Encl(1)_Government_Response_A0001.pdf

SOLICITATION NO. N4008420B5402

PROJECT TITLE/LOCATION: FIRE PROTECTION SYSTEMS MAINTENANCE, TESTING, REPAIR AND INSTALLATION SERVICES AT U.S. MCAS IWAKUNI, JAPAN

GOVERNMENT PRE‐BID INQUIRY FORM Amendment 0001 Enclosure (1)

Page Section Para.

1 13‐May‐20 Most of the existed Fire Protection Systems at MCAS Iwakuni are japanese products/equipment and not fully fulfilled the U.S standards, how we should comply with the requirement if we need to inspect the systems in accordance with the U.S standard that is not adequate to inspect those japanese products/equipment?

Additionally, is there any possibility to perform the test for the system in accordance with the appropriate procedures for japanese products/equipment.

The Contractor shall perform inspection, testing and maintenance (ITM) on the Fire Protection (FP) systems and equipment in accordance with UFC 3‐601‐02 where applicable.

As stated in Spec Item 3.2.1 of 1502000, if there is a system, component, or equipment that is not addressed in the UFC, ITM shall be performed in accordance with applicable Japanese laws, regulations and standards and with the OEM requirements.

2 13‐May‐20 If the requirements/contents of inspection are not practical due to the buildings' specification and related conditions, wouild it be possible for us to propose more practical measures to test the functionality for the system which is not specified in PWS?

(e.g., Foam Discharge test for Foam Sprinkler System; it is not practical to disharge the foam to entire the discharging area, therefore, would it be possible to select the area where to dischrge the foam and verify the functionality?)

The testing shall discharge water where required by UFC 3‐601‐02 or referenced NFPA publications.

Bear in mind that every discharge device is not subject to full flow discharge testing. Most of the case, the discharge test at the test connection, drain connection, or test ports can be acceptable as an alternative test method in applicable provisions of UFC and/NFPA publications.

3 13‐May‐20 PWS Page.16‐17

0200000 2.7.1.2‐2.7.1.3

Since there are numerous work sites under this Contract, separated working groups are required to perform satisfactory inspections at various sites, therefore, would it be possible for SSHO and QM to be involved in executing the inpections while SSHO and QM supervise the site‐safety?

Key personnel shall not be on‐site workers.

Although there are numerous work sites on the Installation, according to EM 385‐ 1‐1 paragraph 01.A.17, the SSHO shall be present at the project site, "located so they have full mobility and reasonable access to all major work operations during the shift," which indicates they are required to be on the Installation but not necessarily at each work operation.

4 13‐May‐20 PWS Page.49

1502000 3.2.1

PWS‐150200‐Facility Investment‐3.2.1, "Fire Protection Systems" describes as "The Contractor shall maintain, inspect, and test fire protection systems in accordance with UFC 3‐601‐02.", however, how should we consider and implement Preventative Maintenances for fire protection systems that is not indicated on the Inventory list but exist in the UFC, such as Table 2‐23.

Emergency Lightning Systems, Table 2‐24. Egress Marking System, and Table 2‐

26. Backflow Prevention Devices, etc.

The Contractor is only required to perform PM on the systems/equipment identified in the inventory.

If there are tasks listed in UFC 3‐601‐2 for equipment that is not in the inventory, then that means those tasks are not applicable for this contract.

5 13‐May‐20 There are numerous numbers of Standpipes that connect to the Main water pipe on MCAS Iwakuni that Fire Dept uses in case of Fire but will it be added to this Contract? If so, how does it correspond to UFC and will the inventory information be provided?

The Contractor is only required to perform PM on the standpipes identified in the inventory.

If any other standpipes need to be added to this contract, they will be added by bilateral modification(s) in accordance with Spec Item 1.3 of 0100000 after contract award.

6 13‐May‐20 PWS Page. 13

0200000 2.4.3

PWS‐0200000‐Management and Administrarion‐2.4.3, Government‐furnished Materials (GFM) describes as “The Government will Provide the following materials to the Contractor. 1. Engine fuel for fire pumps: as required” but the fuel for engine‐driven smoke exhaust system falls under the specification? (e.g., Mid‐rise residence #1209)

Yes. Spec Item 2.4.3 of 0200000 has been revised. Please refer to the replacement page of PWS provided per Enclosure (2).

