1502000 C Revised.docx

1502000 – Facility Investment Table of Content

1502000 – Facility Investment

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

-HVAC

-Compressed Air Systems -Direct Digital Controls -Electrical -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Fuel Storage Tanks

1502000 – Facility Investment

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) or non-exempt replacement refrigerants, must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6.

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

Workmanship for maintenance and repair shall include all work necessary to complete system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all systems and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

1502000 – Facility Investment

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and NAVFAC MAXIMO in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility inventory for Facility Investment will be provided in Section J as referenced in Spec Item 3.2 Preventative Maintenance and Spec Item 3.3 Integrated Maintenance Program.

Site specific information for Norfolk Naval Shipyard are provided in J-1502000-03, J-1502000-04, J-1502000-05, J-1502000-05-01, J-1502000-05-02, J-1502000-05-03, J-1502000-05-04, J-1502000-05-05, and J-1502000-05-06.

Facilities, ground structures, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

All service orders shall be issued only as a result of an emergency generator not providing back up power when it is needed. Service orders are limited to generators covered under the Contractors PM program. Service orders will not be issued for repairs on systems and equipment maintained under IMP.

Samples of required work and historical service order workload are provided in J-1502000-06. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of emergency service orders are provided in the Definitions and Acronyms in J-1502000-01.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits. Submit per Section F.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP. (Equipment for IMP is in building W143 Norfolk Naval Station)

The Contractor shall submit a monthly summary of completed service orders per Section F.

Service order work is responded to and completed within the specified time.

When repair is complete the Emergency generator is providing backup power on demand and does not present danger to personnel or equipment.

The Contractor shall perform emergency service order work for any generator that fails to start in a power outage condition.24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to $2,500 in direct labor and material cost.

The emergency service order is complete once the emergency has been arrested or the Contracting Officer or COR, has been informed that the required repairs exceed the Emergency Order limit.

The Government may issue a non-recurring work task order for the follow-on work required to repair/restore the emergency generator to operating condition in the event it cannot be done within the Emergency Service Order limit. Estimated quantity of calls per year will be listed per customer in their recurring Eline. If additional calls are required, they may be order through the non-recurring line item for Service Orders.

Emergency service orders responded to within one hour of receipt of call.

Emergency service orders are arrested within 24 hours of receipt of call.

In the event that repairs cannot be completed within the allowed limit the Contractor shall submit a detailed estimate for additional repair costs that exceed the limit.

The Contractor is fully responsible for the entire labor and material costs to perform Preventive Maintenance on listed equipment.

The Contractor is responsible for and shall perform any repairs for defects discovered during the scheduled PM. Contractor limit of liability is $250 per occurrence in direct material and labor cost under recurring work portion of the contract. Incidental repair work performed under maintenance is not considered a service order.

Notification of repair work exceeding the limited liability during PM shall be submitted to the KO within two hours of identification. A non-recurring work task order may be issued for repairs exceeding the incidental repair limit.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, EPA requirements, and maintenance required to satisfy equipment warranties and keep installed equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program. These changes will be made at no additional cost to the Government.

The PM program inventories are provided in J-1502000-07 NAS Oceana, J-1502000-08 NWS Yorktown and J-1502000-09 NNSY Portsmouth.

The Contractor shall submit a monthly PM work schedule and shall also submit a monthly Work Performed report, per Section F.

Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances. Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures, frequencies, OEM standards and EPA requirements.

Maintenance shall include, but not limited to, monthly startup, run, quarterly building load test, oil and filter change, coolant checks and replacement, and battery maintenance of all auxiliary generators in accordance with OEM standards and frequencies and EPA regulations to ensure operability. Automatic generator start circuits shall also be checked for proper operation.

NOTE: The generator at NEX Virginia Beach is currently set in auto with a weekly self-test at 1300 on Mondays.

Preventive Maintenance is performed in accordance with Contractor's PM program and work schedule.

