N4008019R0309.pdf

SEE ADDENDUM

(No Collect Calls)

N4008019R0309 29-Jul-2019

b. TELEPHONE NUMBER

202-685-3141

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 28 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N400809. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMES H. WAITE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL FACILITIES ENG COMMAND WASHINGTON

1314 HARWOOD ST.

WASHINGTON DC 20374

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N40080 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL FACILITIES ENG COMMAND WASHINGTON

JAMES H. WAITE

1314 HARWOOD ST

WASHINGTON DC 20374

TEL: 202-685-3141 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,500,000

NAICS:

561612

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF234

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N4008019R0309

Section SF 1449 - CONTINUATION SHEET

SUPPLIES & SERVICES

GENERAL INFORMATION

B.1 Contract Title: Regional Security Operation Services for Naval District Washington (NDW).

B.2 Type of Contract: This is an Indefinite Delivery Indefinite Quantity (IDIQ).

B.3 Minimum Guarantee: The minimum guarantee is $5,000.00.

B.4 Competition Requirements: This procurement is 8a Program Small Business competitive.

B.5 NAICS Code: 561612.

B.6 Wage Determination: Service Contract Act (SCA) Wage Determination are included in this Solicitation.

B.7 Contract Term: This contract contains provisions for a Base Period of 12 months with four (4) Option Years not to exceed sixty (60) months. The Government has the option to extend the term of contract in accordance with the “Option to Extend the Term of the Contract” (FAR 52.217-9) as specified in this solicitation.

B.8 Period of Performance: The start date and the completion date will be determined at time of award.

B.9 Evaluation of Proposals: Bidders shall submit a lump sum price for Section B utilizing Section J, Attachment J-0200000-08.

Description of the basic contract line items (CLINs), option CLINs and award term CLINs:

CLIN Description

CLIN 0001 Base Period Recurring Services CLIN 0002 Base Period Non-Recurring Services CLIN 0003 Option 1 Recurring Services CLIN 0004 Option 1 Non-Recurring Services CLIN 0005 Option 2 Recurring Services CLIN 0006 Option 2 Non-Recurring Services CLIN 7000 Option 3 Recurring Services CLIN 8000 Option 3 Non Recurring Services CLIN 9000 Option 4 Recurring Services CLIN 0010 Option 4 Non-Recurring Services

For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option and award term periods. Refer to Section M, FAR 52.217-5, Evaluation of Options (JUL 1990).

B.10 CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Subline Items (SLINs) as indicated in the schedules.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, SLIN and Exhibits Line Items (ELINs) will be recomputed accordingly. The CLIN which included this SLIN will also be recomputed to take into account the changes in the contract SLINs or ELINs. If the offeror provides a total amount for a CLIN, SLIN, or ELIN, but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN quantity will be held to be the intended unit price.

c. The Schedule of Recurring Services and the Schedule of Non-Recurring Services (See B.9 for description of CLINs) will be used as the basis for deductions in accordance with FARS 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996).

B.11 NON-RECURRING CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.12 UNIT PRICE ADJUSTMENTS IN OPTION PERIODS FOR RECURRING WORK CONTRACT LINE

ITEMS

The Contracting Officer will make price adjustments for applicable worker(s) subject to the Service Contract Act in accordance with FAR Clause 52.222-43 Fair Labor Standards Act and Service Act-Price Adjustment (Multiple Year and Option Contracts).

B.13 PERIOD OF PERFORMANCE – LESS THAN ONE YEAR

Offers shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

B.14 GOVERNMENT PURCHASE CARD

Indefinite Quantity work may be ordered at the prices offered by two ways: 1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; or by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee in accordance with FAR clause 52.232-36, (See Section H.1 FEDMALL Provision).

