbia Winch Maintenance” for NCTAMS Winches.

3.2.6 Lightning

Arrestors and Grounding Devices

N/A

3.2.7 Fire Protection

Systems

The Contractor shall perform prescriptive maintenance on fire protection systems and associated fire detection and alarm systems, to ensure safe, reliable, uninterrupted fire protection service.

The Contractor shall maintain, inspect, and test fire protection systems in accordance with

UFC 3-600-02.

The Contractor shall maintain, inspect, and test fire protection and alarm systems to operate as designed.

The Contractor shall notify facility Fire Department, Security or Facility Manager prior to performing maintenance, inspection, or testing of fire suppression systems.

Maintenance reports shall include as a minimum, each ITM task, date completed and craftsperson completing task.

Contractor shall document each PM service at the worksite by affixing or updating a Contractor furnished weather proof durable tag to the system or component being serviced, inspected or tested. As a minimum, the tag shall state the type of inspection and/or test performed the date, and the initials of the technician performing the work. In addition to the PM cards attached to the system additional PM cards shall be attached directly to gages to document testing/replacement and to strainers to document

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Item

Title Description cleaning. Labels or PM cards shall also be attached to storage cylinders to document replacement or hydrostatic testing.

Fire extinguishers shall be inspected, tested, and maintained in accordance with NFPA Section 10, Chapter 7.

Yearly requirements only.

Fire hydrants shall be inspected and tested in accordance with

UFC 3-601-02

*Note – Contractor will ensure that hydrants have been drained prior to cold weather each year.

Water Mist systems shall be inspected and tested in accordance with UFC 3-601- 02, semi–annual and annual requirements only, and in accordance with attachment J- 1502000-09 Water Mist.pdf, annual requirements only. The associated Jockey Pumps shall be exercised once every six months.

VESDA Smoke Detection system maintenance shall include annual replacement of filters.

Range Hoods:

Contractor shall provide an annual inspection and cleaning of Range Hood Systems. The Range Hood System includes exhaust hoods, grease removal devices, exhaust ductwork, exhaust fans and dampers. The Range Hood System shall be cleaned by a properly trained, qualified, and certified person.

Range Hood Systems shall be cleaned to remove combustible contaminants. All components of the range hood systems shall

Item

Title Description be cleaned as required to comply with NFPA 96. The contractor shall provide all necessary materials to perform the work unless otherwise specified. All refuse from cleaning shall be removed by the contractor and disposed of properly at locations off of the installation.

Inventories are provided in J- 15020000-03, J-1502000–04, J- 1502000-05 and J-1502000–06

3.2.8 Vertical

Transportation Equipment

(VTE)

N/A

3.2.9 Crane and

Railroad Trackage

N/A

3.2.10 Compressed Air

Systems

N/A

3.2.11 Auxiliary

Generators

The Contractor shall perform maintenance on auxiliary generators to ensure safe, reliable, uninterrupted service.

The Contractor shall comply with NAVFAC MO-912.

Maintenance shall include periodic startup, run and load test of all auxiliary generators, and testing of the Automatic Transfer Switch (ATS) to ensure operability.

Auxiliary generator maintenance must meet the EPA Clean Air Act requirements for generators as outlined in 40 CFR 63 Subpart ZZZZ and 40 CFR 60 Subparts IIII and JJJJ.

Submit ICE operation log J- 1502000-11 per Section F

Maintenance is performed in accordance with Contractor's PM program and work schedule.

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Automatic Transfer Switch (ATS) transfers to alternate power source and returns to normal power without incident.

Maintenance of auxiliary generators performed in accordance with

NAVFAC MO-912.

3.2.12 POL System

Facilities and Distribution Systems

N/A

Item

Title Description

3.2.13 Aviation Fuel

Support Systems

N/A

3.2.14 Diesel and

Electric Fire Pump Drivers

The Contractor shall perform prescriptive maintenance on diesel and electric fire pump drivers to ensure safe, reliable, uninterrupted service.

Prescriptive maintenance shall be performed on the drivers only. Maintenance and monthly operation of the pump is performed by the fire suppression Contractor.