7 13‐May‐20 Is there any possibility for us to acquire an accessibility for Flight‐line or access‐ restricted areas?(e.g., Possess CAC card and access to such areas from turnstile gates or vehicle gates.)

Please refer to Spec Item 2.8.5 and 2.8.6 of 0200000 for information on access to restricted areas.

8 13‐May‐20 Would it be possible to utilize tools and equipment which is designated as adequate to be used for the inspection in accordance with Japanese Fire Service Act and it is compatible to inspect for oversea’ system/equipment?Or, should we maintain and utilize the tools and equipment when we inspect, test and maintain overseas’ system/equipment, if required?

The Contractor shall utilize tools as recommended by the manufacturer. 0001

Amend No.

Question No.

Date Received

REFERENCE

QUESTION GOVERNMENT RESPONSE

PROJECT TITLE/LOCATION: FIRE PROTECTION SYSTEMS MAINTENANCE, TESTING, REPAIR AND INSTALLATION SERVICES AT U.S. MCAS IWAKUNI, JAPAN

GOVERNMENT PRE‐BID INQUIRY FORM Amendment 0001 Enclosure (1)

Page Section Para.

Amend No.

Question No.

Date Received

REFERENCE

QUESTION GOVERNMENT RESPONSE

9 13‐May‐20 Would it be possible to obtain cooperation from applicable Department? (e.g., Such as Utility Dept as we inspect for proper functioning of Fire Pumps, it is required to be cooperated by Utilities Dept and related facilities when we perform UFC, Table 2‐16, Fire Pump‐2 years ITM task 6, “Test to verify availability and capability for pump motor.”, would it be possible the applicable Depts to cooperate for the task when needed?)

Government cooperation necessary for the Contractor to complete a task will be available. Advance notice and coordination with the appropriate personnel will be necessary.

10 13‐May‐20 Please advise us below questions regarding how should we respond to service‐ life/durable year and replacement period that recommended by the original manufacturers of existing fire protection systems at MCAS Iwakuni.

‐The systems and equipment that are in normal working condition but exceeded the proposed service‐life/durable year and replacement period that recommended by the original manufacturer need to be replaced?)

‐Should we comply with the period even it has no legal binding force?

It is up to the Contractor’s PM Program.

The contract requirement, as stated in Spec Item 3.2 of 1502000, is for the Contractor to “provide an economical approach to manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep installed equipment and systems in normal working condition.”

11 13‐May‐20 Is there any requirement of inventory stock?

(e.g., do we need to store adequate number of certain products/components constantly.)

As stated in Spec Item 3.1, “the Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements.”

12 13‐May‐20 What criteria distinguish the work orders as Routine, Urgent, and Emergency and Who or which Dept have an authorization to determine and issue Service Orders to the Contractor?

And how should we respond to the work orders if the building users directly call us and request for implementation of service?

The Contractor shall distinguish the service orders in accordance with the definitions described in J‐1502000‐01.

The Contractor shall not take direct orders from building users. Should this happen, the Contractor shall refer the caller to the Trouble Desk.

13 13‐May‐20 SF1449 Page.37

Part(D) Additional Info

2.CONTRACTOR

SUPPORT OF

ELECTRONIC

CONTRACTING

(FEDMALL)

Para.1 It describes as "When receiving GCPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee. ", but where is the Section B provided?

Sections used in the PWS are for solicitations in Uniform Contract Format (UCF), which does not apply to this solicitation (Commercial acquisition). Offerors shall refer to applicable sections in the solicitation.

Federal Acquisition Regulation (FAR) 15.204‐1, Uniform Contract Format provides details for UCF format.

14 13‐May‐20 PWS3

&PWS14

0100000‐1.3, 0200000‐2.6.4

It describes as "Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non‐recurring work provisions of the contract." in 0100000‐1.3 and "Records and reports are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References." in 0200000‐2.6.4, but where is the Section I provided?

See Question 13. 0001

15 13‐May‐20 PWS 12&36&37

&53

0200000 2.3.9&2.15 2.15.2.2

150200‐4

There are descriptions regarding Section G mentioned on the left PWS contents, but where is the Section G provided?

