Att_7._Longterm_+_Lodging_Specifications_Rev1_11192018.pdf

Lodging Specifications (LONG TERM)

Spec #: 2018-29 Rev: 1 Page 1 of 9

STATEMENT OF WORK

1. SCOPE

1.1. Contracted lodging to support project to be completed at Submarine Base New London, Groton, CT. for stays of 30 days or more.

2. REFERENCES

2.1.1.1. Public Law: 101-391

2.1.1.2. National Fire Protection Association (NFPA) Standard 74

2.1.1.3. NFPA Standard 13

2.1.1.4. NFPA Standard 13R

3. REQUIREMENTS

3.1. PNS Employee Occupant(s) shall not be required to change unit(s) during the course of their stay unless a physical problem with the occupied unit(s) arises with the property that requires the unit(s) to be vacant so it may be repaired.

3.2. All properties shall have safe and secure premises, with unit access limited only to authorized keyholders.

3.3. Properties shall be geographically located within thirty (30) miles of SubBase New London (NLON), Groton, CT.

3.4. General Room Specifications

3.4.1. Minimum living area size is four hundred (400) square feet

3.4.1.1. Living area that shall be included in the minimum square footage specified under Item 3.4.1 is defined as all living area other than bathroom/facilities area, kitchen area, balconies, hallways, and closets.

3.4.1.2. Living area shall include a separate bedroom with a door and/or loft for privacy

3.4.2. Notification to the occupant shall be made a minimum of twenty-four (24) hours prior to building maintenance entering the unit.

3.4.2.1. Vendor shall respond within twenty-four hours (24) to address and fix any issues.

3.4.3. Units must be in a sanitary condition.

3.4.3.1. Free of odors

3.4.3.2. Free of dirt, debris, mold, and/or mildew

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3.4.3.3. Free of pests (including but not limited to rodent(s), insect(s), bird(s), or evidence of rodent(s), insect(s), bird(s), or pest waste

3.4.4. All walls, floors, and ceilings shall be damage-free (minor cracks and scratches are acceptable).

3.4.5. All units shall be capable of being independently heated and cooled.

3.4.5.1. Heating and Air Conditioning: Heat shall be available throughout the entire living area. Air Conditioning (A/C) shall be made available within 48 hours’ request by Occupant. All A/C units shall be properly installed in accordance with manufacturer’s installation instructions.

3.4.6. All units shall have a closet, with minimum of sixteen (16) hangers.

3.4.7. Units shall not be exposed to excessive noise (such as air traffic, highways, hospitals, police/fire stations, and/or industrial/construction sites).

3.4.7.1. Units shall not be located in close proximity of industrial/construction sites, or other areas producing excessive noise levels that could cause disruption in sleep.

3.4.8. Units shall meet all state & county codes having properly installed electrical outlets in proper working condition to include proper spacing.

3.4.8.1. Extension cords shall not be permitted.

3.4.9. Entry door shall be gap-free, and shall be equipped with a properly-installed dead bolt which shall be fastened securely to the wall/door frame.

3.4.10. All windows shall be equipped with security locks in proper working condition.

3.4.11. A current fire inspection certificate shall be posted in accordance with PL-101-391 (or latest revision).

3.4.11.1. Properties shall be equipped with hard-wired, single-station smoke detectors in each room in accordance with National Fire Protection Association (NFPA) Standard 74.

3.4.11.2. Properties shall be equipped with an automatic sprinkler system installed in accordance with NFPA Standard 13 or 13-R, except that properties that are three stories or lower are exempt from this requirement.

3.4.12. N/A

3.4.13. Unit upgrades shall only be available on a temporary basis, in the event of overbooking.

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3.4.14. Check-in time shall be available not later than 11:00 a.m., EST.

3.4.14.1. Twenty-four (24) hour check-in shall be available if requested by the government a minimum of one (1) day in advance.