The Contractor shall comply with requirements specified in National Fire Protection Association (NFPA) Standard 25, Chapter 8 and Table 8.1.2, Alternative Fire Pump Inspection, Testing, and Maintenance Procedures With the exception that all maintenance procedures shown in Table 8.1.2 shall be performed on an annual basis.

Maintenance is performed in accordance with Contractor's PM program and work schedule

Pump drivers provide power to meet pump demand for the duration of a power outage.

Maintenance of pump drivers is performed in compliance with NFPA Standard 25, Chapter 8, and Table 8.1.2 as specified except as modified by Spec Item

3.2.4 Related

Information.

3.2.15 Rotary Phase

Converters

The Contractor shall perform maintenance to rotary phase converters to ensure proper operation, to minimize breakdowns, and to maximize useful life.

All maintenance shall be performed in accordance with the OEM minimum recommended maintenance and frequencies.

Rotary Phase Converter maintenance is performed in accordance with Contractor's maintenance program and work schedule.

3.2.16 Overhead Doors The Contractor shall

perform maintenance to overhead doors to ensure proper operation, to minimize breakdowns, and to maximize useful life.

All maintenance shall be performed in accordance with the OEM minimum recommended maintenance and frequencies.

As part of the PM, fire doors shall be tested in accordance with UFC 3-600-01. Testing results shall be documented on the PM report. Replacement of fusible links, if required, shall be included as part of the PM

Overhead door maintenance is performed in accordance with Contractor's maintenance program and work schedule.

3.3 Integrated

Maintenance Program (IMP)

N/A

3.4 Inspection, Testing and Certification Program

The Contractor shall provide inspection, testing, and certification services

The Contractor shall develop an inspection, testing, and certification program

All certifications are current.

to ensure they are safe, fully functional, and operational.

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during inspection, testing, and certification work up to $250 per occurrence under PM program in direct material and labor cost under FFP portion of the contract. Incidental repairs work performed are not considered a service order.

Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Testing, inspection, and certification services performed in accordance with applicable references.

3.4.1 Boilers and

UPVs

The Contractor shall clean, prepare, and operate boilers and/or UPVs to support certification.

The Contractor shall prepare boilers and/or UPVs for testing, inspection, and certification in accordance with the National Board of Boiler and Pressure Vessel Inspectors Code, UFC 3-410-06, and UFC 3-430-07.

The Contractor shall immediately void any boiler inspection safety certificates upon the discovery of a safety deficiency regardless of the expiration date on the certificate. The certificate will again be valid only after the deficiency has been corrected by the Contractor and the boiler has been re-certified.

The Contractor shall thoroughly clean and prepare the system boilers and/or UPVs for testing and certification.

The Contractor shall return boilers and/or UPVs to service upon issuance of certification.

Testing, inspection, and certification of boilers and/or UPVs performed and completed in accordance with the Inspection, Testing, and Certification Program and Schedule.

Boilers and/or UPVs promptly returned to service upon issuance of certification.

Boilers and/or UPVs are prepared for inspection and certification in accordance with UFC 3-410-06 and UFC 3- 430-07.

Item

Title Description

The Contractor shall refrain from operating boiler and/or UPV without a valid NAVFAC inspection certificate.

The Contractor shall perform all certification testing in the presence of the Government Certified Boiler Inspector.

The Contractor shall provide five working days advance notification to the KO when boilers and/or UPVs is ready for testing and certification for coordination with the Government provided inspector.

The Contractor shall assist the Certified Boiler Inspector in performing the testing for certification.

The Contractor shall notify the Government when equipment is ready for testing and certification.

The Contractor shall maintain files of inspection reports and inspection certificates

The Contractor shall provide files for Government review and inspection when requested.

3.4.2 Weight Handling

Equipment

(WHE

N/A

3.4.3 Crane and

Railroad Trackage

N/A

3.4.4 Backflow

Prevention Devices

The Contractor shall prepare, inspect, and test backflow prevention devices to ensure they are safe, fully functional, and operational.

The Contractor shall comply with inspection, testing, and certification requirements of the applicable regulatory agency and UFC-3-230-02, UG-2029- ENV, and OPNAVINST 5090.1.

