Section_J_-_Miramar__Final_.pdf

Section J Contract # N40083-13-R-1023

Marine Reserve Facilities at MCAS Miramar

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER

ATTACHMENT

TITLE

J-0200000-01 Definitions & Acronyms J-0200000-02 Wage Determination J-0200000-03 References, Instructions & Directives J-0200000-04 Invoicing Procedures J-0200000-05 Forms J-0200000-06 Exhibit Line Item Numbers

J-1502000-01 Facility Investment Definitions & Acronyms J-1502000-02 Facility Investment References & Technical Documents J-1502000-03 Facility Systems Inventory J-1502000-04 Weight Handling Equipment (WHE) – Vehicle Lifts – Elevator Inventory J-1502000-05 Lighting Inventory J-1502000-06 Temperature Settings for HVAC Systems

J-1503010-01 Custodial Service Frequencies J-1503010-02 Custodial Room Inventory J-1503010-03 Custodial Service Floor Plans J-1503010-04 Custodial Service Levels

J-1503020-01 Pest Control Definitions & Acronyms J-1503020-02 Publications & Directives J-1503020-03 Planned Pesticide Sheet & User Guide J-1503020-04 Pest Control Frequencies of Scheduled Work J-1503020-05 Pest Group Sheets

J-1503030-01 Refuse Inventory & Frequencies

ATTACHMENT J-0200000-01

DEFINITIONS AND ACRONYMS

Definition Description Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

Contracting Officer

(KO)

That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Five times weekly (5W). Services performed Monday thru Friday.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Monthly On-Site Labor Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

Performance Assessment

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Unit Priced Labor (UPL) Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity;

costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

DEFINITIONS AND ACRONYMS

Acronym Title ACO Administrative Contracting Officer BW Biweekly CDR Contract Discrepancy Report COR Condition of Readiness DBH Diameter at Breast Height DoD Department of Defense DoN Department of Navy DRMO Defense Reutilization Management Office EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act FAR Federal Acquisition Regulation FFP Firm Fixed Price FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FSC Facility Support Contract GFE Government-furnished Equipment GFF Government-furnished Facilities GFM Government-furnished Materials HCA Head Contracting Agency ICP Integrated Contingency Plan IDIQ Indefinite Delivery Indefinite Quantity IPM Integrated Pest Management IPMIS Integrated Pest Management Information System IPMP Integrated Pest Management Plan KO Contracting Officer M Monthly MCRTC Marine Corps Reserve Training Center MSDS Material Safety Data Sheets NAVFAC Naval Facilities Engineering Command NMCI Navy Marine Corps Intranet NOSC Navy-On-Scene Coordinator PM Project Manager PWS Performance Work Statement Q Quarterly QC Quality Control SC Security Clearances SM Semimonthly TE Technical Exhibit VIQ Variation in Quantity WBS Work Breakdown Structure

(Custodial – 1503010) Definition Description Clean Free of dirt, dust, spots, streaks, graffiti, smudges, smears, litter, bugs, debris, liquids, and other foreign residue.

Clean Room A room designed and environmentally controlled to be dust free, humidity and temperature controlled for a specific type of work. Special entrance and work policies must be adhered to when working in these spaces.

Coating Applying a sealing coat (or finish) to a floor, sometimes referred to as waxing.

Coffee Mess An area for beverage preparation either in a designated food preparation area or in the general work area.

Debris Includes, but is not limited to, paper, cans, bottles, large limbs and branches, and other similar items.

Disinfect To cleanse of microorganisms by application of a chemical agent, also sanitize.

Dispenser A dispensing container, machine, etc. which is used to store and release products in single usage portions. Dispensers under this definition include but are not limited to paper towel dispensers, toilet paper dispensers, toilet seat cover dispensers, and soap dispensers.

Dust Free Spaces Areas requiring specific controls on emission of dust particles from cleaning processes or equipment.

Interior Glass Surfaces All glass, plexi-glass, transparent or semi-transparent plastic surfaces within a building.

Including but not limited to: walls, doors, room dividers, display cases, etc.

Restroom A room or facility with sinks, urinals, toilets, showers and other similar fixtures.

Sanitary Free of microorganisms.

Service Class Category that describes frequency of work for each work item.

Sightly Attractive, tasteful, or pleasing to the sight and consistent with its intended purpose.

Space An area to receive janitorial services which may or may not be considered a room by common definition, e.g., definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

Waste Containers Trash receptacles, wastebaskets, trashcans, wastepaper baskets, or any container holding trash, paper, or refuse of any type.

Window Any glass opening on the exterior wall of a building or facility. Includes the interior and exterior of the glass, sill, frame; as well as the associated screens and storm windows.

(Integrated Solid Waste Management)– 1503030) Definition Description Ashes The residue from burned wood, coal, coke, and other combustible material.

Container A receptacle designed for holding and transporting various types of solid waste.

CY Cubic Yard Debris Grass cuttings, tree trimmings, leaves, pine straw, limbs, stumps, street sweepings, roofing and construction wastes, and similar waste material.

Foreign Port Origin Garbage

Garbage subject to special treatment and disposal requirements.

Garbage Animal and vegetable waste (and containers thereof) resulting from the handling, preparation, cooking, and consumption of foods. Edible or hog food garbage is that portion of waste food which has been segregated for salvage.

