Amendment N4008424R0058-0001.pdf

ACQR6033600

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation No. N4008424Q0058 JAPANESE TRANSLATION SERVICE IDIQ FOR NAVFAC FE

See Continuation Page for more details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jul-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N4008424R0058

X 9B. DATED (SEE ITEM 11)

23-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2024

CODE

NAVFAC FAR EAST

CORE EXECUTION TEAM

PSC 473 BOX 13

FPO AP 96349-0013

N40084 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N4008424R0058

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0001

1. The purpose of this amendment is as follows:

a. Correct the description of ADDENDUM 52.212-1 as follows:

1. DESCRIPTION (Page 10 of 75)

From:

“This procurement is for Indefinite Delivery Indefinite Quantity (IDIQ) Foreign Language Translation Support Services at various locations in Japan and the Republic of Korea. The period of performance include 12-month base period and four 12-month option periods.”

To:

“This procurement is for Indefinite Delivery Indefinite Quantity (IDIQ) Foreign Language Translation Support Services at various locations in Japan and NAVFAC FAR EAST’s Area of Responsibility (AOR).

The period of performance include 12-month base period and four 12-month option periods.”

7. QUATATION DELIVERY REQUIREMENTS (Page 12 of 75)

From:

“Quotations shall be posted electronically or delivered by Monday, 5 August 2024 by 14:30 Japan Standard Time (UTC + 9 hours) (Specified in Block 8 of the Standard Form (SF1449).”

To:

“Quotations shall be posted electronically or delivered by Monday, 26 August 2024 by 14:30 Japan Standard Time (UTC + 9 hours) (Specified in Block 8 of the Standard Form (SF1449).”

DELIVERY BY MAIL, PACKAGE DELIVERY SERVICE (TAKUHAI BIN) OR HAND-CARRY (Page 13 of 75)

From:

“Naval Facilities Engineering Systems Command (NAVFAC) Far East Attn: Motoko Kawashima, CON2

N4008424R0051”

To:

“Naval Facilities Engineering Systems Command (NAVFAC) Far East Attn: Motoko Kawashima, CON2

N4008424R0058”

2. The requested response date/time of Monday, 26 August 2024 by 14:30 Japan Standard Time (JST. UTC + 9 hours) remains unchanged.

3. All other terms and conditions remain unchanged.

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM 52.212-1

1. DESCRIPTION

This procurement is for Indefinite Delivery Indefinite Quantity (IDIQ) Foreign Language Translation Support Services at various locations in Japan and NAVFAC FAR EAST’s Area of Responsibility (AOR). The period of performance include 12-month base period and four 12-month option periods.

2. APPLICABILITY

This solicitation is a Request for Quotations (RFQ), therefore the words “offer” and “offeror” may be construed to mean “quotation” and “quoter”, where appropriate, and the words “proposal” or “proposing” may be construed to mean “quote” or “quoting”, where appropriate.

Quoters are requested to hold quoted prices firm for 120 days after the date specified for receipt of quotes.

3. PRE-QUOTATION INQUIRIES.

All questions concerning this RFQ shall be addressed to Motoko Kawashima at motoko.kawashima.ln@us.navy.mil and Ross Yamato at ross.yamato.civ@us.navy.mil. Responses to inquiries will be provided in the form of a Notice or an Amendment and posted to the website https://sam.gov/. The end date for any question submittal shall be Monday, 19 August 2024 by 14:30 Japan Standard Time (UTC + 9 hours), and questions submitted after that time may not be answered. Please submit any questions to the Government using Attachment 5, Question and Answer Form.

4. SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION.

Contractors must be registered in the System for Award Management (SAM) prior to the closing date for receipt of proposals. Contractors may obtain information on registration and annual confirmation requirements via the SAM website accessed via https://www.acquisition.gov or by calling 866-606-8220, or 334-206-7828 for international calls. Quotations from a contractor not registered in the SAM or from a contractor whose SAM registration online Representations and Certifications are not current will not be eligible for award.

5. FAR PROVISION 52.229-11 AND FAR CLAUSE 52.229-12

FAR provision 52.229-11 and FAR clause 52.229-12 are included in this RFQ. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request.

This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons. It implements the Department of the Treasury final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign entities pursuant to certain contracts.

Exemptions from this excise tax must be claimed by a quoter when it submits, with its quote, a U.S.

Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/w14. If not submitted with the quote, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each payment. Failure to submit IRS Form W-14 with a payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Line 6 and 7:

Line 6 Contract / reference number: N4008424R0058 Line 7 Name and address of the acquiring agency:

Naval Facilities Engineering Command (NAVFAC) Far East City or town, state or province. Include postal code where appropriate Country (do not abbreviate) Bldg. 1828, 1F, Tomari-cho Yokosuka, Kanagawa, 238-0001 Japan

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Quoters are encouraged to seek guidance from their own tax, legal, or accounting professionals for advice concerning the provision, clause, and the execution/submission of IRS Form W-14. Additional information is also available at:

https://www.navfac.navy.mil/navfac_worldwide/pacific/fecs/far_east/about_us/contractors_information.html

However, quoters are advised to consult Title 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7 (see FAR 29.402-3, 31.205-41(b)(8)) for specific details and/or updates.

6. RFQ AMENDMENTS.

Any amendments made to this RFQ before the time set for receipt of quotations will be posted on SF30 to the Contract Opportunities at https://sam.gov/. Hard copies of the amendment will not be provided by any other means.

It is the offeror’s responsibility to check the website periodically for any amendments to this solicitation.

Contractors must acknowledge each amendment issued under this solicitation (if any) by completing the necessary section in Attachment 4, Price Schedule and submitting it with the contractor’s quotation package.

7. QUOTATION DELIVERY REQUIREMENTS

Quotations shall be posted electronically or delivered by Monday, 26 August 2024 by 14:30 Japan Standard Time (UTC + 9 hours) (Specified in Block 8 of the Standard Form (SF1449). Quotes and supporting documentation should be submitted so that they are received by the Contracting Officer before the time and date identified as the deadline for the receipt of quotes to ensure that they will be considered for award. All correspondence shall be in English. All documents should be submitted in Adobe PDF format (*.pdf) unless an alternate format is approved by NAVFAC prior to the due date.

The submittal methods of the proposal are electronic submission using Solicitation Module, mail, package delivery service (takuhai bin) or hand-carry. The Offeror shall select either electronic submission or other methods.

However, if the Offeror submits the quotation in both methods and there is any difference found between those copies, the PIEE version shall prevail. If the offeror elects to submit their proposal using electric submission means, the offeror shall use the Solicitation Module in the Department of Defense (DoD) Solicitation Module in the Procurement Integrated Enterprise Environment (PIEE) (Please note that a PIEE account with Solicitation Module access is required to submit proposals through PIEE). Proposal submissions via email or electronic methods other than through the solicitation module will not to be accepted

ELCTRONIC SUBMISSION

In order to submit a proposal through the Solicitation Module in PIEE, the offeror must have an active Proposal Manager role in PIEE at https://piee.eb.mil. All quotations (with all required supporting documentation) submitted electronically shall be posted submitted through the Solicitation Module in the PIEE website at https://piee.eb.mil/sol/xhtml/unauth/index.xhtml so that they are received by the due date and time specified in aforementioned Block 8 of the SF 1449 (unless revised by formal amendment). Email quotations will not be accepted.

Information and training on PIEE Solicitation Module is available at:

https://dodprocurementtoolbox.com/site-pages/solicitation-module

Vendor Solicitation Module Instructions Additional Web-based Training is available at:

https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/index.xhtml https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf

Quotation Submission using Solicitation Module in PIEE

To upload the quotation in Solicitation module in PIEE:

1. Ensure you have an active role as the Proposal Manager in PIEE.

2. Log into PIEE at https://piee.eb.mil/ to access the Solicitation Module or go directly to the Solicitation Module at the following link: https://piee.eb.mil/sol/xhtml/unauth/index.xhtml .

3. Select Solicitation icon.

4. At the Home screen of the Solicitation Module, select the Search link to find the solicitation you intend to post an offer against.

5. In the Solicitation Search Criteria filter by entering the complete solicitation number and for Status, select Open, then click Search.

6. When search results display, select the solicitation number link to open the solicitation.

7. The solicitation displays, with information as view only.

8. To post the offer, click the Offer tab.

9. Click the Add button to add an offer to the solicitation.

10. Select the applicable CAGE Code for which you are submitting the offer. The list is prefiltered based on the CAGEs in the Proposal Manager’s profile.

11. Click on the Choose Files link to upload attachments that comprise your offer.

12. Enter Signature Date and click Signature button after entering all necessary information.

13. Sign Document pop-up will be displayed requiring the user to enter a Digital Pin and OTP. Click the Sign and Submit button to continue.

