Questions and Answers for MATSS.pdf

Q # RFP

Section

Page # Para # Reference Language Question Answer

1 SAM.gov N/A N/A

There is a commingling of solicitations on SAM.gov between PHNSY IMF Mobile At Sea Sensor System

Support (N3225322R0015) and Submarine

Maintenance Enclosure (N3225322Q0078). This leads to conflicting updates on SAM.gov and may ultimately lead to missed/confusing opportunity updates posted for MATSS.

Will the Government please investigate the commingling of information and correct the

SAM.gov postings for PHNSY IMF Mobile At-Sea

Sensor System Support (N3225322R0015).

Government has corrected this issue. Thank you for bringing this to our attention.

2 J 83/112 N/A

**Attachment #s 1 through 8.C.7 will be available upon request, in accordance with the performance work statement.

Will the Government please provide the attachments #1 through 8.C.7 as stated?

Government will provide attachments through DoD

SAFE. Please note that the list of attachments has been updated. All PWS referenced items that were listed in the attachments have been deleted due to duplication.

The Government will provide all the requested information through DoD Safe.

Offeror should email the POCs with this request and

Government will provide once the Contractor has completed the Stipulation which will be emailed to the

Contractor after receipt of this request.

Per SAM.gov, the Primary POC email is lynn.imperial@navy.mil, and Secondary POC email is megan.ho@navy.mil.

Page # Para # Reference Language Question Answer

3 C 10/112 2.1

The contractor shall adhere to the following references, which will be provided upon request:

Will the Government please provide all references identified in Section 2.1, (i.e. 1-10.e.)?

Government will provide references upon request.

Offeror should email the POCs with this request.

Per SAM.gov, the Primary POC email is lynn.imperial@navy.mil, and Secondary POC email is megan.ho@navy.mil.

4 C

15/112

And

40/112

4.1.1.7

And 0.3.1-3

…The Contractor shall procure all necessary materials and tools that are not Government

Furnished…

The Government will furnish equipment and materials listed in Attachment A. The Government is not responsible and will not provide any office supplies. The Government is not liable to replace damaged equipment caused by contractor negligence.

Will the Government please provide Attachment A as stated?

The list of Government Furnished Property (GFP) will be determined at the task order level. Therefore, the

Government has updated the language of the GFP in the

PWS.

5 C 19/112 4.3.10

Food handling and preparation shall be in accordance with REF 6 and any local, state, or federal rules, regulations, and laws.

The referenced language refers to REF 6. However, there is no REF 6 included in the solicitation documents, nor is it referenced elsewhere. Can the

Government clarify or provide REF 6, as well as any state or federal rules, regulations, and laws that government food handling for At-Sea Operations?

The PWS has been amended in the solicitation to provide the correct reference which is Reference 2.1.6.

Furthermore, the numbering references of the PWS in paragraphs 4.1.1.5, 4.3.10, 7.2.1 and 7.6.2.6 have been updated for consistency.

The food handling references are located in paragraph

2.1 of the PWS.

Page # Para # Reference Language Question Answer

6 C 24-/112 5.1.1

The appropriate level of clearance shall be required in order to access specific compartments onboard ship in addition to government facilities. All personnel working physically on MATSS on this contract shall be able to comply with Pearl Harbor

Base access requirements. A SECRET clearance is desired. Key personnel and all personnel who have access to designated classified MATSS areas, or who conduct security round checks, or who respond to security alarms, or get underway in support of operations, shall be required to possess a

SECRET clearance.

As stated in PWS paragraph 5.1.1 "all personnel who get underway in support of operations, shall be required to possess a SECRET clearance."

However, Key Personnel PWS paragraphs 6.2.3, 6.2.4, 6.2.5, 6.2.6, 6.2.7 does not prescribe a

SECRET clearance requirement for the Personnel.

Further the EMT-P position states that a SECRET security clearance is not required but desired.

Will the Government please Modify PWS sections to state that a SECRET clearance is desired, but not required, for all personnel?