Hazardous Waste A solid waste or combination of solid wastes, which because of its quantity, concentration, or physical, chemical, or infectious characteristics may: (1) cause, or significantly contribute to, an increase in mortality or an increase in serious irreversible, or incapacitating reversible, illness; or (2) pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed of, or otherwise managed.

Open Burning The combustion of solid waste without (a) control of combustion air to maintain adequate temperature for efficient combustion, (b) containment of the combustion reaction in an enclosed device to provide sufficient residence time and mixing for complete combustion, or (c) control of the emission of the combustion products.

Recyclable Waste Waste material which can be transformed into new products in such a manner that the original product may lose its identity.

Refuse All garbage, ashes, debris, rubbish, and other similar waste materials. Not included are explosive and incendiary waste and contaminated waste from medical and radiological processes.

Rubbish A variety of unsalvageable waste materials such as metal, glass, crockery, floor sweepings, paper, wrapping, containers, cartons, and similar articles not used in preparing or dispensing food.

Sanitary Free of microorganisms.

Solid Waste Refuse and other discarded solid materials resulting from commercial, industrial, residential, and community activities. It does not include hazardous wastes, infectious/medical wastes, solids or dissolved materials in domestic sewage, or other significant pollutants in water resources such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow, or other common water pollutants.

Spillage Any refuse dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal.

Waste Deposit Area Designated points where solid wastes will be placed for collection by the Contractor. May also be referred to as collection station, collection point, pick-up stations, or collection site.

ATTACHMENT J-0200000-02

WAGE DETERMINATIONS

ATTACHED

ATTACHMENT J-0200000-03

REFERENCES, INSTRUCTIONS, DIRECTIVES

Reference Title EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

P.L. 91-596 Occupational Safety and Health Act

UFGS 01 35 26 Unified Facilities Guide Specifications

ATTACHMENT J-0200000-04

INVOICING PROCEDURES

ATTACHMENT J-0200000-05

FORMS

Form Title Form Description Remarks CSIR Contractor Significant Incident Report Provided by KO upon request Planned Pesticide Use Sheet Utilized for Tracking and Reporting

Pesticide Usage Reference J-1503020-03 for Electronic

Reporting Procedures Certification of Load Test and Condition Inspection Form

Utilized for routine inspections and applicable certifications

Reference NAVFAC P-307

ATTACHMENT J-0200000-06

EXHIBIT LINE ITEM NUMBERS

ATTACHMENT J-1502000-01

Facility Investment Definitions & Acronyms

Definition Description Crane, Category 1 Portal cranes, Hammerhead cranes, Locomotive cranes, Derricks, Floating cranes (YD), Tower cranes, Container cranes, Mobile cranes (except those indicated as category 4), including truck, cruiser, crawler, warehouse/industrial cranes, and cranes used for dragline, pile driving, clamshell, magnet, bucket work, and Aircraft crash cranes.

Crane, Category 2 & 3 Cranes with rated capacities of 20,000 pounds or greater are category 2.

Examples are Over head traveling cranes, Gantry cranes (rail mounted), Wall cranes, Jib cranes, Pillar cranes, Pillar jib cranes, Monorails and associated hoists, Fixed hoists, including chain falls. Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities less than 2,000 pounds.

Crane, Category 4 Commercial truck mounted cranes, Truck mounted articulating boom cranes, Pedestal mounted commercial boom assemblies (fixed length, telescoping, and articulating types) attached to stake trucks, trailers, flatbeds, or railcars, or stationary mounted to piers, etc., with OEM rated capacities of 2,000 pounds and greater. Commercial truck mounted cranes and truck mounted articulating boom cranes with OEM capacities of 2,000 pounds and greater require a licensed operator even if the cranes are down rated below 2,000 pounds capacity for administrative purposes.

Equipment, Collateral Encompasses built-in and large substantially affixed equipment/property that is normally acquired and installed as part of a facility project.

Equipment, Installed Encompasses building-type equipment, built-in equipment, and large, substantially affixed equipment/property, and is normally acquired and installed as part of a facility project. Installed equipment is normally required to make a facility useful and operable. Removing such equipment would impair the usefulness, safety, or environment of the facility or the facility restoration work required after its removal, is substantial.

Equipment, Personal Property Personal property equipment includes all equipment other than collateral equipment. Such equipment, when acquired and used in a facility or a test apparatus, can be severed and removed aster erection or installation without substantial loss of value or damage thereto or to the premises where installed.

Facilities Life Cycle A facilities life cycle is divided into four stages, requirements (planning and design), acquisition (construction and acceptance), stewardship (operations, maintenance and repair), and disposal.

Facilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of facilities maintenance operations to support the CNO/NAVFAC facilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Life-Cycle Costs A form of economic analysis that considers the total cost of owning, operating, and maintaining a building or system over its useful life.

Maintenance, Preventative Maintenance designed to increase the availability of the facilities/equipment by reducing the number of unexpected breakdowns or service interruptions.

It is any planned maintenance activity that improves equipment life and avoid any unplanned maintenance requirements.

Repair Repair is the restoration of facilities or equipment to such a condition that it may be effectively utilized for its designated purposes by overhaul, reconstruction, or replacement of constituent parts or materials which have deteriorated by action of the elements or usage, and which have not been corrected through maintenance. This term also applies to replacement of the entire unit or system if beyond economical repair. The intent of repair is to have the equipment at normal working condition.

