Section_C_-_Miramar__Final_.pdf

Section C Contract # N40083-13-R-1023 Marine Reserve Facilities at

MCAS Miramar

MIDWEST

5-25-2013

SECTION C TABLE OF CONTENTS

FACILITY SUPPORT SERVICES FOR MARINE RESERVE CENTERS AT MCAS MIRAMAR,

SAN DIEGO, CA

Annex 1 - General Information

0100000 General Information

1.1 Outline of Services ----------------------------------------------------------------------------------------------------------

1.2 Project Location -------------------------------------------------------------------------------------------------------------

1.3 Acquisition of Additional Work -------------------------------------------------------------------------------------------

1.4 Background Information ---------------------------------------------------------------------------------------------------

1.5 Verifications of Workloads and Conditions -----------------------------------------------------------------------------

1.6 Climate Patterns -------------------------------------------------------------------------------------------------------------

1.7 Related Information ---------------------------------------------------------------------------------------------------------

1.8 Navy Approach to Service Contracting ----------------------------------------------------------------------------------

1.8.1 Partnering Philosophy ------------------------------------------------------------------------------------------------

1.8.2 Contractor’s Knowledge ---------------------------------------------------------------------------------------------

1.8.3 Industry Best Practices -----------------------------------------------------------------------------------------------

1.9 Standard Template ----------------------------------------------------------------------------------------------------------

1.10 Navy PBSA Approach ----------------------------------------------------------------------------------------------------

1.11 Technical Proposal --------------------------------------------------------------------------------------------------------

Annex 2 – Management and Administration

0200000 Management and Administration

2.1 Definitions and Acronyms -------------------------------------------------------------------------------------------------

2.2 General Information --------------------------------------------------------------------------------------------------------

2.2.1 Government Regular Working Hours ------------------------------------------------------------------------------

2.2.1.1 Observed Federal Holidays -----------------------------------------------------------------------------------

2.2.1.2 Restrictions to Contractors Working Hours ----------------------------------------------------------------

2.2.2 Wage Determinations ------------------------------------------------------------------------------------------------

2.2.3 Requirements Hierarchy ---------------------------------------------------------------------------------------------

2.3 General Admission Requirements ------------------------------------------------------------------------------------

2.3.1 Required Conferences and Meetings -------------------------------------------------------------------------------

2.3.2 Partnering --------------------------------------------------------------------------------------------------------------

2.3.2.1 Contract Partnering Level C ----------------------------------------------------------------------------------

2.3.2.2 Contract Partnering Session Attendees ----------------------------------------------------------------------

2.3.3 Permits and Licenses -------------------------------------------------------------------------------------------------

2.3.4 Insurance ---------------------------------------------------------------------------------------------------------------

2.3.4.1 Certificate of Insurance ---------------------------------------------------------------------------------------

2.3.4.2 Minimum Insurance Amounts --------------------------------------------------------------------------------

2.3.5 Protection of Government Property --------------------------------------------------------------------------------

2.3.6 Instructions, Directives and References ---------------------------------------------------------------------------

2.3.7 Invoicing Procedures -------------------------------------------------------------------------------------------------

2.3.8 Forms ------------------------------------------------------------------------------------------------------------------

2.4 Government-Furnished Property, Materials, and Services-------------------------------------------------------------

2.4.1 Government-Furnished Facilities -----------------------------------------------------------------------------------

2.4.2 Government-Furnished Utilities ------------------------------------------------------------------------------------

2.4.3 Government Furnished Materials (GFM) -------------------------------------------------------------------------

2.4.4 Government Furnished Equipment (GFE) ------------------------------------------------------------------------

2.5 Contractor-Furnished Items ------------------------------------------------------------------------------------------------

2.6 Management -----------------------------------------------------------------------------------------------------------------

2.6.1 Work Reception-------------------------------------------------------------------------------------------------------

2.6.2 Work Control ---------------------------------------------------------------------------------------------------------

2.6.3 Work Schedule --------------------------------------------------------------------------------------------------------

