PPI-Encl(2)_NAFATSUGIINST 5512.9K CH-1.pdf

DEPARTMENT OF THE NAVY

U.S. NAVAL AIR FACILITY ATSUGI

PSC 477 BOX 9

FPO AP 96306-0001

NAFATSUGIINST 5512.9K CH-1

N34 4 Sep 2025

NAF ATSUGI INSTRUCTION 5512.9K CHANGE TRANSMITTAL 1

From: Commanding Officer, U.S. Naval Air Facility Atsugi

Subj: ACCESS TO U.S. NAVAL AIR FACILITY ATSUGI

Encl: (1) Revised page 1

(2) Revised page B-1

(3) Revised page C-1

(4) Revised pages D-1 to D-2

(5) Revised enclosure (2)

(6) Revised enclosure (6)

(7) Revised enclosure (7)

(8) Revised enclosure (9)

(9) Revised enclosure (10)

(10) Revised enclosure (11)

(11) New enclosure (17)

1. Purpose. To make required changes in accordance with higher headquarters directive.

2. Action

a. Remove page 1 and replace with enclosure (1) of this change transmittal.

b. Remove page B-1 and replace with enclosure (2) of this change transmittal.

c. Remove page C-1 and replace with enclosure (3) of this change transmittal.

d. Remove pages D-1 to D-2 and replace with enclosure (4) of this change transmittal.

e. Remove enclosure (2) and replace with enclosure (5) of this change transmittal.

f. Remove enclosure (6) and replace with enclosure (6) of this change transmittal.

g. Remove enclosure (7) and replace with enclosure (7) of this change transmittal.

h. Remove enclosure (9) and replace with enclosure (8) of this change transmittal.

i. Remove enclosure (10) and replace with enclosure (9) of this change transmittal.

j. Remove enclosure (11) and replace with enclosure (10) of this change transmittal.

k. Add enclosure (11) to the end of the instruction.

4 Sep 2025

3. Forms. The following forms are available electronically at https://flankspeed.sharepoint-mil.us/sites/CNICGlobalHub/directives/Directives/Forms/CNRJNAFATSUGIJA.aspx

a. NAFATSUGI 5512/1, NAF Atsugi DBIDS ID Card Request

b. NAFATSUGI 5512/2, NAF Atsugi Visitor Pass

c. NAFATSUGI 5512/3, NAF Atsugi Short-Term/Long-Term Visitor Request

d. NAF ATSUGI 5512/4, Base Access Request for Designated Third Country National

Releasability and distribution:

This instruction is cleared for public release and is available electronically only via the Flankspeed SharePoint site: https://flankspeed.sharepoint-mil.us/sites/CNICGlobalHub/directives/Directives/Forms/CNRJNAF ATSUGIJA.aspx

DEPARTMENT OF THE NAVY

U.S. NAVAL AIR FACILITY ATSUGI

PSC 477 BOX 9

FPO AP 96306-0001

CH-1 of 4 Sep 2025

NAFATSUGIINST 5512.9K

N34 2 July 2025

NAF ATSUGI INSTRUCTION 5512.9K

From: Commanding Officer, U.S. Naval Air Facility Atsugi

Subj: ACCESS TO U.S. NAVAL AIR FACILITY ATSUGI

Ref: (a) SECNAVINST 5500.35

(b) COMNAVFORJAPANINST 5500.7L

(c) BUPERSINST 1750.10E

(d) USFJ INSTRUCTION 31-206

(e) USFJ INSTRUCTION 31-204

(f) USFJ INSTRUCTION 34-202

(g) CNIC M-5530.2

(h) Status of U.S. Forces Agreement

(i) NAFATSUGIINST 3300.54J

(j) NAFATSUGIINST 5510.7J

(k) NAFATSUGIINST 5512.10

(l) NAF Atsugi Residents Handbook

(m) DoDM 5200.08 Volume 3, Physical Security Program: Access to DoD Installations of 18 September 2020

Encl: (1) NAF Atsugi Access Control Annexes

(2) SECNAV 5512/1

(3) NAF Atsugi DBIDS ID Card Request

(4) USFJ Form 196aEJ

(5) USFJ Form 196bEJ

(6) Sample Request for Security Check on a Japanese National

(7) Sample Request for Security Check on a Third Country National

(8) Access Matrix

(9) NAF Atsugi Visitor Pass

(10) NAF Atsugi Visitor Pass Log

(11) NAF Atsugi Short-Term/Long-Term Visitor Request

(12) Sample NAF Atsugi Special Event Pass Request

(13) Authorized Credentials for Access to NAF Atsugi

(14) NAF Atsugi Additional Vehicle Waiver Request

(15) NAF Atsugi Government of Japan Officials Matrix

(16) Contractor Acknowledgment Form - NAF Atsugi Access Requirements

(17) Base Access Request for Designated Third Country National

1. Purpose. To establish and prescribe procedures for access control to U.S. Naval Air Facility (NAF) Atsugi via Access Control Points (ACP) using the Defense Biometric Identification System (DBIDS) or other Electronic Physical Access Control Systems (ePACS) per references

2 July 2025

(a) through (m). The standards prescribed herein are the minimum required for NAF Atsugi.

Compliance is mandatory. The Installation Commanding Officer (ICO) may authorize additional security requirements.