Replacement Replacement, as a distinct work element, is confined to a program of planned replacement of a facility or its components. It may be further limited to major components such as air conditioning compressors, furnaces or hot water heaters. Replacement is performed when the equipment has reached the end of its useful life; when it no longer can perform due to degradation of its internal components and repair is no longer cost effective. Included under the replacement would be the major rebuilding of any component, since rebuilding also restores performance.

Restoration Restoration of real property to such a condition that it can be used for its intended purpose. Includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident or other causes.

Sustainment Maintenance and repair activities necessary to keep a typical inventory of facilities in “normal working condition”. Sustainment includes regularly scheduled maintenance as well as cyclical major repairs or replacement of components that occur periodically over the expected service life of the facilities.

Trouble Call Any work required to return a facility, system, equipment or component to normal working condition. Trouble calls are minor facility problem requests or requests for facilities-related work that are too small to be planned and estimated.

Trouble Call Cycle Count down starts when the customer is notified that the work has been accepted to be accomplished to the time when the work chit is turned in by the craftsmen as complete is one complete cycle period for a service call.

Trouble Call, Emergency Emergency trouble call is work to prevent immediate danger to personnel and equipment, prevent loss or damage to property, and/or preclude fulfillment of an essential activity operation or training mission.

Trouble Call, Service Maintenance and repair work that requires a minimal amount of planning or processing and can be accomplished in a short time, but is not of an emergent nature

Weight Handling Equipment, (WHE)

Weight handling equipment consists of cranes (e.g., portal cranes, jib cranes), rigging gear (e.g., slings, shackles), and associated equipment (e.g., portable hoists, dynamometers).

Acronym Title BPVC Boiler and Pressure Vessel Code HVAC Heating, Ventilation, and Air Conditioning RPIE Real Property Inventory Equipment SCADA Supervisory Control And Data Acquisition SRM Sustainment, Restoration and Modernization UFC Unified Facilities Criteria UPV Unfired Pressure Vessel VTE Vertical Transportation Equipment

ATTACHMENT J-1502000-02

Facility Investment References & Technical Documents

Reference Title UFC 3-430-07 Operations and Maintenance: Inspection and Certification of Boilers and

Unfired Pressure Vessels NAVFAC P-307 Management of Weight Handling Equipment UG-2029-ENV Cross-Connection Control and Backflow Prevention Program MO-118 Inspection of Vertical Transportation Equipment OPNAVINST 5090.1 Chapter 6 Management of Ozone Depleting Substances NAVFAC MO-200 Facilities Engineering – Electrical Exterior Facilities UFC 3-600-02 Inspection, Testing and Maintenance of Fire Protection Systems UFC 3-410-01FA Heating, Ventilating, And Air Conditioning UFC 3-230-02 Operation & Maintenance: Water Supply Systems NAVFAC MO-206 Maintenance and Operation of Air Compressor Plants NAVFAC MO-209 Maintenance of Steam, Hot Water & Compressed Air Distribution Systems ASME 17.1 Safety Code for Elevators & Escalators

Reference Link UFC 3-430-07 http://www.wbdg.org/ccb/DOD/UFC/ufc_3_430_07.pdf NAVFAC P-307 https://portal.navfac.navy.mil/portal/page/portal/navfac/navfac_ww_pp/navfac_ncc_pp/ tab66035/tab67623/p307%202009%20%20with%20change%201%20and%202.pdf UG-2029-ENV https://portal.navfac.navy.mil/portal/page/portal/navfac/navfac_ww_pp/navfac_nfesc_pp/ environmental/productsandservices.htm/waterandwastewater/water/ug-2029-envmay1998.pdf

MO-118 http://www.wbdg.org/ccb/NAVFAC/OPER/mo118.pdf

OPNAVINST 5090.1

Chapter 6 http://5090.dandp.com/pdfs/5090-1C%20Chap%206%2010%20October%20Draft.pdf

NAVFAC MO-200 http://armypubs.army.mil/eng/DR_pubs/dr_a/pdf/tm5_684.pdf UFC 3-600-02 http://www.wbdg.org/ccb/DOD/UFC/ARCHIVES/ufc_3_600_02.pdf UFC 3-410-01FA http://www.wbdg.org/ccb/DOD/UFC/ufc_3_410_01fa.pdf UFC 3-230-02 http://www.wbdg.org/ccb/DOD/UFC/ufc_3_230_02.pdf NAVFAC MO-206 http://www.wbdg.org/ccb/NAVFAC/OPER/mo206.pdf NAVFAC MO-209 http://www.wbdg.org/ccb/NAVFAC/OPER/mo209.pdf

ATTACHMENT J-1502000-03

Facility Systems Inventory

ATTACHMENT J-1502000-04

Weight Handling Equipment (WHE) – Vehicle Lifts - Elevators Inventory

ATTACHMENT J-1502000-05

Lighting Inventory

ATTACHMENT J-1502000-06

Temperature Settings for HVAC Systems

NOTE: *Degrees F. dry bulb

Area Cooling Season* Heating Season*

Living & Admin. Areas (Inactive Employment) 78 68 Working Areas (Active Employment) 78 68

