N4008519R9031_Questions_and_Responses.pdf

Proposal Inquiry Questions and Answers

1. Section L.4 Disposition of Proposals, paragraph b (1)

Offeror shall submit one (1) marked “Original” and two (2) copies, each in a separate three-ring binder with following characteristics” and Paragraph L.4, paragraph (i)

Solicitation Submittal Requirements: Offerors shall submit one (1) original and one (1) copy of the price proposal.

Answer: See Amendment 0001

2. Section M, page 211, 252.211-7002. Availability for Examination of Specifications, Standards, Plans, Drawings, Data Item Descriptions, and Other Pertinent Documents

Could you please clarify where the technical library for documents associated with this solicitation is located? Is it located at NAVSTA Newport, RI or in the Naval Facilities

Engineering Command in Norfolk, VA

Answer: See Amendment 0003

3. Reference Sub Annex 15020000, Facility Investment • 3.1 Service Orders – The

Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements.

Given that 1) the Government is not providing historical data for service orders, and 2) lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified, what materials and equipment is the Contractor to stock?

Answer: Attachment J-1502000-01 Definitions and Acronyms. See Definition for

Service Order.

4. 3.2 Preventive Maintenance (PM) Program – The Contractor is fully responsible for and shall perform any repairs...up to a total of $250 per occurrence….under the recurring work portion of the contract. Reference Sub Annex 15020000, Facility Investment

Historical data (past estimates) is required to price this requirement. Will the Government please provide this historical data?

Answer: See Amendment 0003

5. Reference Sub Annex 15020000, Facility Investment 2.2.1 Certification, Training &

Licensing –

What is the workload/quantity on boilers and UPVs? What is the workload/quantity on cranes and railroad trackage? What is the workload/quantity on backflow preventers?

What is the workload/quantity on VTEs? What is the workload/quantity on engine test facilities? What is the workload/quantity on lighting arrestors and grounding devices?

What is the workload/quantity on transformers? What is the workload/quantity on cathodic protection?

6. Reference Section C – Descriptions 1.1 Outline of Services, Annex 17 Base Support

Vehicles and Equipment N/A, and Sub Annex 1700000 – Base Support Vehicles and

Equipment and ELIN B701 Vehicle Repair

The “N/A” included in listing of Annex 17 BSVE indicates it does not apply; please confirm that BSVE is a requirement under this contract.

If BSVE is a requirement, Please provide the BSVE vehicle and equipment list. Please provide historical data of money spent on repairs. Will the Government pay for all BSVE parts and materials?

7. Reference Annex 1, General Information 1.2 Project Location

Would the Government please provide the inventory for SCADA (Boilers)?

8. Reference Annex 2, Management and Administration and Attachment J-0200000-06, Government-Furnished Property, Materials, and Services 2.5 Contractor-Furnished Items.

“Except for the items identified as Attachment J-0200000-06, Government-Furnished

Property, Materials, and Services. “To be Given after Contract Award. “Government

Furnished….

A Contractor cannot provide a credible bid without knowing what these property, services and materials are. Will the Government please provide the list of Government-Furnished

Property, Materials, and Services?

9. Reference Annex 2, Management and Administration 2.6.4 Deliverables. “The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F….”

Is this secured website maintained on government systems?

10. Reference Annex 2, Management and Administration 2.4.2 Government-furnished

Utilities. “…. Provide and maintain backflow prevention devices on connections ….”

What is the quantity of backflow prevention devices?

What is the workload for this maintenance?

11. Reference Annex 2, Management and Administration 2.6.6 NAVFAC MAXIMO and

2.6.6.1 MAXIMO Data. “Work order asset, specification……Annex 16 Utilities sub-annexes and Annex 1700000 BSVE.”

Are utilities, electrical, water and BSVE included in this contract?

12. Reference Annex 2, Management and Administration 2.8.7 Security Clearances

Please clarify what level(s) of security clearance are required?

Please clarify which employees require a security clearance?

13. Reference Annex 2, Management and Administration 2.9.3.4 Critical Lift Plan

What are the quantities, types and sizes of cranes assigned to this contract?

14. Reference Annex 2, Management and Administration 2.9.4 Crane Operations and 2.9.4.3

Crane Operators

Please clarify if the Contractor is responsible for providing the crane operators?