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Preventive Maintenance is performed in accordance with Contractor’s PM program and work schedule.

Auxiliary generators provide electrical power to meet their designed load demand for the duration of a power outage.

In accordance with Federal Spill Prevention Control and Countermeasure (SPCC) regulation, 40 CFR 112, contractor must conduct monthly inspection of generator base (“belly”) tank, above ground storage tanks, and inspector must have required training:

Inspection: Visual inspection of the generator base (“belly”) tank or aboveground fuel storage tank must be conducted and documented on a monthly basis using Inspection Form J-1502000-10. Inspection record should be forwarded to KO and Environmental as well as leaving a copy in each generator log. per Section F.

The Contractor shall perform any repairs up to $250.00 in direct labor and material per occurrence.

Training: All persons conducting inspection must take required training: (1) One-time Installation-specific SPCC, (2) Annual Installation-specific Spill Briefing, and (3) one-time Above Ground Storage Tank (AST) Monthly Inspection Training. Coordinate with Installation Environmental office to obtain training material. Copies of training certificates are submitted to the KO per Section F.

The inventory for storage tanks are located as follows:

Fuel tanks J-1502000-07, J-1502000-08, and J-1502000-09.

Fuel storage tanks are maintained per Contractor's PM program and work schedule.

All fuel storage tanks function to meet the intended purpose.

Transfer switches shall be tested at least quarterly using the building as the load.

The maintenance shall include all generator related electrical equipment.

Submit PM Report PER Section F Maintenance shall include, but is not limited to, periodic testing of switch for operation (automatic or manual), checking contacts for pitting or discoloration, and providing all OEM suggested maintenance.

The Contractor shall perform any repairs up to $250.00 in direct labor and material per occurrence.

The Transfer Switch inventory can be found within J-1502000-07, J-1502000-08, and J-1502000-09.

Preventive Maintenance is performed in accordance with Contractor's PM program and work schedule.

Transfer Switch perform as designed on demand.

During Internal Combustion Engine Operation & Maintenance (O&M), the contractor must:

· Have written standard operating procedures (SOPs) for all O&M based on OEM recommendation.

· Ensure O&M personnel are trained on SOPS and training is documented with trainee name, date, and training description.

· Perform all O&M in accordance with OEM recommendations.

· Do not change any engine settings unless specified by OEM.

· Keep records of all maintenance both scheduled and unscheduled.

· Keep records and submit monthly to the KO documenting each engine operation to include: engine identification (building number, engine number), date, name of operator, start time, engine hour reading at start; stop time, engine hour reading at stop; duration of operation; and reason for operation per Section F.

· Minimize engine idle during startup and limit overall startup time to 30 minutes.

· Compression ignition (diesel) units- change oil and filter annually or every 500 hours, whichever comes first; Inspect air cleaner and all hoses and belts annually and replace as necessary.

· Spark ignition units- inspect spark plugs and all hoses and belts annually and replace as necessary.

· Fuel diesel units only with Ultra Low Sulfur Diesel (ULSD) meeting: maximum 15 ppm sulfur; minimum cetane index of 40 or maximum of aromatic content of 35% by volume; ASTM D975 if on-road ULSD or 40 CFR 80 Subpart I for non-road ULSD; provide KO documentation that each delivery meets specified standards.

Preventive Maintenance is performed in accordance with Contractor’s PM program and work schedule.

All internal combustion engines shall function to meet the intended purpose.

Submit PM Report PER Section F

Submit PM Report PER Section F

Submit PM Report PER Section F

All items in this IMP are in support of the Navy and Marine Corps Intranet (NMCI), Network Operating Center (NOC) Norfolk, or NMCI NOC Norfolk, as such all equipment is considered critical to Navy and Marine Corps operations.

The IMP shall include the Contractor’s approach for integrated maintenance, including regular preventative maintenance and inspection tasks, schedules for planned work accomplishment, plan for minimizing occurrence of repair and downtime, process for the identification of the need for repairs, and the process for scheduling and completing repair work.

