Amendment 0007 N4008519R9223.pdf

N4008519R9223

ACQR5752694

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53 243

N40085-19-R-9223 - Facility Investment, Pest Control and Railroad Maintenance Services at Marine Corps Logistics Base (MCLB), Albany

GA.

This Amendment is issued to incorporate proposal inquiries and responses related to the proposal, Attach J-1502000-31 Railroad Inventory, J-1502000-31-01Railroad 2019 Inspection Results. In addition to a revised Section B - General Information, 1502000 C – Facility Investment, 1503020 J – Pest Control, Section 1503020 F- Pest Control, Section J - Attachment J-0200000-13 ELINs, and a revised Attachment J-0200000-14 Contractor Self-Performance Certification & Notification of Subcontracting Form.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 233

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N4008519R9223

X 9B. DATED (SEE ITEM 11)

17-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Jan-2020

CODE

NAVFAC MID ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

N40085 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0007 Q & A

29 January 2020

SOLICITATION N40085-19-R-9223 - FACILITY INVESTMENT, PEST CONTROL

AND RAILROAD MAINTENANCE SERVICES AT MARINE CORPS LOGISTICS

BASE (MCLB), ALBANY GA.

Amendment 07 - Questions & Responses (cont’d):

Question #68. During the site visit, it was noted that there were vehicles, heavy equipment, and large connex containers in the contractor’s designated laydown yard. Does the Government provide any necessary tools, equipment, and/or vehicles for this contract?

Answer #68. Refer to Annex 0200000 C Spec. Items 2.4 ‐2.4.5.

Question #69. J‐0200000‐13, ELIN Non‐recurring, lines A716, A717, A718. The Government uses NAVFAC UOM unit of “TF” equaling 25. Does the TF in this instance refer to track feet?

Yes, “TF” represents track feet.

Question #70. The Contractor is required to submit Attachment J‐0200000‐14. The form cites FAR 52.219‐14, Limitations on Subcontracting (Nov 2011).

a. Services (except construction)‐At least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern.

i. This is different than the Class Deviation issued by the Undersecretary of Defense 3 May 2019.

b. Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Please clarify which is correct and please adjust Attachment J‐0200000‐14 as necessary.

Answer #70. Refer to Amendment 0007, revised Attachment J‐0200000‐14.

Question #71. Attachment J‐0200000‐09 ‐ USMCMAX Data Reporting. What media is acceptable for a flat file transfer (DVD, zip drive, etc.).

Answer #131. DVD, or safe.apps.mil file transfers is acceptable.

Question #72. Page 3 of 147, Sec B. 9. The Period of Performance will be determined at the time of award.” A start date is needed to provide pricing for the proposal.

Answer# 72. Per Amendment 0006, the proposal due date is 06 February 2020. The Solicitation requires pricing for the Base period and four Option periods, not to exceed 60 months. The start date will be added to Section B, B.9, upon contract award. The anticipated start date is April 23, 2020.

Question #73. What are the Contractor’s responsibilities regarding the Building Automation Systems (BAS)?

Answer #73. There is no particular spec. item discussing Building Automation Systems (BAS). If this in regards to the Geothermal system, see Non‐Recurring work ELIN A710.

Question #74. What facilities, ground structures, and installed equipment and systems are currently under warranty? Please provide the warranty expiration date(s) and what the warranty covers.

Answer #74. See Amendment 0004, Answer to Question #9.

Question #75. Please extend the proposal due date till two [2] weeks after receipt of Government answers to our questions to allow for adjustments to our proposal narrative and pricing.

Answer #75. Refer to Amendment 0006 which was issued to extend the Proposal Due Date from Thursday 30 Jan 2020, to Thursday 06 February 2020 @2:00pm Est.

Question #76. Will the Contractor’s facilities remain in its current location? If not where?

Answer #76. See Section J, Annex 0200000 ‐ Government‐Furnished Property, Materials, and Services.

Question #77. Please provide a list of railroad signals that the Contractor must maintain. What type and where located?

Answer #77. See Amendment 0007, Revised Section J, Attachment J‐1502000‐31.

Question #78. Does the Contractor supply all track material(s)? What is the history of purchasing track materials?

Answer #78. See Section C, Annex 1502000, Spec Item 3.4.12. This is a new requirement, therefore history not available.

