Pre-Proposal_Inquiry.pdf

PRE PROPOSAL INQUIRY FORM SOLICITATION NO. N40083-13-R-1023

Question No.

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QUESTION GOVERNMENT RESPONSE

RFP, Section J, Building Diagrams

Per the building diagrams provided, several buildings and building areas were crossed off and/or labeled with "no services required". However, some of these areas were included for viewing during the site visit on August 8, 2013.

Can the government confirm the building numbers as well as room numbers per building included in the SOW and the services that will be required at each building so that we can accurately assess work load and costing?

The areas labeled "No Service" applies to Janitorial services only as they are on the "Custodial Floor Plan." Although the spaces labeled "No Service" will not require Janitorial services, they still have mechanical equipment that will need to be serviced and the possibility for pest related issues.

RFP, Section C, Spec Item 2.4 In Spec Item 2.4 of Section C, it is stated that “the

Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.” Will the contractor be provided with a functional office space at the facility or is it required that the contractor furnish a work space to conduct operations (such as a job site trailer) for which the Government will provide utilities?

The contractor will be responsible for furnishing their own work space off-site. The government will not be supplying utilities of any kind to job-site trailers as they are not permitted. The only utilities that the government will be providing are water and electricity as necessary to accomplish work (i.e. water for mopping, electricity for power equipment, etc.).

RFP, Section C, Spec Item 2.10.1.3 In Spec Item 2.10.1.3 it is stated that “Hazardous Waste

Disposal the Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable Federal, state and local laws and regulations. No on installation disposal of hazardous waste is allowed.” In reference to the statement above, please clarify if the contractor is responsible to handle and dispose of items that are considered hazardous waste generated by sources other than the contractor, i.e.

batteries, computer equipment, light bulbs etc. Does the site currently have an on-site hazardous waste disposal program, if so will the contractor have the ability to utilize the program?

The Contractor will not be responsible for the disposal of Government generated hazardous waste with exception of light bulbs. The contractor is responsible for properly disposing of used light bulbs as they replace them. There is no on-site hazardous waste program that will be utilized.

N/A Who is the incumbent contractor for the aforementioned solicitation? (Several Offerors had similar inquiries --- i.e.

Pest Control provider?, Crane Certifier?, etc.)

Overall, there is no incumbent for the listed facilities. Some facilities were maintained by the Public Works Division out of Miramar and others did not have routine maintenance performed.

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

No.

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QUESTION GOVERNMENT RESPONSE

RFP, Section M, Page 52, Factor 1, Project and Management Approach

Page 52 Factor 1 Project Management and Approach (ii) states:

Solicitation Submittal Requirements: Not to exceed 2 doublesided pages or 4 single-sided pages, the Offeror shall provide a narrative overview containing the aforementioned key elements. (Note: up to 2 conceptual drawings may be provided to supplement the narrative.) A prospective PM schedule is not considered part of the narrative but will be evaluated.

Question:

Will the 2 conceptual drawings and PM Schedule be considered part of the 4 page narrative page limit?

No. The conceptual drawings and PM schedule would be addendums, if included, to the narrative and would not count toward the 4-page narrative limit.

N/A

Do reservists only drill during weekends and if so, how many weekends of the month do reservists occupy these facilities

The buildings typically experience a drill weekend once per month with exception to Building 20300. Building 20300 will experience approximately two to three drill weekends per months between the commands that occupy the facility.

RFP, Section J, Refuse Inventory & Frequencies

Please provide a) Name of current refuse and recycling company for this property; b) Location and size of containers/dumpsters; and c) Required pulls/week for each container. If not specified, is there historical data?

a) Waste Management; b) Refer to Section J of the RFP; c) Refer to Section J of the RFP

RFP, Sections C and J Inspection of restrooms (Heads) found a plethora of paper products being used; will the contractor be able to standardize towel and tissue products as well as dispensers?

Yes, the contractor will be allowed to standardize tissue products and dispensers with government approval.

RFP, Section C

Who is the certifying authority for weight lifting equipment? Refer to Section C of the RFP

N/A Is there any historical workload data available by craft or equipment per building? No, there is no historical data available.

N/A

Does the Project Manager have to be located on-site?

No, the Project Manager does not have to be on-site as long as all of the work standards, quality controls requirements and response times are being met.

No.

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QUESTION GOVERNMENT RESPONSE

RFP, Section C

How are service calls received and dispatched? Is this a contractor responsibility?

The work requests will be generated by the government and forwarded to the contractor for execution. The contractor is responsible for dispatching all necessary personnel to complete the work within the time standards identified in Section C.

RFP, Section J Please provide an inventory for HVAC equipment applicable to each buildings (in excel format if available).

Refer to Section J of the RFP. Excel files will only be issued to the contractor who is awarded the contract.

RFP, Section J Fire/Life-Safety - Please provide type and quantity of fire alarm devices for each building. Refer to Section J of the RFP.

