N40084-23-R-0052 Notice 3.pdf

DEPARTMENT OF THE NAVY

NAVAL FACILITIES ENGINEERING SYSTEMS COMMAND FAR EAST

PSC 473 BOX 13

FPO AP 96349

Notice No. 3 4 May 2023

RFP N40084-23-R-0052

BASE OPERATING SUPPORT SERVICES

AT

COMMANDER FLEET ACTIVITIES OKINAWA, JAPAN

NOTE: The following schedule is provided for INFORMATION ONLY. The RFP remains unchanged unless it is amended in writing on a Standard Form 30.

Request for Information Questions and Responses

1. We understand that the Marine hangers are going to be added to the PWS. Based on this addition, is it the intent of the government to extend when proposals are due? Based on the complexity of developing an in-country team and reviewing the revised PWS, we would think that additional time for proposal development would be warranted. Please let us know if you intend to extend the due date of proposals.

ANSWER: The Marine Wing Liaison Kadena (MWLK) locations are included in the current PWS. MWLK referenced in the following sections:

0100000 – General Information, 1.1 Outline of Services 0200000 – Management and Administration, 2.9.5 Crane Operations 0200000 – Management and Administration, 2.9.5.1 Crane Inspections 1501000 – Facility Management, 1 General Information 1502000 – Facility Investment, 1 General Information 1502000 – Facility Investment, 3.2.22 Weight Handling Equipment (WHE) 1502000 – Facility Investment, 3.2.23 Elevated Crane Trackage 1502000 – Facility Investment, 3.2.25 Water Coolers 1502000 – Facility Investment, 3.3.3 Weight Handling Equipment (WHE) 1503020 – Pest Control, 1 General Information Attachment J-1502000 Attachment J-1503020

The government anticipates extending the proposal due date. See forthcoming amendment.

2. Annex: Attachment 2_ELINS. Following lines are not included in sub-total calculation.

Provide revised ELINS with correct formula.

A005 AZ, A005 BA, A009 AJ, A011 AC, A011 AD, A012 AE, A016 AA, A019 AA, A021 AC,

A021 AE A021 AF for Base Period

B005 AZ, B005 BA, B009 AJ, B011 AC, B011 AD, B012 AE for 1st Option Period C005 AZ, C005 BA, C009 AJ, C011 AC, C011 AD, C012 AE for 2nd Option Period D005 AZ, D005 BA, N40084-23-R-0052

D009 AJ, D011 AC, D011 AD, D012 AE for 3rd Option Period E005 AZ, E005 BA, E009 AJ, E011 AC, E011 AD, E012 AE for 4th Option Period

ANSWER: A revised ELINs attachment will be provided. See forthcoming amendment.

3. Page 66/70. Annex: RFQ. Spec: Factor 2 – Experience. For Factor 2, Experience, the requirement states to provide a project with an annual value of at least JPY100,000,000. Due to the limited number of maintenance contracts of this value available in Japan, would the government be willing to accept a combination of contracts meeting this annual value, if all contracts are performed at the same time (overlapping) and by the same maintenance team?

ANSWER: Deferred.

4. Page 5. Annex: 100000. Spec: 1.7. This section states: "All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition".

Due to the size of this contract, it is impactable for bidders to inspect all inventory. As such, please provide a detailed list of deficiencies for all inventory, from the ongoing contract.

ANSWER: Deferred.

5. Based on the deficiencies provided, is the government willing to provide service orders and/or task orders to bring the inventory to normal operating conditions?

ANSWER: Deferred.

6. Page 17. Annex: 200000. Spec: 2.6.8.1. As per the description under this section and as described in J-0200000-09, the contractor is responsible for closing work orders and entering asset details and condition updates into MAXIMO.

Is it also the contractor's responsibility to create work orders using MAXIMO, such as recurring work orders for maintenance purposes? And if so, does this involve job plan entry into MAXIMO along with the linking of assets to the job plans?

ANSWER: Deferred.

7. Page 18. Annex: 200000. Spec: 2.6.8.2. This section states: "The Contractor shall ensure all information is updated by the end of each workday for all work performed."

Since workers may not always return to the office on time, based on work being performed and the location of the work, is it acceptable for all information to be entered into MAXIMO by the following workday?

ANSWER: Deferred.

8. Page 22. Annex: 200000. Spec: 2.1.7.3. This section states: "Provide a Safety oversight team that includes a minimum of one Competent Person at each project site…".

Does this refer to having a competent person on the base in which work is being performed? Or does it refer to each location on each base, when work is being performed. For example, if work is being performed simultaneously at 4 different work sites on Camp Shields, will 1 competent person be sufficient to oversee those sites, or does each of the 4 work sites require a separate competent person?

ANSWER: Deferred.