Storage Areas 78 40

Computer Areas 70 68

Training Areas 75 68

ATTACHMENT J-1503010-01

Custodial Service Frequencies

ATTACHMENT J-1503010-02

Custodial Room Inventory

ATTACHMENT J-1503010-03

Custodial Service Floor Plan

J-1503010-04

CUSTODIAL SERVICE LEVELS

MARFORRES Custodial Service Frequencies

Frequency by Service Level

Spec Item

Work Item A B C D

3.1.1 Space Cleaning

3.1.1.1 Emptying Waste Containers 3W W W M

3.1.1.2 Low Area Cleaning M M Q Q

3.1.1.3 Employee Mess Area Cleaning D 2W W 2M

3.1.1.4 High Area Cleaning Q SA SA A

3.1.1.5 Interior Glass Cleaning W W M M

3.1.1.6 Interior/Exterior Window Cleaning A A A A

3.1.1.7 Window Blinds Cleaning A A A A

3.1.1.8 Exercise Area Cleaning D 2W W 2M

3.1.2 Floor Care

3.1.2.1 Sweeping and Dust Mopping 3W W 2M M

3.1.2.2 Vacuum Carpets and Rugs W W 2M M

3.1.2.3 Cleaning Walk-off Mats W W M M

3.1.2.4 Spray Cleaning and Buffing M M Q SA

3.1.2.5 Damp Mopping W W M M

3.1.2.6 Stripping, Coating, and Buffing SA SA A A

3.1.2.7 Carpet and Rug Deep Cleaning SA SA SA SA

3.1.3 Restroom Services

3.1.3.1 Restroom Cleaning D 2W W 2M

3.1.3.2 Restroom Supplies D 2W W 2M

3.1.4 Building Perimeter Services

3.1.4.1 Debris Removal W 2M M M

3.1.4.2 Empty Perimeter Waste Containers W 2M M M

KEY

D Daily 3W Three times per week 2W Two times per week W One time per week 2M Two times per month M One time per month Q Four times per year SA Two times per year A One time per year

J-1503020-01

DEFINITIONS & ACRONYMS

Callback A request for additional service or retreatment following the initial service that has not provided the control required. Repeated callbacks are possible and shall be provided at no additional charge to the Government.

Certified Applicator/ Operator

Any individual who applies pesticides or supervises the use of pesticides, and who has been authorized to do so by successfully completing a training program approved by the EPA, followed by formal certification by DoD or a state.

Change of Occupancy Service typically applies to family housing units in the timeframe between one resident moving out and another resident moving into the unit.

Contractor's Work Plan (CWP) for Pest Control

A Contractor developed document submitted as part of the Contractor proposal that describes how the requirements of this contract will be met. The plan establishes the strategies and methods for conducting a safe, effective, and environmentally sound pest management program.

Insect Growth Regulator (IGR)

Chemical substance that disrupts the action of insect hormones controlling molting, maturity from pupal stage to adult, and other growth functions.

Integrated Pest Management Coordinator (IPMC)

The individual designated by the installation Commanding Officer to coordinate and oversee all pest management activities at the installation.

Installation Pest Management Plan

(IPMP)

A long-range, comprehensive planning and operational document that establishes the strategy and methods for conducting a safe, effective, and environmentally sound integrated pest management program. Written pest management plans are required as a means of establishing and implementing installation pest management programs.

Integrated Pest Management (IPM)

A planned program incorporating continuous monitoring, education, record-keeping, and communication to prevent pests and disease vectors from causing unacceptable damage to operations, people, property, material, or the environment. IPM uses targeted, sustainable (effective, economical, environmentally sound) methods including education, habitat modification, biological control and where necessary the judicious use of the least hazardous pesticides.

NAVFAC

Professional Pest Management Consultants (PPMC)

The individual designated by NAVFAC HQ as the professional, technical specialist having command program oversight responsibilities and providing guidance and information on the management of pest management programs for Navy and Marine Corps commands and installations.

Pesticide Any substance or mixture of substances intended for preventing, destroying, repelling, or mitigating any pest, and any substance or mixture of substances intended for use as a plant regulator, defoliant, or desiccant. Pesticides include all insecticides, herbicides, fungicides, rodenticides, avicides, molluscicides, and any product that displays an EPA registration number.

Road Mile A unit of measure for measuring fogging application for adult mosquito control using a truck mounted Ultra Low Volume (ULV) aerosol generator traveling along a given route for a distance of 5,280 feet.

Time Period to Maintain Control

A frequency specified on each Pest Group Sheet that is the minimum time the Contractor shall maintain control of pest(s) after reaching the specified level of control.

Time Period to Obtain Control

A frequency specified on each Pest Group Sheet that is the maximum time allotted for the Contractor to obtain control of pest(s) per the specified level of control.

Time Period to Respond

A frequency specified on each Pest Group Sheet that is the maximum time the Contractor is permitted to respond to a service call.