The inventory of backflow prevention devices and date of

Testing, inspection, and certification of backflow prevention devices performed and completed in accordance with the inspection, testing, and certification program and schedule.

Item

Title Description last inspection and testing is provided in J-1502000-03, J- 1502000-04, J-1502000-5 and J-1502000-06.

When a backflow fails, the Contractor shall submit a detailed estimate of labor hours and materials required prepare the backflow for certification.

Backflow prevention devices are certified in accordance with UFC-

3-230-02, UG-2029-

ENV, and

OPNAVINST 5090.1.

3.4.5 Vertical

Transportation Equipment

(VTE)

N/A

3.4.6 Engine Test

Facilities

N/A

3.4.7 Above Ground

Storage Tank Inspections

The Contractor shall inspect Above Ground Storage Tanks to ensure they are safe, fully functional and operational.

The Contractor shall perform annual Above Ground Storage Tank Inspections in accordance with the following standards and regulations:

• Steel Tank Institute (STI)

SP001: Standard for the Inspection of Aboveground Storage Tanks

• STI R912- Installation Instructions for Shop Fabricated Stationary Aboveground Storage Tanks for Flammable, Combustible Liquids

• American Petroleum Institute (API) 570:

Inspection, Repair, Alteration, and Rerating of In-Service Piping Systems

• API 653: Tank Inspection, Repair, Alteration, and Reconstruction

In addition to the standards and regulations, Level Gauge Testing/Calibration is also required. This includes:

• Compare gauge reading to actual liquid level in the primary tank.

• Calibrate level gauges when possible, only for gauges that are functioning

Above Ground Storage Tanks are inspected in accordance with specified references.

Item

Title Description properly and are in satisfactory material condition. Calibration to +/- 25% of actual liquid level is acceptable.

• For level gauges found to be functioning within acceptable parameters and those which could be field calibrated, record calibration data on the inspection checklist.

• Populate tank inspection forms with pertinent information, documenting any level gauge that is damaged, has missing parts, or is in poor condition.

All inspections must be performed by certified STI inspectors. All inspections must be completed by 1-JULY.

The inventory of Above Ground Storage Tanks and date of last inspection is provided in J-1502000-12. Location of tanks include Portsmouth Naval Shipyard (Kittery, ME), SERE School (Rangeley, ME), Great Pond Recreation Area (Great Pond, ME), Prospect Harbor, ME, NCTAMS (Cutler, ME), NOSC White River Junction, VT.

Photographs are required for each tank, regardless of level of inspection. Photo passes are required beforehand for Portsmouth Naval Shipyard.

Cameras, memory cards or other digital media cannot leave the Shipyard without first being reviewed by the Government.

Contractor will have to coordinate dropping off all photos taken at the end of each workday. Review for release of photos to the contractor will be

Item

Title Description coordinated by the Government and may take several weeks.

Deliverables:

• Pre-Site Visit Conference

Agenda & Minutes. The contractor shall submit a proposed agenda at least one week prior to the scheduled Pre-Site Visit Conference. The contractor shall also record and prepare minutes from the Pre-Site Visit Conference.

Minutes shall be issued no later than 14 days after the conference.

• Proposed Checklist and Report. At least one week prior to the Pre-Site Visit Conference, the contractor shall submit a proposed checklist for each level of inspection/testing required as well as a blank report template. A sample report and checklist is included in J-1502000-13. Checklist must be accepted by the COR prior to commencement of work.

• Schedule of Work. At least one week prior to the Pre- Site Visit Conference, the contractor shall submit a schedule of work that outlines the planned site visits to accomplish the inspections as well as the report preparation time, Government review and final report delivery.

• Draft Reports - After completion of field work, the contractor shall submit a draft report within 5 buisiness days that contains all the findings and determinations from the inspection, in accordance with STI and API standards as referenced above. Each

Item

Title Description individual installation will get its’ own dedicated report. Government review time of the draft report shall be 14 calendar days from time of submission.