2.6.4 Deliverables -----------------------------------------------------------------------------------------------------------

2.6.5 Service Interruptions -------------------------------------------------------------------------------------------------

2.6.6 Computerized Maintenance Management Systems (CMMS) ---------------------------------------------------

2.6.7 Quality Management System ---------------------------------------------------------------------------------------

2.6.7.1 Quality Management Plan ------------------------------------------------------------------------------------

2.6.7.2 Quality Inspection & Surveillance ---------------------------------------------------------------------------

2.6.7.3 Quality Inspection & Surveillance Report ------------------------------------------------------------------

2.6.8 Property Management Plan ------------------------------------------------------------------------------------------

2.6.9 System & Equipment Replacement --------------------------------------------------------------------------------

2.7 Personnel Requirements ----------------------------------------------------------------------------------------------------

2.7.1 Key Personnel ---------------------------------------------------------------------------------------------------------

2.7.1.1 Project Manager (PM) -----------------------------------------------------------------------------------------

2.7.1.2 Quality Control Manager -------------------------------------------------------------------------------------

2.7.1.3 Site Safety Health Officer (SSHO) --------------------------------------------------------------------------

2.7.2 Employee Requirements ---------------------------------------------------------------------------------------------

2.7.2.1 Employee Appearance -----------------------------------------------------------------------------------------

2.7.2.2 Employee Conduct ---------------------------------------------------------------------------------------------

2.7.2.3 Identification as Contractor Employee ----------------------------------------------------------------------

2.7.2.4 Removal of Employees ----------------------------------------------------------------------------------------

2.7.2.5 Proof of Legal Residency -------------------------------------------------------------------------------------

2.8 Security Requirements -------------------------------------------------------------------------------------------------

2.8.1 Employee Listing -----------------------------------------------------------------------------------------------------

2.8.2 Vehicles ----------------------------------------------------------------------------------------------------------------

2.8.3 Passes and Badges ----------------------------------------------------------------------------------------------------

2.8.4 Access to Installation ------------------------------------------------------------------------------------------------

2.8.5 Access to Buildings --------------------------------------------------------------------------------------------------

2.8.6 Access Arrangements ------------------------------------------------------------------------------------------------

2.8.7 Security Clearances --------------------------------------------------------------------------------------------------

2.8.8 Trustworthiness Security – Navy Contract/Task Orders --------------------------------------------------------

2.9 Contractor Safety Program -------------------------------------------------------------------------------------------------

2.9.1 Accident Prevention Plan (APP) -----------------------------------------------------------------------------------

2.9.2 Activity Hazard Analysis (AHA) -----------------------------------------------------------------------------------

2.9.3 Occupational Risk and Compliance Plans -------------------------------------------------------------------------

2.9.3.1 Abrasive Blasting Plan ----------------------------------------------------------------------------------------

2.9.3.2 Access/Haul Road Plan ---------------------------------------------------------------------------------------

2.9.3.3 Alcohol and Drug Abuse Prevention Plan ------------------------------------------------------------------

2.9.3.4 Asbestos Abatement Plan -------------------------------------------------------------------------------------

2.9.3.5 Confined Space Program --------------------------------------------------------------------------------------

2.9.3.6 Critical Lift Plan -----------------------------------------------------------------------------------------------

2.9.3.7 Demolition Plan ------------------------------------------------------------------------------------------------

2.9.3.8 Emergency Response Plan ------------------------------------------------------------------------------------

2.9.3.9 Excavating/Trenching Plan -----------------------------------------------------------------------------------

2.9.3.10 Fall Prevention and Protection Plan ------------------------------------------------------------------------

2.9.3.11 Fire Prevention Program -------------------------------------------------------------------------------------

2.9.3.12 Hazard Energy Control Program ---------------------------------------------------------------------------

2.9.3.13 Health Hazard Control Program and Hazard Communication Program -------------------------------

2.9.3.14 Heat/Cold Stress Monitoring Plan --------------------------------------------------------------------------

2.9.3.15 Lead Compliance and Abatement Plan --------------------------------------------------------------------

2.9.3.16 Radiation Safety Program -----------------------------------------------------------------------------------

2.9.3.17 Respiratory Protection Program ----------------------------------------------------------------------------

2.9.3.18 Site Sanitation Plan -------------------------------------------------------------------------------------------