J-1503020-02

PUBLICATIONS & DIRECTIVES

The Contractor shall adhere to the applicable portions of the current edition of the following publications and directives in performing the services required under this contract:

Armed Forces Pest Management Board TG No. 11, Hydrogen Phosphide Fumigation of Subsistence with Aluminum Phosphide

Armed Forces Pest Management Board TG No. 14, Protective Equipment for Pest Control Personnel Armed Forces Pest Management Board TG No. 15, Pesticide Spill Prevention and Management Armed Forces Pest Management Board TG No. 27, Stored-Product Pest Monitoring Methods Armed Forces Pest Management Board TG No. 29, Integrated Pest Management In and Around Buildings Armed Forces Pest Management Board TG No. 37, Guidelines for Reducing Feral/Stray Cat Populations on Military Installations in the United States Department of Defense Directive 4150.07 (series), Department of Defense Pest Management Program Executive Order 12088, Prevention, Control, and Abatement of Environmental Pollution at Federal

Installations Federal Aviation Regulation, Part 137, Agricultural Aircraft Operations OPNAV Instruction 6250.4 (series), Department of the Navy Pest Management Programs OPNAVINST 5090.1 (series), Environmental Readiness Program Manual, Chapter 17: Pesticide

Compliance Ashore 42 U.S.C. 4321 et seq., National Environmental Policy Act (NEPA) 7 U.S.C. 136 et seq., Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) as amended 16 U.S.C. 1531 et seq., Endangered Species Act 42 U.S.C. 6901 et seq., Resource Conservation and Recovery Act (RCRA) US Air Force Model Pesticide Reduction Plan (July 1996)

J-1503020-03

PLANNED PESTICIDE SHEET & USER GUIDE

This is the User Guide for completing the Planned Pesticide Use Sheet that contains:

(1) Instructions for filing out the “Planned Pesticide Use Sheet”,

(2) A “List of Acceptable Terms”, and

(3) A blank “Planned Pesticide Use Sheet”.

The “Planned Pesticide Use Sheet” shall be included as part of the Contractor’s Work Plan (CWP) for Pest

Control. One “Planned Pesticide Use Sheet” should be filled out for each pest that will be controlled with a pesticide. If more than one pesticide is used to control the pest, one sheet should be filled out for each of the pesticides used per pest. These forms can be filled out on-line if the on-line reporting system is used. The link to the system is: “https://clients.emainc.com/dcs/pestmanagement/PesticideLogon.aspx.” The regional NAVFAC Applied Biology Center should be contacted to obtain a password and instructions to use the system. A new “Planned Pesticide Use Sheet” should be filled out whenever pesticides used to control a pest are changed.

The “List of Acceptable Terms” is used to fill out the “Planned Pesticide Use Sheet” (see Step 3A). After filling out applicable “Planned Pesticide Use Sheets”, attach them to the CWP. Extra copies of “Planned Pesticide Use Sheets” should be maintained. Extra copies of “Planned Pesticide Use Sheets” should be maintained and the blank “Planned Pesticide Use Sheet” included at the end of the User Guide can be used to make additional copies of the form as needed.

PLANNED PESTICIDE/HERBICIDE SHEET & USER GUIDE

The following is a list of instructions for filling out each line of information required on the “Planned

Pesticide/Herbicide Use Sheet”:

1. INSTALLATION, UIC - This is the name and Unit Identification Code for the installation. The UIC is a five-digit number preceded by an “M” for Marine Corps installations. Ask the KO for this number.

2. APPLICATOR: This identifies the individual(s) who will be applying the pesticide.

3. OBJECTIVE

A. TARGET PEST/WEED - This is the pest or pests that you are trying to control.

B. PURPOSE - What is(are) the major reason(s) for controlling the pest(s)?

4. PESTICIDE/HERBICIDE

A. TRADE NAME - This is the name that the manufacturer has given to the product. For example, TermidorTM and MaxforceTM are both trade names for fipronil.

B. COMMON NAME - This is the common or popular name (as opposed to the chemical name).

C. EPA REGISTRATION NUMBER - This is usually found on the front of the label and on the container.

D. FORMULATION - This is the form that the pesticide is in when you are ready to use it. Refer to the “List of Acceptable Terms”.

E. CONC ACTIVE INGREDIENT - This is the percent active ingredient of the pesticide/herbicide before it is mixed with diluents. This information should be on the front of the label.

5. APPLICATION

A. USE % - This is the percent final concentration of the pesticide to be applied.

B. DILUENT - The liquid that is used to dilute the pesticide/herbicide (e.g. water, oil, etc.). If it is undiluted, put "None".

C. RATE - The amount of pesticide/herbicide that is used per unit or area. For example: 4 pounds per acre; 1 bait per 10 linear feet; 2 gallons per 100 square feet; 2 ounces per minute, etc.

D. METHOD - The method of application - how the pesticide/herbicide is applied. For example: By hand, power sprayer, ULV generator, compressed air sprayer, etc.

E. UNITS TREATED - Total acres, square feet, linear feet, etc., if known. Put "Varies" if it is not a definite quantity.

F. SITE - The specific site that the pesticide will be applied to.

G. MONTHS - The time period when the pest control work will be performed. This can be a specific month(s), season or all year.

6. SENSITIVE AREAS - Areas that should be avoided or where special caution should be taken. Refer to the “Caution and Warning” statements on the label.

7. INSPECTION METHODS - The method and frequency of inspections. For example, a cockroach inspection may include the monthly use of a flashlight, a flushing agent and roach sticky traps or an inspection for mole crickets on the golf course may include a walk-through evaluation every 3 days.

8. OTHER CONTROLS - Other pesticides or methods of control that are used to control the particular pest. Other methods can include biological control, mechanical control, etc., as well as preventive measures.

