N3225322R0015 0002.pdf

MATSS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this Amendment is to:

1. Extend the offer due date and time

2. Update Section B - Note B

3. Update Section C - PWS

4. Update Section J - List of Attachments

5. Update Section L - 2.3.4 and 4.4.1(b)

6. Attach additional questions and answ ers

All other terms and conditions remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

U 1 63

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Aug-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3225322R0015

X 9B. DATED (SEE ITEM 11)

29-Jul-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Aug-2022

CODE

PHNSY & IMF

667 SAFEGUARD ST., STE. 100

JBPHH HI 96860-5033

N32253 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3225322R0015

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 29-Aug-2022 03:00 PM to 06-Sep-2022 10:00 AM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0002

The CLIN extended description has changed from:

Sustainment of MATSS encompassing all work to support the Operations and Maintenance (O&M) while in port -includes Hull, Mechanical & Electrical (HM&E) systems. Estimated labor hours for two years = 34,128 hours.

To:

Sustainment of MATSS encompassing all work to support the Operations and Maintenance (O&M) while in port -includes Hull, Mechanical & Electrical (HM&E) systems. Estimated labor hours for two years = 31,040 hours.

CLIN 0003

Underway Operational Support, and Pre and Post Mission Services. Estimated labor hours per year = 26,152. For two years, estimated 52,304 hours.

Underway Operational Support, and Pre and Post Mission Services. Estimated labor hours per year = 26,152. For two years, estimated 52,360 hours.

CLIN 1002

Sustainment of MATSS encompassing all work to support the Operations and Maintenance (O&M) while in port -includes Hull, Mechanical & Electrical (HM&E) systems. Estimated labor hours for the 6-month extension = 8,532 hours.

Sustainment of MATSS encompassing all work to support the Operations and Maintenance (O&M) while in port -includes Hull, Mechanical & Electrical (HM&E) systems. Estimated labor hours for the 6-month extension = 7,760 hours.

CLIN 1003

Underway Operational Support, and Pre and Post Mission Services. Estimated labor hours for 6-month extension =

13,076 hours.

Underway Operational Support, and Pre and Post Mission Services. Estimated labor hours for 6-month extension =

13,090 hours.

The following have been modified:

NOTE A - TRAVEL COSTS

Travel costs are not fee-bearing costs under this contract*. The Contractor shall obtain prior written approval by the

Contracting Officer per trip occurrence. Travel shall be funded under a task order with separate SLIN under each

CLIN. All estimated and incurred travel costs shall be in accordance with FAR 31.205-46.

*This is applicable to the Prime contractor in support of the cost-reimbursable CLINs and all cost-reimbursable subcontractors.

NOTE B – SCHEDULE OF PRICES / RATES: SHIP REPAIR LABOR RATE (FULLY BURDENED) IN

SUPPORT OF PERFORMANCE WORK STATEMENT (PWS) 4.5 AND CLINS 0004, 1004.

1. The Contractor’s fully burdened ship repair labor rate will be used for negotiating ship repair work to be performed under this contract per PWS 4.5 and CLINs 0004 and 1004. The contractor agrees that the number of hours included in its price proposal for the orders shall include only direct production hours. For these purposes, direct production hours are for skilled labor at the journeyman level expended in direct production in support of

PWS 4.5.

2. The fully burdened ship repair labor rate is a fixed hourly rate that includes all wages, overhead, all other indirect costs, general and administrative expenses, Facilities Capital Cost of Money (FCCOM) and profit. The fully burdened ship repair labor rate represents a blended rate including labor transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

3. Consumable materials are goods used in the ordinary course of work performance such as office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, welding rods, paint buckets, paint brushes, protective clothing, etc. that are consumed/used in the process of repair and do not become an integral part of the repaired vessel. Consumable material shall be included in the contractor’s fully burdened ship repair labor rate and not separately priced.

5. Physical materials are goods that become an integral part of the repaired vessel in the course of the repair, such as equipment, replacement steel, pipes, paint, and fasteners. The material burden rates apply to physical materials but not to consumable materials. The material burden rate will be applied to the actual cost of the physical material.

Actual cost does not include handling charges, general and administrative cost, overhead, profit, or any other indirect cost.