2. Cancellation. NAFATSUGIINST 5512.9J.

3. Changes. This instruction has been revised. It should be reviewed in its entirety.

4. Applicability. This instruction applies to all personnel who are authorized access to NAF

Atsugi at any time, to include stand-alone Military Family Morale, Welfare and Recreation

(MWR) identification facilities. This instruction does not apply to restricted areas governed by other instructions, training areas, or limited access gates used exclusively for movement of military troops and tactical vehicles on and off the installation for training or contingency operations. Specific provisions of this instruction are punitive, including making false statements in support of applications for installation access, failure to provide biometric data when requested by security personnel, failure to properly escort visitors, and entering the installation by any means other than at authorized ACPs. Failure to comply with these provisions constitutes a violation of Article 92, Uniform Code of Military Justice (UCMJ), Failure to Obey a General Order. Failure to comply with other administrative aspects of this instruction may constitute a violation of Article 92, UCMJ, Dereliction of Duty. Personnel subject to the UCMJ who fail to comply with the provisions of this instruction set forth in the preceding sentences may be subject to punishment under the UCMJ, as well as adverse administrative action authorized by law and instruction. Persons not subject to the UCMJ who fail to comply with the provisions of this instruction may be subject to adverse administrative sanctions authorized by law and instruction. Violations of this instruction will be referred to the appropriate commanders, directors, and/or sponsoring agencies for appropriate action.

Commanders, directors and/or sponsoring agencies will consult with their servicing judge advocate, or their civilian personnel advisory center or contracting office when contractors are involved.

5. Background. NAF Atsugi is a potential target for sabotage, espionage, subversion, and other criminal activities directed at U.S. government (USG) property and Naval personnel. Security is paramount and demands the enforcement of effective measures to include controlling access to the facility. This can be achieved through an established security perimeter, which provides specific points for entry, and an identification (ID) system to regulate the passage of personnel.

6. Objective. The objective of NAF Atsugi perimeter access control is to physically control personnel and vehicular entry to NAF Atsugi facilities and resources. Access will be either

Unescorted, Escorted or Trusted Traveler during the times specified in enclosure (2) and Annex J of this instruction.

a. Authenticating an individual’s identity and determining their fitness is a core principle of installation access control.

(1) Identity Proofing. The process of providing sufficient information (e.g., identity history, credentials, and documents) when attempting to establish an identity. One of the following forms of identification must be presented to gain unescorted access to NAF Atsugi. Forms of personal ID other than those listed below will not be accepted. Refer to reference (m) for more guidance in accessing Department of Defense (DoD) Installations.

(a) DoD Common Access Card (CAC). A white plastic composite ID card that updates the current form of DoD ID cards. It is provided to Active Duty Armed Forces, selected

Reserves, National Guard members, National Oceanic and Atmospheric Administration, U.S.

Public Health Service, Emergency-Essential Employees, Contingency Contractor Employees, Deployed Overseas Civilians, Non-Combatant Personnel, DoD/Uniformed Services Civilians or

Contracted Civilians residing in a foreign country for at least 365 days, Presidential Appointees approved by the Senate, DoD Civilian Employees, Eligible Contractor Employees, and members of the Senior Executive Service.

(b) The Next Generation Uniformed Services Identification (USID) card incorporates updated design and security features to deter counterfeiting and fraud, and is printed on a plastic cardstock. USID cards are issued to retired and reserve members, dependent family members of

Uniformed Services members, and other eligible individuals in accordance with DoD policy to facilitate access to benefits, privileges, and DoD bases. Refer to https://www.cac.mil/Next-

Generation-Uniformed-Services-ID-Card/ for current examples and the status of Next

Generation USID cards.

(c) Uniformed Services Identification Card - DD Form 2 (United States Uniformed

Services Identification Card) (Active/Reserve/Retired). A green/red/blue ID card issued to individual ready reserve, reserve retired and active duty retired members of the uniformed services.

(d) Uniformed Services Identification and Privilege Cards. A brown ID card issued to

DoD employees and invited contractors/technical representatives. DD Form 2764 (United States

DoD/Uniformed Service Civilian Geneva Convention Identification Card) is issued to personnel with Geneva Convention status. DD Form 2765 (Department of Defense/Uniformed Services

Identification and Privilege Card) is issued to personnel without Geneva Convention status, to include honorably “discharged” veterans rated 100 percent disabled by the Department of

Veterans Affairs (DVA).

(e) Uniformed Service ID cards - DD Form 1173 and DD Form 1173-1 (Uniformed

Services Identification and Privilege Card). A brown/red ID card issued to family members of

Active/reserve duty military, military retirees, overseas DoD employees, invited contractors/technical representatives, and of discharged 100 percent disabled veterans. Military

Retirees may have restrictions.

(f) DBIDS ID card. A DBIDS-produced Installation Access Pass that is issued to individuals who are authorized access to specific United States Forces Japan (USFJ) installations. The DBIDS ID card shall not be modified or altered in any way for purposes other than installation access control.

(g) Gold Star and Surviving Family (GSF) members. GSF members are authorized installation access and can be issued a DBIDS card for installation access, once they have met all

NAF Atsugi access requirements.

(h) The Army issues Army Survivor Access Cards. Until the cards can be scanned in ePACS, cardholders will present the card at the Visitor Control Center (VCC) with a REAL ID.

The REAL ID will be registered in DBIDS or the survivor will be issued a DBIDS card with the same expiration as the Survivor Card.