Furthermore, will the Government allow the contractor to propose its own technical solution (i.e.

which personnel should hold a SECRET clearance) to ensure that proper security checks can be performed while performing At-Sea Operations as described in PWS 4.3.3-4.3.5?

Will the Government please provide a DD254?

SECRET clearance is required for Program Manager and Senior Marine Engineer Technician. Personnel who have access to designated classified MATSS areas, or who conduct security round checks, or who respond to security alarms, shall be required to possess a

SECRET clearance. The PWS in the solicitation has been updated.

PWS states "SECRET clearance is required. The following has been added: " Application for clearance should be submitted no later than 1 week after start of position."

The Government will amend the solicitation to include the DD 254 as soon as it becomes available.

7 L 97/112 4.2.2.2.2

Security Requirements to include OPSEC, Facility

Clearances, and Base Access. The Offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.

Will the Government please provide a DD254 to designate the level of Facility Clearance required for this solicitation?

The Government will amend the solicitation to include the DD 254 as soon as it becomes available.

Page # Para # Reference Language Question Answer

8 L 99/112 4.4.1.(b).5

(b) Offerors shall submit proposals to include the following:

1. Standard Form 33

2. Cost Summary Format Sheet (Attachment in section J)

3. Labor Rate Substantiation Table (Attachment in section J)

4. MM-03 Sample MATSS Mission Expenditure

Diagram and Costs_21 day (Attachment in section J)

5. Transition Plan

6. ODC

7. Vessel Modification Labor Rate Table

(Attachment in section J)

Will the Government please confirm that item

4.4.1.(b).5 is the cost/price to accomplish the

Transition Plan rather than the actual Transition

Plan called for in Vol I Technical and Management?

Government confirms that item 4.4.1.(b).5 is the cost/price to accomplish the Transition Plan and not the actual written Transition Plan which is submitted as part of Vol I Technical and Management. This has been revised to read "Cost/Price of Transition Plan".

9 G

72-

73/112

Wage

Determination

SCA Wage Determination 2000-0085 Will the Government please provide a full text version of SCA Wage Determination 2000-0085 for

STEVEDORING AND LONGSHOREMEN?

The full text version is in the amended solicitation.

10 L 99/112 4.4.1.b.1

(b) Offerors shall submit proposals to include the following:

1. Standard Form 33

2. Cost Summary Format Sheet (Attachment in section J)

3. Labor Rate Substantiation Table (Attachment in section J)

4. MM-03 Sample MATSS Mission Expenditure

Diagram and Costs_21 day (Attachment in section J)

5. Transition Plan

6. ODC

7. Vessel Modification Labor Rate Table

(Attachment in section J)

Will the Government please confirm that the

Standard Form 33 is to be included in Vol III

Cost/Price and not included as part of Vol IV

Contract Documents?

Government requires the submittal of Standard Form 33 and it should be included in Vol III Cost/Price.

Page # Para # Reference Language Question Answer

11 C 18/112 4.2.7

Contractor personnel shall be covered by and/or have appropriate insurance, permits, and DOT certifications when operating equipment.

Will the Government please confirm that the appropriate insurance requirements are stipulated under C-228-H002 MINIMUM INSURANCE

REQUIREMENTS (NAVSEA) (JAN 2019) and that there are no other additional insurance requirements?

Will the Government please list the required permits and DOT certifications for operating equipment on the MATSS?

The Government will amend the solicitation to include

FAR52.228-7 Insurance - Liability to Third Persons.

The insurance requirements are stipulated in the solicitation.

The contractor's licensing should be based on 29 CFR

1910.178(l). The license must state the exact model that the person will be operating:

Manlift: Manufacturer is JLG. Model number is 460JS

Forklift: Manufacturer is Toyota. Model number is

8FDU20. Type is D.

B and C

CLIN

and 1002 and 18/112

4.1.2

And 4.1.3

Preventive and Corrective Maintenance Will the Government please confirm that

Contractors should use/propose the hours as indicated in Section B for CLINs 0002 &1002?

Or will the Government please provide workload history of preventive and corrective maintenance support for Contractors to develop and appropriate

Basis of Estimate for subject CLINs?