3.4.15. Unit occupancy shall not exceed more than one (1) PNS employee per unit.

3.5. Minimum Furniture Requirements:

3.5.1. One (1) lounge chair

3.5.2. One (1) sofa / couch with fold-out bed, or equivalent

3.5.3. One (1) dining table with four (4) dining chairs

3.5.4. One (1) coffee table

3.5.5. One (1) entertainment center or wall mount for TV

3.5.6. One (1) overhead light and/or one (1) lamp per room

3.5.7. Two (2) end tables

3.5.8. One (1) mirror

3.6. Minimum Bedroom Requirements:

3.6.1. One (1) Queen sized bed, to include headboard and mattress set

3.6.1.1. Two (2) standard-size pillows with two (2) standard-size pillow cases

3.6.1.2. Two (2) complete sets of queen size sheets, one (1) set of sheets to fit fold out bed

3.6.1.3. Three (3) blankets

3.6.1.4. One (1) bed spread or comforter

3.6.2. Two (2) full dressers

3.6.2.1. Full dresser size shall be defined as: 60” w x 20” d x 48”h or equivalent

3.6.3. One (1) alarm clock radio

3.6.4. Two (2) night stands

3.6.5. One (1) lamp and/or one (1) overhead light

3.6.6. One (1) waste basket

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3.7. Minimum Bathroom Requirements:

3.7.1. All units shall have at least one (1) private bathroom.

3.7.1.1. One (1) shower equipped with one (1) anti-slip floor mat

3.7.1.1.1. Shower shall be equipped with door(s) or shower curtain w/ liner.

3.7.1.2. One (1) sink (free of hazards, and in proper working condition)

3.7.1.3. One (1) toilet (in proper working condition)

3.7.1.4. One (1) overhead exhaust fan (in proper working condition)

3.7.1.5. One (1) mirror or vanity with lights

3.7.1.6. One (1) shelf, or counter space, for toiletries

3.7.1.7. A minimum of one (1) properly installed electrical outlet in sink area (in proper working condition).

3.7.1.8. One (1) hair dryer

3.7.1.9. One (1) brand new toilet plunger, unless prohibited for sanitary reasons, or by state and local law

3.7.1.10. One (1) waste basket

3.8. Minimum Kitchen Requirements:

3.8.1. Units shall be equipped with a separate kitchen area.

3.8.1.1. One (1) microwave oven (1,000 wattage minimum)

3.8.1.2. One (1) toaster

3.8.1.3. One (1) coffee maker

3.8.1.4. One (1) two-door refrigerator

3.8.1.4.1. 16 cubic feet (or larger) capacity

3.8.1.4.2. Separate freezer compartment

3.8.1.5. One (1) stove, with self-cleaning oven, with a minimum of four (4) burners

3.8.1.6. One (1) dishwasher

3.8.1.7. Minimum Cooking Utensils

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3.8.1.7.1. One (1) seven-piece cookware set

3.8.1.7.2. One (1) 12” non-stick frying pan/skillet

3.8.1.7.3. Two (2) large mixing bowls

3.8.1.7.4. One (1) 5-quart pot

3.8.1.7.5. Three (3) piece food storage set

3.8.1.7.6. One (1) can opener

3.8.1.7.7. One (1) cutting board

3.8.1.7.8. One (1) measuring cup set

3.8.1.7.9. One (1) measuring spoon set

3.8.1.7.10. One (1) large colander

3.8.1.7.11. One (1) five-piece cooking utensil set

3.8.1.7.12. One (1) kitchen knife/cutlery set

3.8.1.7.13. One (1) baking sheet

3.8.1.8. Minimum Tableware

3.8.1.8.1. Four (4) dinner plates

3.8.1.8.2. Four (4) salad plates

3.8.1.8.3. Four (4) soup bowls

3.8.1.8.4. Four (4) coffee mugs

3.8.1.8.5. Four (4) 16oz. beverage glasses

3.8.1.8.6. Four (4) flatware sets (knives, forks, spoons)

3.8.1.8.7. Two (2) dish towels

3.8.1.8.8. Two (2) pot holders

3.8.1.8.9. One (1) sponge

3.8.1.9. Kitchen must be equipped with one (1) sink (separate from Item 3.7.1.2).

3.8.1.10. Kitchen must be equipped with one (1) tall waste basket.

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3.8.2. All kitchen items shall be fully-functioning, and in proper working condition.