(i) The Army Survivor Card provides Identity and Fitness. No background checks will be conducted; this was accomplished when the Army Survivor Card is issued. The REAL ID and Army Survivor Card will be presented at the one of NAF Atsugi’s access control point. The

REAL ID will be scanned by DBIDS for access.

(j) The Navy issues Navy Survivor DBIDS cards. These cards will be accepted.

(k) The Air Force issues DBIDS cards to these families for installation access. The Air

Force Families Forever representative at the issuing installation will be the point of contact for all Air Force GSF members and will be their sponsor to assist with entry on the installation for the purpose of obtaining a DBIDS ID Card. The Air Force Families Forever representative normally resides within Yokota Air Base’s Airman and Family Readiness Center.

(l) USFJ DBIDS Manual Look-up. NAF Atsugi access may be granted to authorized ID card holders who arrive at an ACP without the appropriate DoD or DBIDS ID card in their possession (lost, stolen, left in office, etc.) only after positive personal ID and access authorization through DBIDS database manual lookup, DBIDS authorization profile check, and

DBIDS fingerprint verification at the VCC with DBIDS Access Control Workstation. However, the VCC is not open 24/7.

(m) Veterans Health Identification Card. A plastic ID card that is issued to U.S. military veterans by the U.S. Department of Veterans Affairs may be used as an additional form of ID and authorization for access to NAF Atsugi for use of installation medical treatment facilities only.

(n) Dependent children under the age of 14 are not required to have a DoD ID or temporary pass when accompanied by an authorized DoD ID card holder. NAF Atsugi requires the issuance of DoD ID cards to dependents 14 years of age or older.

(o) In USFJ, Law Enforcement (LE) badges and credentials for Embassy assigned personnel along with their Embassy access ID is an authorized identity credential for NAF

Atsugi access. Although not authorized as a stand-alone credential, LE credentials may be used to obtain or expedite access during special circumstances or activities (e.g., installation lockdown in response to terrorist/criminal threat, Force Protection Condition (FPCON) change, lost/stolen weapon, etc.). Supplementary use of LE credentials is based on NAF Atsugi policies and procedures with host-nation and other entities, and in accordance with DoD policy. When LE credentials are presented, Federal Bureau of Investigation (FBI), United States Secret Service

(USSS), Air Force Office of Special Investigations (AFOSI), Criminal Investigations Division, and Naval Criminal Investigative Service (NCIS) agents will have unescorted access to the installation and escort privileges for personnel and vehicles in all force protection conditions.

When accompanying FBI, USSS, or AFOSI agents, AFOSI non-agent employees with AFOSI credentials have unescorted access to the installation in all FPCON.

(p) Summary of Acceptable Credentials. See Tables 1, 2, and 3 located in reference

(m), for acceptable credential and verification information.

(q) Any time an installation access credential is physically handled, it will be visually inspected, front and back, for signs of alteration or counterfeit. Credentials that appear questionable (e.g., damaged laminates, evidence of tampering) or altered will not be accepted for access but will be confiscated by Naval Security Forces (NSF). While certain ID is approved for identity proofing, in order to register a visitor into DBIDS, the visitor must have an ID with an

ID number associated. U.S. Citizens are required to provide their Social Security Number

(SSN), Certificate of Naturalization or Taxpayer ID number to receive a DBIDS pass to access the installation. Personnel authorized to perform identity proofing will be designated in writing by the ICO.

(2) Vetting. An evaluation of an applicant or card holder’s character and conduct for approval, or denial of the issuance of an access control credential for physical access. The

SECNAV 5512/1 is the sole means to initiate background checks on all visitors and/or contractors/vendors. All original/copies of background check documents will be maintained for three years or until the Department of Justice conducts their periodic audits, whichever is greater.

All records will be maintained at the NAF Atsugi Pass and ID Office and Pass and ID Office storage area locked at building 1342. Review of the individual’s entire criminal history, not limited to a specific time frame, is required for NAF Atsugi access per reference (g). Therefore, non-U.S. citizens (host nation and third county nationals) must additionally provide a completed

Personal History Statement (USFJ Form 196aEJ/196bEJ) and other documents (e.g. copies of passport, Certificate of Residence (Jumin-Hyo), etc.) as required when requesting installation access.

(a) All persons desiring access to NAF Atsugi will be truthful in all statements made in support of their applications for installation access and will access NAF Atsugi only at authorized control points. This is a punitive provision, violation of which is punishable under

Article 92 of the UCMJ as a violation of a lawful general regulation.

(b) Personnel may be authorized access to NAF Atsugi by one of the following methods:

1. Present a valid personal DoD ID card valid for the date, time, and installation being accessed.

2. Present Temporary Duty Travel (TDY) orders and a valid installation access card. Within USFJ, individuals traveling on official business outside of their normal authorized access area (i.e. DBIDS approved card from Commander, Fleet Activities Yokosuka) who possess a valid DBIDS ID card installation pass may access the TDY destination installation.

Personnel arriving from the Continental United States (CONUS) for TDY within USFJ with

CONUS-issued non-privilege DoD CAC and TDY orders to Japan may be authorized access to the TDY destination only. In either case, the DBIDS ID card or CAC must be scanned and verified in DBIDS. Individuals who possess a DBIDS ID card shall not be authorized use of blanket or open ended travel orders that may circumvent the provisions of this instruction for obtaining approval for access to multiple installations. DBIDS registered taxi drivers and taxicabs may access NAF Atsugi from outside their normal DBIDS ID card access area when transporting an authorized DoD passenger (e.g., a taxi based in Yokosuka). All limousines, shuttles, and taxis will follow reference (k).