9. Page 22. Annex 200000. Spec: 2.1.7.3. Is a competent person allowed to perform work as a technician while being the competent person at the work site?

ANSWER: Deferred.

10. Page 37. Annex 200000. Spec: 2.9.14. This section states: "The Contractor shall provide a third party, independent, private utility locating company to positively identify underground utilities in the work area in addition to any station locating service and coordinated with the station utility department."

Is the contractor able to perform their own utility locating services without the need for involving a third party, independent, private utility locating company?

ANSWER: Deferred.

11. Page 47. Annex 200000. Spec: 2.15.2.1. Depending on the job requirements, it can take considerable time to prepare quotes, due to availability of skilled labor within Okinawa. Would the government consider increasing the number of days to submit a non-recurring work proposal from 14 days?

ANSWER: Deferred.

12. Page 74. Annex 1502000. Spec: 3.1. Historical service orders provided in J-1502000-04 only list service orders up to the year 2019. Provide more recent service orders up to at least 2022, to provide a clearer picture of the current condition of equipment under this contract.

ANSWER: Deferred.

13. Page 76. Annex 1502000. Spec: 3.1.1. Is government willing to extend the response time for Emergency Service calls to 2 hours, outside of normal work hours?

ANSWER: Deferred.

14. Page 79. Annex: 1502000. Spec: 3.2.1. Does HVAC and Refrigeration Systems maintenance include any DDC system maintenance? If so, can government provide a list of all DDC systems in inventory?

ANSWER: Deferred.

15. Page 81. Annex: 1502000. Spec: 3.2.6. When was the last time the Cathodic Protection Systems had underwater maintenance/inspection performed? If it has not been performed within the past 5 years, is it necessary to perform the underwater inspection during the Base Year of this contract?

ANSWER: Deferred.

16. Page 91. Annex: 1502000. Spec: 3.3.1. This section states: "The Contractor shall assist the Certified Boiler Inspector in performing the testing for certification."

Explain in what way the contractor will be assisting the government inspector.

ANSWER: Deferred.

17. Page 91. Annex: 1502000. Spec: 3.3.2. Provide information on last performed 3-year and 5-year VTE inspections for all locations, so that the contractor can know when to schedule the next related inspection.

ANSWER: Deferred.

18. Page 92. Annex: 1502000. Spec: 3.3.3. Provide information on the last annual inspection for all weight handling equipment.

ANSWER: Deferred.

19. Page 134. Annex: 1601000. Spec: 3.2.2. If an outage is requested by another contractor, is it still our responsibility to notify customers of the outage? Or is that responsibility to be borne by the contractor who is requesting the outage?

ANSWER: Deferred.

20. Page 144. Annex: 1602000. Spec: 3. In order to properly evaluate our costs, please provide historical data on the number of power outages (both scheduled and unscheduled) which occur on each base over the course of a year.

ANSWER: Deferred.

21. Page 154. Annex: 1604000. Spec: 3.1. Confirm whether or not the Wastewater Treatment Facility located on White Beach is included in this contract.

ANSWER: Deferred.

22. Page 158. Annex: 1604000. The information on this page seems to be duplicated from page 155. Identify this page or remove it, if is not necessary.

23. Page 161. Annex: 1606000. Spec: 2.2.1.1. Does the government require the ORC and/or AORC to be an employee of the contractor, or can this position be held by a subcontractor?

ANSWER: Deferred.

24. Page 168. Annex: 1606000. Spec: 3.1.1.1. Does the government expect or require the contractor to take water samples on a daily basis (including weekends and government holidays) to ensure the water quality? Or is contractor able to adjust their own SOPs as long as water quality does not go outside the requirements?

ANSWER: Deferred.

25. Page 168. Annex: 1606000. Spec: 3.1.1.1. If daily water sampling is required, will the government dictate the locations of sampling or is the contractor to take random samples across each base?

ANSWER: Deferred.

26. Page 702. Spec: Attachment J-1502000-05.1. Provide information on the Horns, Battery Box, Door Magnet, Strobes for bldg 4411, 5001, 6400, 8201 on Camp Shields, and 1003 and 1145 on White Beach.

ANSWER: Deferred.

27. Page 703. Spec: Attachment J-1502000-05.2. Provide information on Security Systems for bldg 762 Door Magnet and bldg 46120 Door Magnet (INT) and Motion Sensor.

ANSWER: Deferred.

28. Page 704. Spec: Attachment J-1502000-06. Provide information for the full-height Transtile/Pedestrian Access Point System for Kadena 3360, the Bollard Barricade, Vehicle Loop and Detector, Tire Shredding Treadle for bldg 7151-7152, the Vehicle Loop and Detector, Tire Shredding Treadle for bldg 1401-1402, and Custom Control Panel, Control Panel Circuit, Stop/Go Lights and Mounting Post, UPS for Custom Control Panel for bldg 1605.