9. REMARKS - Any additional information that needs to be included. If a general pest category has been listed under Target Pest, the specific pests should be listed here.

PLANNED PESTICIDE/HERBICIDE SHEET & USER GUIDE

PLANNED PESTICIDE USE SHEET

INSTALLATION NAME:

UIC:

APPLICATOR:

TARGET PEST/WEED:

PURPOSE:

TRADE NAME:

COMMON NAME:

EPA REG NO:

FORMULATION :

CONC AI :

USE %:

DILUENT:

RATE:

METHOD:

UNITS TREATED:

SITE:

MONTHS:

SENSITIVE AREAS:

INSPECTION METHOD(S):

OTHER CONTROLS:

REMARKS:

J-1503020-04

PEST CONTROL FRQUENCIES OF SCHEDULED WORK

Facility Number Frequency Facility Description Area (sq ft) Comments

On-Base 6008 Annual (IDIQ as needed) Admin/Warehouse 24,150 N/A 6009 Annual (IDIQ as needed) Admin/Warehouse 20,700 N/A 6025 Annual (IDIQ as needed) Vehicle Shelter 10,640 N/A 6026 Annual (IDIQ as needed) VMF 10,975 N/A 6028 Annual (IDIQ as needed) VMF 6,535 N/A 6030 Annual (IDIQ as needed) Admin 11,165 N/A 9138 Annual (IDIQ as needed) Admin 1,390 N/A

Off-Base 20300 Annual (IDIQ as needed) Admin 58,655 N/A 20301 Annual (IDIQ as needed) VMF 5,300 N/A 20302 Annual (IDIQ as needed) Admin 10,925 N/A 20304 Annual (IDIQ as needed) Warehouse 4,160 N/A 20305 Annual (IDIQ as needed) Admin 895 N/A

NOTE #1 – Area of each facility is approximated and may vary. Building square footage identifies only the footprint of the facility and does not identify surrounding grounds acreage. Please refer to J-1503050-02: Grounds Maintenance Site Maps for acreage covered under this contract.

J-1503020-05

PEST GROUP SHEETS

Pest Group

Number

Pest Group Name

Household Pest 001 Ant Control 004 Cockroach Control 006 Miscellaneous Arthropod Pest Control

Medically Important Pest

012 Bee, Wasp, Hornet, and Stinging Arthropod Control 014 Filth Fly Control

Turf and Ornamental Arthropod Pest

020 Fire Ant Control 021 Mole Cricket Control 022 Turf and Ornamental Pest Control

Vegetation Management

024 Industrial, Sidewalk, Substation, Vault, and Right-Of-Way Weed Control 025 Turf and Ornamental Bed Weed Control

Vertebrate Pest

027 Commensal Rodents In and Around Buildings and Structures 029 Pest Vertebrate Control

Household Pests

Pest Group 001: Ant Control

GENERAL REQUIREMENTS: Prevent and control ants in and around buildings and structures.

PERFORMANCE STANDARDS INFORMATIONAL NOTES

Time Period to Respond:

Ten working days

Time Period to Obtain Control:

30 calendar days after initiation of treatment.

Time Period to Maintain Control:

One year after initiation of treatment.

Level of Control:

100% control is required. Visual sightings of pests, additional damage, or other signs of pests shall be grounds for retreatment at the Contractor’s expense.

Survey: All service calls shall start with a survey of the area to determine the level of ant infestation and the location of their nesting areas (if possible). The Contractor shall use a flushing agent, sticky traps, flashlight surveys, or other survey techniques as applicable. Report sanitation and food storage practice deficiencies, and major pest proofing deficiencies to the KO.

Bait stations and bait formulations, or non-repellant granular insecticides, shall be the primary chemical control tools used.

Carpenter Ant Control:

The Contractor shall control indoor infestations of carpenter ants using the preferred control methods of baits and dusts. Drilling through structural materials to inject pesticides will not be performed without the prior written approval of the KO. When drilling is authorized, drill holes shall be aesthetically and permanently filled upon service completion.

Pharaoh Ant Control (Monomorium pharaonis)

a) Floor Plan Diagram: Following the survey of the building, the Contractor shall document all findings on a floor plan diagram. The location of ant activity shall dictate treatment locations. This diagram shall be delivered to the KO at least two days prior to beginning treatment.

b) Chemical Control: Bait stations and bait formulations, or non-repellant granular insecticides shall be the ONLY chemical control tools used for pharaoh ant control.

Baits will be place in all locations where ants were found to be active (ant trails were observed). Baseboard spraying is strictly prohibited. Any holes made in walls, floors, etc, shall be patched and repainted to match existing decor unless the location of the patch is inconspicuous. Holes drilled into wood to facilitate injection of pesticides shall also be patched to matched existing decor after completion of control.

Adjacent areas, outside areas, etc. may be treated as needed to control existing infestations.

Pest Group 004: Cockroach Control

GENERAL REQUIREMENTS: Prevent and control all cockroaches.

PERFORMANCE STANDARDS

Time Period to Respond: Three days

Time Period to Obtain Control: Seven days

Time Period to Maintain Control: One month

Level of Control:

Four or more cockroaches at any stage of development, or one or more cockroach egg capsule (either loose or attached to a female), per room, per survey shall require retreatment of the room by the Contractor at the Contractor’s expense. Inspection surveys may be conducted using flushing agents, sticky traps, or visual surveys. Validated customer complaints are valid survey information.

