Attachment Q -Solicitation N3943022R2407 - Pre-Proposal Conference-Meeting Minutes.doc
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- Solicitation number
- N3943022R2407
About this file
The document outlines a federal solicitation for construction services for specialized antennas, towers and communication facilities for the Naval Facilities Engineering and Expeditionary Warfare Center. The solicitation will result in multiple indefinite delivery, indefinite quantity construction contracts with a base ordering period of 60 months and potential extension of six months. Services include requirements support for structures, mechanical systems, utilities and related work for building, repairing and modifying Navy and Marine Corps communications facilities. The North American Industry Classification System code is 237130 and the annual size standard is $39.5 million. The solicitation targets 100% small business set-aside with one reserve for a HUBZone small business. Task orders will be firm fixed price. The minimum guarantee per contract is $5,000. Estimated award date is July 28, 2023. The maximum value of all task orders is $99 million. The pre-proposal conference minutes provide additional details on the scope of individual repair projects at various sites.
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NAVAL FACILITIES ENGINEERING COMMAND – ENGINEERING AND EXPEDITIONARY WARFARE CENTER
NAVFAC EXWC
1100 23rd Ave
Port Hueneme, CA 93043-4301
| Date/Time: |
| 17 January, 2023 – 0900 (PST) |
| Meeting Subject: |
| FY23 TAC Tower Repair Project Request for Proposals |
| Meeting Purpose: |
| Pre-Proposal Conference |
| Meeting Location: |
| NAS Fallon, Nevada BG307, 3RD Floor, Conference Room 0900 |
Meeting Dial-in: (712) 832-8330, Pass Code: 5732557
MEETING AGENDA
The purpose of the Pre-Proposal Conference is to provide contractors with general information and guidelines during site visits.
SECTION 1.
INTRODUCTIONS
Contracting Officer (KTR) – Nicole Mendes
Contracting Specialist (CS) – Anthony Gonzales Tall Tower Program Manager – Bret Gean Contracting Officer Representative (COR) – Rebeca Firebaugh
Introductions Attendees:
NAVFAC EXWC
Bret Gean – Program Manager
Rebeca Firebaugh – COR
Bryan Stone – Project Manager
Anthony Gonzales – Contract Specialist
Nicole Mendes – Contracting Officer PW Southwest
Phil Mable
Site POC
Ken Steen – All Sites
Justin Roose – NAS Fallon
CONTRACTORS
Site Master
International Towers
GrayDS ACRO Constructors
Tower Systems Incorporated
HICAPS Incorporated
Arkel International
PCI Global
SECTION 2.
PROGRAM/PROJECT OVERVIEW
NAVFAC EXWC
Tall Tower Program Overview (Bret Gean) FY23 TAC Tower Repair consist of repair and maintenance work of 11 Tactical Training Towers located across 5 states: Washington, California, Nevada, North Carolina and Virginia.
Base Bid:
1. Octopus Mountain – 160’ Self Supported, NAVBASE KITSAP Bremerton, Washington
a. Location: Mt. Octopus, Washington
b. Complete all repairs recommended by Structural Inspection Report and Electrical Grounding Inspection Report
2. Bogue Field – 140’ Self Supported, MCAS Cherry Point, North Carolina
a. Location: Bogue Field, USMC Landing Field, North Carolina
b. Completed all repairs recommended by the Structural Tower Inspection Report and Electrical Grounding Inspection Report
c. OPTION A. Replacement of Ladder and Guardrails
3. Mockup Road – 60’ Self Supported, MCAS Cherry Point, North Carolina
a. Location: Camp Lejeune, North Carolina
b. Per the Structural Tower Inspection Report, complete Immediate Structural Repairs ONLY
4. SCI-Vista – 50’ Self Supported, NAVBASE Coronado, California
a. Location: San Clemente Island, California
b. Complete all repairs per the Structural Tower Inspection Report and the Electrical Grounding Inspection Report
5. SCI-OP-1 – 80’ Self Supported, NAVBASE Coronado, California
a. Location: San Clemente Island, California
b. Complete all repairs per the Structural Tower Inspection Report and the Electrical Grounding Inspection Report
6. Navy Dare – 140’ Self Supported, NAS Oceana, North Carolina
a. Location: Alligator River National Wildlife Refuge, North Carolina
b. Per the Structural Tower Inspection Report, complete Immediate Structural Repairs ONLY
c. OPTION B. Ladder replacement
7. Bldg. 210 – 90’ Self Supported, NAS Oceana, Virginia
a. Location: Oceana Naval Air Station, Virginia
b. Structural Tower Inspection Report: Attachment B11, Complete Immediate Structural Repairs ONLY
8. Target B20 (Center) – 60’ Self Supported, NAS Fallon, Nevada
a. Location: Fallon Naval Air Station, Nevada
b. Complete all repairs per the Structural Tower Inspection Report and Electrical Grounding Inspection Report OPTION C. Bldg. 465 – 54’ Self Supported, NAS Fallon, Nevada
a. Location: Fallon Naval Air Station, Nevada
b. Complete all repairs recommended by Structural Tower Inspection Report and Electrical Grounding Inspection Report
OPTION D. Starling – 386’ Guyed, MCB Camp Lejeune, North Carolina
a. Location: Hubert, North Carolina
b. Structural Tower Inspection Report: Attachment B16, Complete all repairs
OPTION E. P-0 Point of Marsh – 120’ Self Supported, MCAS Cherry Point, North Carolina
a. Location: Carteret County, North Carolina
b. Per Structural Tower Inspection Report, complete Immediate Structural Repairs ONLY Remarks
· Site visit to tower NAS Fallon, Tower B20, cancelled due to snow making tower inaccessible.
· Site visit to SCI towers cancelled due to unavailability of flights for all contractors
· Access to towers on bombing ranges require coordination.
· ITL expressed concern regarding work interruption due to range operations. ITL to submit RFI.
· ITL expressed concern on tower work requiring adherence to standards other than Motorola RF56. ITL to submit RFI.
· As-builts for NAS Fallon, Tower Bldg. 465 to be provided (NOTE: quantity and location of antennas may differ from existing conditions. Contractor is responsible to verify existing conditions).
SECTION 3.
CONTRACTING OFFICER
Contracting Officer – Nicole Mendes A.
QUESTIONS – All questions that arise during site visits must be submitted as RFIs B.
SITE CONDITIONS – Contractor must submit a proposal per the RFP, any conditions encountered during site visits that may change how the contractor bids a project must be submitted as an RFI.
C. ORAL MODIFICATIONS - No oral statement by any person other than the Contracting Officer, as provided in the contract clause entitled, “CHANGES AND CHANGED CONDITIONS,” will in any manner or degree modify or otherwise affect the terms of this contract.
D. IMPORTANT DATES/NOTES: Bids due February 6th, 2023, Tentative Award Date: August 15, 2023 RFIs due by January 23. RFIs submitted after January 23, may not have time to be answered.
| UNCLASSIFIED//FOR OFFICIAL USE ONLY |
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