N40084-23-R-0052 Notice No. 6.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST

PSC 473 BOX 13

FPO AP 96349

Notice No. 6 6 June 2023

RFP N40084-23-R-0052

BASE OPERATING SUPPORT SERVICES

AT

COMMANDER FLEET ACTIVITIES OKINAWA, JAPAN

NOTE: The following schedule is provided for INFORMATION ONLY. The RFP remains unchanged unless it is amended in writing on a Standard Form 30.

Request for Information Questions and Responses

***Previously Deferrred***

3. Page 66/70. Annex: RFQ. Spec: Factor 2 – Experience. For Factor 2, Experience, the requirement states to provide a project with an annual value of at least JPY100,000,000. Due to the limited number of maintenance contracts of this value available in Japan, would the government be willing to accept a combination of contracts meeting this annual value, if all contracts are performed at the same time (overlapping) and by the same maintenance team?

ANSWER: See N40084-23-R-0052 Amendment 0003 dated May 25, 2023.

9. Page 22. Annex 200000. Spec: 2.1.7.3. Is a competent person allowed to perform work as a technician while being the competent person at the work site?

ANSWER: Yes, the competent person is allowed to perform work as a technician at the work site.

18. Page 92. Annex: 1502000. Spec: 3.3.3. Provide information on the last annual inspection for all weight handling equipment.

ANSWER: Page 867, Attachment J-1502000-40.2 (MWLK); both cranes annual cert date is 7 April 23 and the annual cert expiration date is 6 Apr 23.

20. Page 144. Annex: 1602000. Spec: 3. In order to properly evaluate our costs, please provide historical data on the number of power outages (both scheduled and unscheduled) which occur on each base over the course of a year.

ANSWER:

N40084-23-R-0052

Outage Start Site Location

(Include Building Number) # of Bldg. Affected Commodity

FY22 - NOV 2021 WHITE BEACH 13 Bldgs and Camping Area Electricity

FY22 - MAR 2022 WHTIE BEACH INSTALLATION WIDE 50 Electricity

FY22 - JUL 2022 WHTIE BEACH INSTALLATION WIDE 50 Electricity

FY22 - AUG 2022 WHITE BEACH 35 Electricity

FY22 - AUG 2022 WHITE BEACH 13 Bldgs and Camping Area Electricity

FY22 - SEP 2022 WHITE BEACH 35 Electricity

FY 22 NAVFACFE Unscheduled Outages - OKINAWA

23. Page 161. Annex: 1606000. Spec: 2.2.1.1. Does the government require the ORC and/or AORC to be an employee of the contractor, or can this position be held by a subcontractor?

ANSWER: Both positions can be sub-contracted.

24. Page 168. Annex: 1606000. Spec: 3.1.1.1. Does the government expect or require the contractor to take water samples on a daily basis (including weekends and government holidays) to ensure the water quality? Or is contractor able to adjust their own SOPs as long as water quality does not go outside the requirements?

ANSWER: Spec Item 3.1.1.1 does not state daily basis, weekends and government holidays.

The contractor's SOP must meet the specified references and technical documents stated in this spec item.

36. Page 733. Spec: Attachment J-1502000-16.1. Clarify whether the hangar doors are power operated or manually operated and confirm if the doors are in operable condition.

ANSWER: Hangar doors are designed to operate by either method and are in operable condition

38. Page 744. Spec: Attachment J-1502000-17.2. Provide information of Tank Size (Gal), UIC, and Responsibility.

ANSWER: Information was annotated on revised PWS on page 748.

39. Page 755. Spec: Attachment J-1502000-19.2. Provide information/Facility No. UIC and Responsibility of No.1 Kadena-MWLK and No.2 MWLK Magazines.

ANSWER: UIC: M01027, Responsibility: MCIPAC

41. Page 813. Spec: Attachment J-1502000-27.2. Provide Model No., Size and Date of Manufacturer for Exhaust Hoods and Ducts of bldg 767, 3463, 3461, 46120, 762, 3469, and 3473.

ANSWER:

BLDG 3463and 3461 are storage lockers and do not have any exhaust hoods or ducts.

For building 767 I could not find any identifiable information such as you requested.

Bldg. 762 has 4 large exhaust hoods and 3 small.

Model No. 300ACRU 300R9B, (4 large hoods), Date of Manufacturer AUG/SEP 2016

Model No. 90 ACEH 90C15DH (3 small hoods), Date of Manufacturer AUG 2016

58. Page PWS 787. Spec: Attachment J-1502000-23.1. If ITMR contractor is required to maintain the existing AFFF system, water discharge may not be possible due to existing PFOS contamination in pipes. Can the gov't confirm that the contractor is not responsible for testing of any PFOS contaminated systems?

ANSWER: Per Navy policy, testing of AFFF systems that contain PFOS (PFAS) is not allowed.

Only real-world fire response justified releasing AFFF containing PFOS (PFAS).

67. Annex 1502000 Facility Investment, Spec: 3.2.4. Vehicle Barrier Systems, ATTACHMENT J-0200000-14 , and J-1502000-06 (Page 81, 340-387 and 704):

There is an item in the ELIN to enter the cost, but the equipment at USMC (MWLK) is not listed in the Inventory. May we understand that there is no equipment for Vehicle Barrier Systems to be maintained in USMC (MWLK)?