B.15 NOTICE TO OFFERORS

Offerors are required to submit both Section B, Bid Schedule, and Section J, Attachment J- 0200000-05 with their bid. The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINs ELINs

0001 A100AA-A700AC

0002 B001AA-B001AD

0003 C100AA-C700AC

0004 D001AA-D001AD

0005 E100AA-E700AC

0006 F001AA-F001AD

0007 G100AA-G700AC

0008 H001AA-H001AD

0009 I100AA-I700AC

0010 J001AA-J001AD

SAMPLE

Section B, Bid Schedule

Item No. Supplies/Services Unit Unit Price

0001 Recurring Work $ *Note 1

01 Customer 1 (See ** Note 2) 02 Customer 2 (See ** Note 2)

* Note 1: Total price for CLIN 0001 represents the total amount for Exhibit Line Items (ELINs) A100 through A700.

** Note 2: These subline Items (SLINs) represent funding for CLIN 0001 by customer. The contractor will not submit totals for these SLINs. These amounts will be entered by the Government at time of award.

B.16 PROPOSAL DELIVERY:

a. NOTICE TO ALL OFFERORS

Due to increased security at all military installations, Offerors who do not currently have a valid Contractor’s ID and Vehicle Decal issued by the Department of Defense (DoD), must allow sufficient time to obtain a one-day pass to permit entry to the base. In accordance with Washington Navy Yard security regulations, all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor’s pass the person must present their driver’s license and vehicle registration and/or rental car contract. They will also need proof of insurance for the vehicle. Personnel and vehicle one-day passes must be obtained at the Visitor’s Office located at 11th St. & O St.

SE, Washington, DC 20374.

It is imperative that all potential offerors adhere to this notice in order to avoid delay in submitting your proposal.

Also, be advised by this notice that the level of security at Washington Navy Yard may change at any time. As the level of security heightens, the amount of time required to gain access to the Washington Navy Yard also increases.

b. SUBMITTING YOUR PROPOSAL

All proposal deliveries (hand-carried or mailed) must be received prior to the proposal due date and time provided in Block 9 of the Standard Form 33. Proposals shall be submitted to:

NAVFAC Washington

ATTN: JIM WAITE

1314 Harwood St. SE, Bldg. 212 1st Floor Mailroom Washington Navy Yard, DC 20374

Please allow sufficient time for your proposal to be received prior to the proposed closing time. Technical and Price proposals shall be submitted in sealed envelopes/boxes marked in the bottom right corner “Solicitation N40080-19-

R-0309, DO NOT OPEN IN MAILROOM”.

c. Proposals not received at the above address on or before the hour and date set forth for receipt of proposals shall be subject to the provisions of FAR 52.215-1(c), “Submission, modification, revision and withdrawal of proposals.”

d. Offerors shall submit complete and accurate information. The Government may elect not to request additional information to perform the evaluation.

B.17 REQUEST FOR PROPOSALS (RFP) INFORMATION/CLARIFICATION QUESTIONS:

Contractors are required to review the entire solicitation package before submitting questions. Inquiries during the proposal preparation period shall be submitted, via E-mail, to Jim Waite (james.h.waite@navy.mil), at least ten (10) business days before proposals are due. Inquiries must be in Word Document format and submitted through the Prime Contractor only. Subcontractors with questions must submit them through the Prime Contractor.

B.18 REQUEST FOR PROPOSAL (RFP) FILES:

Solicitation and RFP files are posted to the Fed Buz Opps (FBO) website (https://www.fbo.gov/) as mandated by our agency. By necessity, these files are protected to prevent unauthorized editing. It is the sole responsibility of the offeror to obtain the RFP files, along with any amendments, from this website. Unprotected editable file copies of the RFP documents including: Word, Excel and/or PDF files (Adobe Acrobat Files) will not be provided. Please plan accordingly.

B.19 SOLICITATION

This solicitation incorporates the Performance Work Statement (PWS) consists of Annexes 1, 2 and 4 along with various Post Orders, Instructions and Notice etc…. The contractor will be required to meet the specification in the PWS along with any external attachments linked to the solicitation in FBO.