Inspection reports shall include but not be limited to describing the work conducted, presenting the data gathered (in table format), stating the conclusions derived from the inspections concerning the work conducted, calculations, and specifically listing recommendations for the repairs, alterations, or operational changes which were identified as needed by the inspections. Each applicable item within section 7.0 of STI- SP001, Section 6 of API 653, and within this Scope, should be addressed in detail. Also include dates for the next required inspection, as applicable.

• Final Reports - After the

Government review period is over, the contractor shall submit a final report that incorporates all of the comments issued on the draft report and all the findings of the inspection in accordance with the STI and API standards as referenced above. If there are any comments that the contractor does not concur with, the contractor is required to discuss and agree on a course of action with the comment issuer before the submission of the final report. If there are enough non-concur comments, a comment review meeting may be necessary to discuss and resolve the comments.

Item

Title Description

The Final Inspection Report shall be sealed by either an STI or API Certified Inspector. The report shall include proof of certification for the certified inspectors and any certified testing personnel as needed. A sample inspection report is included in J-1502000-13.

3.4.8 Weld Inspections

& Metal Coating

The Contractor shall inspect Ice Shield Weld to ensure they are safe and fully functional.

The Contractor shall perform annual Ice Shield Weld Inspections in accordance with Attachment J-1502000-06A “Insp Spec Ice Shld K Connects.”

The Contractor shall submit an ice shield weld inspection report and form, including photos, in “J-1502000-06B Ice Shld K Conn Locations” per Section F.

The inventory and locations for the K-Connection welds are provided in J-1502000-06B “Ice Shld K Conn Locations.doc”

Ice Shield Welds are inspected, tested, and certified in accordance with specified references.

Inspection reports contained are completed in accordance with specified references.

Work is completed in accordance with the Contractors schedule.

3.4.9 Automatic

Transfer Switch

(ATS)

The Contractor shall prepare, inspect and test ATS devices to ensure they are fully functional and operational.

The Contractor shall press and hold test switch for 15 seconds and verify ATS transfers to alternate power source and returns to normal power without incident.

ATS Testing is performed without incident and completed in accordance with the Contractor’s schedule.

3.5 Other Recurring

Services Program

The Contractor shall develop and implement another recurring services program for facilities, ground structures, personal property equipment and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Other recurring services include, but not limited to HVAC seasonal start-up and shutdown, low sloped roof inspection, septic tank pumping, and cleaning of oil/water seperators.

The Contractor shall submit an Other Recurring Services Program Summary Report per

Other recurring services are accomplished in accordance with the Contractor's program and work schedule.

Services are performed in accordance with manufacturers’ recommended procedures and OEM

3.5.1 Grease Traps N/A

Item

Title Description

3.5.2 Exhaust Hoods

and Ducts

N/A

3.5.3 HVAC Seasonal

Start-Up and Shutdown perform seasonal start-up and shutdown to ensure HVAC systems are prepared and activated at the start of each season and deactivated and preserved at the end of each season.

The Contractor shall perform start-up and shutdown of HVAC systems when directed by the KO. Start-up and shutdown shall require coordination with the facilities manager.

The air conditioning systems listed are normally shutdown during the month of October, and started up during the months of May or June;

however, the length of the season will vary and no adjustment in the contract price is made regardless of the actual length of the season. The KO will advise the Contractor of the specific date or dates when such services should begin to be accomplished.

Fall shutdown shall include securing and winterizing the air conditioning system and activating steam, electric, or gas heating system and resetting all thermostats as required.

Spring start-up shall include activating the air conditioning system and securing and preserving all heating coils or heat exchangers and resetting all thermostats as required.

A Trouble Call will be issued for repeat start-up and shutdown of each designated HVAC system.

Seasonal start-up and shutdown work completed within three working days of the specified start date for equipment in individual buildings, or within 10 working days if services are ordered for all systems at the same time.

3.5.4 HVAC Water

Testing and Treatment Services

N/A

3.5.5 Boiler Seasonal

Start-Up and Shutdown

N/A

Item

Title Description

3.5.6 Boiler Water

Testing and Treatment Services

N/A

3.5.7 Low-Sloped

Roofs

The Contractor shall perform roof inspection services on low sloped roofs.

The Contractor shall…