2.9.3.19 Temporary Facility Layout Plan ----------------------------------------------------------------------------

2.9.3.20 Underground Emergency Rescue Plan ---------------------------------------------------------------------

2.9.4 Accident and Damage Reporting -----------------------------------------------------------------------------------

2.9.4.1 Accident Reporting Notification -----------------------------------------------------------------------------

2.9.5 Fire Protection --------------------------------------------------------------------------------------------------------

2.9.6 Monthly On-Site Labor Report -------------------------------------------------------------------------------------

2.9.7 OSHA Citations and Violations ------------------------------------------------------------------------------------

2.9.8 Safety Inspections and Monitoring ---------------------------------------------------------------------------------

2.9.9 Safety Certification ---------------------------------------------------------------------------------------------------

2.9.10 Safety Apparel on Jobsites -----------------------------------------------------------------------------------------

2.10 Environmental Management and Sustainability -----------------------------------------------------------------------

2.10.1 Environmental Protection ------------------------------------------------------------------------------------------

2.10.1.1 ODS Requirements for Refrigerant Recycling -----------------------------------------------------------

2.10.1.2 Non-Hazardous Waste Disposal ----------------------------------------------------------------------------

2.10.1.3 Hazardous Waste Disposal ----------------------------------------------------------------------------------

2.10.1.4 Spill Prevention, Containment, and Clean-up ------------------------------------------------------------

2.10.1.5 Hazardous Material Management --------------------------------------------------------------------------

2.10.1.6 Protection of Endangered and threatened (Flora and Fauna) -------------------------------------------

2.10.1.7 Noise Control -------------------------------------------------------------------------------------------------

2.10.1.8 Salvage --------------------------------------------------------------------------------------------------------

2.10.1.9 Asbestos Containing Material ------------------------------------------------------------------------------

2.10.2 Sustainable Procurement and Practices --------------------------------------------------------------------------

2.10.2.1 Environmentally Preferable Products ----------------------------------------------------------------------

2.10.2.2 Use of Recovered Materials ---------------------------------------------------------------------------------

2.10.2.3 Use of Bio-based Products ----------------------------------------------------------------------------------

2.11 Disaster Preparedness -----------------------------------------------------------------------------------------------------

2.12 Technical Library ----------------------------------------------------------------------------------------------------------

2.13 Warranty Management ----------------------------------------------------------------------------------------------------

2.14 FFP Work Procedures -----------------------------------------------------------------------------------------------------

2.14.1 Notification to the Government for Work Above the FFP Limitations --------------------------------------

2.14.2 FFP Exhibit Line Items (ELINs) ----------------------------------------------------------------------------------

2.15 IDIQ Work -----------------------------------------------------------------------------------------------------------------

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated) ---------------------------------------------------------------

2.15.1.1 Acceptance and Performance -------------------------------------------------------------------------------

2.15.1.2 Invoicing and Receiving Payment -------------------------------------------------------------------------

2.15.2 Unit Priced Labor (UPL) Work (Negotiated) -------------------------------------------------------------------

2.15.2.1 IDIQ Preparation of Proposals ------------------------------------------------------------------------------

2.15.2.1.1 Labor Requirements ----------------------------------------------------------------------------------

2.15.2.1.2 Material and Equipment Requirements ------------------------------------------------------------

2.15.2.2 Issuance of Final Task Order -------------------------------------------------------------------------------

2.15.3 IDIQ ELINs ----------------------------------------------------------------------------------------------------------

Annex 15 - Facility Support

1502000 – Facility Investment

1 General Information ---------------------------------------------------------------------------------------------------------------

1.1 Concept of Operations ------------------------------------------------------------------------------------------------------

2 Management and Administration ------------------------------------------------------------------------------------------------

2.1 Definitions and Acronyms -------------------------------------------------------------------------------------------------