6. For contract changes involving subcontractors, subcontractor quotes will be treated as Other Direct Costs (ODCs) and will be subject to the contract material burden rate shown in paragraph (7) below. Subcontractor quotes must be competitively acquired and submitted with the contractor’s proposal in response to Contracting Officer’s request for quote. At no time will the proposed total to be performed by the prime contractor combined with subcontractor quote, material quote, and applicable burdens be allowed to cost more than it would have, had the prime contractor directly provided all material and labor. The proposed total pricing restriction addressed in the preceding sentence does not apply in any case where the work is required to be performed by Original Equipment Manufacturers

(OEMs), Government directed subcontractors, Government authorized vendors, or any other work at the sole discretion of the Contracting Officer. Proposals that are subcontracted for material only (no associated labor required) shall not be subject to the Material Burden Rate.

7. The contract fixed fully burdened ship repair labor rate and material burden rate are shown below. These fixed rates shall be used for negotiating the vessel modification work per PWS 4.5.

Description CLIN 0004 (2 year period)

Fully Burdened Ship Repair Labor Rate TBD

Material Burden Rate TBD

Description CLIN 1004 (6 month extension)

Fully Burdened Ship Repair Labor Rate TBD

Material Burden Rate TBD

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

MATSS HM&E Performance Work Statement

1 Purpose

1.0 Pearl Harbor Naval Shipyard (PHNSY) supports the operation of the Mobile At-sea Sensor System (MATSS) platform. MATSS is home ported at Joint Base Pearl Harbor Hickam (JBPHH), Oahu, HI. The MATSS platform is a towed vessel owned by the Pacific Missile Range Facility (PMRF), which is used to support PMRF at sea testing several times a year.

MATSS is a 256-ft long manned-ocean-going-towed vessel used by PMRF to provide over-the-horizon data collection and range safety operations from remote locations in the Pacific Ocean. The vessel primarily operates in a

1,000 nm radius from Oahu.

The MATSS Hull, Mechanical and Electrical (HM&E) program falls into three broad categories of maintenance, operations, and configuration control. Historically, all of these were accomplished by collaboration between PMRF, Naval Surface Warfare Center Carderock Division (NSWCCD), and the O&M Contractor. Moving forward, it is expected that the Operational and Maintenance (O&M) Contractor shall perform the maintenance and operations tasking with the Government performing configuration control efforts. In recent years, MATSS has come into a normalized DON Technical Authority (TA) construct with PMS 325 Planning Yard (BPY) established as the vessel planning yard and the SEA 05D Technical Warrant Holder (TWH) for Combatant Craft and Boat established as the

TWH performing oversight.

1.1 TASK ORDER REQUIREMENTS

Task Orders (TOs) may provide more detailed requirements than those provided in the basic contract award. If a TO does not provide a specific requirement, the terms and conditions of the basic contract shall apply. Each TO Request for Proposal (RFP) will include technical documents such as work specifications, standards, drawings, publications or other documents and performance work statements of work to allow the contractor to prepare proposals.

Whenever specifications, standards, drawings, publications or other documents are cited without issue number, revision, date or amendment number identified, the revision, date or amendment in effect as of the date of the TO issuance shall apply. Wherever specific issue number, revision, date or amendment number for specifications, standards and publications are specified, the issue specified shall apply.

In the execution of this contract, specific references for individual items and associated referenced technical documentation shall be identified in each TO.

1.2 TASK ORDER MODIFICATIONS

Unless a TO specifies otherwise, the following processes shall be strictly followed. Adherence to the process will be assessed and documented, as applicable, in contractor’s past performance evaluations (e.g. CPARS).

1.2.1 IDENTIFICATION OF REQUIRED PARTS AND MATERIALS

The contractor shall immediately identify and report necessary repair parts and materials for the in-port operations and at-sea mission support, maintenance, and repairs that are not provided by the Government and not included in the task orders (CLINs 0005, 1005, 1005 or 1006) to the Technical POCs and the Contracting Officer (KO) or

Contracting Officer’s Representative (COR). Material procurement shall not proceed without a TO, TO modification, or Authorization to Proceed from the Contracting Officer.

1.2.2 – IDENTIFICATION OF CONDITION FOUND

The contractor shall identify needed repairs and recommend corrective action during TO performance for work or deficiencies discovered which are not covered by the existing TO to the Technical POCs and the KO/COR. The contractor shall provide the government with a corrective action report that includes the impacts, cost and schedule for the required repairs (REPORT 11). Work shall not proceed without a TO, TO modification, or Authorization to

Proceed from the Contracting Officer.