Who is responsible for paying for crane weight certifications?

15. Reference Annex 2, Management and Administration 2.9.4.2 Rigging Gear

Please clarify if the Contractor is responsible for providing rigging personnel?

16. Reference Annex 2, Management and Administration 2.9.6 Fire Protection

Would the Government please provide a map of fire alarm locations?

Answer: Fire alarms are not on this contract

17. Reference Attch J-0200000-01 Definitions and Acronyms Pre-Expended Bin and

Materials and Supplies

Who funds these items?

Answer: Contractor's Responsibility

18. Reference Attch J-1503040-4 Pools Historical Data Bldg 1357, Combat Training Pool, Does the Government pay for CO2, Chlorine and UV bulbs?

Answer: Contractor's Responsibility

19. Reference Attch J-0200000-15, Exhibit Line Item Numbers (ELINS)

Would the Government please provide the ELINs for Fire Suppression Systems and the

Disabled Access Swing Door?

Answer: See Amendment 0001- Excel Spreadsheet- Unpriced ELINS

20. Reference Attch J-0200000-15, Exhibit Line Item Numbers (ELINs) 0002, 0004, 0006, 0008, 0010 A700, B700, C700, D700 and E700, Unit Prices Labor Work. “Provide labor to perform all Unit Priced Labor work ……”

Would the Government please identify the labor categories that fall under into these

ELINS?

Answer: See Amendment 0001

21. Reference Attch J-020000-15, Exhibit Line Item Numbers (ELINS), Line Item 0001

Would the Government please provide the ELIN for Cranes?

Answer: No ELIN will be provided for cranes. Reference 0200000 Management and

Administration Spec Item 2.9.4

22. Reference Attachment J-15020000-01, Definitions and Acronyms Integrated Maintenance

Program (IMP)

Please provide list of the systems and equipment the Contractor is responsible for maintaining/repairing under IMP

When repairs are required with these systems and equipment, are they at the expense of the

Contractor?

Answer: IMP is not part of this contract

23. Reference Annex 0100000, General Information; 0200000, Management and

Administration; and Sub Annex 15010000, Facility Management 1.5 Verification of

Workload and Conditions; 2.12 Technical Library; and 1.1 Concept of Operations

What are the hours of operation and location of the technical library?

24. Reference Sub Annex 1502000, Facility Investment 1.1 Concept of Operations

“…... Facility Investment includes maintenance only for auxiliary generators serving individual facilities.”

How many auxiliary generators are there?

Is load bank testing included in contractor responsibilities?

What is the auxiliary generators maintenance schedule?

Who supplies the fuel for the auxiliary generators?

Answer: Generators are not part of this contract

25. Reference 3.1. Will the contractor be required to have cac cards to update the inventory in

MAXIMO? ICAP services what is the allotted time to perform the inventory and condition reports? Maintenance equipment items 151- 160 if this equipment is found unrepairable is the contractor reasonable for replacement?

Answer: (1) Yes and a CAC Card Reader. (2) Reference 1501000-C Facility

Management Spec Item 3.1 for ICAP (3) No

26. Section C- Spec Item 2.3.3.3, 2.7.1.1-4. Are offerors allowed to “dual-hat” key personnel, i.e. Quality Manager and Site Safety and Health Officer? Please confirm that the successful contractor is required to provide an Environmental/Energy Manager.

Answer: (1) Reference 0200000-Management and Administration 2.7.1.1 thru 2.7.1.3

(2) Reference 0200000-Management and Administration 2.7.1.4

27. ATTACHMENT J-0200000-05-01-5. Are the forms referenced in Attachment J-0200000-

05-01-5 required in the performance of the contract?

Answer: Yes

28. Reference: L.4.b.1, L.4.2 Factor 2. Please confirm that an approved Joint Venture

Agreement is not required since this procurement is being solicited as a full and open/unrestricted procurement.

Answer: Refer to RFP Section M

29. Reference: Attachment J-0200000-16. Is the form referenced in Attachment J-0200000-

16 still required since procurement is being solicited as a full and open/unrestricted procurement?

