N4008424B0404_PreBid Inquiry Amendment 0002.pdf

SOLICITATION NO. N4008424B0404

PROJECT TITLE/LOCATION: BOSC AT NEW SANNO

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title 5 9/23/2024 56 1502000 1.1 Specification. Item 1.1 indicates the followings;

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building and Structures Miscellaneous Roads and Pave Surfaces

There are NOT any detailed information in the solicitation Specificationifications.

Shall these items be included the requirement of the solicitation? If yes, please provide detailed informations in the solicitation Specificationifications.

These requirements are part of the scope of work but will not be required under the recurring portion of the contract. Instead, if the need arises, the work will be covered under the non-recurring portion of the contract.

The Government responsibility for the inquiry:

No changes to the Specification (Performance Wark Statement (PWS)).

6 9/23/2024 59 1502000 2.3.3 Specification. Item 2.3.3 indicates that the Contractor's Specificationific construction permit or common construction permit shall include the following minimum required types of construction work.

● Building 1 type of fortification

● Machinery and equipment installation

● Telecommunication Construction Industry

● Electrical Engineering Industry

● Painting Industry

● Water Supply Facilities Construction Business

Why shall these business permits be required for performance services under the solicitation

As you know, Construction Business Act, Chapter III (1) shows that the construction business license does not apply to operators who only undertake simple construction work less than Y15,000,000 for general building work and less than Y5,000,000 for other than general construction work.

These business permits shall be required since the Government may issue non-recurring task orders exceeding Y15,000,000.

The Government responsibility for the inquiry No changes to the Specification (PWS).

Question No. Date Submitted

REFERENCE

QUESTION GOVERNMENT RESPONSE Posted on

Amend No.

July 2016

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

The Government does not believe that this requirement poses excessive risk on the Contractor. While the actual amount of each type of service orders is not known, the Government has provided historical estimates (informational only) to assist Contractors with their bids. It is up to each Contractor to consider their business operation and weigh the risk appropriately when developing the bids.

The Contractor should also refer to Attachment J-1502000-03 for additional data on Historical E/U/R work.

The Government responsibility for the inquiry:

No changes to the Specification (PWS).

00027 9/23/2024 61, 62 and 63

1502000 3.1.1, 2 and 3

Specification. indicates that the Contractor has full responsibility for any work up to the urgent service order limit of liability of Y100,000 in direct labor and direct material cost per emergency service order, Y200,000 per urgent service order and per Y300,000 per routine service order. The Government will ONLY PAY for the portion of dire labor and direct material that exceeds the emergency, urgent and routine service order limits of liability.

We read that the above-mentioned means that the Contractor bear the amount of Y200,000 in any case of each emergency, urgent and routine services.

NOBODY knows how many times the urgent service order happen so it is very difficult for Contractor to estimate amount of urgent service orders. That's why we have to estimate and bid the amount of limits of liability for unknown times will be occurred.

This matter will give the Contractor excessive risk under the contract to be equal.

We would like to request that this requirement be deleted or the number of urgent services be limited.

ELINs indicate "approximately 12 times annually" for emergency, urgent and routine (E/U/R) work. Shall these times be amount of limits of liability? or only information?

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

8 9/23/2024 60 1502000 3.1 1502000-Facility Investment/Specification.

Item 3.1/Emergency, Urgent, and Routing (E/U/R) Work

a. Who make a classification of E/U/R Work and call to us?

b. What is actual site condition as E/U/R Work?

c. What is any difference between Emergency Work and Urgent or Routine Work?

Q1: Who make a classification of E/U/R Work and call to us?

A1: COR decides the classification of E/U/R Work and issues E/U/R Work to the Contractor.

Q2. What is actual site condition as E/U/R Work?

A2: See “ATTACHMENT J-1502000-01

DEFINITIONS AND ACRONYMS”

Added the definitions for E/U/R Work in the Attachment in this Amendment 0002.

Q3: What is any difference between Emergency Work and Urgent or Routine Work?

A2: See “ATTACHMENT J-1502000-01

DEFINITIONS AND ACRONYMS”

The Government responsibility for the inquiry:

Added the definitions for E/U/R Work at the Attachment to the Specification (PWS).

9 9/23/2024 66 1502000 3.2.2 1502000-Facility Investment/Specification Item 3.2.2/Fire Protection Systems/Page

Specification. indicates that the Contractor shall maintain, inSpecificationt, and test fire protection systems in accordance with UFC 3- 601-02, NFPA 72 for fire alarm system and Japanese Law (Shoubou_Hou).

As shown on Attachment J-1502000-06-02, Fire Protection Systems Descriptions, all fire protection systems have been installed in accordance with Japanese Law (Shoubou-Hou).