See Question 13. 0001

16 13‐May‐20 PWS 14&36&53

0200000 2.6.4&2.15

150200

There are descriptions regarding Section H mentioned on the left PWS contents, but where is the Section H provided?

See Question 13. 0001

PROJECT TITLE/LOCATION: FIRE PROTECTION SYSTEMS MAINTENANCE, TESTING, REPAIR AND INSTALLATION SERVICES AT U.S. MCAS IWAKUNI, JAPAN

GOVERNMENT PRE‐BID INQUIRY FORM Amendment 0001 Enclosure (1)

Page Section Para.

Amend No.

Question No.

Date Received

REFERENCE

QUESTION GOVERNMENT RESPONSE

17 13‐May‐20 PWS Page.380, 381

Section J‐150200 Facility Invesment

Such as ATG500, responding to the Service order for underground pipings for fire fighting water supply from fire pump at ATG160PH is required but some buildings are not covered in the contract.

Therefore, how should we understand and assess the place where to execute the service order responce if buildings are not covered in the Contract?

Please specify the scope of this task, what pipings, valves and from where to where it falls under the contract responsibility?

Although some of the buildings are not in the PM requirement, all underground piping, including valves, for the sprinkler systems in the area shown on the maps shall be covered under the Service Order requirements.

Please see Spec Item 3.1 and its subordinate spec items for the work requirements.

18 18‐May‐20 PWS Page. 174

ATTACHMENT J‐

1502000‐01

DEFINITIONS AND

ACRONYMS

SERVICE ORDER,

ROUTINE

It says "Routine is defined as any work requirement within the defined LOL that does not qualify as emergency or urgent.".

We assumed that LOL stands for Limited Operational Life but what is the specification of the Acronym?

And how can we assess the scope of Routine Service Orders? (e.g., all the service orders that are not qualified as Urgent or Emergency fall under Routine requirement?)

"LOL" stands for Limit of Liability. Please refer to the replacement page of PWS provided per Enclosure (2).

If a service order is not emergency or urgent, it is routine. The definitions of Emergency, Urgent and Routine Service Orders are provided in J‐1502000‐01.

19 18‐May‐20 PWS Page. 741‐742

J‐150200‐13

HISTORICAL VTE

CERTIFICATION

SUPPORT WORK

SCHEDULE

Since there are some buildings on the list that are not categorized in what funded areas do they fall under.

Therefore, please advise us if there is a designation or instruction how to include the buildings in SLIN for invoice processing?

(Such as, B#110P1‐P4) And also, is there any new buildings that are not subject for our PM program but possibly adding into the VTE certification support work schedule in the future?

Please include B#110P1‐P4 in the "Station" SLIN.

If buildings not subject for PM need this support, the Contractor shall perform the work per Spec Item 3.3.1 Support for Government Events.

20 18‐May‐20 PWS Page. 497

FAN systems and related information

Since there are some buildings on the list that are not categorized in what funded areas do they fall under.

Therefore, please advise us if there is a designation or instruction how to include the buildings in SLIN for invoice processing?

(Such as, B#101, 1050, 1052, 1321, 2128, 2618, etc.)

And also, is there any buildings that are not described on the Facilities inventory list, J‐150200‐03, possibly adding into the FAN Maintenance in the future?

Please include them in the "Station" SLIN.

There may be a possibility that buildings not specified in the inventory will be added to the Fire Alarm network. These would be added by Bi‐Lateral contract modification.

21 27‐May‐20 39 1502000, Facility Investment

742 Regarding generator maintenance, is the maintenance of the fire pump generator performed by the contractor? Or is it done by another generator maintenance team?

Generators are maintained by means other than this contract. 0001

22 27‐May‐20 Same as above Regarding Mass Notification System (MNS), Is MNS included in PA maintenance by the contractor? If so, does the maintenance expand to the master devices in EOC/EDC included?

MNS is not included in PA maintenance by the Contractor. 0001

23 27‐May‐20 Same as above Regarding IPDACR, Is maintenance included for the IPDACT receiving system (IPDACR) in EOC/EDC?

Yes, the IPDACT receiving system is included in the maintenance requirement. 0001

24 27‐May‐20 Same as above For quoting purposes, please let us know the manufacturer name and model of IPDACT and battery for IPDACT.