2 References –

2.1 The contractor shall adhere to the following references, which will be provided upon request:

1) Naval Ships Technical Manual (NSTM) series

2) American Bureau of Shipping Codes, Guides and Practices

3) S9074-AQ-GIB-010/248 NAVSEA Technical Publication “Requirements for Welding and Brazing

Procedure and Performance Qualification”

4) NAVFAC P-307 Weight Handling Program Management

5) OPNAVINST/MCO 4061.4 Food Safety Training Program

6) NAVMED P-5010, CHAPTER 1, Tri-Service Food Code

7) NAVOSH Lock Out/Tag Out

8) International Convention for the Safety of Life at Sea (SOLAS), 1974

9) OPNAVINST 5100.19 NAVY SAFETY AND OCCUPATIONAL HEALTH MANUAL (Afloat)

10) PMRF Instructions

a. PMRFINST 5100.2J – MATSS Hazardous Material Control and Management Program

b. PMRFINST 4621.1B - MATSS Manning Instruction

i. Enc 1 - MATSS OIC_JQR (v1.00 2021_05_24)

ii. Enc 2 - CG_719K (latest2021)

iii. Enc 3 - HIPAA Privacy Authorization Form (rev3)

iv. Enc 4 - MATSS MEDEVAC Checklist (rev2)

c. Medical Memo-20200222094532

i. ENCL 1 Medical Supplies List

ii. ENCL 2 MATSS_ALS DRUG Inventory Form

iii. ENCL 3 MATSS OTC Med Cabinet

iv. ENCL 3 continued MATSS OTC Med Cabinet Continued

v. REF 1 BLS-ALSEquip

vi. REF 2 Hawaii 11-72-55

vii. REF 3 Hawaii Paramedic Standing Orders

d. Example 21 day Menu

e. Example underway stores listing

3 Scope

3.1 General

3.1.1 This PWS sets forth the requirements for services supporting the MATSS platform under direction from

PHNSY.

3.1.2 The technical services addressed by this PWS encompasses operation and maintenance of the vessel both in port and at sea, to include troubleshooting, repairs, system upgrades, preservation, preventive maintenance, testing, and operation of various hull, mechanical and electrical (HM&E) systems, as well as physical security for the MATSS towed platform.

3.1.3 Disciplines within these subject areas include vessel/system maintenance and operation, logistics, planning and quality control.

3.1.4 Trade capabilities required for these services include but are not limited to corrosion control (painting, rust and paint removal), welding (steel, stainless steel, aluminum), brazing, pipefitting, metal cutting, rigging, electrical and mechanical work, heating ventilation and air conditioning (HVAC), refrigeration, medical support (at-sea and training), deck work, management, janitorial work, meal preparation for all riders (36 typically) while at sea, and basic seamanship.

3.1.5 Contractor personnel shall participate in Government scheduled training exercises to include, but not limited to firefighting, flooding/damage control, and abandon ship. These exercises/drills shall be conducted pier side as well as at sea. Contractor shall participate in other safety and operational exercises as required. Training events and drills will be coordinated and scheduled by the Government. Occurrence frequency during normal pier side periods will be weekly not to exceed 3 hours total per week.