2.2 Personnel ---------------------------------------------------------------------------------------------------------------------

2.2.1 Certification, Training and Licensing ------------------------------------------------------------------------------

2.3 Special Requirements -------------------------------------------------------------------------------------------------------

2.3.1 Workmanship and Material Standards -----------------------------------------------------------------------------

2.4 References and Technical Documents ------------------------------------------------------------------------------------

3 FFP Work ---------------------------------------------------------------------------------------------------------------------------

3.1 Trouble Calls ---------------------------------------------------------------------------------------------------------------------

3.1.1 Emergency Trouble Calls--------------------------------------------------------------------------------------------

3.1.2 Service Trouble Calls ------------------------------------------------------------------------------------------------

3.2 Preventive Maintenance (PM) Program ----------------------------------------------------------------------------------

3.2.1 HVAC and Refrigeration Systems ---------------------------------------------------------------------------------

3.2.2 Interior and Exterior Lighting Systems ----------------------------------------------------------------------------

3.2.3 Boilers and Unfired Pressure Vessels (UPV’s) -------------------------------------------------------------------

3.2.4 Weight Handling Equipment (WHE) ------------------------------------------------------------------------------

3.2.5 Lightning Arrestors and Grounding Devices ----------------------------------------------------------------------

3.2.6 Fire Protection Systems ----------------------------------------------------------------------------------------------

3.2.7 Vertical Transportation Systems (VTE) ---------------------------------------------------------------------------

3.2.8 Compressed Air Systems --------------------------------------------------------------------------------------------

3.3 Inspection, Testing and Certification Program --------------------------------------------------------------------------

3.3.1 Boilers and UPV’s ----------------------------------------------------------------------------------------------------

3.3.2 Weight Handling Equipment (WHE) ------------------------------------------------------------------------------

3.3.3 Backflow Prevention Devices ---------------------------------------------------------------------------------------

3.3.4 Vertical Transportation Systems (VTE) --------------------------------------------------------------------------- 4 IDIQ Work -------------------------------------------------------------------------------------------------------------------------

1503010 – Custodial

1 General Requirement --------------------------------------------------------------------------------------------------------------

1.1 Concept of Operations ------------------------------------------------------------------------------------------------------

2 Management and Administration ------------------------------------------------------------------------------------------------

2.1 Definitions and Acronyms -------------------------------------------------------------------------------------------------

2.2 Personnel ---------------------------------------------------------------------------------------------------------------------

2.2.1 Certification, Training and Licensing ------------------------------------------------------------------------------

2.3 Special Requirements -------------------------------------------------------------------------------------------------------

2.4 References and Technical Documents ------------------------------------------------------------------------------------

3 FFP Work ---------------------------------------------------------------------------------------------------------------------------

3.1 Scheduled Services ---------------------------------------------------------------------------------------------------------

3.1.1 Space Cleaning--------------------------------------------------------------------------------------------------------

3.1.1.1 Emptying Waste/Recycling Containers ---------------------------------------------------------------------

3.1.1.2 Low Area Cleaning --------------------------------------------------------------------------------------------

3.1.1.3 Employee Mess Area Cleaning ------------------------------------------------------------------------------

3.1.1.4 High Area Cleaning --------------------------------------------------------------------------------------------

3.1.1.5 Interior Glass Cleaning ----------------------------------------------------------------------------------------

3.1.1.6 Exterior Window Cleaning -----------------------------------------------------------------------------------

3.1.1.7 Window Blinds Cleaning -------------------------------------------------------------------------------------

3.1.1.8 Exercise & Gym Area Cleaning ------------------------------------------------------------------------------

3.1.2 Floor Care -------------------------------------------------------------------------------------------------------------