B.20 SITE VISIT

If a site visit is required you may contact Mr. Wayne Seaton at (202) 685-1264 or wayne.seaton@navy.mil.

Additional information may be found in FAR 52.237-1 shown in full text in this solicitation.

B.21 PHASE-IN PERIOD

After official notification of award, the contractor will be provided a phase-in period of 60 days to prepare and start the contract on schedule.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$500.00 $52,701,333.34

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each Base Period Recurring Services

FFP

Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Base Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

FOB: Destination

PSC CD: S206

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each Base Period Non-Recurring Services

FFP

Non-Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Base Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each OPTION Option 1 Period Recurring Services

FFP

Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 1 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each OPTION Option 1 Period Non-Recurring Services

FFP

Non-Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 1 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each OPTION Option 2 Period Recurring Services

FFP

Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 2 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Each OPTION Option 2 Period Non-Recurring Services

FFP

Non-Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 2 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each OPTION Option 3 Period Recurring Services

FFP

Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 3 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Each OPTION Option 3 Period Non-Recurring Services

FFP

Non-Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 3 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each OPTION Option 4 Period Recurring Services

FFP

Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 4 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Each OPTION Option 4 Period Non-Recurring Services

FFP

Non-Recurring Medical Waste Removal & Disposal Services in accordance with the Performance Work Statement and all applicable attachments N4008019R0309_J_0200000_08 ELINS.xls for the Exhibit Line Items Numbers Option 4 Period Recurring Services. NOTE: Please ensure you are using the most current version of the Attachment. Check all amendmentsfor updates.

ANNEX 0100000 C GENERAL INFORM

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at for the Naval District Washington Region (NDW).

Services shall be performed at various Government Facilities in Maryland, Virginia, and Washington, DC and within a 100-mile radius of the Washington Navy Yard by means of a combination Firm-Fixed-Price (FFP) and Indefinite Delivery-Indefinite Quantity (IDIQ) performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety

0401060 Security Operations Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support N/A Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Project Location The work shall be performed at various locations within a 100-mile radius of the Washington Navy Yard and could vary from location to location. The following is an example of the dispersion of work at the various locations.

1) Naval Sea Systems Command Facility, Bldg. 176, Washington Navy Yard, DC

2) Naval Sea Systems Command Facility, Bldg. 104, Washington Navy Yard, DC

3) Naval Sea Systems Command Facility, Bldgs. 197, 201

4) Naval Surface Warfare Center Carderock, West Bethesda, MD

5) Naval Support Facility, Arlington, VA

6) SSP Strategic Service Program, Washington Navy Yard, DC

7) Naval Research Laboratory, Chesapeake Bay Detachment, Chesapeake Beach, MD

8) Naval Support Activity Bethesda, MD

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional Security Guard Operations at additional locations in addition to the services and locations identified in the recurring work requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background

Information

With the nation's capital at its heart, the Naval District Washington Region encompasses over 4,000 square miles, including the District of Columbia;

the Maryland counties of Anne Arundel, Calvert, Charles, Frederick, Montgomery, Prince George's and St. Mary's; and Northern Virginia counties of Loudoun, Fauquier, Fairfax, Prince William, Stafford, King George, Westmoreland and Arlington, and the cities within their outer boundaries. Naval District Washington is responsible for efficiently delivering common operating support services to over 120 mission commands located within the Region. Naval District Washington is the regional provider of common operating support to twenty Naval installations within a one-hundred-mile radius of the Pentagon. Services provided include public affairs, public works, public safety, community support, human resources, information technology, supply, air and port operations, ceremonial support, environmental and safety and morale, welfare and recreation. The region’s installations comprise over 26,000 acres, with a $19B plant account and over 71,000 civilian and military personnel. In addition to the Washington Navy Yard, Naval District Washington includes:

NRL Chesapeake Beach Detachment; NSA Arlington; NSA Carderock, Walter Reed National Military Medical Center, Bethesda.