3.2 HM&E systems

3.2.1 Hull Structure

3.2.1.1 Hull (paint and structure)

3.2.1.2 Deck (structure, paint, and non-skid)

3.2.1.3 Bridle/towline systems

3.2.1.4 Cathodic protection systems

3.2.1.5 Habitable Space and Equipment

3.2.2 Generators

3.2.2.1 Generator diagnostic laptop and associated software

3.2.2.2 Diesel engines, alternators, and associated power generation auxiliaries

3.2.3 Electrical Systems

3.2.3.1 Uninterruptible Power Supply (UPS) Systems

3.2.3.2 Load bank

3.2.3.3 Switch gear

3.2.3.4 Paralleling system

3.2.3.5 Power Distribution System

3.2.4 Freshwater Systems (potable and non-potable)

3.2.4.1 Storage Tanks

3.2.4.2 Plumbing

3.2.4.3 Pumps

3.2.4.4 Water Makers

3.2.5 Sewage Contaminated Holding Tank (CHT) Systems

3.2.5.1 Gray Water

3.2.5.2 Black Water

3.2.5.3 H2S Gas monitoring/alarm systems (portable and permanent)

3.2.6 Fuel Systems

3.2.6.1 Diesel storage tanks

3.2.6.2 Diesel fuel filtration systems

3.2.6.3 Diesel fuel pumping and distribution systems

3.2.7 HVAC Systems

3.2.8 Auxiliary Vessel Systems

3.2.8.1 Crane (in accordance with Navy regs including NAVFAC P-307)

3.2.8.2 Rigging Equipment (in accordance with Navy regs including NAVFAC P-307)

3.2.8.3 Compressed Air

3.2.8.4 Recovery Winches

3.2.8.5 Forklift

3.2.8.6 Manlift

3.2.9 Dehumidification Systems (DH)

3.2.10 Bilge Pump Out System

3.2.11 Aqueous Film Forming Foam (AFFF) System

3.2.11.1 Sea Water Pumping System

3.2.11.2 Portable AFFF pickup units

3.2.12 Emergency Equipment and Systems

3.2.12.1 Life Rafts

3.2.12.2 Fire Fighting Equipment and self-contained breathing apparatus (SCBA)

3.2.12.3 Anchor (Emergency)

3.2.13 Safety Equipment and Systems

3.2.13.1 Hazardous Materials and Items (HAZMAT) containment and storage equipment

3.2.13.2 Gas-free monitoring equipment (and necessary certifications to ensure safe confined-space access as required for inspections and installations)

3.2.14 Alarm Systems

3.2.14.1 Alarm Panel

3.2.14.2 Smoke Detectors

3.2.14.3 Flood Sensors

3.2.14.4 Intrusion Detection System (IDS)

4 Task Requirements

4.1 Maintenance

4.1.1 General

4.1.1.1 The material condition of the vessel and all equipment onboard shall be maintained and repaired in accordance with the American Bureau of Shipping (ABS) Rules for Building and

Classing Steel Barges (SBRs), Jan 2019, supplemented by military specifications and the

Code of Federal Regulations (CFR) where necessary. Inspection and configuration approval is accomplished via the Department of the Navy practices.

4.1.1.2 The vessel shall be maintained to ensure compliance with the NAVSEA approved baseline configuration. The latest copy of the baseline configuration and any updates will be provided to the contractor.

4.1.1.3 The contractor shall maintain all spaces on the vessel:

4.1.1.3.1 This shall include all common areas, machinery spaces, galley, heads and conference rooms. The contractor will maintain all installed equipment within each space as required.

4.1.1.3.2 Sensor spaces – The contractor will maintain all HM&E aspects for these spaces to include, physical structure, power, cooling and ship systems (fire, IDS, ventilation).

4.1.1.4 Within 60 calendar days from the Contractor beginning work onsite, the Contractor shall provide a list of all critical spare parts that shall be kept on the vessel while underway and an inventory of the quantities of spares onboard. The list shall be provided to Contracting

Officer’s Representative (COR) and PMRF HM&E Manager. Existing critical spares at the beginning of the contract will be provided by the government to the contractor. Any critical spares with insufficient quantities shall be identified. The critical spares list shall be continually maintained for the duration of the contract and furnished to the Government upon request. (REPORT 2) Prior to 60 days before the end of the contract, the contractor shall provide a list of critical spares turned back over to the government.

4.1.1.5 The Contractor shall provide lock-out/tag-out services for ANY work requiring lock-out/tag-out accomplished by anyone on the vessel. The Contractor shall maintain lock-out/tag-out log for the vessel. The lock-out/tag-out program shall be in accordance with Reference 2.7 or other applicable guidance.

4.1.1.6 As needed, the Contractor shall provide initial gas-free certification by a qualified marine chemist as well as daily verification of gas-free environment to maintain the gas-free certification.

4.1.1.7 The Contractor shall provide technician services to assist with identification, documentation, and resolution of MATSS technical difficulties related to the HM&E systems. Specific

Contractor support shall include: Fabrication and alteration to vessel compartments (i.e.

living / berthing areas, galley, work areas). Fabrication and testing of MATSS above and below deck system components and foundations. Fabrication trade work shall include, but is not limited to conventional metal work, machining and welding. The Contractor shall procure all necessary materials and tools that are not Government Furnished in accordance with paragraph 1.2, and all materials and hardware manufactured under this task are

Government-owned.

4.1.2 Preventive Maintenance

4.1.2.1 Within 60 calendar days from the Contractor beginning work onsite, the Contractor shall provide a preventive maintenance schedule for each year for all equipment IAW attached

MATSS HM&E Preventive Maintenance Listing. The schedule shall be written to account for the vessel being underway for up to 12 weeks each year and allow for time and personnel to address a moderate level of corrective maintenance.