ANSWER: Deferred.

29. Page 708. Spec: Attachment J-1502000-08.1. Provide Suction Point Location and Fan Model for bldg 522 and 852, and the number of Suction Points and Suction Point Location for bldg 6306J.

30. Page 712. Spec: Attachment J-1502000-08.2. Provide Suction Point Location, Fan Model, System Comment, General Comments for bldg 762-Hangar-3, P807-AMC, P807-GSE, and P809-Shelters

ANSWER: Deferred.

31. Page 718. Spec: Attachment J-1502000-10.1. Provide information on Maintenance History Record of bldg 1101-Officers Landing, 1104-West Pier, 1119- East Pier, 1146-Pier Fender Piles, and 500-Tengan-Pier.

ANSWER: Deferred.

32. Page 726. Spec: Attachment J-1502000-12. Confirm that the UPS inventory for bldg 1110 is correct.

ANSWER: Deferred.

33. Page 727-729. Spec: Attachment J-1502000-13.1. Clarify whether the roll-up doors are power operated or manually operated and confirm if the doors are in operable condition.

ANSWER: Deferred.

34. Page 727-729. Spec: Attachment J-1502000-13.2. Clarify whether the roll-up doors are power operated or manually operated and confirm if the doors are in operable condition.

ANSWER: Deferred.

35. Page 732. Spec: Attachment J-1502000-14.1. Clarify whether the hangar doors are power operated or manually operated and confirm if the doors are in operable condition.

ANSWER: Deferred.

36. Page 733. Spec: Attachment J-1502000-16.1. Clarify whether the hangar doors are power operated or manually operated and confirm if the doors are in operable condition.

ANSWER: Deferred.

37. Page 739. Spec: Attachment J-1502000-16.1. Provide manufacturer information of Automatic Doors for bldg 1499, 3574, 3575, 6400, and 1003

ANSWER: Deferred.

38. Page 744. Spec: Attachment J-1502000-17.2. Provide information of Tank Size (Gal), UIC, and Responsibility.

39. Page 755. Spec: Attachment J-1502000-19.2. Provide information/Facility No. UIC and Responsibility of No.1 Kadena-MWLK and No.2 MWLK Magazines.

ANSWER: Deferred.

40. Page 812. Spec: Attachment J-1502000-27.1. Provide Model No., Size and Date of Manufacturer for Exhaust Hoods and Ducts of bldg 3368, 6106, 6400, 7205, and 1003.

ANSWER: Deferred.

41. Page 813. Spec: Attachment J-1502000-27.2. Provide Model No., Size and Date of Manufacturer for Exhaust Hoods and Ducts of bldg 767, 3463, 3461, 46120, 762, 3469, and 3473.

ANSWER: Deferred.

42. Page 816. Spec: Attachment J-1502000-28.2. Provide information of Process for bldg 762-1, 762-2, 3441-1, 3441-2, and 3441-3.

ANSWER: Deferred.

43. Page 835. Spec: Attachment J-1502000-31.2. The condition of the generator and related equipment at bldg 762 Maintenance Hangar, as seen during the site visit, was severely corroded.

How often is maintenance currently performed on this equipment and/or when was the last time maintenance was performed.

ANSWER: Deferred.

44. Page 849. Spec: Attachment J-1502000-34. Provide manufacturer and model no. of all inventory for bldg 8235, 8230, and 1154.

ANSWER: Deferred.

45. Page 855. Spec: Attachment J-1502000-37. Provide manufacturer, model no., and serial

no. of inventory for bldg 8235.

ANSWER: Deferred.

46. Page 861 – 864. Spec: Attachment J-1502000-39.2. The condition of the electrical panel system inventory of USMC(MWLK) is bad, with some of the equipment being beyond repair.

PWS page 146, spec 1602000 / 3.2 states that corrosion control on equipment identified in the PWS inventories will be included as part of scheduled maintenance. Concerning the equipment in this inventory, will a task order be issued to repair/replace the equipment as necessary, as it is already beyond normal maintenance conditions?

47. Page 867. Spec: Attachment J-1502000-40.2. Provide details on the Weight Handling Equipment (WHE) Inventory of USMC(MWLK).

ANSWER: Deferred.

48. Page 945. Spec: Attachment J-1503020-15. This section states that pesticides shall not be transported in the cab or occupied part of any vehicle. If the contractor uses a Kei Van, is it acceptable to divide the driver front seat and back cargo portion of the van with a plastic sheet?

ANSWER: Deferred.

49. Page 1051. Spec: Attachment J-1503020-15. This section states that vehicles used to transport pesticides shall be equipped with a fire extinguisher. If the pesticides used are non-flammable, is the fire extinguisher still a requirement?

