Pre-Proposal Inquiries LOG 01 for Roofing Project.pdf

Page Section Para.

ELINS Regarding A0158. Do we put a zero here?

ELINS

Is line item A0161 'Lot' for cleaning three times per year or is it per cleaning?

Also, could you provide a list of buildings?

Bid Bond

b. Or, is the bid bond to be in the total amount of all of the year’s total proposed contract (the sum of base year plus all option years in our proposal, 5-year total)?

a. Is the bid bond to be in the total amount of the base year total proposed contract (the sum of all base year line items in our proposal)? Response:

BASE YEAR

For ELIN A0158 Materials and Equipment: leave it as is $0.00

For ELIN A0159 Provide a price for labor per hour in the Unit Price column. We are looking for an average price for labor work pertaining to basic roofing tasks not specialty work.

Provide a price for all six cleanings. (Reference Attachment A for a detailed description of cleanings and Inspections to be performed each option. Additionally, the buildings are listed in

Attachment A)

REFERENCE

QUESTION RESPONSE

Payment and Performance Bonds

a. Upon IDIQ base year award, are the payment and performance bonds to be in the total amount of the base year total contract (the sum of all base year line items in our proposal)?

b. Or upon IDIQ base year award, are the payment and performance bonds due upon award of each task order project individually (the sum of the specific line items used for a specific task order project)?

c. Will payment to the contractor for 100% of the total cost of the payment and performance bonds be approved upon the submission of these bonds and contractor invoice?

Payment and Performance Bonds

Coorect response is: Upon IDIQ base year award, are the payment and performance bonds due upon award of each task order project individually (the sum of the specific line items used for a specific task order project)? Response: YES Will payment to the contractor for 100% of the total cost of the payment and performance bonds be approved upon the submission of these bonds and contractor invoice? Response: All payments will be handled on task oreder basis.

In the amendment 1 issued 9/10, it stated that the cut off for site visit registration is 14 days prior to the site visit 9/24 which makes the site visit registration due 9/11. Due to the Covid-19 pandemic, it is difficult to assign specific personnel to be registered that far in advance. Can we still submit our registration given we are past the 14 days until the site visit?

Regarding Philadelphia sites only. NSA-P and PNBC Unfortunately, it is to late to process individuals at this time due to security's required 14 day vetting process.

Will you extend the due dates? The vast amount of information required in the proposal rely on outside resources (ie banks, insurance carriers, contacts for PPQ’s). The current timeframe is aggressive alone without the delays from COVID 19.

Electronic Proposal due date has been extended to October 15, 2020 by 2:00 p.m. (EST) through DoDSafe website and the Hard Copy Proposal will be due October 21, 2020 by 12:00 noon (via mail Courier Fedex, UPS, etc.)

PPI’s are to be submitted 10 days prior to proposal due date which makes them due Monday September 21st but the site visit is not until the 24th and 25th. Will you extend the PPI due date?

Electronic Proposal due date has been extended to October 15, 2020 by 2:00 p.m. (EST) through DoDSafe website and the Hard Copy Proposal will be due October 21, 2020 by 12:00 noon (via mail Courier Fedex, UPS, etc.)

The 1442 states that one original and 1 copy is to be submitted. Our understanding is that we email our proposal and also upload it to the DOD Safe site. Then for hard mailed proposals, do we mail in a hard original and also one hard copy of the entire proposal (Price Proposal Binder and Non- Price Factors-Technical Proposal Binder) or do we just turn in one hard original?

Please refer to RFP under section 4, Proposal Requirements. The contractor shall send the contract specialist, Georgia Scott at Georgia,scott@navy.mil, the email address of the offeror’s point of contact who will be receiving the Drop-Off invitation to upload proposals to the DOD Safe Site no later than October 12, 2020 by 1400, unless that date and time are changed via Solicitation Amendment.

Contractors shall then send their Electronic Proposal submission to Georgia Scott through the DOD Safe Site.

For the hard mailed proposals, are we to submit the Price Proposal Binder in separate sealed boxes/envelopes and the Non-Price Factors-Technical Binder in another separate sealed box/envelope? Or can we submit both Price and Non-Price Binders together in one box?

Please refer to RFP under 4. Proposal Requirements. The Price Proposal and the Non- Price Proposal shall be submitted in separate 3-ring binders. According to the RFP, Price and Non-Price Proposals must be submitted in sealed envelopes/boxes.

For the hard mailed proposals, the cut off is 2:00pm. Will you change this to end of day to allow for possible Fedex delays?

Hard Copy due: Wednesday, October 21, 2020 12:00 noon Eastern Time and time will NOT be changed.

For SBA All Small Mentor Protégé Program JV’s, are we to submit our JV agreement in our proposal?

It is vital to review RFP as it discuss JV agreement details. Yes, the JV agreement must be included with your proposal.

For SBA All Small Mentor Protégé Program JV’s, are we to submit our SBA Mentor Protégé Agreement (MPA) or just the SBA approval letter for the

MPA?

It is vital to review RFP as it discuss JV agreement details. For 8(a) Mentor-Protégé Joint Ventures, the offeror SHALL submit the signed and U.S. Small Business Administration (SBA) approved Mentor-Protégé agreement.

Also, if applicable, it will be at the offerors discretion to submit additional documents such as a SBA approval letter.