RFP, Section J Please provide the number of sprinkler risers for each building. Refer to Section J of the RFP.

There is no mention of Roll-Up Doors in the RFP. What responsibility does the contractor have as it relates to exterior and interior architectural and structural finishes?

The contractor will be required to provide routine maintenance on the roll-up doors to ensure proper operation.

RFP, Section C, Annex 1503030

Regarding waste receptacles; is the government providing waste receptacles for both refuse and recycling. If contractor furnished, please provide quantity and size of receptacles required.

All interior waste/recycling containers will be provided by the government. The requirements for exterior refuse dumpsters are provided in Section C – Annex 1503030.

RFP, Section C Please provide specifications for service for elevators and cranes. Refer to Section C of the RFP.

RFP, Sections C and J

Who shall provide the weights for certifying the lift equipment?

The contractor will provide all Labor, material, equipment and supervision to certify the lift equipment.

RFP Specifications

Does only the equipment listed in the solicitation inventory need to be priced or as we observed during the job walk.

Only the equipment listed in the RFP needs to be priced. The contractor who is awarded the contract and a government official will conduct a thorough walkthrough of the facilities and modify the contract to include any missing equipment.

RFP, Section C Is there going to be a fixed maintenance schedule for the equipment? Refer to Section C of the RFP.

N/A

What are the necessary security clearances?

Contractor personnel will be required to attain "RapidGate" access.

The contractor will submit a list of personnel Requiring an I.D. to the Badge and pass office with the following information: Name, DOB, SSN, Position, Company. The Head of security for MCAS Miramar will conduct a background check on each individual and approve them as necessary.

No.

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QUESTION GOVERNMENT RESPONSE

N/A

Are there any escort requirements for any of the buildings?

Before any work is performed, the contractor will check-in with the appropriate military personnel at each facility. It Is the military personnel's discretion if an escort is needed or not based on the area/type of work being performed.

RFP, Sections C and J Do all chemicals used in CA have be registered for use in the state of CA? Also there are Chemicals that are allowed for use in the state of California that are not approved for use on US military bases.

All chemicals (i.e. pesticides, herbicides, etc.) that will be used in accordance with this contract must be submitted to the KO for approval prior to use and be registered with the State of California. The chemicals will be vetted accordingly to ensure that they comply with NAVFAC Pesticide requirements.

RFP, Sections C and J

Al the labels and MSDS submitted with the proposal could be literally thousands of pages; will Government accept the submission of a website with the approved chemicals that are approved by the Armed Forces Pest Management Board that are approved chemicals for use on US military bases?

Yes, the website for the proposal will be acceptable for the intended pesticides/herbicides.

RFP, Sections C and J It states that no mixing or storage will be allowed on base unless approved by the KO , will mixing and/or storage be allowed? No on-site mixing or storage will be allowed.

RFP, Section J Would NAVFAC Midwest Public Works Department please post the Excel versions of the tables in Section J (pages 16- 26)?

The excel spreadsheets will not be provided to the proposers and will only be provided to the contractor who is awarded the contract.

RFP, Section M, Evaluation Factors

Page 52 of the RFP limits the Preventative Maintenance (PM) Narrative to 2 double sided (4 single sided) pages.

Would NAVFAC Midwest Public Works Department consider increasing the page limit of the PM narrative to at minimum 3 double sided (6 single sided) pages?

No, Offerors should limit their Preventative Maintenance (PM) Narrative to a maximum of 2 double sided (4 single sided) pages.

Note: Preliminary PM Schedule and Conceptual Drawings, if submitted, do not count toward the Narrative page limitations.

RFP, Section M, Evaluation Factors

Page 53 of the RFP states the Safety Narrative is limited to 2 pages. Is that 2 double sided (4 single sided) pages, or 2 single sided pages? If 2 single sided, would NAVFAC Midwest Public Works Department consider increasing the maximum number of pages?

Yes, the Safety Narrative should not exceed 2 double sided (4 single-sided) pages. EMR and DART documentation does not count toward Narrative page limitation.

No.

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QUESTION GOVERNMENT RESPONSE

RFP, Section J Can NAVFAC Midwest Public Works Department please state the total square footage of the Reserve facilities?

What is the day-to-day occupancy in each?

Building Square Footage and Occupancy as follows (*Note 1: Areas may vary slightly):

Building # / Occupancy Non-Drill / Drill Wkends Area(SQFT) 6008 / 15-30 / 85-110 25,920 6009 / 5-12 / 15-25 22,007

6025 / 0 / 0 10,612 6026 / 5-10 / 25-35 11,683 6028 / 5-10 / 40-60 7,375

6030 / 25-35 / 85-110 12,830 9183 / 2-5 / 20-30 1,392

20300 / 125-175 / 325-400 58,655 20301 / 2-4 / 5-7 5,628

20302 / 12 / 20-30 14,935 20304 / 0 / 0 7,592 20305 / 3 / 3 960

No.

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QUESTION GOVERNMENT RESPONSE