3.1.2.1 Sweeping and Dust Mopping ---------------------------------------------------------------------------------

3.1.2.2 Vacuuming Carpets and Rugs --------------------------------------------------------------------------------

3.1.2.3 Cleaning Walk-off Mats --------------------------------------------------------------------------------------

3.1.2.4 Spray Cleaning and Buffing ----------------------------------------------------------------------------------

3.1.2.5 Damp Mopping ------------------------------------------------------------------------------------------------

3.1.2.6 Stripping, Coating and Buffing -------------------------------------------------------------------------------

3.1.2.7 Carpet and Rug Deep Cleaning ------------------------------------------------------------------------------

3.1.3 Restroom Services ----------------------------------------------------------------------------------------------------

3.1.3.1 Restroom Cleaning ---------------------------------------------------------------------------------------------

3.1.3.2 Restroom Supplies ---------------------------------------------------------------------------------------------

3.1.4 Building Perimeter Services -----------------------------------------------------------------------------------------

3.1.4.1 Debris Removal ------------------------------------------------------------------------------------------------

3.1.4.2 Perimeter Waste Containers ----------------------------------------------------------------------------------

3.2 Unscheduled Services ------------------------------------------------------------------------------------------------------

1503020 – Pest Control

1 General Information ---------------------------------------------------------------------------------------------------------------

1.1 Concept of Operations ------------------------------------------------------------------------------------------------------

2 Management and Administration ------------------------------------------------------------------------------------------------

2.1 Definitions and Acronyms -------------------------------------------------------------------------------------------------

2.2 Personnel ---------------------------------------------------------------------------------------------------------------------

2.2.1 Certification, Training and Licensing ------------------------------------------------------------------------------

2.3 Special Requirements -------------------------------------------------------------------------------------------------------

2.3.1 Business Licensing ---------------------------------------------------------------------------------------------------

2.3.2 Permits -----------------------------------------------------------------------------------------------------------------

2.3.3 Vehicles ----------------------------------------------------------------------------------------------------------------

2.3.4 Equipment -------------------------------------------------------------------------------------------------------------

2.3.5 Pesticides --------------------------------------------------------------------------------------------------------------

2.3.6 Disposal ----------------------------------------------------------------------------------------------------------------

2.3.7 Spills and Decontamination -----------------------------------------------------------------------------------------

2.3.8 On-Site Mixing -------------------------------------------------------------------------------------------------------

2.3.9 On-Site Material Storage --------------------------------------------------------------------------------------------

2.3.10 Occupied Spaces ----------------------------------------------------------------------------------------------------

2.3.11 Personal Protective Equipment ------------------------------------------------------------------------------------

2.3.12 Pesticide/ Herbicide Operation Electronic Reporting Requirements -----------------------------------------

3 FFP Work --------------------------------------------------------------------------------------------------------------------------

3.1 Scheduled Services -----------------------------------------------------------------------------------------------------

3.2 Unscheduled Services --------------------------------------------------------------------------------------------------

1503030 – Integrated Solid Waste Management

1 General Information ---------------------------------------------------------------------------------------------------------------

1.1 Concept of Operations ------------------------------------------------------------------------------------------------------

2 Management and Administration ------------------------------------------------------------------------------------------------

2.1 Definitions and Acronyms -------------------------------------------------------------------------------------------------

2.2 Personnel ---------------------------------------------------------------------------------------------------------------------

2.2.1 Certification, Training and Licensing ------------------------------------------------------------------------------

2.3 Personnel ---------------------------------------------------------------------------------------------------------------------

3 FFP Work ---------------------------------------------------------------------------------------------------------------------------

3.1 Solid Waste Collection -----------------------------------------------------------------------------------------------------

3.1.1 Bulky Items -----------------------------------------------------------------------------------------------------------

3.1.2 Recyclable Waste -----------------------------------------------------------------------------------------------------

3.2 Vehicles and Equipment ---------------------------------------------------------------------------------------------------

3.3 Solid Waste Containers-----------------------------------------------------------------------------------------------------

3.3.1 Refuse ----------------------------------------------------------------------------------------------------------------------

3.3.2 Recyclables ------------------------------------------------------------------------------------------------------------

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at MCAS Miramar . The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 15 Facilities Support Sub-annex 1502000 – Facility Investment Sub-annex 1503010 – Custodial Sub-annex 1503020 – Pest Control Sub-annex 1503030 – Refuse