IPDACT consists of:

‐ Johnson Controls Inc. (JCI) IPDACT‐2 IP Communicator, ‐ JCI 411 UD 4‐Channel Digital Alarm Communicator Transmitter, ‐ Honeywell Power Products HP300ULX Power Supply, and ‐ Power Sonic PS‐12120 12AH Battery.

25 29‐May‐20 PWS Page. 49

3.2.1 Fire Protection Systems

Paragraph 2 in Related Information

As per the Statement in the PWS describes as "For family housing units, ITM shall be performed in accordance with Chapter 3, MILITARY FAMILY HOUSING SYSTEMS, of the UFC." the 10yrs ITM task by UFC, it describes as to replace detectors. Therefore, please advise us if the detectors need to be replaced with new ones?

Or, would it be possible to install detectors that are not new but have not been used for 10yrs and in proper working condition?

Spec Item 3.2.1 has been revised. The Contractor shall perform ITM in accordnace with Chapter 2 of the UFC with the exception of the initiating devices installed in each housing unit.

Please refer to the replacement page of PWS provided per Enclosure (2).

PROJECT TITLE/LOCATION: FIRE PROTECTION SYSTEMS MAINTENANCE, TESTING, REPAIR AND INSTALLATION SERVICES AT U.S. MCAS IWAKUNI, JAPAN

GOVERNMENT PRE‐BID INQUIRY FORM Amendment 0001 Enclosure (1)

Page Section Para.

Amend No.

Question No.

Date Received

REFERENCE

QUESTION GOVERNMENT RESPONSE

26 29‐May‐20 PWS Page. 49

3.2.1 Fire Protection Systems

Paragraph 2 in Related Information

As per the Statement in the PWS describes as "For family housing units, ITM shall be performed in accordance with Chapter 3, MILITARY FAMILY HOUSING SYSTEMS, of the UFC." The title of the UFC table describes as "3‐1. MFH Residential Smoke Detectors ITM Tasks", in regards to the Residential Smoke Detectors, please advise us what is the definition of the Detector?

(i.e., Detectors that supervise fire events within the specified area and being isolated from Fire Detection and Alarm Systems(UFC, Table 2‐1. Fire Detection and Alarm System)?)

Residential Smoke Detectors are defined in Chapter 3 of UFC 3‐601‐02.

However, in this contract, ITM on the FP systems for housing units shall be performed in accordance with Chapter 2 of the UFC.

Please refer to the replacement page of PWS provided per Enclosure (2).

27 01‐Jun‐20 485 ATTACHMENT J‐ 1502000‐03 Unmonitored Control Panel

486 Why are the many buildings listed as UNMONITOED listed even though IPDACT is installed?

This is because the FACPs at those buidlings do not send information to EDC when there is a problem with the panel itself (such as when it is out of battery) and therefore they need monthly inspection.

28 01‐Jun‐20 176 ATTACHMENT J‐ 1502000‐02

REFERENCES AND

TECHNICAL

DOCUMENTS UFC 3‐

601‐02 PAGES 25~31

2‐2.9 Foam and Foam‐Water Systems

Should foam discharge testing be conducted at anual inspection of foam fire extinguishing systems?

Components that require annual inspection are listed in Table 2‐8 and Table 2‐9 of UFC 3‐601‐02.

29 01‐Jun‐20 178~483 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

In case conducting foam discharge testing, testing method and confirmation item will be changed depending on whether equipment installation standard is Japanese Fire Service Act or NFPA and UFC. Please provide us direction on whether to go by Japanese Fire Service ACT requlations or NFPA and UFC for Japanese foam systems .

See Question 1. 0001

30 01‐Jun‐20 178~483 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

After foam discharge testing, used amount should be re‐filled. However, basic undiluted liquid cannot be mixed. Please provide us the manufacture information for each building.

The foam (AFFF) will be provided by the Government. Please refer to Spec Item

2.4.3 of 0200000.

The spec item has been revised/corrected to include the foam provided for recurring work. Please refer to the replacement page of PWS provided per Enclosure (2).