Answer: Yes

30. Reference: Attachment J-0200000-17. Please provide Attachment J-0200000-17 in a file that can be edited.

Answer: See Amendment 0005 Attachments

31. Reference: L.4.b.1.2 Factor 2- Recent/Relevant Experience of the Firm. Please provide

Attachment D referenced in L.4.b.1.2 Factor 2- Recent/Relevant Experience of the Firm

32. Reference: L.4.b.1.4 Factor 4- Small Business Utilization. Please confirm that Factor 4 does not apply to offerors who are considered “Small” in NAICS 561210 Facilities Support

Services.?

Answer: Refer to RFP Section M- Factor 4

33. Reference: J-0200000-18 – Past Performance Questionnaire Letter. The link to the current

NAVFAC Form PPQ-0 dated 7 December 2011 does not work and returns the following

“HTTP Error 404. The requested resource is not found.”. Please provide the NAVFAC

Form PPQ as a separate file?

34. Can you please provide me with the list of contractor's who attended the site visit for

N4008519R9031 BOS Facility Management services at Naval Station Newport?

Answer: See Amendment 0005

35. RFP M.4, Section 2 (i) references Attachment D. There is no Attachment D included.

However, there is ATTACHMENT J-0200000-17, CORPORATE EXPERIENCE

INDIVIDUAL PROJECT DATA SHEET. First is this the Mandatory Attachment D?

Second, it appears that ATTACHMENT J-0200000-17 is missing the second page of that

Attachment, which typically contains boxes 11 – 15. Was it the government’s intent to only provide the first page?

36. Section M, Factor 4, paragraph (ii) a. Attachment C as Small Business Subcontracting

Record. This form is also referenced as Attachment G. There is no Attachment C or G and nothing called a Small Business Contracting Record Form? Will the government please provide that form?

37. Section M Factor 4, Paragraph (ii) on page 219. Lists attachment H as Small Business

Participation and Commitment Strategy form. There is no attachment H and no attachments in J 0200000 named: Small Business Participation and Commitment Strategy.

Please provide that form.

38. Attachment E, is referenced as both CONTRACTOR’S SELF-PERFORMANCE

CERTIFICATION AND NOTIFICATION OF SUBCONTRACTING and as the Small

Business Participation and Commitment Strategy. Please confirm that attachment E is actually ATTACHMENT J-0200000-16 - CONTRACTOR’S SELF-PERFORMANCE

CERTIFICATION AND NOTIFICATION OF SUBCONTRACTING.

39. Attachment J-152000-03 and CNIC Power Doors tab. On row 16 of the file it provides partial information only. On row 23 for building 1312 the Quantity of doors is blank.

Answer: Row 16 has been deleted and requested information for Row 23 is not available.

40. Attachment J-152000-03 and CNIC Suppression System. There is an ELIN referenced, A001AG on this inventory. On the ELIN Schedule this same ELIN is used to price

Preventive Maintenance (Swimming Pool Equipment and Systems). Would the

Government please review and advise where we are to price CNIC Suppression System requirements?

Answer: Suppression Systems are not part of this contract

41. Attachment J-152000-03 and CNIC Ply-MO Vent tab. The tab references ELIN A001AH.

This ELIN does not exist on the ELIN Schedule. Would the Government please review and advise where we are to price CNIC Ply-Mo Vent requirements?

Answer: Inventory has been revised and Ply-Mo Vent shall be priced on ELIN

A001AF, B001AF, C001AF, D001AF and E001AF

42. Solicitation, page 146, ATTACHMENT J-0200000-17 - CORPORATE EXPERIENCE

INDIVIDUAL PROJECT DATA SHEET, and Solicitation, Amendment 0003, page 10, the statement “The attached Relevant Experience Form (Attachment D) is MANDATORY and SHALL be used to submit project information. There does not appear to be an

Attachment D in the solicitation.

43. Would the Government please clarify whether ATTACHMENT J-0200000-17 -

CORPORATE EXPERIENCE INDIVIDUAL PROJECT DATA SHEET is to be used in place of Attachment D?

44. Amendment 3, Attachment J-1502000-03 Overhead Doors Inventory. There are several line items in the inventory that do not indicate whether the “Opener Type” for the door is

Manual or Electric. This includes some, but not necessarily all of the line items for buildings 47, 149, 654, and 35.

Answer: Information requested is not available

45. Would the Government please review the Overhead Doors Inventory and provide the

“Opener Type” for the inventory line items that do not have this information included?

