Attach(8)_PPI_26R8714_AMD0001.pdf

Solicitation No: N4008426R8714 Amendment 0001

# Reference

(Sect/Para/Page)

QUESTION GOV RESPONSE

1 0200000-Management and Administration Spec 2.8.2 Vehicles

The specification includes descriptions related to vehicles.

If we use vehicles that meet the requirements described in this section, is our understanding correct that no additional vehicle pass or related documentation is required? In addition, are there any specific rules or requirements regarding the use of motorcycles or bicycles?

As long as the vehicles used by the awarded contractor comply with all requirements outlined in the specification, no separate vehicle pass or additional documentation is required.

Regarding motorcycles and bicycles please refer to NAFATSUGIINST 5800.6 series (Vehicle Code for U.S. Naval Air Facility Atsugi), enclosure (1), for applicable rules and requirements.

2 0200000-Management and Administration Spec 2.8.4.1 DBIDS Program

Spec 2.8.4.2 DBIDS Credentials

Q1. After submitting an application for DBIDS, approximately how long does it usually take for DBIDS to be issued?

Q2. Does DBIDS include escort privileges?

Q3. While DBIDS is still being processed and has not yet been issued, are workers permitted to access the base under escort?

Additionally, is a temporary pass such as a one-day pass or an escort pass issued during this period?

Q4. Are there any restrictions on the hours during which workers are permitted to access the installation?

According to Section 2.2.1, Government Regular Working

Q1. For DBIDS information, please refer to NAFATSUGIINST 5512.9K

CH-1 (ACCESS TO U.S. NAVAL

AIR FACILITY ATSUGI), enclosure (2). DBIDS may take up to 180 days.

Q2. Yes.

Q3. (1) The Government will issue either an Advance Pass (valid for up 3 days) or a Long-Term Pass (valid for 4 to 179 days). Both types of passes require an escort. .

OR

(2) Once the PHS check for the DBIDS request is completed at the Pass & ID Office, a temporary pass marked “ESCORT IS NOT REQUIRED” will be issued. This temporary pass remains valid until the DBIDS card is issued.

Q4. Since this contract does not require 24-hours/365-day performance, the Government will not issue a 24-hour/365-day gate pass. However, work outside regular working hour work may be required as specified in Sec C 0200000 2.2.1. In such case, the

Hours on Page 10 of 593, the regular working hours are stated as Monday through Friday, 07:45 to 16:30.

Is our understanding correct that access to the base using only a DBIDS pass is permitted during these hours?

For access outside of these hours, is it required to submit either a “Request to Work Outside the Government’s Regular Working Hours” or an “Overtime Request”?

Contractor shall indicate the worker’s required working hours on the gate pass request form.

3 1503010-Custodial Spec 2.3.2 Wax and Removed Waxing Water

Could you please provide the quantities of stripping waste liquid disposed of, as recorded on the manifests, for all OPs and the previous two OPs?

Please refer to the amended Scope of Work, enclosure (3).

4 N/A Please provide a list of site visit attendees.

1. Diamond Project Co., Ltd.

2. Total City Building Management

Co., Ltd.

3. AIR Co., Ltd.

4. Plus Logistics Corp

5. KATO HITOSHI General Office

Co., Ltd.

6. Fuji Facilities Co., Ltd.

7. Takeoff Co., Ltd.

8. Fuji Kanri Co., Ltd.

9. Sincerely Co., Ltd.

10. Hovers Co., Ltd.

11. Nihon Highway Service Co., Ltd.

5 Attachment(3)_26R8714 eP1883957+INVENTRY

+WORKLIST

"The sheet 'Attachment (3)_26R8714_eP1883957+INVE NTRY+WORKLIST' contains xx013-NGIS, but 013-NGIS does not appear in the ELIN or the specifications. Can we assume that no work is required for xx013-NGIS in the WORKLIST?"

The worksheet “xx013-NGIS” has been deleted. Please refer to the amended excel file;

26R8714(e1883957)New Custodial Inventory AM1.xlsx, enclosure (4).

6 Solicitation_N4008426R Page44

(B) NON-PRICE

TECHNICAL FACTOR

Factor 1: CORPORATE

EXPERIENCE

There are four conditions, from

a. to d., listed as requirements for Factor 1 corporate experience. I am prepared to submit corporate experience that meets all of these conditions.

However, during the site visit, we were told that more than 10

During the site visit, following explanation was provided: “For example, if the RFP requests 10 years of experience, a proposal demonstrating only 9.5 years of experience will not be considered acceptable. Therefore, please read the solicitation carefully.”

years of cleaning service experience is required. Could you please let me know where this requirement is stated?

So, for this solicitation, please refer to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services beginning on page 43, as this section states what will determine an offer to be technically acceptable.

7 PWS – Cleaning Materials

Is there any specific requirement or restriction regarding cleaning chemicals to be used under this contract?

Please refer to Sec C 0200000 spec item 2.5, Contractor- Furnished Items.

8 PWS – Equipment What voltage (e.g., 100V / 110V / 220V) should be assumed for cleaning equipment such as vacuum cleaners used on base?

Most of facilities at NAF Atsugi use a 120V power supply.

9 PWS – Personnel Are there any restrictions on the use of non-Japanese (foreign national) workers as cleaning staff on Naval Air Facility Atsugi?

Please refer to Spec Sec C 0200000 2.7.2.6, Proof of Legal Residency

10 PWS – Consumables Will consumable items such as toilet paper and trash bags be Government-furnished, or shall they be provided by the Contractor?