Question #79 Does the Contractor assume responsibility for track inspection frequencies? What are the frequencies?

Answer #79. This is a Performance Based Contract, therefore, the contractor shall develop their own program and schedule to be reviewed by the Government.

Question #80. What level of work will be incidental to the “Preventative Maintenance Program”?

Answer #80. Refer to Section C, Annex 1502000C Spec. Item 3.4 Limits of Liability.

Question #81. What level of work would be considered for “service orders”?

Answer #81. Refer to Section C, Annex 1502000C Spec. Item 3.1.1, 3.1.2, 3.1.3, 3.1.5 Limits of Liability.

Question #82. How many millions of pounds of steam do the boilers produce on a yearly basis?

Answer #82. See capacities in Section J, Annex 1502000 ‐ Boiler section.

Question #83. What is the annual cost for water treatment chemicals?

Answer #83. We are unable to provide annual cost for water treatment chemicals.

Question #84. How many months out of year do the cooling tower operate?

Answer #84. The towers Operate all year.

Question #85.What hot water boilers have any aluminum components?

Answer #85. Refer to models in Section 1502000 J ‐ Boiler section.

Question #86. What are the totals of water or bag salt consumption at any steam boiler system?

Answer #86. This information is not available.

Question # 87. Are pot feeders provided on each chill or hot water loops?

Answer #87. Pot feeders are provided on both chill and hot water loops.

Question # 88. Do any of the hot/chill water loops have any leaks?

Answer # 88. None, at the time of the writing of the contract.

Question # 89. Are service visits from subcontractors required to have an escort?

Answer #89. See Section C, Annex 0200000, Spec Item 2.8.

Question #90. Are the hot/chill loops checked monthly or quarterly?

Answer #90. Refer to Section C, Annex 1502000, Spec Item 3.2.7.

Question # 91. What is the average number of service orders of all types that exceed the $2,500 threshold?

Answer #91. Based on historical data, approximately 40 service orders may exceed the threshold; however, actual orders may be greater or lower.

Question #92. Above Ground Storage Tanks (Section 3.2.10; p. 31), are all the tanks double walled? How large?

Answer #92. Refer to Amendment 0007, revised Section J‐1502000‐16.

Question #93. Roofing (Section 3.4.10; p. 40) b. Please provide the number of roof davits [anchors] for each building (if they exist); type; and whether they are attached to the roof or to a wall.

Answer #93. See Section J, Attachment J‐1502000‐29. The roofs listed on the roof maintenance inventory are either low pitch or flat roofs. Some of the flat roofs in the warehouse area have travel lines installed. The contractor is required to provide their own fall protection systems in areas where it may be needed.

Question #94. Please provide fire inspection reports for each facility.

Answer #94. These will be provided after contract award.

Question #95. Does the generators maintenance require a load bank to be brought in or can we just use building load; or is there a load bank on‐site? If a load bank is required, what is the frequency?

Answer #95. The contractor will be required to comply with all NFPA 110 and manufacturer requirements, e.g., if the manufacturer or NFPA 110 requires an annual load bank test to be performed with approved testing equipment, the contractor will be required to bring one in. Additionally the base requires that all generators be tested weekly using the building load.

Question #96. Railroad Track Maintenance. Paragraph 3.4.12 1., states that the contractor shall maintain railroad trackage in accordance with NAVFACINST 11230.1, UFC 4‐860.03 Railroad Track Safety & Maintenance Standards.

This specification states intervals for track inspections based on Track Category and Traffic Frequency. Please advise on the Track Category and Traffic Frequency for the tracks to be maintained and inspected for this project.

Answer #96. Class 1 Track ‐ Track use varies depending on mission requirement. Traffic frequency can range from everyday use for 60‐90 days during a major event to little or no use for the same time interval.

Question #97. Is it expected that all turnouts will be inspected, adjusted, and lubricated every month?

Answer #97. Refer to Annex 1502000, Spec item 3.4.12 – Related Information

Question #98. 1. At the prebid meeting, it was mentioned that the Navy had inspected the railroad trackage during the spring/summer of 2019. Could a copy of the inspector’s report be sent to the bidders?

Answer #98. See revised Section J‐1502000 ‐ Attachment J‐1502000‐31 – Railroad Inspection Report.