Contractor should propose using hours indicated in

Section B for CLINs 0002 and 1002.

Page # Para # Reference Language Question Answer

13 L 97/112 4.2.3.1

Offerors shall provide one resume for each person the Offeror proposes to fulfill the positions identified as Key Personnel.

The requirement to identify/produce resumes for eight

(8) key personnel (which equates to >50% of the expected FTEs per estimated labor hours) during the proposal phase creates a significant burden for small businesses. Will the Government please consider reducing the number of key-personnel?

Specifically, will the Government consider identifying the Program Manager as non-key since this person is not an At-Sea crew member?

Government will amend the solicitation to reduce the number of required resumes to two (2) but not the number of key personnel. The two (2) required resumes are for the MATSS Program Manager and the

Senior Marine Engineering Technician/On-site

Supervisor (and At-Sea Lead).

Page # Para # Reference Language Question Answer

14 L 97/112 4.2.3.1

Offerors shall provide one resume for each person the Offeror proposes to fulfill the positions identified as Key Personnel.

Given the nature of the At-Sea schedule, offerors may find it necessary to utilize vendor support for specialized positions rather than hiring full or part time personnel.

In cases where Offerors chooses to utilize vendor support, will the Government waive the Key

Personnel resume requirement if Offerors provide contact detail and qualifications for the selected vendor?

Government will amend the solicitation to reduce the number of required resumes to two (2). The two (2) required resumes are for the MATSS Program Manager and the Senior Marine Engineering Technician/On-site

Supervisor (and At-Sea Lead). The Government will not waive the resumes requirement of the MATSS

Program Manager and the Senior Marine Engineering

Technician/On-site Supervisor).

15 L 98/112 4.3.1.a

Offerors are required to provide information on no more than three (3) of the firm’s recent contract efforts (completed within the last three (3) years from the date of this solicitation) that are relevant to the services being provided under this solicitation.

The referenced section defines recency as work which was completed within the last three years.

Will the Government consider extending the recency definition to, work which has been completed in the last five years?

Government will amend the solicitation to extend the recency definition to work which has been completed in the last five years vice last three years.

Page # Para # Reference Language Question Answer

16 SF 33 1/112 Block 9

Offer due date and time Will the Government please consider extending the offer due date by two weeks, to September 13

(accounting for Labor Day)? This additional time will allow offerors to properly obtain quotes and pricing information for the significant amount of

ODCs and to thoroughly review and assess all requested

Attachments.

Due to critical mission requirements, Government will not extend the offer due date.

17 C 19/112

27/112

4.3.10

The Contractor shall provide qualified food preparation personnel to plan menus, provide provisions, prepare meals, and serve all riders (up to

36 including the 7 Contractor personnel).

Additional duties shall include riding the MATSS during all at-sea missions to lead all at-sea

Contractor operations including performing deck and rigging tasks, cooking, cleaning, conducting rounds, standing watch, participating in firefighting operations, and performing emergency repairs.

Section 4.3.10 requires that the selected contractor provide all meal preparation services. However, Section 6 does not identify any food preparation specific crew members, and instead the requirement is included as a component of multiple positions.

Will the Government confirm that a dedicated meal preparation employee is not required/desired?

Will the Government please provide any Food

Handling/Safety requirements/regulations applicable to these services?

The Government will not confirm on how the contractor will meet the PWS requirements. The contractor shall propose in accordance with the requirements of the PWS.

Food Handling/Safety references are provided in the

PWS as References 2.1.5 and 2.1.6.

18 L 99/112

4.4

Attachments 9

& 10

Attachment 9 provides a mechanism to build out costs for a sample mission under CLINs 0003 and

1003. Is it the Government's intent that Offerors use the labor amounts from Attachment 9 and transfer them to Attachment 10?

Additionally, for all non-labor costs under

Attachment 9, is it the Government's intent that

Offerors transfer these costs to the ODCs line of

Attachment 10, CLIN 0003 tab?