14. After successfully adding the Offer a success message of the submission will be displayed providing confirmation of on-time/late proposal receipt.

Additional information is available at:

https://pacific.navfac.navy.mil/Facilities-Engineering-Commands/NAVFAC-Far-East/About-Us/Contractors- Information/ Offerors are responsible for submitting files in the format specified consistent with requirements stated elsewhere in this solicitation. Files that cannot be opened, or are otherwise missing the required content are the responsibility of Offerors.

It is an Offeror’s responsibility, when transmitting its quotation electronically, to ensure the quotation’s timely delivery by transmitting the quotation sufficiently in advance of the time set for receipt of quotations to allow for timely receipt by the Government no later than the date and time stated in the solicitation. Offerors shall allow adequate time to upload files, which may be slower for non-DoD users, and to avoid other technical difficulties that may be encountered. An Offeror risks the late receipt and rejection of a quotation where it delays transmitting its quotation until the last few minutes before the time set for receipt of quotations. It is the responsibility of the Offeror to confirm receipt of quotations. Quotations that are received after the due date and time in the solicitation shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

DELIVERY BY MAIL, PACKAGE DELIVERY SERVICE (TAKUHAI BIN) OR HAND-CARRY

Quotations shall be saved in CD and delivered or hand-carried to the following mail address by the aforementioned deadline. Quotations not saved in CD shall not be accepted.

Naval Facilities Engineering Systems Command (NAVFAC) Far East Attn: Motoko Kawashima, CON2 N4008424R0058

BLDG 1828, 1ST FLOOR, ROOM 101, BOX 13

TOMARI-CHO, YOKOSUKA-SHI, KANAGAWA-KEN 238-0001

JAPAN

8. LATE QUOTATIONS

Notwithstanding subparagraph (f) of FAR 52.212-1, the Government reserves the right to consider late quotations, modifications, and revisions if the Contracting Officer determines such considerations are in the best interest of the Government.

9. INCURRED EXPENSES

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation

10. NO ALTERNATE OR MULTIPLE PROPOSALS

Neither multiple proposals, nor proposal variations or options, nor alternate or alternative proposal will be considered in the evaluation.

11. NOTICE

UNITED STATES LAWS AND REGULATIONS PROHIBIT YOU FROM PARTICIPATING IN ANY OF THE

FOLLOWING CONCERNING THIS SOLICITATION/CONTRACT:

BID RIGGING

PRICE FIXING

COLLUSIVE BIDDING

BID ROTATION OFFERING

GRATUTIES OFFERING OR

RECEIVING KICK-BACKS

THE PRICES IN YOUR OFFER MUST BE ARRIVED AT INDEPENDENTLY WITHOUT ANY

CONSULTATION, COMMUNICATION, OR AGREEMENT WITH ANY OTHER OFFEROR OR

COMPETITOR. YOUR OFFER CANNOT BE DISCLOSED BY YOU DIRECTLY OR INDIRECTLY TO ANY

OTHER OFFEROR OR COMPETITOR BEFORE BID OPENING.

IT IS ALSO UNLAWFUL FOR YOU TO INDUCE ANY OTHER COMPANY TO, OR ALLOW ANOTHER

COMPANY TO INDCUE YOU TO SUBMIT OR NOT SUBMIT AN OFFER FOR THE PURPOSE OF

RESTRICTING COMPETITION.

ALL OF THE ABOVE ACTS ARE ACTS OF DISHONESTY UNDER UNITED STATES LAWS AND

REGULATIONS AND ARE FORBIDDEN.

PENAL TIES COULD INCLUDE DEBARMENT OR SUSPENSION FROM DOING BUSINESS WITH ANY

UNITED STATES GOVERNMENT AGENCIES, CANCELLATION OF CONTRACTS AND RECOUPMENTOF

PRIOR MONIES PAID.

11. ATTACHMENTS:

Title Date Pages Attachment 1: Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP)

2 July 2024 25

Attachment 2: Offeror Experience Data Sheet 2 July 2024 2

Attachment 3: Past Performance Questionnaire 2 July 2024 8 Attachment 4: Price Schedule 2 July 2024 6 Attachment 5: Question and Answer Form 2 July 2024 1

Note: DFARS 252.204-7000 Disclosure of Information applies to all Documents, Exhibits, and Attachments as well as FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems and DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls, 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, and 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(End of Addendum)

(End of Summary of Changes)