Question #99. The bid package mentions a drawing of the railroad track layout is included, but we cannot seem to locate it. Please advise.

Answer #99. Maps will be provided upon award of the contract.

Question #100. In reviewing the Non‐Recurring portion of the pricing spreadsheet, with regards to ELIN X702, the description of the work for a services contract doesn’t seem to be construction work, but more like SCA work. In addition, the estimated quantity of 34,000 hrs is equivalent to about 18 FTE, which seems really high and increases total proposed costs significantly.

Answer #100. Non‐Recurring ELINs will be ordered only as required for infrequent tasks.

Question #101. Solicitation Section M Evaluation Factor for Award, Paragraph B.3(2) Factor 2, Recent/Relevant Experience of the Firm, page 143. Paragraph states; “…For a JV, the offeror shall provide the signed U.S. Small Business Administration (SBA)‐ approved Joint Venture Agreement or an SBA‐approved Mentor‐Protégé Agreement as part of this Factor. Failure to submit an SBA‐approved Agreement will result in the relationship being considered as Prime/Subcontractor, and the prime contractor will not be found acceptable on the basis of the subcontractor’s experience only.”

Will the Government move the JV agreement submittal to the price volume in order to provide offerors adequate page space to respond to all other requirements in the non‐price volume?

Answer #101. Per Amendment 0003, Answer to Question 9, the JV agreement will not be excluded from the page count. Refer to Amendment 0007 Section L, for revised page limitations.

Question #102. Technical Specification 0200000 Paragraphs 2.6.6.2 & 2.6.6.3: Paragraph 2.6.6.2 states; “The Contractor shall manually enter required work order and condition assessment data directly into USMCmax. The Contractor shall ensure all information is updated by the end of each workday for all work performed.” Paragraph

2.6.6.3 states; “A maximum of five USMCmax accounts will be approved for the Contractor. Changes of personnel requiring USMCmax accounts more than once per year may result in required compensation to the Government for the administrative costs in processing account requests.”

May the contractor use USMCmax exclusively to manage contract work data (i.e. manage PMs, the schedule, work orders, material, etc.) instead of having a separate CMMS system to manage the work?

Answer #102. See Annex 0200000 C 2.6.6.

Question #103. Section J ‐ J‐1502000‐10 – Fire Alarm System starting on page 56 ‐ "BASE FIRE ALARM PANELS AND TRANSMITTERS/COMMUNICATORS only lists the number of zones. Can the government provide the following device counts: Tamper Switches, Waterflow Switches, Manual Pull Stations, Smoke Detectors, Heat Detector, Duct Smoke Detectors, Fire & Smoke Dampers, and Fire Extinguishers?”

Answer #103. We are not able to provide a detailed list of all devices associated with each building. All buildings on board the installation are up to applicable code.

Question #104. Attachment J‐0200000‐13 ‐ There appear to be a few discrepancies between the quantities listed on the Attachment J‐0200000‐13 and the number of assets actually listed in Attachment J‐1502000‐06. For instance, item A001BZ‐Water Softeners shows 19 units on Attachment J‐0200000‐13, whereas, the Attachment J‐ 1502000‐06 listing for Water Softeners shows 14 assets. Where discrepancies exist, which attachment takes precedence?

Answer #104. See Amendment 0007, Section J, revised Attachment J‐0200000‐13 ‐ ELINS.

Question #105. Section L (b)(1) ‐ The formatting requirements state that 12‐pt Arial or Times New Roman fonts shall be used in the Non‐Price/Cost volume. Please clarify whether or not the information presented in charts, tables, headers, and footers of the volume may be presented in a smaller font size to accompany the narrative text written in 12‐pt font. This would not require altering any font sizes of documents in accordance with the answer to Question #65 in Amendment 04.

Answer #105. The information presented in charts, tables, headers, and footers of the volume may be presented in a smaller font size to accompany the narrative text written in 12‐pt font.

Question #106. Please advise on swtichtie specifications for this project.

Answer #106. Refer to UFC‐4‐860‐03 Section 5‐2 Wood Ties. 7‐inch grade mixed oak hardwood.

Question #107. Please advise on crosstie specifications for this project.

Answer #107. Refer to UFC‐4‐860‐03 Section 5‐2 Wood Ties. 7‐inch grade hardwood ties.