Answer: Information requested is not available

46. Annex 1502000- Facility Investment, Specification Item 3.2.7 SCADA Systems for

Boilers, the statement “The contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair. Is the contractor responsible for firmware and software upgrades for the systems? If so is there any historical data on these costs? Does the limit of liability apply to these system updates?

Answer: Contractor's not responsible for upgrades, there is no historical data for such. Contractor is responsible for all hard wired (and wireless) input and output equipment associated with Delta V controllers. See "Channels 2017.xlsx" doc.

47. Reference L.4 (b) (4) Factor 4 Small Business Utilization. We are a small disadvantaged business submitting a proposal for this effort as a prime contractor. All of our Corporate

Experience projects are small business set-asides and have no small business subcontracting plan requirements. We have no ISRs and would meet the 20% small business participation requirement simply by serving as the prime contractor. Question:

Are small businesses required to submit small business subcontracting information in support of Factor 4?

Answer: Yes. Refer to RFP- Factor 4- Small Business Utilization (i) 1a

48. Reference L.4 (b) (1) Non-cost/price Factors Submission Requirements. There are several references to Attachment E but we cannot locate Attachment E. Question: Is Attachment

J-0200000-16 the proper Attachment we need to use for the Contractor’s Self-Performance

Certification and Notification of Subcontracting?

Answer: Yes. Refer to RFP and also included in Amendment 0005

49. Reference L.4 (b) (2) Factor 2 Recent/Relevant Experience of the Firm. The RFP states that Attachment D for Corporate Relevant Experience is mandatory but we cannot locate

Attachment D. Question 3A: Is Attachment J-0200000-17 the proper Attachment we need to use for the Relevant Experience Form? Question 3B: There is no block included on

Attachment J-0200000-17 for Contract/Project Description. If this Attachment is mandatory for submittal of project information to determine relevance, where on this attachment are we to include project description?

50. Reference L.4 (b) (1) Factor 1 Management Approach (i) b. The RFP states “ Demonstrate your ability to provide key personnel in accordance with RFP Section 2.7.1 through 2.7.1.6 and provide a workforce management plan…” but there is no spec item 2.7.1.5 or 2.7.1.6.

Question 4A: Should this read “RFP Section 2.7.1 through 2.7.1.4”? Question 4B: Is the

RFP requiring key personnel resumes or just a personnel recruitment plan to satisfy this requirement?

Answer: Refer to RFP- Factor 1 Management Approach (i)b

51. Reference L.4 (b) (1) Factor 1 Management Approach (i) b and Section C 0200000 2.7.1.

The RFP references the PM, Quality Manager, SSHO, and on-site supervisor(s) as key personnel. There is no Spec Item for On-Site Supervisor(s) but there is for

Environmental/Energy Manager (2.7.1.4). Question: Are On-Site Supervisor and

Environmental/Energy Manager both key positions, and if so, can they be the same person?

Answer: Yes

52. Reference Amendment 0003. There is a file named: 1502000 J Facility Investment ver

2.4.pdf but appears to be the same file as 0200000 C Management and Administration ver

2.8.pdf. Question: Can the Government release the correct revised 1502000 J Facility

Investment?

Answer: See Amendment 0004

53. Reference L.4 (b) (1) Non-cost/price Factors Submission Requirements. Can tables/charts/graphics be in a smaller font size than the 12 point Arial or Times New

Roman narrative?

Answer: Refer to instructions in RFP

54. Reference L.4(b) Price Proposal (i) and M.1 B.3.(a)(1) Price Proposal. Section L does not call out a requirement for a Small Business Subcontracting Plan; however, Section M states: “Submit a Small Business Subcontracting Plan for this project in the format provided in Attachment F”. Question 8A: Is a small business subcontracting plan required for the Price Proposal? Question 8B: If so, are all offerors (including small business offerors) required to submit a plan? Question 8C: We cannot locate Attachment F; can the Government please release Attachment F?

Answer: See Revised Section L- Price Proposal. Amendment 0006

55. Reference Attachment F SMALL BUSINESS SUBCONTRACTING PLAN. This form states: “(TO BE SUBMITTED BY OTHER THAN SMALL BUSINESSES ONLY) (Also referred to as large businesses).” Are small businesses to omit this form from the Price

Proposal?

Answer: Per Attachment F Small Business Subcontracting Plan. To be submitted by other than small business only (Also referred to as large businesses).