(c) Visitor registration period is a maximum of 96 hours and subject to change at the discretion of the ICO. Escorted personnel must present one of the following documents to visitor center security personnel for verification of identity for an escorted visitor pass.

1. Non-Japanese personnel must present a valid passport with a valid Government of Japan (GOJ) Visa. The visa requirement is waived for short-term stay based on inter-government agreement.

2. Japanese personnel must present an official GOJ Government photo ID (e.g., Japanese ID (JID) card or Lost JID Memo, Japanese Driver License, Japan Passport, Japan

National Police Agency (NPA) ID card issued to NPA personnel, Japanese Military ID, GOJ

Ministry of National Defense ID, other GOJ Government Ministry official ID). With the exception of the passport, all forms of ID must display the individual’s full official JID number.

3. Be authorized by the ICO’s approval authority personnel for a one-time event sponsored and supervised by DoD USFJ Status of U.S. Forces Agreement (SOFA) status personnel for private events, or for multi-day requirements.

4. Newly assigned personnel requiring access to NAF Atsugi for the purpose of obtaining DoD ID (DEERS/RAPIDS ID Office) are required to present a valid passport, additional form of government issued photo ID, and a copy of their military or government assignment or TDY order. However, these personnel must be escorted onto the installation by an authorized DoD/DBIDS ID card holder with escort privileges.

5. Invited U.S. contractors requiring access to a USFJ installation for the purpose of obtaining DoD ID must present a valid passport, additional form of government issued photo ID, and a valid travel order.

(d) Approval authorities may implement additional measures beyond those contained in this instruction to further restrict access to all or parts of NAF Atsugi.

(5) Fitness. The level of character and conduct determined necessary for the basis of access control decisions. The fitness for access has two elements: historic fitness and current fitness.

(a) Historic fitness is established, at a specific point in time, only by means of a review of the individual’s prior criminal history through a check of National Crime Information Center

(NCIC), the Interstate Identification Index, and relevant government databases and service criminal justice information systems. The requirement to establish historic fitness for unescorted access may be met by one of the following:

1. For United Stated citizens, NAF Atsugi will determine the fitness through an inquiry of NCIC “Persons Files” and Interstate Identification Index (III), NCIC National Sex

Offender Registry, Terrorist Screening Database (TSDB), Department of Justice National Sex

Offender Public Website (NSOPW), DBIDS, Consolidated Law Enforcement Operation Center

(CLEOC), or successor system database review for debarments. The NAF Atsugi Physical

Security (PS) Division performing vetting will at a minimum query these systems using NCIC

Message Key Code: “QWI.” The “QWI” query will perform two vetting transactions, the

“QWA” and “QH,” which will identify if the individual is located in the NCIC “Persons Files”

(includes NSOR and TSDB queries) or if they are indexed in the III system. The NCIC “QWI” query will include the individual’s name, date of birth, and at a minimum one additional numeric identifier (e.g., social security number, driver’s license number, passport number, etc.).

2. For local nationals and foreign nationals, NAF Atsugi will use the USFJ equivalent local authoritative data sources, including host nation LE, NCIS, and the Personal

History Statement to meet the intent of this policy as well as the SECNAV 5512/1 as per reference (d).

(b) Current fitness is established, on a recurring and continuing basis, only through a review of an individual’s current derogatory information through a check of authoritative government sources (real-time or most recent file from such source). The review includes:

1. Terrorism lists, such as the NCIC Known and Appropriately Suspected Terrorist

File and the Terrorism Screening Database.

2. Felony wants and warrants, such as those listed in the NCIC Wanted Persons

File.

3. Debarment order lists, such as relevant Service criminal justice information systems.

4. DBIDS

5. CLEOC

(6) Valid Purpose. The individual must have a valid purpose to be on NAF Atsugi and be properly sponsored, as applicable. Possession of a valid/authorized credential does not automatically authorize access to all installations. Valid purpose includes performance by work, performing physical fitness, utilizing a Navy Exchange service, and utilizing MWR services.

Other acceptable purposes are:

(a) An employee, contractor, or volunteer of the American Red Cross providing a service on the installation that has been requested by the ICO.

(b) An employee, contractor or volunteer of the United Services Organization, Incorporated providing a service on the installation that has been requested by the ICO.

(7) Authorized credentials must be original, unexpired, and not contain the markings “Not

Valid for Federal Purposes,” “Not For Use as Federal Identification,” “Federal Limits May

Apply,” or any other similar phrase.

b. Individuals can be authorized “escorted” or “unescorted” access.

(1) Escorted Individuals. Personnel who require access, without determination of fitness, must be accompanied by a sponsor with authorization to escort the individual. The sponsor accepts responsibility for the fitness and conduct of the escorted individual, and the escort requirement is mandated for the duration of the individual’s visit.

(2) Unescorted Individuals. All individuals must have acceptable purpose for presence on the installation. However, they are still subject to any controlled or restricted area limitations, as appropriate.