Question #108. Please advise on ballast specifications for this project.

Answer #108. The Ballast/walkway aggregate production and handling facilities shall conform to the AREMA Manual, Chapter 1, Section 2.5, Production and Handling. Ballast (Arema Size No. 4A)

Question #109. How often is it required that the railroad vegetation be sprayed?

Answer #109. This is a Performance Based Contract; therefore, the contractor shall develop a program and schedule (to be reviewed by the Government), to keep the vegetation off the tracks and ensure safe, reliable, and uninterrupted service.

Question #110. Where and how much ditch work involved? Is this the concrete canals? Is this to include grass cutting?

Answer #110. The drainage ditches on board the installation are maintained under the current Grounds Maintenance Contract. The grounds maintenance contractor is responsible for maintaining the grass height from the water line up. We also have an agreement with the City to maintain certain drainage areas on board the installation. We may from time to time issue service orders or Task Orders to have debris or weeds cleaned out of the concrete drainage canals and Weir.

Question #111. Page 49, Amend. 3, Q&A #16. Under the assumption that B. Workforce Management has a 10 page limit. We respectfully request that the page limit be extended to 20 pages so that we can adequately explain our understanding of and approach to accomplish complexity and magnitude of service requirements set forth in the performance objectives and standards of the PWS.

Answer #111. Refer to Amendment 0007 Section L, for revised page limitations.

Question #112. Attachment J‐1502000‐10 Fire Protection Systems Inventory. The equipment list for the Base Fire Alarm Panels and Transmitters/Communicators lists the number of fire alarm panels and manufacturer.

Can you please provide a list of devices associated with each Fire Alarm Panel? Example – Number of Smoke Detectors, Heat Detectors, Duct Detectors, Pull Station and Horn/Strobes.

Answer #112. We are not able to provide a detailed list of all devices associated with each building. All buildings on board the installation are up to applicable code.

Question #113. Page 7, Amend. 4, Q&A #49. We respectfully request that the contract type for the railroad maintenance portion be changed from FFP to a time/material or labor hour based on FAR 16.103(b). With no historic data, there is no reasonable basis for pricing.

Answer #113. Adequate information has been provided to create a proposal for 27 miles of trackage, for which 8 miles are not operating. The requirement will remain the same.

Question #114. Page 41, Amend. 3/PWS 3.4.12 ‐ Railroad Trackage Maintenance. Please provide historic data on frequency of incidental repairs.

Answer #133. Refer to Amendment 0007, Section J, Attachment J‐1502000‐31‐01.

Question #115. "The UFC 3‐601‐02 has different requirements for testing depending on the frequency of each ITM task. Can you provide a date that the following were tested for the systems on base?

a. Fire Alarm Systems – Initiating Device testing in accordance with the “2 year” frequency

b. Fire Alarm Systems – Smoke Detector Sensitivity Testing in accordance with the “5 year” frequency

c. Dry Systems – Dry Valve Trip tests in accordance with the “2 year” frequency

d. Fire Hydrants – Flushing of hydrant in accordance with “2 year” frequency"

Answer #115.

a. September 2019

b. September 2019

c. May 2018

d. September 2019

Question #116. "Can you please clarify the responsibility of the contractor for the frequency of testing included under this contract per the UFC 3‐601‐02? Does it include all of the following Frequency tasks :

a. Annual

b. 2 year

c. 5 years

d. 10 years

e. 20 years

f. 50 years.

If all of these frequencies above are included in this contract, can you please provide additional information on when these frequency ITM tasks were last performed for each system?"

Answer #116. Refer to UFC 3‐601‐02 for related frequencies per Spec Item 3.2.5 ‐ Fire Protection Systems.

Question #117. Section B, Factor 2. For a JV, the offeror shall provide the signed U.S. Small Business Administration (SBA)‐ approved Joint Venture Agreement or an SBA‐approved Mentor‐Protégé Agreement as part of this Factor.

Failure to submit an SBA‐approved Agreement will result in the relationship being considered as Prime/Subcontractor, and the prime contractor will not be found acceptable on the basis of the subcontractor’s experience only. SBA Agreements and JV Agreements can be many pages (8‐16 pages).

JVs are significantly disadvantaged by having these agreements within page count. Will the Government accept the SBA letter of acceptance (3‐4 pages) for this requirement?