As part of the IMP, the Contractor has full responsibility for any individual occurrence of repair, including replacement, up to and including $5,000 in direct material and labor cost unless otherwise stated in related information. The Contractor shall, per Annex 2, notify the KO upon identification that the repair will exceed the limit of liability listed above. If the estimated cost of the repair exceeds the liability limit, the Government may order the work under the non-recurring work section of this contract. However, the Government will only be liable for the amount of cost exceeding the liability limit.

The Contractor shall bear the entire cost of labor and materials required to perform regular maintenance under the IMP in the recurring work portion of this contract. That cost is not subject to the same limit of liability as for repairs. All regular scheduled maintenance is the complete responsibility of the Contractor.

The Contractor shall perform all repairs, whether identified as part of their routine IMP accomplishment, QC inspections, or notification from the Government and/or the CB Richard Ellis (CBRE) Engineers as well as the NMCI NOC Manager that a breakdown or malfunction has occurred.

If the Government identifies a problem or a need for repair, the Government will contact the work reception desk. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Historical data on IMP repairs is provided in J-1502000-11.

The IMP equipment inventory can be found in J-1502000-12, J-1502000-13, J-1502000-14, J-1502000-15, J-1502000-16 and J-1502000-17.

The Contractor shall submit a monthly IMP schedule and IMP maintenance and repair status report per Section F.

Informational Note: Condition Assessments are typically performed by the maintenance technician on an annual basis during the most invasive PM circumstances. Requirements for condition assessment of dynamic equipment are specified in 1501000 Facility Management.

Maintenance is performed in accordance with Contractor's IMP and work schedule.

When a problem or a need for repair is identified, the Contractor shall respond within one hour after notification of a failure during normal working hours.

The Contractor shall verify receipt of after-hours calls within 15 minutes by calling the activity contact listed on the request for service. Service calls will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications and EPA regulations governing internal combustion engines.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel or equipment.

The HVAC and refrigeration systems inventory is provided in J-1502000-12.

Temperature settings for HVAC and refrigeration systems shall be maintained as specified in J-1502000-18.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant or refrigerant replacement in a manner that will permit its release into the environment. These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations as referenced in Annex 2, Spec Item 2.10.2.1.

Maintenance is performed per Contractor's IMP and work schedule.

HVAC and refrigeration systems maintain spaces at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

The Contractor shall utilize dip slides and corrosion coupons as necessary.

The Contractor shall submit HVAC water treatment test reports per Section F.

The HVAC water testing and treatment services inventory is provided in J-1502000-19.

Sampling and testing is accomplished in accordance with the Contractor's program and schedule.

Test results confirm that the water chemistry for the open and closed loops meets the requirements for the OEM Standards for the Chiller.

CBRE will allow access to the building automation system on a controlled basis. The Contractor will not have access to the computer systems or administrator access. User names and passwords will be issued on an as required basis.

Maintenance shall comply with all OEM requirements and standards.

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Submit monthly reports per Section F.

Information Note: Current Direct Digital Control (DDC) System is Metasys.

IMP accomplished per the Contractor’s program and work schedule.

Work is accomplished per Spec Item 2.3.1, Workmanship Material Standards.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel or equipment.

Reports are submitted as specified.

Temperature Control Systems operate as designed.

The Contractor shall comply with NAVFAC MO-912.

Maintenance shall include periodic startup, run and load test of all auxiliary generators to ensure operability. The maintenance shall include all equipment and components of the Emergency Generators and Transmission and Distribution Systems (e.g., engines, turbines, generators, motors, fuel storage tanks, substations, transformers, switchgear, transmission, and distribution lines).

Auxiliary generators shall be activated to restore electrical power within five minutes following loss of power.