31 01‐Jun‐20 176 ATTACHMENT J‐ 1502000‐02

REFERENCES AND

TECHNICAL

DOCUMENTS UFC 3‐

601‐02 PAGES 25~31

2‐2.9 Foam and Foam‐Water Systems

Great nozzle discharge testing at hanger shall be only concentration test discharged from test port, not from nozzle inside hanger. Is our understanding correct?

No. Water‐only flow test shall be performed to verify their operability. Refer to Table 2‐11 of UFC 3‐601‐02.

Flow test to inspect the foam proportioning system can be done through a test connection.

32 01‐Jun‐20 176 ATTACHMENT J‐ 1502000‐02

REFERENCES AND

TECHNICAL

DOCUMENTS UFC 3‐

601‐02 PAGES 25~31

2‐2.9 Foam and Foam‐Water Systems

Since actual foam discharge testing has a problem (difficulty) of industrial waste disposal, is it allowed to test by using test chemical agent (simulated liquid)?

Using surrogate non‐foaming environmentally acceptable test liquids in lieu of AFFF discharge will be accepted as long as the Contractor can provide the Government with the satisfactory evidence that shows the proportioning system meets the listed minimum flow rate based on the minimum and maximum system discharge flow rate using the surrogate test liquids formulated specially to simulate the flow behavior (viscosity characteristics) and approximate conductivity or refractive index of the foam concentrate used in the system.

33 01‐Jun‐20 178~483 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

At Great nozzle discharge testing, does flame detector (Det‐Tronics) and Great Nozzle (Viking) manufacturer representative need to be present and perform the test? Would Japanese Fire protection license be sufficient for this testing?

Manufacturer representative would add significant cost to the contract.

Manufacturer representatives do not need to be present for the test. 0001

34 01‐Jun‐20 485 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

There are 185 unmonitored building in this contract requiring monthly ITM's in accordance with UFC 3‐601‐02. Is there any future plans to have these buildings monitored through new IPDACT system?

There are no plans as of now. 0001

35 01‐Jun‐20 178~483 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

There are a number of building with wet chemical hood systems that do not show an inventory count of hoods and systems per each building. Would the government be able to provide a list of wet chemical systems and hoods per each building.

The Government does not have the information since there are no ITM tasks listed in UFC 3‐601‐02 specifically for hoods.

PROJECT TITLE/LOCATION: FIRE PROTECTION SYSTEMS MAINTENANCE, TESTING, REPAIR AND INSTALLATION SERVICES AT U.S. MCAS IWAKUNI, JAPAN

GOVERNMENT PRE‐BID INQUIRY FORM Amendment 0001 Enclosure (1)

Page Section Para.

Amend No.

Question No.

Date Received

REFERENCE

QUESTION GOVERNMENT RESPONSE

36 01‐Jun‐20 178~483 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

There are mutiple buildings that are protected with sprinkler systems that do not show an inventory of the sprinkler heads. Can the inventory list of sprinkler heads in each building be provided?

There are no ITM tasks listed in UFC 3‐601‐02 for sprinkler heads and the number of sprinkler heads provided for some of the buildings in the inventory is only provided as additional information.

37 01‐Jun‐20 176 ATTACHMENT J‐ 1502000‐02

REFERENCES AND

TECHNICAL

DOCUMENTS UFC 3‐

601‐02

UFC 3‐601‐02 2‐26.

Backflow Prevention Devices ITM Tasks

The sprinkler backflow preventers and forward flow test outlets do not seem to be on the inventory list. Can we confirm that sprinkler forward flow test will be required for this contract or not. If required can the government provide the quantities of backflow preventers and also the quantity of the test outlets?

The Contractor is not required to maintain equipment that is not listed in the inventory.

38 01‐Jun‐20 488~490 PWS ATTACHMENT J‐ 1502000‐03

FACILITIES INVENTORY

3. List of Back‐up Generators for

Engine‐Driven Fire Pumps

Normally the engine firepump fuel refills are conducted by the government.Would the fuel refills for the engine fire pump test be the responsibility of the contractor or government?

Providing fuel refills will be the responsibility of the Government. Please refer to Spec Item 2.4.3 of 0200000.

39 01‐Jun‐20 Due to the scope of this RFP, we would like to request a 14 calendar days due date extension.

Bid Opening Date has been extended to 26 JUN 2020, 11:00AM, Japan Standard Time.