6. Policy

a. Responsible Persons. Security is an all hands responsibility. Although the ICO is responsible for security of this installation, nothing in this instruction shall be construed as relieving any individual of their ultimate responsibilities for the security of their command’s activities.

b. Access Authorization. Access will be authorized only for those who are assigned to or employed by this command or tenant activities or are entitled by their affiliation with the USG or

GOJ to utilize onboard facilities and activities.

c. Access Denial. The ICO may deny access to NAF Atsugi to any individual or organization whose presence or purpose would be considered against the best interest of the USG or the GOJ.

The Installation Security Officer (ISO) and other designated personnel can deny access temporarily, not to exceed 96 hours, and should make every attempt to get concurrence from the

ICO when the situation dictates.

d. Security Checks. Per reference (b), certain categories of persons having legitimate and continuing requirements for access to U.S. Naval Forces, Japan installations are subject to appropriate security checks.

e. Security Posture. The policies in this instruction may be made more or less stringent by the

ICO when Force Protection Conditions change and dictate a change in security posture.

Tetsuya.Yamada.JA Highlight

7. Scope. The provisions of this instruction apply to all persons desiring access to NAF Atsugi utilizing enclosures (1) through (16). Modifications or edits to enclosures are prohibited.

8. Access to NAF Atsugi. Access will be authorized as outlined below:

a. Access Procedures. With the exception of aircraft crews and passengers arriving by aircraft, persons desiring access to the installation must have a valid ID card and enter through an established vehicle or pedestrian gate after being properly identified by NSF sentries.

(1) Personnel that are not U.S. citizens are not permitted unescorted access. NAF Atsugi may grant unescorted access to individuals without U.S. citizenship based on the specific characteristics or mission requirements. All non-U.S. citizens’ unescorted requests will be carefully considered based on the documents submitted. An individual with dual U.S.

citizenship will be treated the same as an individual with only U.S. citizenship. All personnel desiring unescorted access to NAF Atsugi will:

(a) Register in the USFJ DBIDS database, unless specifically exempted in accordance with this instruction.

(b) Active duty members of the U.S. Armed Forces are required to present their military

ID card and military orders or leave papers when available.

(c) Japan citizens must present an official GOJ government-issued photo ID (e.g., JID card or Lost JID Memo, Japanese Driver License, Japan passport, Japan NPA ID card issued to

NPA personnel, Japanese Military ID, GOJ Ministry of National Defense ID, other GOJ

Government Ministry official ID). With the exception of the passport, all forms of ID must display the individual’s full official JID number.

(d) Other non-DoD personnel must present a valid passport with valid Japan immigration status, including visa waiver for short-term stay based on intergovernmental agreement, and will not be registered or granted unescorted access until their pass application has been approved in accordance with the procedures in this instruction.

(2) All personnel, except DoD CAC holders, who possess an authorized DoD ID card will provide required documents while in-processing at their local Pass and ID Office or DBIDS registration site. Personnel who require access but do not have an authorized DoD ID card must request a DBIDS ID card Installation Pass. The pass will only be issued after approval by the appropriate authority, in accordance with this instruction. Security or appropriate command personnel may require an individual to provide his/her documents for ID verification purposes in locations on an installation other than the access control point. Refusal to provide approved documentation is basis for immediate surrender of the individual’s DBIDS ID card and/or grounds for further administrative or judicial action by the command.

(3) Carry their USFJ individual installation access identity document on their person while on/in a USFJ installation or facility. Upon request, present the DoD ID card or DBIDS ID card to LE or security personnel or to their sponsor. Refusal to present the DBIDS ID card to a proper authority is basis for immediate surrender of the DBIDS ID card and removal from the installation, and may be grounds for further administrative or punitive action.

(4) Immediately report lost or stolen access documents to the local installation LE. In all circumstances, suspected lost or stolen access documents will be reported no later than 24 hours after losing accountability, and in all circumstances will be reported as quickly as possible. This is a punitive provision, violation of which is punishable under Article 92 of the UCMJ as a violation of a lawful general regulation.

(5) Inform the sponsoring organization of any changes in the official relationship that served as the basis for access.

(6) Turn in access documents to the issuing office when expired or no longer required for official business.

(7) Maintain supervision/control of all escorted visitors at all times.

(8) NAF Atsugi has three primary tenets to the access control program.

(a) Positive ID of all personnel being granted unescorted access. USFJ DBIDS is the only authorized ePACS to ensure positive ID and preclude the possible use of counterfeit, fraudulent, or lost/stolen ID to gain entry onto a USFJ installation. All persons gaining access to the installation will be scanned in through DBIDS, or processed through an installation visitor center.

1. In the event that DBIDS is offline, ACP personnel will physically inspect the ID card to ensure its authenticity and visually match the photograph on the card to the person presenting the card.

(b) Registration and control of all visitors. All visitors to NAF Atsugi must be registered; this involves documenting their identity, purpose of visit, and authorized areas of access. This process ensures accountability and restricts access to authorized personnel only, further enhancing base security and preventing unauthorized entry.

(c) Special procedures to ensure that access to USFJ installations cannot be bought nor gained solely by membership in a private organization. ID and credentials will be continuously maintained by all persons within the confines of NAF Atsugi and presented upon the request by proper authority. The DoD CAC shall be the principal card enabling access to buildings, facilities, installations, ships, and controlled spaces. COs shall direct acceptance of the CAC for access where existing access control systems use a picture badge and/or a badge with a magnetic stripe or other integral CAC technology. All vehicles must be registered or identified per reference (j). Personnel are required to present a valid ID card as indicated below for access into the installation:

1. U.S. active duty uniformed service personnel, selected reserve, DoD civilian employees, and eligible contractor personnel will display their DoD CAC. The DoD CAC is also the principal card used to enable physical access to buildings and controlled spaces, and it provides access to DoD computer network and systems.