3.9. Minimum Appliances

3.9.1. Television and Cable Requirements:

3.9.1.1. One (1) television (nominally-sized 42” or larger) in living room

3.9.1.2. One (1) remote control to each television

3.9.1.3. Televisions shall be equipped to display color.

3.9.1.4. Free mid-level/2nd cable/satellite service (as defined by the local cable/satellite service provider)

3.9.1.5. Television shall be securely mounted to a wall, or displayed safely and securely upon a TV stand.

3.9.2. One (1) iron and one (1) ironing board

3.9.3. Either one (1) full sized clothes washing machine and one (1) full sized dryer in unit, or on-site washers and dryers with access limited only to authorized keyholders.

3.10. Minimum Housekeeping / Cleaning Services

3.10.1. Properties shall be responsible for ensuring that all units are cleaned and well-maintained. Minimum services shall include:

3.10.1.1. One (1) time weekly housekeeping services

3.10.1.1.1. One (1) time weekly dusting of furniture and horizontal surfaces

3.10.1.1.2. One (1) time weekly mopping and/or vacuuming of floor surfaces

3.10.1.1.3. Shampooing of carpeted floors to include both prior to arrival and upon each change of occupancy.

3.10.1.1.4. One (1) time weekly Bathroom cleaning:

3.10.1.1.4.1. Shower (entire bathtub and surround)

3.10.1.1.4.2. Toilet

3.10.1.1.4.3. Bathroom sink

3.10.1.1.4.4. Bathroom vanity/shelves/countertops

3.10.1.1.5. One (1) time weekly kitchen cleaning:

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3.10.1.1.5.1. Kitchen appliances

3.10.1.1.5.2. Kitchen countertops

3.10.1.1.5.3. Kitchen sink

3.10.1.1.6. One (1) time weekly trash removal

3.10.1.1.7. Linen service to be performed one (1) time weekly, and upon each change of occupancy.

3.10.1.1.8. Laundering of bedspread/comforter and blankets shall be performed one (1) time weekly and upon each change of occupancy.

3.10.1.1.9. Clean towels shall be provided/replaced one (1) time weekly

3.10.1.1.9.1. Four (4) bath towels

3.10.1.1.9.2. One (1) bath mat

3.10.1.1.9.3. Four (4) hand towels

3.10.1.1.9.4. Four (4) wash cloths

3.10.1.1.9.5. At the request of occupant, extra set(s) shall be provided

3.10.2. Minimum Cleaning Supplies Requirements:

3.10.2.1. One (1) mop and one (1) bucket

3.10.2.2. One (1) vacuum cleaner

3.10.2.3. One (1) broom

3.10.2.4. One (1) dust pan and brush

3.10.2.5. Additional trash bags (minimum 25 small and 25 large)

3.10.3. Upon check-in the following shall be provided.

3.10.3.1. Two (2) rolls of toilet paper

3.10.3.2. Two (2) rolls of paper towels

3.10.3.3. One (1) hand soap in each kitchen and bathroom

3.10.3.4. One (1) dish soap and one (1) dishwasher soap

3.10.3.5. One (1) laundry soap

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3.10.3.6. Two (2) room keys

3.11. Minimum Amenities

3.11.1. Properties shall have free, safe and secure, adequately lit on-site parking in sufficient quantities to accommodate the occupant, and adequate overflow parking.

3.11.2. Properties shall have free high speed internet access.

3.11.2.1. Properties shall have plug-in capabilities and provide Wi-Fi access.

3.11.2.1.1. Wi-Fi access shall be password encrypted to ensure private connection(s).

3.11.3. Properties shall be located with-in a four (4) mile radius of a grocery store and a full service restaurant.

3.11.4. Properties shall have daily mail service.

3.11.5. Properties shall have twenty-four (24) hour telephone service with an answering system/service.

3.11.6. PNS occupants shall be afforded access to all property facilities provided to commercial guests.

3.11.7. PNS occupants shall be granted all accommodations afforded to commercial guests.

4. NOTES

4.1. All units shall be tax exempt.

4.2. Any offers received must be equal to or less than the full government per diem rate in Groton, CT.

4.3. All properties to be used must be approved via a site inspection by this activity.

4.4. Awards will be made in the best interests of the government.

4.5. Rates for units quoted shall be all inclusive.

5. GOVERNMENT FURNISHED MATERIAL

5.1. N/A

6. SECURITY REQUIREMENTS

6.1. N/A

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7. ATTACHMENTS

7.1. N/A