ANSWER: Deferred.

50. PWS, General Question: Can the Offeror be provided the As-built Drawings and inventory of devices for the Fire Protection System Inventory (J-1502000-23.1 and J-1502000- 23.2) in order to properly identify costs associated with the PM of the equipment, and the operational characteristics?

ANSWER: Deferred.

51. Page PWS Page 700. Spec: Attachment J-1502000-4. Historical Facility Service Order Workload: Basing on the average per year service orders provided may create unrealistic cost to the ITMR contract. Can the gov't provide a "NOT TO EXCEED" quantity of ROUTINE, URGENT, EMERGENCY service calls for estimating purposes?

ANSWER: Deferred.

52. Page PWS 74. Spec: 150200 - Facility Investment; 3.1. Service Orders: Can the gov't provide to the contractor, the personnel contact phone number and emails who is authorized to request Service Calls upon contract award in regard to each inventory type?

ANSWER: Deferred.

53. Page PWS 74. Spec: 1502000 – Facility Investment, 3.1. If the threshold of a routine or urgent service order is exceeded, will the next step always be a non-recurring work request, or will gov't issue an additional service order to complete the work?

54. Page PWS 82. Spec: 150200 – Facility Investment; 3.2.8. The contractor shall maintain, inspect, and test fire protection systems IAW UFC-3-601-02. Can the contractors assume to follow the most current edition of UFC 3-601-02 (7 October 2021)?

ANSWER: Deferred.

55. Page PWS 82. Spec: 150200 – Facility Investment; 3.2.8. The contractor shall notify the COR, PAR, facility occupants, fire dept, security dept, at least two weeks prior to performing ITM. Can the contractors be provided the dedicated personnel contact information for facilities?

ANSWER: Deferred.

56. Page PWS 787. Spec: Attachment J-1502000 – 23.1. Kadena B3355 is equipped with AFFF concentrate tank, AFFF releasing panel, deluge valves and grate nozzles, but they have not been identified in the inventory. Are they purposely excluded from ITMR?

ANSWER: Deferred.

57. Page PWS 787. Spec: Attachment J-1502000 – 23.1. Kadena B3358 is equipped with AFFF pumps, deluge valves and grate nozzles, but they have not been identified in the inventory.

Are they purposely excluded from ITMR?

ANSWER: Deferred.

58. Page PWS 787. Spec: Attachment J-1502000-23.1. If ITMR contractor is required to maintain the existing AFFF system, water discharge may not be possible due to existing PFOS contamination in pipes. Can the gov't confirm that the contractor is not responsible for testing of any PFOS contaminated systems?

ANSWER: Deferred.

59. Page PWS 790. Spec: Attachment J-1502000-23.1. Camp Shields B6400 is equipped with Kitchen Hood Wet Chemical fire suppression system but it has not been identified in the inventory. Is this purposely excluded from ITMR?

ANSWER: Deferred.

60. Page PWS 792. Spec: Attachment J-1502000-23.1. Camp Shields B7216 is equipped with Standpipe but it has not been identified in the inventory. Is this purposely excluded from

ITMR?

ANSWER: Deferred.

61. Page PWS 793. Spec: Attachment J1502000-23.1. Camp Shields B8223 Fire Pump House is not identified in the inventory list. B8223 fire pump system supplies the sprinkler systems for 6 other buildings in Camp Shields. Is B8223 purposely excluded from ITMR?

62. Page PWS General Question. Spec: Attachment J-1502000-23.1. Fire pump water supply tanks are not identified in multiple buildings. Kadena: 3355, 3358/ Camp Shields: 7149, 7150, White Beach: 1162, 1200, 1700/Awase: 102

ANSWER: Deferred.

63. Page PWS 797. Spec: Attachment J-1502000-23.1. According to waterline map on pg.1099, B1503 fire pump supplies two street fire hydrants only and does not supply any sprinkler system in the surrounding building(s). Does the government want to include ITMR cost for B1503 and B1503A under J-1502000-23?

ANSWER: Deferred.

64. Page PWS 799. Spec: Attachment J-1502000-23.1. Tengan Pier 502 is equipped with Standpipe system surrounding the pier, but it has not been identified in the inventory. Is this purposely excluded from ITMR?

ANSWER: Deferred.

65. Page PWS 799. Spec: Attachment J-1502000-23.1. Tengan Pier 510 inventory list provided are the old system. Can the Offeror be provided with the most current as-built drawings and inventory of devices for the fire protection system?

ANSWER: Deferred.

66. Page PWS. Spec: J-1502000-23.1. Dedicated backflow preventer for sprinkler systems are not identified in the inventory list. Are the sprinkler system backflow preventers purposely excluded from the ITMR?