Work Survey: All work shall start with a survey of the area to determine the pests present and the source of infestation or entry point.

Report sanitation and food storage practice deficiencies and major pest-proofing deficiencies.

Control: Use non-chemical and chemical control techniques.

Chemical Control: Bait stations and gel bait formulations shall be the primary chemical control tool used. Residual pesticides shall be used only after baits have failed to reduce the cockroach population. Liquid pesticides shall not be applied indoors when food is exposed or spaces are occupied.

Areas adjacent to infested areas shall be treated as needed to control existing infestations. The scope and type of treatment shall be at the Contractor’s discretion but does not constitute an additional or added service call.

INFORMATIONAL NOTES: Not Applicable (N/A)

Pest Group 006: Miscellaneous Arthropod Pest Control

GENERAL REQUIREMENTS: Prevent and control nuisance arthropod pests in and around buildings and structures. Includes but is not limited to spiders, silverfish, scorpions, crickets, centipedes, millipedes, box elder bugs, mites, beetles, etc. (Excludes ants, cockroaches, filth flies, and bees/wasps/hornets covered in separate sections.)

Seven days

Time Period to Obtain Control:

Ten days

Time Period to Maintain Control:

Thirty days

Level of Control:

Sensitive areas: 100% control

Food Handling: 3 or more arthropods/room/survey is cause for retreat (callback)

Offices/Admin: 3 or more arthropods/room/survey is cause for callback

Industrial Areas: 5 or more arthropods/room/survey is cause for callback

Out of Doors: Five (5) or more arthropods in a 100 square foot area is cause for callback.

Scorpions and Mites: 100% control is required in ALL locations.

Survey: All services shall start with a survey of the area to determine the pests present, their identification, and the location of their nesting areas. Report sanitation and food storage practice deficiencies, and major pest-proofing deficiencies to the KO.

Control: Use non-chemical and chemical control techniques.

Pest Group 012: Bee, Wasp, Hornet, and Stinging Arthropod Control

GENERAL REQUIREMENTS: Control stinging arthropod infestations in and around buildings, structures, and areas. Pests include, but are not limited to, bees, wasps, hornets, cicada killers, yellow jackets, and solitary wasps (mud daubers, umbrella wasps).

Four hours. If swarm, respond immediately at discretion of KO.

Time Period to Obtain Control:

24 hours. Two calendar days to remove stinging arthropods and nests/hives from structures.

Time Period to Maintain Control: Maintain control level for four weeks after initiation of treatment.

Level of Control: 100% control is required. Sighting of stinging arthropod at entrances to nests where arthropods were previously controlled is grounds for retreatment at the Contractor’s expense.

All work shall be performed in accordance with state and local laws.

Report Sanitation Deficiencies: Report conditions that are conductive to or attract stinging arthropods (open trash cans, open soda cups).

Control: Use non-chemical and chemical control techniques. All control methods shall include precautions to prevent attack on and stinging of nearby persons.

Chemical Control:

Large Infestations: Control efforts for stinging arthropods shall be scheduled for the early morning or evening hours when people will not be in the area and the bees/wasps are least active. Non-pest control personnel shall not be present during treatments or shall wear protective clothing and equipment.

Small Infestation: Control efforts shall be performed as soon as possible as long as risk to personnel is minimal.

European Honeybee Swarms/Nests Contractor shall contact state or local authorities to determine if local beekeepers can remove honeybee swarms/nests.

Definitions:

“Small Infestations”: Mud Daubers, Umbrella Wasps, Carpenter Bees, Cicada Killers, and other solitary wasps.

“Large Infestations”: Hornets, Yellow Jackets, Hive Bees.

Pest Group 014: Filth Fly Control

GENERAL REQUIREMENTS: Prevent and control filth flies including house flies, flesh flies, bottle flies, blow flies, fruit flies, and other related insects that breed or are attracted to garbage and trash in area designated by the KO. Identify source, if applicable.

Two working days

Time Period to Obtain Control:

Two calendar days from initiation of treatment

Time Period to Maintain Control:

30 calendar days after initiation of treatment.

Level of Control:

Indoors: 100% control is required.

Outdoors/dumpsters: Sighting of 10 or more adult or immature flies in or around a dumpster is grounds for retreatment of the dumpster and area at the Contractor's expense.

Outdoors: Areas Not Near Dumpsters, trash cans, or food handling areas: Sighting of 5 or more flies, or three validated customer complaints within a 1 week period is grounds for retreatment at the contractor’s expense.

Work Survey: All work shall start with a survey of the area to determine the pests present, the nature and source of the problem. Survey tools shall include sweep netting, examination of resting sites, cone traps, fly grids, baited sticky traps, or visual inspection. Report inadequate sanitation and conditions conducive to the entry of flies into a building, to the Government

Indoor space sprays: Indoor space sprays shall only be allowed when non-chemical controls are not practical.

Barns and Stables: N/A

Level of Control. In stable area, no more than 15 adult filth flies on standard fly grid left for one minute adjacent to a breeding or resting site. In all other areas, no more than five adult filth flies on standard fly grid left for one minute adjacent to a breeding or resting site.