4.1.3 Corrective Maintenance

4.1.3.1 The contractor shall notify the government of all issues requiring corrective maintenance within 2 business days of identification. Corrective maintenance (CM) involves the replacement or repair of equipment or a structure after it fails. In response to equipment failure, CM tasks identify the failure (it may be an equipment component or equipment item) and rectifies the failure so that the equipment can be reinstated.

4.1.3.2 All corrective maintenance accomplished shall be documented in a maintenance log. The maintenance log shall be maintained electronically with no less than two backup copies maintained. The backup copies shall be updated no less that once every two weeks. The log shall include a description of the work accomplished, date of work accomplished, the name of the technician(s) responsible for the quality of the maintenance, man-hours required to perform the maintenance, all parts used, and any other pertinent information. The preventive maintenance log shall be provided to the Government upon request.

4.1.3.3 Any corrective maintenance that cannot be accomplished within 10 business days and within the scope of previously approved work with the funding already allocated at the time of issue identification shall be brought to the attention of the Technical POCs and the KO/COR. The contractor shall provide the government with a corrective action report that includes the impacts, cost and schedule for the required repairs (REPORT 11). Work shall not proceed without approval from the Contracting Officer or Contracting Officer’s Representative, which will be coordinated with the PMRF MATSS HM&E Manager or cor.

4.1.4 Planned Maintenance System (PMS) Support: Vessel and vessel systems and equipment shall be maintained by the Contractor to industry standards including but not limited to American Bureau of

Shipping (ABS).

4.1.4.1 Standard Operating Procedures (SOP): The Contractor shall provide current SOPs as requested by the Government, for specified systems. (REPORT 3). The Contractor shall coordinate changes to SOPs as required.

4.1.4.2 Maintenance Procedures (MP): The Contractor shall provide Maintenance Procedures for all GFP/GFE within 60 days from Start of Contract unless otherwise directed IAW attached

MATSS HM&E Preventive Maintenance Listing. MPs shall be provided for Government review as requested and revised as necessary. (REPORT 4).

4.1.4.3 Maintenance Plan: The Contractor shall submit a maintenance plan within 30 days of the start of the contract, and annually thereafter. The Contractor shall maintain vessel and vessel systems and equipment IAW attached MATSS HM&E Preventive Maintenance Listing. All preventive maintenance accomplished shall be documented in a maintenance log and shall be accomplished within 5 days of the scheduled due date. (REPORT 5). Delays in preventative maintenance due to mission ops shall be annotated in the maintenance reports and later accomplished within 14 days after MATSS return to port.

4.1.4.4 Maintenance Summary Log: The Contractor shall maintain a log of all maintenance performed on the vessel and the vessels systems. The maintenance log should be updated daily. The maintenance log shall be maintained electronically with no less than two backup copies maintained. The backup copies shall be updated no less than once every two weeks.

The maintenance summary log shall be submitted as monthly an attachment to the Monthly

Status Report (REPORT 1). The log shall include at a minimum the following:

4.1.4.4.1 Description of the work accomplished

4.1.4.4.2 Date work accomplished

4.1.4.4.3 Name of the technician(s) responsible for the quality of the maintenance

4.1.4.4.4 Man-hours required to perform the maintenance

4.1.4.4.5 All parts used

4.1.4.4.6 Any other pertinent information.

4.1.4.5 Generator Oil and Coolant Analysis Report: (REPORT 6) A Generator Oil and Coolant

Analysis shall be performed at minimum semiannually in order to ensure main generators are operating properly. The first analysis shall be performed within 60 days of contract award. Upon consultation with the HM&E Manager, the Contractor shall repair, modify or replace components as required to bring all HM&E systems to a ready status.

4.2 In-port Operations

4.2.1 While in-port, the Contractor crew shall operate and maintain all systems as required.

4.2.2 Typical in-port operations/maintenance systems include, but are not limited to the following:

4.2.2.1 Crane

4.2.2.2 Forklift

4.2.2.3 Other Weight Handling Equipment

4.2.2.4 Man-Lift

4.2.2.5 Fresh Water System

4.2.2.6 CHT System

4.2.2.7 Fuel Systems

4.2.2.8 Shore and Generator Power

4.2.2.9 HVAC

4.2.3 At all times, the vessel material condition shall be maintained in a ready state so that the vessel can get underway within 17 calendar days, unless authorized in writing by the Government.