Please refer to Spec Sec C 1503010 Item 3.1.1 Space Cleaning, 3.1.3 Restroom Services, 3.1.4 Group Shower/Locker Room Cleaning,

3.1.5 Building Perimeter Services

Related Information.

11 PWS – Reporting Is photo documentation required as part of the cleaning performance report?

The report shall be prepared using a form that the Contractor considers appropriate per your QMS plan.

12 PWS – Transportation How many vehicles are permitted for contractor use for movement within the base?

There are no restriction at this time.

13 Attach3 Inventory Worksheet Table 2 / Exterior Areas

Please clarify the scope of work defined as “Outside Area Perimeter – Policing Service.”

What specific tasks are included?

Please refer to Spec Sec C 1503010 Spec Item 3.1.5 Building Perimeter Services

14 Attach3 Inventory Worksheet Table 2 –

BLDG #294

In Table 2, BLDG #294 is listed as “Teen Center,” but the description includes “Youth Center.” Please confirm whether this is a typographical error.

It is a typo. Please refer to the amended Scope of Work, enclosure (3).

15 Attach3 Inventory Worksheet Table 2 –

CDC

During the site visit, it was explained that cleaning of CDC outdoor playground equipment is required. Which item in Table 2 for CDC corresponds to this scope?

Please refer to attachment J- 1503010-12 Playgrounds Plan & - 13 Playground Inventory

16 Attach3 Inventory Worksheet Table 3 – Housing

BLDG #3043 was shown during the site visit; however, it does not appear in the housing list in Table 3. Please clarify.

Please refer to attachment J- 1503010-10 Custodial Inventory Table 002 CNIC STANDARD.

17 Attach3 Inventory Worksheet Table 3 –

BLDG #3042

During the site visit, it was explained that the exterior canopy/awning at the entrance of BLDG #3042 is included in the cleaning scope. Which service item in Table 3 covers this work?

Please refer to attachment J- 1503010-14 Canopies Plan & -15 Canopies Inventory

18 Attach3 Inventory Worksheet – Building List

BLDG #986 (Unaccompanied Housing) was explained during the site visit, but it is not included in the building list. Please clarify.

Please refer to attachment J- 1503010-10 Custodial Inventory Table 012 Supported Command :

Unaccompanied Housing (UH)

19 Site Visit Explanation – Contractor Office Area

Regarding the land where contractors were informed they may install a prefabricated office:

(1) Is there a rental fee? (2) May it be used as a parking area? (3) Are there size or height limitations for prefabricated structures?

(1) No

(2) Yes

(3) Width 6990 mm x Depth 5600 mm

20 PWS – Storage Are janitorial storage rooms provided in all facilities subject to cleaning under this contract?

Please refer to attachment J- 0200000-04 Government Furnished Facilities

21 Contract / Budget According to public information, the incumbent contractor was awarded approximately USD 1.4M and has already nearly expended that amount by mid-contract year. How will the remaining budget for the latter half of the contract year be handled?

The incumbent contract expires on 31 July 2026.

It is a performance-based contract, and the Government pays only for the work that is actually performed in accordance with the contract requirements. The Government has sufficient funds to support the contract.

22 Contract Terms The contract is described as a base year plus four option years.

If the scope is significantly reduced during the 5-year period due to environmental changes (e.g., unit relocation), is unit price adjustment permitted?

If there is a significant change in scope during the contract period due to environmental, customer requested, or operational changes, etc…, the Government will address the change through the appropriate contractual modification process. Any necessary adjustments, including unit price changes, will be handled in accordance with the terms of the contract, and a Request for

Proposal will be issued to the contractor for the price adjustment.

Please see spec section 0200000 item 2.13.1. Recurring work Preparation of Proposals.

23 PWS – Frequency Please clarify the exact definition of “Daily.” Does this mean 365 days per year?

Please refer to attachment J-

0200000-02 DEFINITIONS AND

ACRONYMS, Frequency of the services

24 PWS – Waste Disposal Where should collected waste be transported and disposed of?

Please refer to Spec Sec C 1503010 Spec Item 1.1 Outline of Services

25 PWS – Recycling Is waste separation (recycling) required?

No

26 PWS – Uniform Is it mandatory for contractor personnel to wear uniforms while performing services?

Please refer to Spec Sec C 0200000 2.7.2.4 Identification as Contractor Employee.

PWS – Safety Is the use of PPE mandatory for all cleaning activities?

Please refer to Spec Sec C 0200000 2.9.12 Safety Apparel on Jobsites

28 Contract Administration Which holidays apply to this contract (Japanese national holidays, U.S. federal holidays, or both)?

Please refer to Spec Sec C 0200000 2.2.1.1 Observed Federal Holidays

29 PWS – Special Events How should cleaning services be handled during base events?

Are these considered within normal scope or separately managed?

Cleaning services for base events are not included. If cleaning support is required for a specific event, it will be managed separately using the non-recurring Exhibit Line Item Number price, and a task order will be issued for the specific work.

30 PWS – Key Control How will key control and access be handled for facilities that are locked at the time of cleaning?

If a facility is locked at the schedule time of cleaning, the contractor shall coordinate with the customer to obtain access.

31 PWS – Site Information Will a base map showing facility names and entrances be provided to the contractor?

Please refer to attachment J- 1503010-08 Maps and Location and -10 Custodial Inventory

32 PWS – Access Time Please provide allowable cleaning time windows for each facility, if they differ by building.

If not specified in attachment J- 1503010-10 Custodial Inventory, there is no work time designation.