Answer #117. Refer to response to Question #101.

Question #118. Solicitation, Amendment 0003, page 48, Questions and Responses, answer to Question # 6.

“Pricing is required for all line items. The quantity is 0 for COL 4 Pest Control, the line item is there to support the cost if a change to the service level is needed.”

For clarification, is the contractor to price each COL Level at the full performance cost, or is the COL 4 unit cost to be shown as a negative to show the decreased cost of COL 4 as compared to COL 3? The question is being asked because on some other Navy contracts, the Government requires that the delta between the cost of the two levels of service be priced. In the case described herein, going from COL 3 to COL 4 would result in a negative cost if the cost for COL 4 were shown as the delta between the two COL levels.

Answer #118. COL level unit pricing shall represent the level of effort, material, equipment, etc. required to perform the COL Level cited.

Question # 119. B.3.b.3.i.4 ‐ Offeror shall submit a separate OSHA 300A form for each of the last three complete calendar years. Will the Government please make the OSHA 300A forms outside of page count?

Answer #119. The OSHA 300A form is inclusive of the page count. See Amendment 0007, Section L for revised page limitations.

Question #120. B.3.b.4.i ‐ Also include performance recognition documents received within the last five (5) years (from the date of issuance of the solicitation), such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. Will the Government please make performance recognition documents outside of page count?

Answer #120. Performance recognition documents shall be inclusive of the page count. Refer to Amendment 0007, Section L for revised page limitations.

Question #121. Section B.3.b.2 ‐ Additionally, offeror must meet the requirements of FAR 52.219‐ 14, Limitation on Subcontracting and submit Attachment J‐0200000‐14 (Contractor’s Self‐Performance Certification & Notification of Subcontracting), as part of this Factor. Will the Government move make Attachment 14 external to page count?

Answer #121. Attachment J‐0200000‐14 (Contractor’s Self‐Performance Certification & Notification of Subcontracting) shall be inclusive of the page count. Refer to Amendment 0007, Section L for revised page limitations.

Question #122. ATTACHMENT J‐1502000‐05 ‐ HISTORICAL SERVICE ORDER WORKLOAD. Would the government confirm that the Historical Service Order Workload data does not include any service orders for Railroad Trackage?

Answer #122. Railroad is a new requirement, therefore, historical data is not available.

Question #123. QUESTIONS & RESPONSES: Answers to Questions #3, #4, and #5 and Paragraph B.14 Unit Prices For Labor, subparagraph c. “… service order is limited to a ceiling of $2500, and is inclusive of all Direct Labor and Material costs. Refer to Paragraph B.14… for the definition of composite labor price.” Per Sec B.14c. “… The composite Labor Rate shall include…items of equipment necessary to perform work (i.e. bucket truck, lifting equipment…” Does Direct Labor for service orders, which was clarified in question responses to have the same meaning as composite labor, include the cost of equipment?

Answer #123. Refer to Amendment 0007, revised Section B., B.14 – Unit Prices for Labor.

Question #124. File J‐0200000‐13 ELIN Revised; ELINs X700 through X703. X701 is for “…materials and equipment to perform Unit Priced Labor work…” to be used with ELINs A701 and A702, both of which are for provision of composite labor hour work. ELIN 703 is for Construction Equipment Cost to perform Unit Priced Labor Work, which has been described within the Nonrecurring work schedule to be the same as composite labor.

Should the composite labor rate as applied to X700 and X702 include equipment costs, equipment other than construction equipment costs, or no equipment costs?

Answer #124. Refer to Amendment 0007, revised Section B., B.14 – Unit Prices for Labor.

Question #125. Page 41, Amend. 3/ PWS 3.4.12 Railroad Trackage Maintenance‐ "Contractor is responsible incidental repairs found during maintenance to the limit of $500.00 in direct labor and material cost."

Does this mean that the contractor is not responsible for incidental repairs if the cost exceeds $500, or that the contractor must make all incidental repairs but can only bill $500? Please clarify.

Answer #125. Refer to Section C, Annex 1502000 Spec Item 3.4.

Question #126. QUESTIONS & RESPONSES: Answers to Questions #3, #4, and #5; Paragraph B.14, Unit Prices For Labor, subparagraph c and File J‐0200000‐13 ELIN Revised; ELINs X700 and X702; Paragraph B.14c states “… The composite Labor Rate shall include “…items of equipment necessary to perform work (i.e. bucket truck, lifting equipment…”.