4.2.4 Contractor personnel shall operate various Government vehicles and material handling equipment during contract performance.

4.2.5 Contractor personnel shall operate and maintain the following Government heavy equipment in support of

PWS:

4.2.5.1 Forklift – Manufacturer is Toyota. Model number is 8FDU20. Type D.

4.2.5.2 Crane

4.2.5.3 Man-lift – Manufacturer is JLG. Model number is 460JS.

4.2.6 Contractor personnel operating any Government equipment shall meet all applicable Federal, State, and local motor vehicle, material handling equipment, forklift, and crane operator licensing requirements.

4.2.7 Contractor personnel shall be covered by and/or have appropriate insurance, permits, and DOT certifications when operating equipment. The contractor personnel’s licensing should be based on 29 CFR

1910.178(1). The license must state the exact model that the person will be operating.

4.2.8 Overtime may be required to meet workload requirements and shall only be performed as authorized by the

PCO or the COR except in the case of emergency. The Government shall aim to provide the Contractor one calendar day advance notice of an overtime requirement; however it is the Government’s intent to schedule and provide the Contractor as much notice as possible. Under emergent circumstances, the

Contractor may be required to work overtime without advanced notice. Emergent circumstances may be due to critical equipment failures, extreme weather, or any other emergency conditions as determined by the COR or PMRF MATSS HM&E Manager. The Contractor shall provide personnel to accomplish emergency work when directed. The Contractor shall be onsite within one hour of notification or at a time mutually agreed upon by COR or PMRF MATSS HM&E Manager and the Contractor. Typically, total in-port OT does not exceed 10% of the total man-hours each year.

4.3 At-Sea Operations

4.3.1 The Contractor shall be required to support up to 7 at sea operations per year with 3 being the expected number. At sea operations are scheduled to last up to 21 days with a typical mission support lasting around

14 days. Although the underway periods are planned, the schedule and duration are subject to change on short notice to include extensions made while already at sea that could, although not typical, push the total number of at sea days beyond 21. Additionally, the vessel can be moved within JBPHH or nearby facilities several times per year, and the Contractor shall provide support for those moves.

4.3.2 The Contractor shall maintain, inspect, repair and operate all MATSS vessel HM&E systems while underway. The Contractor shall provide all personnel required to support operational and safety functions on MATSS while underway. The support shall include personnel with thorough knowledge of all vessel and HM&E systems.

4.3.3 Contractor functions while underway shall include emergency response, firefighting, damage control, hourly inspections, vessel systems operations, troubleshooting and repair, meal preparation for vessel personnel, cleaning, and a wide variety of trade support.

4.3.4 The Contractor shall provide the vessel’s crew of up to six personnel and one paramedic to accomplish all pre-underway, underway, and post-underway activities.

4.3.5 At no point shall there be fewer than two crew members’ on-watch while underway. The paramedic cannot be considered one of the two crew members on watch. The paramedic is to be on-call at all times while underway. On-watch crew shall complete walk-throughs of designated areas prone to maintenance to be identified by personnel onboard The crew shall also actively monitor their radios and be responsive and available to address issues or emergencies from the Officer in Charge (OIC) or Assistant OIC (AOIC) on duty while performing rounds and other duties such as food preparation services, janitorial services, etc...

All crew members shall be on call at all times while underway to address emergent issues.

4.3.6 The Contractor shall prepare all MATSS vessel HM&E systems for sea. The Contractor shall follow PMRF

MATSS HM&E Manager approved checklists prior to each mission to check-out, operate, and certify the

MATSS vessel, including all HM&E systems ready for use at sea. The check-out shall include an assessment of operational, maintenance, and spare parts status. The Contractor shall notify the OIC, PMRF

Operations Manager, and HM&E Manager immediately of any equipment, or performance discrepancy which affects the readiness status of the vessel for at-sea duty. Upon consultation with the OIC and HM&E

Manager, the Contractor shall repair, modify or replace components as required to bring all HM&E systems to a ready status.

4.3.7 The Contractor shall procure and arrange for load outs including diesel fuel, potable water, freshwater, CHT pump out, provisions, all necessary medical supplies and equipment, and other supplies.

4.3.8 The Contractor shall provide a Pre-Mission Condition Report (Report 7) to the PMRF MATSS

Government team no less than 14 calendar days prior to getting underway. This report shall include status of all systems and shall include a signed system check sheet for each system on the vessel.