1.2 Project Location All work will be performed at the following Marine Corps Reserve Training Centers (MCRTC’s):

(1) MCAS Miramar (Located on Base) Buildings:

- 6008 (Admin/Warehouse)

- 6009 (Admin/Warehouse)

- 6025 (Vehicle Cover)

- 6026 (Vehicle Maintenance Facility – VMF)

- 6028 (Vehicle Maintenance Facility – VMF)

- 6029 (Vehicle Cover)

- 6030 (Admin)

- 9138 (Admin)

(2) MCRTC Miramar (Located off Base) 9955 Pomerado Road San Diego, CA Buildings:

- 20300 (Admin)

- 20301 (Vehicle Maintenance Facility – VMF)

- 20302 (Admin)

- 20304 (Warehouse)

- 20305 (Admin)

The following is an example of the dispersion of work at the locations mentioned in Spec. Item 1.1.

(1) Facility Investment

(2) Custodial Services

(3) Pest Control Services

(4) Integrated Solid Waste Management

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services and locations identified in the Firm-Fixed Price and Indefinite Delivery/ Indefinite Quantity (IDIQ) requirements of this contract. Items of work not covered by this contract but within the general intent are considered to be in the scope of this contract.

1.4 Background Information This contract will include services for Marine Corps Reserve Training Centers (MCRTC) located on and off MCAS Miramar. All the buildings are staffed with full-time personnel and one weekend per month each unit conducts training where 150 to 200 reservists muster.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Located in California, these sites experience a predominately warm/hot climate year round. Temperatures typically range between 70 and 90 degrees Fahrenheit.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes, as used throughout this PWS provide additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and Acronyms Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes requires the Contractor to be on call 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours to the KO for approval at least seven calendar days prior to requested day. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage determinations are included in J-0200000-02.

2.2.3 Requirements Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

2.3 General Administrative

Requirements

2.3.1 Required Conferences and

Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as required.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

A project’s characteristics determine the process level to be used. As such the following partnering level applies to this contract: C

2.3.2.1 Contract Partnering Level

C

This level of partnering discusses partnering concepts and benefits and should become a part of the pre-performance conference. The senior Government and Contractor stakeholders present will jointly host the partnering sessions. The partners will determine the frequency of the follow-on sessions. The partnering sessions should be held at locations agreed to by the partners.

2.3.2.2 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President *Contract/Project Manager *Supervisor/Superintendent *Quality Manager Safety Manager

2.3.3 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of permits and licenses per Section F.

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

- Comprehensive General Liability: $500,000 per occurrence

- Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

- Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

- Employer's Liability Coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law.

2.3.5 Protection of Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other directives, instructions, and references are listed in J-0200000-03.

The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.7 Invoicing Procedures Invoicing procedures are identified in J-0200000-04.

2.3.8 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included in J-0200000-05.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, and equipment for use in connection with this contract.

2.4.1 Government-Furnished

Facilities (GFF)

N/A

2.4.2 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the Contractor. Information concerning the location of existing outlets may be secured from the KO. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines.

Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions.

Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.4.3 Government-Furnished

Materials (GFM)

N/A

2.4.4 Government-Furnished

Equipment (GFE)

N/A

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and Work Status Reports shall be provided when requested by the KO. A status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference.

The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Computerized

Maintenance Management Systems (CMMS)

Work order data is submitted, tracked and recorded in MAXIMO for all work performed in 1502000 Facility Investment.

- DIRECT ENTRY: The Contractor shall input required service performance information directly into the Government’s MAXIMO system. The government Facility Service Contract Manager (FSCM) and Contracting Officer will assist the contractor gain access to Maximo after award.

MAXIMO is a database used by the government to submit, accept, track and record all service related items. MAXIMO service requests will be entered by the Government Facility POC as needed and the Contractor is responsible for providing status updates.

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F.

The QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

2.6.7.2 Quality Inspection and

Surveillance The Contractor shall establish and maintain an inspection and surveillance system in…