2. U.S. Armed Forces Retirees and family members age 14 and above will display their Next Generation USID card. Children between the ages of 10-13 can be issued a DBIDS card by NAF Atsugi Pass and ID office. All new DoD CAC or USID card bearers are required to be registered into the DBIDS.

3. Master Labor Contract (MLC)/Indirect Hire Agreement (IHA) employees will display a CAC or DBIDS card issued by the NAF Atsugi Pass and ID Office per enclosures (2), (3), (4) and (5). MLC/IHA employees from other military installations who hold a valid CAC are authorized access to NAF Atsugi, as deemed by the ISO. Registration into NAF Atsugi

DBIDS will be required before access will be granted.

4. Unless otherwise directed in this instruction, official visitors will stop at the NAF

Atsugi Pass and ID Office with an escort to gain a DBIDS visitor pass. Local LE and/or emergency first responder personnel may use their official ID cards for access only when responding. Responding personnel are required to request access from the Watch Commander prior to arriving. They shall provide names and vehicle information of personnel responding to the Watch Commander for the sentries to vet and allow access.

5. State Department affiliated personnel and contractors that bear a letter authorizing access to the installation from the U.S. Embassy will be required to get a One-Day pass from the Pass and ID office.

6. U.S. Military Sealift Command Contract Mariners (CONMAR) will display their

CAC or on the Shore Party Access with a valid Merchant Mariner Credential (MMC) and

Transportation Worker Identification Credential (TWIC). All TWIC holders are required to notify the VCC prior to their arrival and complete enclosure (2).

b. Access Authorization. Only those individuals that qualify as base personnel, visitors, or guests with legitimate business within the confines of NAF Atsugi will be authorized to enter.

Persons or groups without competent escort who desire to gain access to tour the facility or other purpose at times other than during full Open Base or Friendship events may contact the Public

Affairs Officer (PAO) to arrange for an escort. Escorts shall ensure that such guests confine their activities to appropriate areas.

c. Photographic Equipment. Photographic equipment may be carried and used aboard the installation without prior authorization except where specifically prohibited per reference (i).

10. Categories of Personnel

a. SOFA status personnel:

(1) Active duty members of the U.S. Armed Forces

(2) DoD civilian employees

(3) Contractors (SOFA status must be verified in accordance with USFJI 64-100)

(4) Authorized family members of sponsors who fall into the three categories above

(5) Authorized family members include a DoD employee's spouse; children who are unmarried and under age 21 years or who, regardless of age, are actually dependent on the sponsor for more than 50 percent of their support; dependent parents, including step and legally adoptive parents of the employee's spouse; and dependent brothers and sisters, including step and legally adoptive brothers and sisters of the employee's spouse who are unmarried and under 21 years of age or who, regardless of age, are physically or mentally incapable of self-support.

b. Non-DoD status Personnel Supporting the Mission. All personnel who are employed by

USFJ but not entitled to one of the DoD ID Cards listed in this chapter. Personnel in this category may be issued a DBIDS ID Card associated with their employment/services provided to

USFJ. These specific procedures apply to the following personnel:

(1) Indirect Hire Japan (MLC, IHA, and Mariner’s Contract – MC) employees.

(2) Navy Exchange and Defense Commissary Agency (DeCA) employees.

(3) Non-Appropriated Fund Employees.

(4) USFJ Japan Employee Union officials. Only those accredited National Level Union

Leaders who have been vetted and approved for installation access and who are authorized to conduct union related duties and responsibilities during their official USFJ paid duty time may receive USFJ-wide access. Days and hours of access, and escort privileges up to three persons will be justified in the pass application. FPCON will be based on their mission-related official duties and responsibilities. Other union officials are not authorized escort privileges or installation access areas based on union activities. Pass expiration date will not exceed the elected term of office for the union official.

(5) GOJ Military, United Nations Command-Rear (UNC(R)) Military, Department of State

(DoS), and other personnel requesting access.

(a) Command Sponsored. Military members of the GOJ Armed Forces who are assigned or attached to UNC(R), Headquarters (HQ), or a USFJ command, to include their command-sponsored immediate family members (spouses and children age 18 and below).

(b) Non-Command Sponsored. Members of the GOJ Armed Forces who are not assigned or attached to UNC(R) or a USFJ command, but who are required to frequently access specific U.S. installations to perform official business.

(c) Civilians employed by the GOJ Armed Forces and directly assigned or attached to

UNC(R) civilians may be authorized access to multiple USFJ installations based on their military duties, responsibilities, and contingency duty locations, as justified in the pass application. Other civilians employed by the GOJ Armed Forces for local administrative support may be granted access only to their current duty location.

(6) Department of State Personnel (U.S. Embassy-Japan). This includes personnel assigned to or on duty with the U.S. DoS, U.S. Embassy-Japan or in a U.S. Diplomatic or consular post and their immediate command sponsored family members who require access to a USFJ installation. This also includes Japan Nationals and other non-U.S. employees of these organizations who access USFJ installations in the course of their official duties. The U.S.

Embassy will control the issue/return of DBIDS ID card passes for U.S. employees and their command sponsored family members, based upon official assignment or travel orders, if the

Embassy is not using issued credentials. Passes for other personnel, to include local national and personal service employees and short-term visitors, will be processed through the appropriate

USFJ installation access authority and Pass and ID Office.