Does composite labor rate have the same meaning for service order and PM Limits of Liability as it does for ELINs A700 and A702 in the Nonrecurring work schedule?

Answer #126. Refer to 1502000C Spec. Item 3.1.1, 3.1.2, 3.1.3, 3.1.5 Limits of Liability.

Question #127. Railroad Trackage (3.4.12). Request Government provide detailed inventory including frogs, switches, controls (electrical, pneumatic etc.) signals, etc.

Answer #127. Refer to Revised Section J‐1502000, Attachment J‐1502000‐31 _ Railroad Inventory.

Question #128. 1502000; 3.4.12 ‐ Railroad Trackage Maintenance. Would the Government provide the annual gross tonnage operated over the tack?

Answer #128. This is a new requirement, therefore historical data is not available.

Question #129. Annex 1502000; 3.4.12. ‐ Railroad Trackage Maintenance. Would the Government provide Safety and/or PM track inspection records for the previous 2 years?

Answer #129. This is a new requirement; therefore, this information is not available.

Question #130. 1502000; 3.4.12 ‐ Railroad Trackage Maintenance. Would the Government provide 1 or 2 years of historical workload information for Railroad track maintenance and repairs showing at least a description of services?

Answer #130. This is a new requirement; therefore, this information is not available.

SECTION C 1502000

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.1.1 Railroad Materials

2.3.1.2 Hot Work

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.1.4 Major Service Orders

3.1.5 Locksmith Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 HVACR Systems and Geo-Thermal Systems Equipment

3.2.2 Exhaust Fans

3.2.3 Weight Scales (Base Wide) Maintenance

3.2.4 Boilers and Unfired Pressure Vessels (UPVs)

3.2.5 Fire Protection Systems

3.2.5.1 Fire Alarm Systems

3.2.5.1.1 Fire Door Maintenance

3.2.5.2 Fire Suppression Systems

3.2.6 Vertical Transportation Equipment (VTE)

3.2.7 Compressed Air Systems

1502000 – Facility Investment Table of Content

3.2.8 Auxiliary Generators

3.2.8.1 Automatic Transfer Switches (ATS)

3.2.9 Force Protection Systems

3.2.10 Above Ground Storage Tanks (ASTs)

3.2.11 Dust Collectors

3.2.12 Air Dehydration Units (ADU)

3.3 Inspection, Testing, and Certification Program

3.3.1 Boilers and UPVs

3.3.2 Backflow Prevention Devices

3.3.3 Vertical Transportation Equipment (VTE)

3.4 Other Recurring Services Program

3.4.1 Grease Traps

3.4.2 Exhaust Hoods and Ducts

3.4.3 HVAC Water Testing and Treatment Services

3.4.4 Boiler Seasonal Start-Up and Shutdown

3.4.5 Boiler Water Testing and Treatment Services

3.4.6 Reverse Osmosis Systems

3.4.7 Septic Tank Systems

3.4.8 Chlorine Generator System

3.4.9 Water Softener Systems

3.4.10 Roof Maintenance

3.4.11 Variable Frequency Drive

3.4.12 Railroad Trackage Maintenance

3.4.12.1 Railroad Trackage Vegetation Control

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for facilities, ground structures, and installed equipment and systems at Marine Corps Logistics Base (MCLB), Albany GA.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Marine programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building and Structures -Interior and exterior finishes -Roofing -Foundation -Structural Components -Tanks -Pipelines

Building Systems

-HVAC

-Fire Protection -Vertical Transportation Equipment (VTE) -Boilers (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Compressed Air Systems -Potable Water (including backflow prevention devices) -Wastewater -Electrical -Auxiliary Generator Systems (including emergency and portable generators) -Uninterruptible Power Systems (UPS) -Grease Traps -Exhaust Hoods and Ducts -Exhaust Fans -Above Ground Storage Tanks and Underground Storage Tanks -Dust Collectors -Weight Scales -Force Protection Systems -Reverse Osmosis Systems -Water Softeners -Hot Water Heaters -Environment Stabilization Systems (ESS), (including remote monitoring/control systems and air dehydration units) Miscellaneous -Fences -Locksmith (all locks including Lockmaster Security Lock – LKM-7003 w/Mas x-09 Type 1F)