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as maps, floor plans, and tables to represent the type, quantity and location of services to be provided.

However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Washington's weather is seasonal subtropical with some variations between summer and winter, although it is moderated by its proximity to the coast, making its climate more moderate than cities at a similar latitude further inland. Summer tends to be very hot and humid with daily high temperatures in July and August averaging in the high 80s° to low 90s°F (about 30°C).

Spring and fall are mild with high temperatures in April and October averaging in the high 60s°F (about 20°C). Winter can bring cold temperatures and, on some occasions, significant snowfall. While hurricanes (or the remnants of them) occasionally track through the area, they have often weakened by the time they reach Washington. The average annual snowfall is 17 inches (430 mm) and the average high temperature in January is 43°F (6°C); the average low for January is 24°F (−4°C). The highest recorded temperature was 106°F (41°C) on July 20, 1930 and August 6, 1918 and the lowest recorded temperature was −15°F (−26°C) on February 11, 1899.

For additional information, see NOAA website for climate information.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Recurring Work requirements. Specification item 4 will always contain the Non-Recurring Work requirements.

Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable Additional (and/or alternative) means or methods of meeting the performance objective.

1.12 Instrument Number The ninth position instrument type indicator of ‘R’ in the solicitation number will change to ‘D’ upon award of the contract as part of the contract number. All references contained herein (headers, footers, etc.) will be read as appropriate.

ANNEX 0200000 C MANAGEMENT AND

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Informal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Government Information Technology (IT) System

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Property, Materials and Services

2.5 Contractor-Furnished Items

2.5.1 Contractor- Furnished Items, General

2.5.2 Contractor-Furnished Items, Site Specific

2.6 Management

2.6.1 Work Control

2.6.2 Work Schedule

2.6.3 Deliverables

2.6.4 Service Interruptions

2.6.5 Quality Management System (QMS)

2.6.5.1 Quality Control Plan (QCP)

2.6.5.2 Quality Inspection and Surveillance

2.6.5.3 Quality Inspection and Surveillance Report

2.6.6 Property Management Plan

2.6.7 System and Equipment Replacement

2.6.8 Contact Information

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Control Manager (QCM)

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Other Key Personnel

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 Defense Biometric Identification System (DBIDS)

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.8.9 Employee Status

2.8.10 Trustworthiness Security

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Emergency Response Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting and Notification Criteria

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.9.11 Emergency Medical Treatment

2.10 Environmental Protection

2.10.1 Non-Hazardous Waste Disposal

2.10.2 Hazardous Waste Disposal

2.10.3 Spill Prevention, Containment, and Clean-up

2.10.4 Hazardous Material Management

2.10.5 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.6 Noise Control

2.10.7 Asbestos Containing Material (ACM)

2.11 Disaster Preparedness

2.12 Energy Management

2.13 Recurring Work Procedures

2.13.1 Notification to the Government for Work Above the Recurring Work Limitations

2.13.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.14 Non-recurring Work

2.14.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.14.1.1 Acceptance and Performance

2.14.1.2 Invoicing and Receiving Payment

2.14.2 Unit Priced Labor (UPL)Work (Negotiated)

2.14.2.1 Non-recurring Preparation of Proposals

2.14.2.1.1 Labor Requirements

2.14.2.1.2 Material and Equipment Requirements

2.14.2.2 Issuance of Final Task Order

2.14.3 Non-recurring ELINS

0200000 - Management and Administration

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0630-1630, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval. NSA Bethesda contractors will follow the Office of Personnel Management’s (OPM) closures, delays, and early-dismissals when such action is caused by weather or natural disaster.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. Any day the President declares as a federal holiday.

2.2.2 Wage Determinations All work is subject to Contract Act and Davis-Bacon Act wage determinations in Section J. Wage Determinations are included in Attachment J-0200000-07.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative Requirements

2.3.1 Required Conferences

and Meetings The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend Pre-Performance conference, Partnering, and other meetings as indicated in this contract.