A monthly Operating Records Report shall be submitted to the KO within three days following the end of the month during which work is performed and shall include copies of operating logs per Section F.

Informational Note: A weekly no load test of 15 minutes for each generator has been suggested as meeting the OEM standards for testing.

Maintenance is performed in accordance with Contractor’s IMP program and work schedule.

Auxiliary generators provide electrical power to meet the load demand for the duration of a power outage.

Auxiliary generators activated to restore electrical power within five minutes following loss of power.

The Contractor responds as required.

The Contractor shall provide fuel to cover required test run times.

The Contractor shall also be responsible to provide fuel in the event of an extended run time due to power outages caused by weather events or the failure of power grid equipment.

The Contractor shall submit all original fuel receipts to the KO within 5 days of the fuel delivery per Section F.

Informational Note:

There is a plan in works to install four new Generators to replace the existing two Generators. There is however no hard date for this to take place. It assumed that this will take place sometime during the five year life of this Contract.

Fuel diesel units only with Ultra Low Sulfur Diesel (ULSD) meeting: maximum 15 ppm sulfur; minimum cetane index of 40 or maximum of aromatic content of 35% by volume; ASTM D975 if on-road ULSD or 40 CFR 80 Subpart I for non-road ULSD; provide KO documentation that each delivery meets specified standards.

There is adequate fuel maintained on site to allow emergency generator operation under any conditions.

Fuel receipts are submitted as specified.

In accordance with Federal Spill Prevention Control and Countermeasure (SPCC) regulation, 40 CFR 112, contractor must conduct monthly inspection of generator base (“belly”) tank, above ground storage tanks, and inspector must have required training:

Inspection: Visual inspection of the generator base (“belly”) tank or aboveground fuel storage tank must be conducted and documented on a monthly basis using Inspection Form J-1502000-10. Inspection record should be forwarded to KO and Environmental per Section F.

The Contractor shall perform any repairs up to $750.00 in direct labor and materials per occurrence.

Training: All persons conducting inspection must take required training: (1) One-time Installation-specific SPCC, (2) Annual Installation-specific Spill Briefing, and (3) one-time Above Ground Storage Tank (AST) Monthly Inspection Training. Coordinate with Installation Environmental office to obtain training material. Copies of training certificates.

The inventory for storage tanks are located as follows:

Fuel tanks J-1502000-17.

Fuel storage tanks are maintained per Contractor's program and schedule.

All fuel storage tanks function to meet the intended purpose.

During Internal Combustion Engine Operation & Maintenance (O&M), the contractor must:

· Have written standard operating procedures (SOPs) for all O&M based on OEM recommendation.

· Ensure O&M personnel are trained on SOPS and training is documented with trainee name, date, and training description.

· Perform all O&M in accordance with OEM recommendations.

· Do not change any engine settings unless specified by OEM.

· Keep records of all maintenance both scheduled and unscheduled.

· Keep records and submit monthly to the KO documenting each engine operation to include: engine identification (building number, engine number), date, name of operator, start time, engine hour reading at start; stop time, engine hour reading at stop; duration of operation; and reason for operation per Section F.

· Minimize engine idle during startup and limit overall startup time to 30 minutes.

· Compression ignition (diesel) units- change oil and filter annually or every 500 hours, whichever comes first; Inspect air cleaner and all hoses and belts annually and replace as necessary.

· Spark ignition units- inspect spark plugs and all hoses and belts annually and replace as necessary.

· Fuel diesel units only with Ultra Low Sulfur Diesel (ULSD) meeting: maximum 15 ppm sulfur; minimum cetane index of 40 or maximum of aromatic content of 35% by volume; ASTM D975 if on-road ULSD or 40 CFR 80 Subpart I for non-road ULSD; provide KO documentation that each delivery meets specified standards.

Maintenance is performed in accordance with Contractor’s IMP program and work schedule.

All internal combustion engines shall function to meet the intended purpose.

1502000 – Facility Investment