Spec Item

Title Description

-Drainage Ditches -Monuments -Flag Poles -Unpaved Roads (gravel roads) -Compressed Natural Gas Stations Roads and Paved Surfaces -Traffic Control Devices -Bicycle Paths -Pedestrian/Jogging Paths -Striping -Curbs -Sidewalks -Parking Lots -Bridges -Drainage Systems -Outdoor Courts Trackage -Railroads

All work for the listed items above may be performed through service orders if not identified in a specific Spec Item for Preventive Maintenance Program; Integrated Management Program; Inspection, Testing, and Certification Program; or Other Recurring Services Program. Service Orders may be issued for a wide variety of work within the entire boundary of the installation.

The following services are not included:

Infrastructure Condition Assessment Program (ICAP) services including asset updates and condition assessment is covered under 1501000 Facility Management.

Stand-by electrical power generators located within the electrical power generation plant or which serve more than one facility are covered under 1602000 Electrical. Facility Investment includes maintenance only for auxiliary generators serving individual facilities.

Service orders from the Utilities Annexes (1602000, 1603000, 1604000, 1605000, 1606000, and 1610000) are covered under 1601000, Utility Management.

Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel inspecting, certifying, and making recommendations for corrective action for backflow preventers shall be certified per UG-2029-ENV.

Personnel performing inspections and tests on VTEs must be qualified per NAVFAC

MO-118.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

Personnel working on fire protection systems must be certified per UFC 3-600-02.

Personnel performing work on transformers must be knowledgeable of proper procedures for handling and disposing of insulating fluid containing polychlorinated biphenyls (PCBs)

Personnel performing work in HAZMAT/HAZWASTE must complete the HAZMAT/HAZWASTE handling course or have a minimum of one year of experience working with HAZMAT/HAZWASTE.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements

Spec Item

Title Description identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.1.1 Railroad

Materials

The Contractor shall only use new materials and equipment during the performance of work. All materials, equipment and appliances must be of the current manufacturers' products. The Contractor shall not use obsolete or discontinued materials, equipment and appliances.

2.3.1.2 Hot Work Prior to performing "Hot Work" (welding, cutting, etc.) or operating other flame-producing/spark producing devices, a written permit shall be requested from the Fire Division. CONTRACTORS ARE REQUIRED TO MEET ALL CRITERIA BEFORE A PERMIT IS ISSUED. The Contractor will provide at least two (2) ten (10) pound 4A:80 BC rated extinguishers for normal "Hot Work". All extinguishers shall be current inspection tagged, approved safety pin and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any "Hot Work" done at this activity. The Fire Watch shall be trained in accordance with NFPA 51B and remain on-site for a minimum of 1 Hour after completion of the task or as specified on the hot work permit.

When starting work in the facility, Contractors shall require their personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the EMERGENCY FIRE phone number 229-639-5911. ANY FIRE, NO

MATTER HOW SMALL, SHALL BE REPORTED TO 229- 639-5911

IMMEDIATELY.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Spec Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter facilities, ground structures, and installed equipment and systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair facilities, ground structures, and installed equipment and systems.

The Contractor shall perform all maintenance, repair, and alteration data and warranty records in the technical library and United States Marine Corps MAXIMO (USMCmax) in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

The current facility property inventory for FI is provided in J-1502000-03.

Facilities, ground structures, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure facilities, ground structures and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional

Service order work is responded to and completed within the specified time.

Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facility, ground structure, or installed equipment and system does not present danger to personnel or equipment.

Spec Item

Title Performance Objective

Related Information Performance Standard cost to the Government.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

Samples of required work and historical service order workload are provided in J- 1502000-05. Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of the classifications of service orders (emergency, urgent, routine and major) are provided in the Definitions and Acronyms in J- 1502000-02. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

All material cost exceeding $100 shall be itemized and

Spec Item

Title Performance Objective

Related Information Performance Standard accompany monthly service ticket billings. Items shall contain description, unit price, Source of Supply and be inclusive of any shipping/stocking or handling cost.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under

IMP.

The Contractor shall submit a monthly summary of completed service orders per Section F.