Therefore, these fire protection systems shall NOT be applied to UFC 3-601-02 and NFPA 72, and shall be maintained, inSpecificationted and tested in accordance with Japanese Law (Shoubou-Hou).

Is that correct?

Q1: ….shall be maintained, inSpecificationificationted and tested in accordance with Japanese Law (Shoubou-Hou).

Is that correct?

Yes, Fire protection PMI shall be maintained, inSpecificationificationted and tested in accordance with Japanese Law (Shoubou-Hou).

The Government responsibility for the inquiry:

Deleted "UFC 3-601-02, NFPA 72 for fire alarm system and" at Spec Item 3.2.2 in the Specification (PWS).

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

10 9/23/2024 80 1503010 3.1.1.2 1503010-Custodial/Specification Item 3.1.1.1/Emptying Waste Containers, Specification Item 3.1.1.2/Emptying Recycling Containers/Page

Specificationification indicates Specification.

Item 3.1.1.1 Emptying Waste Containers and Item 3.1.1.2 Emptying Recycling Containers as

3.1.1 Space Clearing.

However, the Attachment J-1503010-05 Service Class for NEW SANNO clearly indicates Not Applicable for Item 3.1.1.1 and 3.1.1.2.

In addition, there are NOT any informattions on Attachment J-1503010-07, Custodial Service Inventory and Photos.

Shall we perform the custodial service in accordance with the Attachment J-1503010-05?

Is that correct?

Yes, that service item is not currently included in the Recurring service. It may be added to the recurring service in the future. Also, it is included in as a part of non-recurring services items.

11 9/23/2024 81 1503010 3.1.1.4 Specificationification indicates Specification.

Item 3.1.1.4 Lunch/Break Room Cleaning as

3.1.1 Space Cleaing.

However, the Attachment J-1503010-05 Service Class for NEW SANNO does NOT indicate for Item 3.1.1.4.

In addition, there are NOT any informattions on Attachment J-1503010-07, Custodial Service Inventory and Photos.

Shall we perform the custodial service in accordance with the Attachment J-1503010-05?

Is that correct?

Yes, that service item is not currently included in the Recurring service. It may be added to the recurring service in the future. Also, it is included in as a part of non-recurring services items.

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

12 9/23/2024 82 1503010 3.1.1.8 Specificationification indicates Specification.

Item 3.1.1.8, Window Blinds Cleaning as 3.1.1 Space Cleaning.

However, the Attachment J-1503010-05 Service Class for NEW SANNO clearly indicates Not Applicable for Item 3.1.1.8.

In addition, there are NOT any informattions on Attachment J-1503010-07, Custodial Service Inventory and Photos.

Shall we perform the custodial service in accordance with the Attachment J-1503010-05?

Is that correct?

Yes, that service item is not currently included in the Recurring service. It may be added to the recurring service in the future. Also, it is included in as a part of non-recurring services items.

13 9/23/2024 83 1503010 3.1.1.9 Specificationification indicates Specification.

Item 3.1.1.9, Entrance Cleaning as 3.1.1 Space Cleaning.

However, the Attachment J-1503010-05 Service Class for NEW SANNO clearly indicates Not Applicable for Item 3.1.1.9.

In addition, there are NOT any informattions on Attachment J-1503010-07, Custodial Service Inventory and Photos.

Shall we perform the custodial service in accordance with the Attachment J-1503010-05?

Yes, that service item is not currently included in the Recurring service. It may be added to the recurring service in the future. Also, it is included in as a part of non-recurring services items.

14 9/23/2024 83 153010 3.1.1.10 Specificationification indicates Specification. Item 3.1.1.10, Interior Glass Surfaces Cleaning as 3.1.1 Space Cleaning.

However, the Attachment J-1503010-05 Service Class for NEW SANNO clearly indicates Not Applicable for Item 3.1.1.10.

In addition, there are NOT any informattions on Attachment J-1503010- 07, Custodial Service Inventory and Photos.

Shall we perform the custodial service in accordance with the Attachment J-1503010- 05? Is that correct?

Yes, that service item is not currently included in the Recurring service. It may be added to the recurring service in the future. Also, it is included in as a part of non-recurring services items.

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

15 9/23/2024 83 1503010 3.1.1.11 Specificationification indicates Specification.

Item 3.1.1.11, Drinking Fountains Cleaning as

3.1.1 Space Cleaning.

However, the Attachment J-1503010-05 Service Class for NEW SANNO clearly indicates Not Applicable for Item 3.1.1.11.

In addition, there are NOT any informattions on Attachment J-1503010-07, Custodial Service Inventory and Photos.

Shall we perform the custodial service in accordance with the Attachment J-1503010-05?

Is that correct?

Yes, that service item is not currently included in the Recurring service. It may be added to the recurring service in the future. Also, it is included in as a part of non-recurring services items.

