ATTACH_01_PPI Response_26Q2300.pdf

PRE PROPOSAL INQUIRY FORM

SOLICITATION NO.: N40084-26-Q-2300 DATE: 7/23/2026

PROJECT TITLE:

OFFEROR NAME:

ADDRESS:

PHONE NUMBER:

EMAIL:

Question No.

Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

1 ATTACH_03_J-

0200000-09 ELIN

Schedule of Prices

We were not able to figure out the actual quantity of bags for Location 1 and 2 due to site conditions such as overgrown vegetation.

Would our understanding be correct that the current ELIN estimated quantities for "A700", "A701" will be staying the same (730BG, 270BG EA)?

The estimated quantities remain as identified in the solicitation. Offerors shall prepare their proposals based on the quantities provided.

730 counted with a NTE extra 270 bags , totalling 1,000 bags total if excess are found or the count wasn’t correct.

2 PWS 2.6.1.4 This section refers to a "environmental/energy manager" position. Our question is regarding the requirement of this position; is there any procedure necessary to prove the "minimum of 2 years of experience"? Would providing certain certificates help?

The Contractor shall provide personnel meeting the qualifications specified in the

PWS.

3 Regarding the solid waste collected at the 2 sites; is there a specific timeframe for when the waste was found and collected?

Discovery of materials is unknown, however, it was brought to FSCs attention in 2025.

4 Regarding the solid waste collected at the 2 sites; was all the waste collected at the same location? If not, from where and how many locations?

Its unknown if the waste was collected from one site or multiple sites.

5 Regarding the solid waste collected at the 2 sites; when was the waste generated?

Its unknown when it was generated.

6 PWS 2.9.1.4 How would issues related to spills be solved if they are found prior to the start of the contract?

The Contractor shall perform the work in accordance with the PWS and all applicable Federal, host nation, prefectural, and local laws and regulations; The contractor shall be responsible to remove all waste associated with this contract. If the contractor suspects spillage of materials may have occurred, the contractor must include it in their proposal.

7 ATTACHMENT J-

1503030-03

SOLID WASTE

ACCUMULATION

AREAS AND

STORAGE

FACILITIES

Please clarify if our understanding happens to be wrong for this but Location 2 seems to be technically off the premises of Camp Hansen. If an accident or spill occurs at this site, do we able by the installation's rules or local regulations?

The Contractor shall comply with all applicable Federal, host nation, prefectural, and local laws and regulations in accordance with the PWS.

8 Based on the information currently available, the waste consists of soil and solid waste that may be contaminated with medical waste. Is there a possibility that the contaminants include infectious medical waste?

Medical Waste items were known when a sampling test was conducted and its been determined the presence of these items does not change the scope of a solid waste contract.

The mixed soil does not meet the JEGS criteria for Hazardous Waste.

COLLECTION AND DISPOSAL OF SOLID WASTE BAGS AT MARINE CORPS

INSTALLATIONS PACIFIC (MCIPAC)

# DISTRIBUTION: DoW COMMUNITY ONLYSOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 1

PROJECT TITLE:

OFFEROR NAME:

ADDRESS:

PHONE NUMBER:

EMAIL:

Question No.

Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

COLLECTION AND DISPOSAL OF SOLID WASTE BAGS AT MARINE CORPS

INSTALLATIONS PACIFIC (MCIPAC)

9 Would it be possible to remove the waste from the current bags, sift the soil to separate it from the solid waste, repack the soil into the bags, and place the separated solid waste into sealed containers?

The means and methods of performing the work are the Contractor's responsibility, provided all contract requirements are met.

10 Would all of the waste constituents/contaminants be classified as solid waste under JEGS? If not, how would the individual constituents/contaminants be classified?

Medical Waste items were known when a sampling test was conducted and its been determined the presence of these items does not change the scope of a solid waste contract.

The mixed soil does not meet the JEGS criteria for Hazardous Waste.

11 Approximately what percentage of the soil consists of solid waste?

We do not know the percentage.

12 During today's site visit, we found that the fence gate near Building 2174 was closed.

Therefore, we would like to request another site visit opportunity to inspect the inside area and the bagged waste located near Building 2174.

Additional site visit at gated area was conducted on 7 July 2026.

13 Okinawa is currently under TCCOR-2 and is expected to transition to TCCOR-1 this week.

Due to the limited time available to complete the inquiry under these conditions, we would like to respectfully request an extension of the inquiry submission deadline.

The inquiry due has been extended.