The Contractor shall submit a monthly summary of service orders not completed per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to facilities, ground structures, and installed equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

Emergency service orders are limited to a ceiling of $2,500, which includes direct labor and material cost.

The Contractor shall remain at the work site until the

Emergency service orders responded to within one hour of receipt of call during normal working hours and within two hours after normal working hours, weekends and holidays.

Work is continued without interruption until emergent condition is arrested.

Emergency service orders are completed

Spec Item

Title Performance Objective

Related Information Performance Standard emergency has been arrested.

The emergency service order is complete once the emergency has been arrested.

The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, or installed equipment and system.

within 24 hours of receipt of call.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure facilities, ground structures, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to facilities, ground structures, personal property equipment, and installed equipment and systems.

The Contractor shall perform urgent service orders 24 hours a day, seven days a week throughout the contract period

Urgent service orders are limited to a ceiling $2,500, which includes direct labor and material cost.

Urgent service orders responded to within 24 hours of receipt of call

Urgent service orders are completed within five working days.

3.1.3 Routine Service

The Contractor shall complete routine service orders in a timely manner and ensure facilities, ground structures, and installed equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return facilities, ground structures, and installed equipment and systems to normal working condition.

Routine service orders are limited to a ceiling $2,500, which includes direct labor and material cost.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders are completed within 30 calendar days.

3.1.4 Major Service

The Contractor shall perform Major Service Order work in a timely manner and ensure

Major Service Orders can be classified as Emergency, Urgent, and Routine service orders and consists of

Major Service Order work is responded to and completed within the specified time.

Spec Item

Title Performance Objective

Related Information Performance Standard facilities, ground structures and installed equipment and systems are restored to a safe, normal working condition and function properly.

maintenance and repair of facilities, structures, equipment, or other work requirement(s) specified herein that is not anticipated and requires a maximum of $5,000 in total direct labor and material costs to accomplish. These Major Service Orders are initiated when the Government determines that the work will exceed the limits of a service order. Once the Major Service order has been initiated the initial service order will be put back into queue for future use.

The contractor response time for each Major Service Order is dependent on its designation.

The response and completion times are the same as those associated with Emergency, Urgent and Routine Services Orders.

Facilities, ground structures, and installed equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facility, ground structure, or installed equipment and system does not present danger to personnel or equipment.

3.1.5 Locksmith

Service Orders

The Contractor shall install, repair, and perform locksmith services on all types of locking devices as requested via service order or task order.

The Contractor shall be responsible for all locksmith services including but not limited to installs, and repairs at Marine Corps Logistics Base (MCLB), Albany GA.

When directed by Service Order or Task Order the Contractor shall provide a journeyman locksmith, who has been the subject of a trustworthiness determination as specified in SECNAVINST

5510.36 (chapter 10-15), and shall comply with SECNAVINST 5510.36, which provides mandatory security requirements.

Locksmith service orders limits of liability are the same as those associated with routine, urgent and emergency service orders.

Contractor responds to Service Orders in the time allotted.

Serviced locks and associated hardware shall be free of rust, corrosion, dirt and damaged components.

All locks on security containers, vault doors, and sensitive compartmented information facilities (SCIF) which contain secret or top secret material meet Federal Specification FF-l-2740 as mandated by DOD Regulation 5500.1-R.

All repairs, trouble shooting and

Spec Item

Title Performance Objective

Related Information Performance Standard

The locksmith shall be responsible for fabricating parts for old locks and safes;

changing combinations on safes and similar units when the combination has been compromised; opening locks and entering locked containers with a minimum degree of damage; lubricating locks and cutting keys.

The locksmith shall provide material and information necessary for the Government to update and maintain a Government owned master key system that includes removable cores, and master control system for all keys and key codes for station facilities.

The contractor shall provide all information and material for rekeyed locks and replacement locks to the Government. The Government shall incorporate the Contractor provided material and information into the master key system. The Contractor at no additional cost to the government shall correct any damage that occurs during opening operations.

NOTE:

Locking devices include those on doors, windows, desks, cabinets, vault doors, safes, vehicles, transformer pads, time clocks and panic hardware.

Locking devices also include but are not limited to the following types of locks;

padlocks, rim locks, cylinder and mortise locksets, Lockmaster Security Lock – LKM-7003 w/Mas x-09 Type 1F, mechanical combination…