ANSWER: There is no equipment for Vehicle Barrier Systems to be maintained in USMC

(MWLK)

71. Annex 1502000 Facility Investment, Spec: 3.2.20. UPS, and ATTACHMENT J- 0200000-14 , and J-1502000-012 (Page 85, 340-387 and 726):

There is an item in the ELIN to enter the cost, but the equipment at USMC (MWLK) is not listed in the Inventory. May we understand that there is no equipment for UPS Systems to be maintained in USMC (MWLK)?

ANSWER: There is no equipment for UPS Systems to be maintained in USMC (MWLK)

74. Annex 1502000 Facility Investment, Spec: 3.4.1. Grease Traps, and ATTACHMENT J- 0200000-14 , and J-1502000-026 (Page 94-95, 340-387 and 810):

There is an item in the ELIN to enter the cost, but the equipment at USMC (MWLK) is not listed in the Inventory. May we understand that there is no equipment for Grease Trap Systems to be maintained in USMC (MWLK)?

ANSWER: There is no equipment for Grease Trap Systems to be maintained in USMC (MWLK)

75. Annex 1502000 Facility Investment, Spec: 3.4.3. Reserved, and ATTACHMENT J- 0200000-14 (Page 94 and 340-387):

May we understand that there is not any requirement, inventory and specs in the Spec 3.4.3 Reserved? As for the ELIN ITEM A004 BK, B004 BK, C004 BK, D004 BK, E004 BK, may we disregard these items?

ANSWER: Yes

77. RFQ, Page 66 of 70, (2) Factor 2 – Experience :

The requirement states Performance of services in at least two (2) functional annexes/sub-annexes listed in the Solicitations' PWS (Except for Annex 0100000 – General Information and Annex 0200000 – Management and Administration). And it is also described that each project size shall be more than JPY100,000,000 per year. However, due to the limited number of maintenance contracts, it is deifficult to list 5 (five) projects which meet the requirement both Annex and Project size at the same time. May we submit 5 (five) project over 100,000,000 JPY, and cover entire five submitted works will cover multiple ANNEXes?

ANSWER: See N40084-23-R-0052 Amendment 0003 dated May 25, 2023.

78. RFQ, Page 67 of 70, (2) Factor 2 – Experience :

It is described that “A project is defined as a project performed under a single task order or contract. For multiple award and indefinite delivery/indefinite quantity type contracts, the contract as a whole shall not be submitted as a project; instead Offerors shall submit the work performed under a task order as a project”. As for FFP & IDIQ combination maintenance contract, the order for recurring work is issued as task order per every year. Can we list/submit the each task orders of the same main contract as corporate experiences? In other words, may we submit multiple task orders (i.e. Recurring Base Year, 1OP period, 2OP period and so on) in the same maintenance contract as multiple experiences?

ANSWER: See N40084-23-R-0052 Amendment 0003 dated May 25, 2023.

86. Attachment J-1502000-21/ Page 759~763 , Attachment J-020000-14 / Page 926 Attachment J-1601000-06 / Page 340~387 or Attachement_2_ELINS ; Water cooler Inventory shown on attachment J-1502000-21 But pricing breakdown ( Attachment J-020000-14) not shown item for Water cooler. Please clarify .

ANSWER: See N40084-23-R-0052 Amendment 0004 dated May 26, 2023 revised ELINS sheet.

91. Reference: ELINS. On the recurring tabs of the ELIN form, there is no line for the Region Spec Item 3 Preventive Maintenance Program of Water Coolers. (MWLK PM Maintenance does include Water Coolers.)

ANSWER: See N40084-23-R-0052 Amendment 0004 dated May 26, 2023 revised ELINS sheet.

92. Reference: ELINS. On the recurring tabs of the ELIN form, there is no line items for Inspection, Testing, and Certification Program for MWLK Spec Item 3 equipment. Similar to the Region Spec Item 3, there should be an ELIN available for Weight Handling Equipment inspection/certification.

ANSWER: See N40084-23-R-0052 Amendment 0004 dated May 26, 2023 revised ELINS sheet.

93. Reference: ELINS. On the recurring tabs of the ELIN form, there is no line items for Inspection, Testing, and Certification Program for MWLK Spec Item 3 equipment. Similar to the Region Spec Item 3, there should be an ELIN available for Weight Handling Equipment inspection/certification.

ANSWER: See N40084-23-R-0052 Amendment 0004 dated May 26, 2023 revised ELINS sheet.

94. Reference: Referring to Question 17 of original questions. J-1502000-24 provides information on the last certification only, some of which is CAT-5 and some of which is CAT-1.

Please provide the last CAT-5 certification of all VTE to allow the contractor to properly price each option year’s inspection costs.

ANSWER:

White Beach, Bldg 1710, Data Center, Aug 2022 Camp Sheilds, Bldg 6100, BOQ, Aug 2022 Kadena, Bldg 3360, Tactical OPS Center, Feb 2023 Kadena, Bldg 3554, PSD, Under renovation. The next Cat-5 will take place 5 years after the acceptance test.