14 Attachment -2 The attached Certificate of Test Results was issued on 4 June 2025. As it is now over one year old, could you please provide an updated certificate?

The test results will remain the same, 2025.

15 Page 1 – Topic of Solicitation

The current solicitation is titled "Collection and Disposal of Solid Waste Bags."

During the site visit, we observed that some of the waste bags appeared to contain mixed medical waste, including used needles and other potentially infectious waste.

Could the Government please clarify whether these materials are considered Specially Controlled Industrial Waste under applicable Japanese laws and regulations? If so, are they included within the scope of this solicitation?

Medical Waste items were known when a sampling test was conducted and its been determined the presence of these items does not change the scope of a solid waste contract.

The mixed soil does not meet the JEGS criteria for Hazardous Waste.

# DISTRIBUTION: DoW COMMUNITY ONLYSOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 2

PROJECT TITLE:

OFFEROR NAME:

ADDRESS:

PHONE NUMBER:

EMAIL:

Question No.

Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

COLLECTION AND DISPOSAL OF SOLID WASTE BAGS AT MARINE CORPS

INSTALLATIONS PACIFIC (MCIPAC)

16 PWS Section 2.3.3 – Permits and Licenses

Under the Japanese Waste Management and Public Cleansing Law, medical waste such as used needles and similar waste is generally classified as Specially Controlled Industrial Waste. The permits and licenses typically required for handling such waste include:

1. Specially Controlled Industrial Waste Collection and Transportation Business Permit

2. Specially Controlled Industrial Waste Disposal Business Permit

3. Industrial Waste Treatment Facility Installation Permit PWS Section 2.3.3 does not specify the required permit or license names.

Could the Government please clarify whether contractors performing this requirement are required to possess the above permits and licenses?

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, host nation (Japanese), prefecture, and local laws and regulations.

17 Attachment J- 1503030-04 (Reference Photos and Site Conditions)

During the site visit, we observed that the current site conditions differ from the reference photographs provided in the solicitation.

1. Is the Contractor required to cut or remove grass and vegetation surrounding the tonnage bags before loading?

2. Some of the tonnage bags appear to be aged and may break during loading. If a bag ruptures during loading due to its deteriorated condition, who will be responsible for collecting and cleaning up the spilled waste?

(Vegetation) The contractor will be responsible to remove the necessary vegetation to safely accomplish the required work. No additional vegetation removal is authorized unless approved by the Government.

(Bag Spillage) The Contractor shall be responsible for the collection, and disposal of the bags and its contents. If any material is released, it is the contractors responsibility to dispose the spillage properly in accordance with the contract requirements and applicable regulations.

18 Invoicing Procedure Could the Government please clarify the invoicing procedure?

Will the Contractor be permitted to submit monthly partial invoices for work completed during the performance period, or will invoicing only be allowed after all requested work has been completed?

Invoicing shall be performed in accordance with the contract requirements and applicable Sections F and G of the solicitation.

19 ATTACH_02_Certs ofTest Result

According to the attached ATTACH_02_Certsof Test Result, we understand that theCertificate of Test Results is valid for one year.Since it was issued on June 4, 2026, Wouldyou be able to provide an updated Certificateof Test Results?

The sample testing results has not changed, will proceed with the 2025 Certificate of Test Results.

# DISTRIBUTION: DoW COMMUNITY ONLYSOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 3

PROJECT TITLE:

OFFEROR NAME:

ADDRESS:

PHONE NUMBER:

EMAIL:

Question No.

Reference (Sect/Para/Page) QUESTION GOVERNMENT RESPONSE

COLLECTION AND DISPOSAL OF SOLID WASTE BAGS AT MARINE CORPS

INSTALLATIONS PACIFIC (MCIPAC)

20 During site visit, needles were observed withinthe contract area. Under applicable Japaneseregulations, we understand that these needlesare classified as infectious waste and that theircollection, transportation, and disposal requirea contractor holding the appropriate license forspecial controlled industrial waste. However,the solicitation is for solid waste collection,transportation, and disposal. Please clarify theapplicable waste classification for wastecontaining needles under this contract andconfirm whether a license for special controlledindustrial waste is required to perform thiscontract.

Medical Waste items were known when a sampling test was conducted and its been determined the presence of these items does not change the scope of a solid waste contract.

The mixed soil does not meet the JEGS criteria for Hazardous Waste.

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, host nation (Japanese), prefecture, and local laws and regulations.

# DISTRIBUTION: DoW COMMUNITY ONLYSOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104 4

Question Sheet