16 9/24/2024 509 Attachment J-1502000-

05-03

The ATTACHMENT-J-1502000-05-03 requires that (1), (2), (3) and (4) shall be replaced during Fourth Option Period as scheduled replacement work for control system.

(1) "In Wagon" and (2) "Remote Unit" are the existing products, and (3) "Center Monitoring" and (4) "Remote Unit" are new version products in stead of (1) and (2).

It is contradiction that the both existing and new version products shall be replaced during same Fourth Option Period.

We would like to recommend that (1) and (2) be removed and replaced with (3) and (4).

Is that correct?

This is correct.

The Government responsibility for the inquiry:

No changes to the Specification (Performance Wark Statement (PWS).

17 9/25/2024 509 1502000- Facility

Investment

2.3.3 What is Electrical Engineering Industry in

Japanese?

We can not find it n GOJ construction industry law arrticle3, section 1.

Electrical Engineering Industry is "Denki-Kouji- Gyou"

See Answer for Inquiry AMENDMENT 0001.

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

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18 9/25/2024 Soliciatation Standarf

Form 1449

Page 55, ADDEND 52.212- 1, Paragraph 2. BID

SUBMITTAL

REQUIREMENTS,

subparagraph g

From: g. Copies of required permits and licenses as Specificationified under Attachment 1, Performance Work Statement (PWS):

1. Sub Annex 1502000 – Facility Investment

a. Specification Item 2.3.3 Business Permits

2. Sub Annex 1503010 – Custodial

a. Specification Item 2.3.2 Business Permits and Licenses

3. Sub Annex 1503020 – Pest Control

a. Specification Item 2.3.1 Business Licensing

4. Sub Annex 1503030 – Integrated Solid Waste Management

a. Specification Item 2.3.2 Permits and Licenses

To: g. Copies of required permits and licenses as Specificationificationified under Attachment 1, Performance Work Statement (PWS):

1. Sub Annex 1502000 – Facility Investment

a. Specificationification Item 2.3.3 Business Permits

2. Sub Annex 1503010 – Custodial

a. Specificationification Item 2.3.2 Business Permits and Licenses

3. Sub Annex 1503020 – Pest Control

a. Specificationification Item 2.3.1 Business Licensing

4. Sub Annex 1503030 – Integrated Solid Waste Management

a. Specificationification Item 2.3.2 Permits and Licenses

If the Prime Contractor does not have the required permits and licenses and intends to use the required permits and licenses of subcontractors, the Prime Contractor shall include copies of fully executed subcontractor teaming agreements with an effective date of the bid submission date or earlier.

CAUTION: Failure to provide a fully executed subcontractor team agreement, as required under the condition stated in the paragraph above, will result in the Prime Contractor’s bid as non-responsive and ineligible for award.

The Government will move to the next lowest priced bidder.

Pre-Bid/Proposal Inquiry Form Amendment 0002

Sub Annex Specification

Item Title Question No. Date

Submitted QUESTION GOVERNMENT RESPONSE Posted on Amend No.

19 9/25/2024 509 1502000- Facility

Investment

2.3.3 Specification. Item 2.3.3 indicates that the

Contractor's Specificationific construction permit or common construction permit shall include the following minimum required types of construction work.

● Building 1 type of fortification

● Machinery and equipment installation

● Telecommunication Construction Industry

● Electrical Engineering Industry

● Painting Industry

● Water Supply Facilities Construction Business

● Painting Work

● Fire Protection equipment construction business

As you know, Construction Business Act, Chapter III (1) shows that the construction business license does not apply to operators who only undertake simple construction work less than Y15,000,000 for general building work and less than Y5,000,000 for other than general construction work.

Generally, Scaffolding Work, Earth Work and Concrete Work Permit (Tobi, Dokouji) shall include the work which Machinery and Equipment Installation shall do, in addition, Plumbing Business permit (Kan Kouji Gyou) shall include the work which Water Supply Facilities Construction Business shall do.

• Building 1 type of fortification is Not exsiting in GOJ law. So delete of the Building 1 type of fortification from the section C 1502000 FI, Specificationification item 2.3.3. as

AMENDENT 0001.

• Machinery and equipment installation is "Kikai-Kigu-Settschi-Kouji ".

• Telecommunication Construction Industry is " Denki-Tsuushin-Kouji-Gyou".

• Electrical Engineering Industry is "Denki- Kouji-Gyou".

• Painting Industry is Tosou Kouji-Gyou.

• Water Supply Facilities Construction Business is "Suidou-Shisetsu-Kouji-Gyou.

• Deleted "Painting Work". Due to duplicated with Painting Industry.

• Fire Protection equipment construction busines is Bouka-Setsubi-Kouji-Gyou. This requirement is stated for perform by the proper construction contractor.