The Government expects the information in Attachment

9 (revised to Attachment 3) to be reflected in

Attachment 10 (revised to Attachment 4). Attachment

10 (revised to Attachment 4) has been revised in this amendment to the solicitation where ODCs have their own tabs, and the Government expects the supply and miscellaneous expense from Attachment 9 (revised to

Attachment 3) to be reflected in the Attachment 10

(revised to Attachment 4).

Page # Para # Reference Language Question Answer

19 L 4.4

Other Direct Costs Will the Government please provide a complete list of required ODCs or provide plug numbers?

Or will the Government please provide historical information regarding ODCs?

For example, the PWS and Attachment 9 both provide fuel estimates for at-sea operations. Will the

Government please provide fuel estimates for in-port operations?

As stated in the solicitation, Offerors are expected to propose travel costs if applicable and any other ODCs needed for the respective CLIN. The Government has provided ODC plug in numbers for CLINs 0005 and

1005. However, 0006 and 1006 ODCs are the material costs (i.e. food, medical supplies, fuel, travel).

Historicals will not be provided.

Fuel is not required for in-port operations

B and C

CLIN

0002, 0003, 1002, and 18/112 4.2.8

Overtime may be required to meet workload requirements.

Will the Government please confirm that

Contractors should use/propose the hours as indicated in Section B for CLINs 0002, 0003, 1002, & 1003 is the expected number of hours as the

Basis of Estimate for subject CLINs and that there should be NO OVERTIME proposed as part of these labor CLINs?

Contractor should propose using hours indicated in

Section B for CLINs 0002, 0003, 1002, and 1003, and propose overtime if required as part of these labor

CLINs.

21 B 2/112 CLIN 0003 As-Sea Missions. Estimated labor hours per year =

3,256

Can the Government please confirm how the estimated labor hours per year for At-Sea

Operations was developed?

Does this account for any overtime while at-sea? If yes, for which positions.

The Contractor should propose using the estimated labor hours per year for At-Sea Operations. The labor hours were estimated based upon the mission requirements in the PWS. Please include overtime cost if necessary.

Page # Para # Reference Language Question Answer

22 C 22/112 4.5

Vessel Modification Support Will the Government please provide a list of expected vessel modifications, or historical workload information for past vessel modifications?

As RFP Section L.4.4 and Attachment 16, only allows for offerors to provide a Burdened Labor

Hour ceiling rate. This information will allow offerors to have a full understanding of the anticipated requirements and provide an appropriate solution for meeting them.

Government will provide a list of expected vessel modifications as Attachment 12 in the List of

Attachments

Page # Para # Reference Language Question Answer

23 C 15/112 4.1.1.2

The vessel shall be maintained to ensure compliance with the NAVSEA approved baseline configuration.

The latest copy of the baseline configuration and any updates will be provided to the contractor.

Will the Government please provide a list of expected vessel modifications, or historical workload information for past vessel modifications?

As RFP Section L.4.4 and Attachment 16, only allows for offerors to provide a Burdened Labor

Hour ceiling rate. This information will allow offerors to have a full understanding of the anticipated requirements and provide an appropriate solution for meeting them.

Government will provide the current baseline configuration (added as Attachment 13) and the expected listed of vessel modifications (added as

Attachment 12 to the solicitation) will be provided through DoD SAFE. Offeror should email the POCs with this request and Government will provide once the

Contractor has completed the Stipulation which will be emailed to the Contractor after receipt of this request.

Per SAM.gov, the Primary POC email is lynn.imperial@navy.mil, and Secondary POC email is megan.ho@navy.mil.

C and Attachment 13

HME Preventive

Maintenance

Listing

16/112 4.1.2.1

…the Contractor shall provide a preventive maintenance schedule for all option years for all equipment IAW attached MATSS HM&E

Preventive Maintenance Listing.

Attachment 13 lists several PM items of a periodicity exceeding the duration of the contract

(i.e. every X years). Will the Government please identify which of these PM items will be required during the period of this contract?

Government will provide an attachment, List of

Maintenance Requirements. Refer to Attachment 11.