(7) Contractors/Technical Representatives (based in the United States). U.S. citizens contracted to work for DoD in the USFJ Area of Responsibility (AoR), but who do not meet the requirements of an invited contractor or SOFA status.

(8) Contractors/Technical Representatives (living In Host Country). Japan nationals or third country nationals who reside in Japan, and are contracted to work for the DoD for a specified time period in the USFJ AoR.

(9) Vendors. Individuals or organizations authorized to sell merchandise or provide services on USFJ Installations.

(10) Allied Nation Military. Includes UNC(R), UNC Sending States, and other third country military assigned for duty with the USFJ staff. Non-U.S. military personnel assigned to

UNC(R) and their respective command sponsored dependents are granted installation access authorizations equivalent to those of DoD and SOFA status personnel. This category includes

UNC(R) Sending State Liaison Officers, their UNC(R) sponsored dependents, and authorized civilian employees who are issued a UNC Form 4 card to access designated UN/USFJ installations. Other Allied Nation Military/civilians/dependents conducting UNC(R) duties on designated UN/USFJ installations, will be granted access and authorized via a UNC Invitational

Travel Order signed by Commander, UNC(R).

(11) Access authorizations for ambassadors, deputy chiefs of mission, their spouses and immediate family members who accompany them and civilian employees will be based on their official duties in support of the allied nation militaries and may include authorizations up to the equivalent of those of DoD and SOFA status personnel.

(12) GOJ Law Enforcement. Officers assigned to NPA police stations or key members of the Japan NPA, Japan Customs Service, or the Japan Immigration Service who require frequent access to a USFJ military installation in the performance of their official duties.

(13) GOJ Government Officials. GOJ government officials at local, regional, or national levels who require frequent access in support of official business with U.S. Military representatives on USFJ installations. These officials must be currently serving in a government position and may only be granted access to USFJ installations to conduct official business.

(14) GOJ Fire and Medical Services. GOJ fire/emergency services and medical services personnel who require frequent access to a USFJ military installation to provide services in support of a local Memorandum of Agreement or Memorandum of Understanding.

(15) Volunteers. Qualifying service includes scheduled and recurring volunteer service in support of an established appropriated or non-appropriated fund community service activity (e.g., American Red Cross, chapel musician, hospital patient escort/aid, intern, etc.). The sponsor, requestor, and approval authority must consider the nature and frequency of the individual’s volunteer service to the military community when deciding whether unescorted access should be granted under the Volunteer category. The test for volunteer service is whether or not it is being performed on a frequently recurring basis (e.g., weekly) as part of a scheduled service activity.

Access approval and vetting procedures for volunteers are equivalent to those of local non-DoD contractors.

c. Other Non-SOFA Status Personnel

(1) Sponsored Guests. Non-DoD personnel granted access to USFJ installations in support of various command programs, including the Good Neighbor Program (GNP), whose physical presence serves to advance the GOJ-U.S. alliance. Specific subcategories of Sponsored Guests are defined below.

(2) Senior Level Advisors. Key personnel designated by the Commander, USFJ, who require regular access in order to advise USFJ leaders or provide strategic support for the U.S.

military community. Includes GOJ national government and third country government officials

(not TCN) at the vice minister/deputy ambassador (and above) level.

(3) Other GOJ and third country government officials (includes local, regional, and national level government officials) who support the local U.S. military community through cultural exchanges or other events.

(4) Good Neighbors. Individuals providing significant service to a military community in support of USFJ’s GNP. In reviewing applications, the requesting and approving authorities shall ensure the individual’s role in the GNP is direct, unambiguous, significant, and measurable.

Access for these individuals is limited to the installation which approved their request.

(5) DoD Education Activity (DoDEA) non-SOFA, non-DoD, Students and their Adult

Emergency Contacts. Requests for installation access by DoDEA non-SOFA, non-DoD status, space-available students and their adult emergency Points of Contact (POC) must be processed in accordance with Special Rules for Sponsored Guest Access. Sponsored guest approval authorities may grant a maximum of two additional unescorted access passes per family of non-

SOFA space-available DoDEA students to adults who are identified as emergency contact POC.

Unescorted access passes for DoDEA emergency POC will only be approved for the installation on which the DoDEA School is located.

(6) Spouses. Except as noted previously, spouses of authorized Sponsored Guest pass holders, GOJ LE, GOJ military general officers or other GOJ government officials may be issued a red background DBIDS ID card to permit escorted access, subject to approval by the designated approval authority per installation policy. To obtain a pass for their spouse, an applicant must submit proof through their sponsor and requester to the appropriate approval authority that the individual is in fact their spouse. If granted, spouse passes are not valid for unescorted access to USFJ installations. The applicant’s name and ID number will be recorded in the remarks section of the pass and, once approved, the spouse must remain with the authorized escort at all times while the spouse is on a USFJ installation.

(7) Personal Service Employees. This category includes Japan citizens, or resident aliens whose immigration status authorizes them to be employed as personal service employees

(nannies, maids, gardeners, drivers, etc.), who are hired by SOFA status USFJ personnel, by

USFJ units/organizations, or by GOJ military personnel who work in family housing on a USFJ military installation (e.g., Okinawan Bases). DoD SOFA status and DoS U.S. Citizen employee sponsors may personally sponsor and request access for a maximum of two personal service employees per household. Personal service employees are not authorized escort privileges.