Turf and Ornamental Arthropod Pests Pest Group 020: Fire Ant Control

GENERAL REQUIREMENTS: Prevent and control fire ants indoors and outdoors. Sites include all developed and semi-developed areas and other designated sites.

Indoors: Immediately Outdoors: one day

Time Period to Obtain Control:

Indoors: Within one day Outdoors: Within 5 days of initiation of treatment

Time Period to Maintain Control:

Thirty days after initiation of treatment

Level of Control:

Indoors: Complete elimination is required.

Outdoors: Critical grounds areas shall be kept virtually free (i.e. less than one mound/colony per acre). Non-critical areas shall be kept at very low population levels, i.e. at or less than three mounds/colonies per acre.

Treatment. The Contractor shall maintain fire ant control by mound or area application of insecticides.

As a minimum, all outdoor areas shall be surveyed twice a year, once in March and once in September, and all mounds found treated. Treated mounds shall be checked 30 to 45 calendar days after treatment and any found active shall be retreated.

Work Survey: All work shall start with a survey of the area. Report poor food storage practices or other fire ant attractant deficiencies, and major pest exclusion deficiencies to the Government.

Any holes made in walls, floors, etc. shall be patched and repainted to match existing decor unless the location of the patch is inconspicuous.

Outdoors:

Broadcast Treatment:

Broadcast treatments can be performed in critical areas where the presence of fire ants would present a large problem. Broadcast treatment may be performed twice a year in March and September, or before and after the most active season (in accordance with label directions). Critical areas may be maintained between treatments by treating individual mounds if they occur.

Individual Mound Treatments:

All outdoor areas may be surveyed twice a year, once in March and September, and all mounds found treated. Check treated mounds 30 to 45 calendar days after treatment and retreat any active mounds.

Pest Group 021: Mole Cricket Control

GENERAL REQUIREMENTS: Control mole crickets in lawns.

Seven calendar days.

Time Period to Obtain Control:

One week after initiation of treatment.

Time Period to Maintain Control:

Sixty days after initiation of treatment.

Level of Control:

The mole cricket population shall be reduced to two mole crickets or less per 4 square feet in all areas.

Retreatment, if required, shall be performed at one-week intervals until the required Level of Control is established.

Survey: The contractor shall perform a survey of designated areas. Include maps and drawings as required to clearly identify the location and/or extent of buildings and areas at which pest control services will be required.

In particular, be sure to include a map showing the specific locations and size (if appropriate) of areas in which scheduled control will be required. Surveys shall include visual inspections for damaged turf including the use of an irritant such as soapy water to detect the presence of mole crickets. Surveys reports shall be provided to the KO within one day of the survey being completed.

Bait shall not be applied when rain is likely to occur overnight after application.

The Contractor may provide irrigation if required at no additional cost. Water for irrigation may be made available for the Contractor's use at fire hydrants located throughout the activity area; however, the KO should be contacted prior to their use.

Pest Group 022: Turf and Ornamental Pest Control

GENERAL REQUIREMENTS: Control arthropod pests in turf and on ornamental plantings.

Five days

Time Period to Obtain Control:

Seven days

Time Period to Maintain Control:

Sixty days

Level of Control:

Turf Pests:

No live pests observed after 1 week

Ornamental and Tree Pests:

The following is a list of unsatisfactory pest presence.

- Three (3) or more leaf feeding arthropods on 20 leaves surveyed, OR

- Three (3) or more bagworms on 20 evergreen branches surveyed, OR

- Three (3) or more scale insects on 5 tree branches surveyed, OR

- Three (3) or more scale insects on 6 ornamental branches surveyed, OR

- Defoliation of 10% or more of the plant compared to a previous observed status, OR

- General, noticeable physical decline of a plant that is caused by a pest, disease, or other damaging biotic agent.

Survey: All service shall start with a survey of the KO-designated area to determine the turf arthropod pests present. Report conditions that promote turf arthropod infestation or promote decline of turf and/ornamentals to the KO (i.e., improper root aeration, improper watering, improper mowing/trimming procedures and over/under fertilization).

Season Long Control: Contractor is responsible for controlling arthropods in the designated area(s) of turf for the entirety of the growing season. Zero to multiple pesticide applications may be required. The Contractor is responsible for previewing the designated area(s), determining procedures to produce the desired results.

Posting: Post/Notify as required by applicable state/local regulations.

Misapplication or non-target effects: Misapplication to target areas, or drift, runoff or other off-target effects that kill or damage any vegetation shall result in the Contractor replacing that vegetation at no charge to the Government.

Pest Group 024: Industrial, Sidewalk, Substation, Vault, and Right-Of-Way Weed Control

GENERAL REQUIREMENTS: Provide bare ground weed control in cracks in sidewalks, and paved surfaces, at fence line locations, and in transformer vaults, around fire hydrants, and other locations as designated by the KO.

5 working days

Time Period to Obtain Control:

14 days after initiation of work

Time Period to Maintain Control:

30 Days

Level of Control:

No visible weeds present

Work Survey: All work shall start with a survey of the area to determine the nature of the problem and the weed species present.

Chemical Control:

Use: If the Contractor deems that two or more herbicides are acceptable for use and control at a given site, then the Contractor shall use the herbicide with the lower rate of application. Measures shall be taken to reduce herbicide use (i.e.

spot treatment vs. broadcast treatment) and to prevent herbicide drift into non-target areas.

Non…