Page # Para # Reference Language Question Answer

25 C

16/112 and 22/112

4.1.3 and 4.5

Corrective Maintenance and

Vessel Modification Support

Will the Government please provide the definition/distinction between Corrective

Maintenance and Vessel Modification Support?

The definition of Corrective Maintenance has been added to PWS 4.1.3.1 All maintenance under PWS paragraph 4.1 are under CLINs 0002 and 1002. Vessel

Modification Support is defined in 4.5.4.1 - 4.5.4.4, and covered under CLINs 0004 and 1004.

26 C

17/112 4.2/4.2.2 While in-port, the Contractor crew shall operate and maintain all systems as required…4.2.2.1- 4.2.2.9

Will the Government please confirm if maintenance on the listed MATSS equipment/systems is required mechanics certified on that specific equipment/system?

The contractor's licensing should be based on 29 CFR

1910.178(l). The contractor's license must state the exact model that he/she will be operating:

Manlift: Manufacturer is JLG. Model number is 460JS

Forklift: Manufacturer is Toyota. Model number is

8FDU20. Type is D.

27 C

17/112 and 23/112

4.2/4.2.5 and 4.6

Contractor personnel shall operate and maintain the following Government heavy equipment in support of the PWS…4.2.5.1- 4.2.5.3

Weight Handling Equipment (WHE)

Will the Government please confirm if maintenance on the listed MATSS equipment/systems, specifically WHE, must be performed by mechanics certified on that specific equipment/system?

Please review the Weight Handling Equipment requirements listed in the PWS. PWS 4.6.2 states The crane, chainlifts, and all weight handling equipment shall be maintained in accordance with all requirements in NAVFAC P-307."

General

Clauses

Other than the NAVSEA clauses contained on pages 41- 56 of the RFP, the PWS does not contain any requirements for a contractor to perform services at a contractor furnished “plant”. Will the

Government please confirm that the work be performed on the vessel will take place at the

Navy’s facility and that the contractor will not be working on it at a contractor facility?

Government has no requirement that work be performed at the contractor's facility.

Page # Para # Reference Language Question Answer

“In accordance with NAVSEA STANDARD ITEM

(SI) 009-72, the

Contractor shall develop, maintain, and implement, as necessary, a Plant Protection Plan which prescribes the actions and procedures and assigns responsibilities for actions to be taken to provide adequate protection of the ship(s) and the materials and equipment to be installed therein.”

NAVSEA STANDARD ITEM (SI) 009-72

addresses physical security requirements at a private contractor facility. Will the Government please confirm that this clause is not applicable since the work is not required to be performed at the contractor’s facilities? If confirmed, will the

Government please remove the clause or amend it as it is applicable to this solicitation?

Government will amend the solicitation to remove clause NAVSEA STANDARAD ITEM 009-72.

Ref: C-211-H010 TUG AND PILOT SERVICES

(NAVSEA) (OCT 2018)

The PWS does not contain any tug or pilot services other than inclusion of this clause. Will the

Government either remove the clause for inapplicability or updated the PWS to expand on the tug and pilot services expected?

Government will amend the solicitation to remove clause C-211-H010 TUG AND PILO SERVICES

(NAVSEA) (OCT 2018). This clause will be removed from the IDIQ contract.

Ref: C-211-H001 ACCESS TO THE VESSEL(S)

(NAVSEA) (OCT 2018)

This clause is meant to address access at a contractor’s plant. If the all the work is to be performed at the Government site, will the

Government please consider removing the clause since it is Not Applicable?

Government will amend the solicitation to remove clause C-211-H001 ACCESS TO THE VESSEL(S)

(NAVSEA) (OCT 2018). This clauses will be removed from the IDIQ contract.

Ref: C-211-H019 COMMONALITY AND

STANDARDIZATION (NAVSEA) (FEB 2022)

The PWS CDRLs do not include the reference plan as a submission. Will the Government please expand on frequency and scope of the contractor’s development and implementation of a Commonality and Standardization Plan?

Government will amend the solicitation to remove clause C-211-H019 COMMONALITY AND

STANDARDIZATION (NAVSEA) (FEB 2022). This clauses will be removed from the IDIQ contract.