Access requires approval by the Service Commander or their representative.

(8) Short-Term Visitors. Personnel visiting assigned USFJ military members or USFJ DoD civilian employees may receive a pass valid for up to 90 days. The visitor in this category may or may not live in Japan, and access is granted for the purpose of unofficial visits to DoD personnel residing in Japan. Short-term visitor passes may also be granted to personnel visiting

DoS personnel who reside on a USFJ installation.

(9) Non-SOFA DoD ID card holders. This category includes DoD local contractors, DoD local national employees, DoD Military and Civilian Retired (Not Dual Status), Survivor of

Deceased DoD ID card Member, geographically separated family members of non-SOFA status

DoD ID card holders, and other DoD personnel who do not have SOFA Status.

(10) TDY local employees. Employees with a valid personal DBIDS ID card pass and TDY orders may access an installation as long as the access is consistent with the designated TDY mission. TDY orders must identify the specific dates and locations of travel. Blanket TDY orders will not be valid for installation access.

(11) Non-DoD family member. This category includes the following:

(a) Adult children, parents, and parents-in-laws of SOFA-status DoD personnel, who are not recognized as a DoD authorized dependent, but who are residing in Japan with a SOFA status sponsor. The DBIDS ID card may be sponsored and requested by the SOFA status sponsor. Sponsor must submit relationship verification document such as birth certificate or marriage certificate.

(b) Non-DoD family members of deceased service members who are accessing DoD resources as part of the Survivor Outreach Services (SOS) Program. The DBIDS ID card may be sponsored by the installation SOS program coordinator.

(c) Spouse of a retired DoD civilian employee who resides in Japan. The DBIDS ID card may be requested by the retired DoD civilian employee, who shall include a copy of their

DoD retired ID card as well as a copy of the marriage license with the application.

(d) Non-dependent family member of Japan military personnel who reside in family housing within the geographical confines of a USFJ military installation.

9. Denial of Access. Individuals may be denied access for any of the following reasons:

a. Security checks or self-disclosures reveal derogatory information of a subversive, criminal, or other nature which indicates the individual’s presence on-base would not be in the best interest of the U.S. government or the GOJ.

b. Falsification of Personal History Statement and/or SECNAV Form 5512/1.

c. Failure to demonstrate a legitimate requirement for access.

d. Refusal to submit to a search of their person or vehicle when entering, anytime while onboard, or when leaving the base.

e. Failure or refusal to provide proof of ID.

f. Failure to meet satisfactory fitness levels as determined by level of character and conduct determined necessary for the basis as further defined in reference (d).

g. Failure to be properly vetted in accordance with reference (d).

h. In the event citizens or an individual driving a diplomatic plated vehicle of a country listed in reference (d) attempts to enter NAF Atsugi, entry will be denied unless all of the following conditions below have been met:

(1) The individual(s) is/are sponsored by a member covered under the SOFA between the

United States of America and Japan.

(2) The SOFA member sponsoring the individual(s) has/have made a written request to ISO via the local NCIS office, to include the following information: name, permanent address, address staying in Japan, sex, country of citizenship, passport number, relationship; if driving, make, year, color, and license plate number of the vehicle; and date, time, and duration of visit.

(3) The written request is approved.

(4) Other reasons as determined by the ICO.

i. Waiver Process. Personnel who have been initially denied access based on criteria identified above may appeal or request a waiver in writing from the ICO via their Sponsor or

USG hiring activity. When the ICO is reviewing criminal history to make a waiver determination, both adverse information and mitigating factors should be considered. The individual requesting a waiver will be notified in writing of the decision within 30 days of package submission.

(1) VCC officials will verbally inform visitors requesting a short-term pass that they do not meet access standards and will be provided the process to request a waiver and/or appeal.

(2) The Access Control Officer (ACO) will notify personnel requesting DBIDS credentials in writing within 14 days of their access denial and include the process to request a waiver and/or appeal.

(3) Personnel who have been denied access during periodic re-vetting for the purpose of continued unescorted access may appeal and/or request a waiver from the ICO.

(4) Periodic background screening of personnel. Personnel who have received an approved waiver or appeal will only be re-vetted back to the original date of waiver or appeal plus one year. The additional year is necessary due to possible reporting delays. If no new disqualifying offense is found, the current waiver can be extended and no new waiver processing is required.

If additional disqualifying offenses are found, the entire record will be reviewed.

(5) The ICO or designated representative will determine if access will be granted based on the information submitted for consideration. Until this determination is made, the person’s access to the installation will be denied.

j. Appeals. Any person being denied initial participation in DBIDS or who has their DBIDS privileges suspended or revoked for any reason, may appeal the denial/ suspension/ revocation.

Vendors or contractors may initiate the adjudication process by submitting a written memorandum to the ICO with supporting documents via their Sponsor or USG hiring activity if a background screen failure results in disqualification from participation in DBIDS and the vendor or contractor employees do not agree with the reason for disqualification. The adjudication process must be initiated within 30 days of receiving written notice of disqualification.

k. Debarment Appeals Process. In accordance with reference (d), debarment actions are administrative actions and not judicial. Accordingly, they are not subject to regulatory or statutory rights for appeal. The USFJ-wide, Installation or Area level debarments are not subject to appeal unless specifically provided for by the imposing ICO.