2.3.2 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors’ teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

2.3.2.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.2.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.2.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.3 Permits and Licenses The Contractor shall obtain all current required permits, licenses, and authorizations to perform work under this contract from the applicable State licensing authority and comply with all the applicable federal, state and local laws and regulations. Many states require security officers be licensed. The contractor shall meet all state mandated licensing requirements at all times for each of the applicable states for the District of Columbia, Maryland and Virginia. The contractor shall be responsible for maintaining and renewing all licenses, including bearing the cost of such for the length of the contract for all personnel. Evidence of such permits and licenses shall be provided to the KO before work commences and at other times as requested by the KO. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.4 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.4.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days’ written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.4.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other: As required by State or District of Columbia Law (whichever is applicable).

2.3.5 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.6 Government

Information Technology (IT) System

The Government utilizes various IT systems at the various sites.

2.3.7 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-13. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing Procedures Refer to Section G for invoicing instructions.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-03. Form originals will be provided by the Government (either hardcopy or computer based for contractor’s local reproduction and use.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor, certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract.

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-06.

2.5 Contractor-Furnished

Items

Except for items specifically identified as Government Furnished in Attachment J-0200000-06 (GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, SERVICES, and MATERIAL), the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. Fifteen days after contract award, Contractor shall furnish document submittals concerning vehicles, communications, weapons (if applicable), uniforms and related accessories and all other equipment and materials proposed to use in connection with the performance of this contract. Submittals may consist of: manufacturer’s product specifications and descriptive data sheets, product photographs, brochures, catalog cut sheets and/or actual samples of the items intended for use. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Safety Data Sheets (SDS), and manufacturer’s data cut sheets of materials used in this contract.

2.5.1 Contractor- Furnished

Items, General

The Contractor shall provide the following for all work, employees and sites:

1. Training Equipment, Aids, Course Materials, and all other training related Materials and Supplies the Contractor shall provide all training materials. Examples include, but are not limited to, the following:

Training Plans Course Curricula and Lesson outlines and plans Student’s materials Class Handouts Homework and testing materials Instructors and Students Materials and references Administrative Items Firing Targets All other training services

2. Uniforms. Contractor shall provide all required uniform items including accessories and security equipment listed in Attachment J-0401060-08. Laundry, cleaning, pressing, maintenance and repair costs of employees’ uniforms and uniform equipment shall be the contractor’s responsibility and paid for as provided in the applicable Department of Labor Service Contract Act Wage Determination(s) or Collective Bargaining Agreement(s).

3. Materials and Supplies. Except where specifically stated elsewhere as Government provided, the Contractor shall provide all materials and supplies, including vehicle fuel and oil, required to perform the contract. Examples include, but are not limited to the following:

Official Log Books Wireless devices where applicable such as tablets and phones Black or Blue pens, pencils, sharpeners, staplers, etc.

Any and all necessary forms, permits, passes and badges.

Blank Video Cassettes Office equipment and supplies (e.g., fax machine, computer, copier, typewriter, ink, paper, etc.).

4. Telephone Service. The Contractor shall provide any telephones or telephone services needed to perform the contract, beyond that provided by the government for local official use only purposes.

2.5.2 Contractor-Furnished

Items, Site Specific

Listed and described in Attachments J-0200000-06.1 through J-0200000-

06.4 are additional, site-specific requirements that the Contractor must provide.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status updates shall be provided when requested by the KO. A written status report of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.2 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases, where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.3 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.4 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.5 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program (aka QMS or QC Program/Plan) shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. Contractor shall provide copies of its QMS/QC Program to the KO per Section F, for approval. The Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.5.1 Quality Control Plan

(QCP)

The Contractor shall develop and submit a QCP per Section F. The QCP shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QCP for acceptance.

The Contractor’s QCP shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o…