4.3.9 The Contractor shall provide all on-vessel line handlers and support personnel to assist with getting underway and returning to port, or transiting within JBPHH or nearby facilities.

4.3.10 The Contractor shall provide qualified food preparation personnel to plan menus, provide provisions, prepare meals, and serve all riders (up to 36 including the 7 Contractor personnel). Food handling and preparation shall be in accordance with Reference 2.1.6 and any local, state, or federal rules, regulations, and laws. Food supplies shall be purchased by the contractor for at sea missions. The number of days of stores for each mission and number of expected personnel riding MATSS will be provided to the contractor

60 days prior to expected mission departure date. A sample of a food menu and stores listing from a prior mission is provided as an attachment to this contract.

4.3.11 The Contractor shall provide all janitorial service for all common spaces, the galley, and Contractor work spaces both in-port and at-sea. The restrooms shall be cleaned and sanitized daily. Trash from workspaces shall be removed by the Contractor daily. The Contractor is not responsible for janitorial services in individual bunkrooms. While in port, all trash shall be removed from the vessel bi-weekly. For at-sea periods the Contractor shall provide adequate trash storage for the duration of the underway.

4.3.12 The Contractor shall conduct post-mission activities to return the MATSS vessel and HM&E systems back to a ready status. The Contractor shall inventory all vessel equipment following the return from each mission for presence, condition and functionality. The Contractor shall notify the MATSS HM&E Manager of any equipment or performance discrepancy which affects the ready status of the vessel or vessel system for at-sea duty. Upon consultation with the MATSS HM&E Manager, the Contractor shall repair, modify or replace components as required to bring all HM&E systems to a ready status.

4.3.13 The Contractor shall provide a Post-Mission Condition Report (REPORT 8) to the MATSS PMRF

MATSS Government team within 14 days of returning to port following each at-sea underway. The report shall include the following:

4.3.13.1 A summary of all vessel and vessel system checkouts

4.3.13.2 Inventory of all materials, hardware, and supplies used

4.3.13.3 Inventory of critical spares

4.3.13.4 Current status of the vessel and all systems

4.3.14 Overtime shall be required for most/all personnel going out to sea on MATSS.

4.4 Project Management (PM) Support

4.4.1 Project Management: The Contractor shall provide project management support for all tasking under this contract. The Contractor shall participate in and provide support to include: project planning and management; monitoring cost, schedule, and progress.

4.4.1.1 The Contractor shall establish and maintain a MATSS Program Manager (PM). A clear line of project authority shall exist among all organizational elements supporting this requirement. The Contractor shall develop and implement a management program to efficiently and effectively execute the requirements of this contract.

4.4.1.2 The Contractor shall identify the PM who is responsible for accomplishment of all tasks required by this PWS and who is authorized to commit the company. The MATSS Program

Manager shall organize, plan, schedule, implement, control, analyze, and report on all elements of the PWS. The MATSS Program Manager shall have resources and authority to ensure efficient and timely program execution and shall be the Contractor's focal point for all required program tasks. The Contractor's MATSS Program Manager shall be prepared at all times to present and discuss the status of contract activities, requirements, and issues.

4.4.1.3 The Contractor’s PM shall be the primary point of contact for all work performed under the contract. Identified problems that, if left unresolved, adversely affect the Contractor’s performance, schedule or costs, shall be addressed by the PM who shall take all appropriate measures to mitigate adverse impacts.

4.4.1.4 The Contractor shall ensure that assignments and priorities are coordinated with the PMRF

MATSS HM&E Manager. The assignments shall be completed in a manner that is thorough and within schedule and document all accomplishments that are directly relevant to the individual task’s schedule(s).

4.4.1.5 The Contractor personnel shall have the requisite skills, expertise, and experience to perform the requirements of each task to include satisfying the quality requirements.

4.4.1.6 Monthly Status Report (REPORT 1): The monthly status report is due by the 7th of each month, and shall include the following information:

4.4.1.6.1 The Contractor shall report on cost, schedule, and technical progress.

4.4.1.6.2 Schedule, performance, status of deliverables, and any problems/risks associated with any tasks.

4.4.1.6.3 Describe the work accomplished during the reporting period, problems encountered and corrective action taken.

4.4.1.6.4 Address and correct deficient workmanship and report actions taken.

4.4.1.6.5 Pending issues.

4.4.1.6.6 Work planned for the next reporting period.

4.4.1.6.7 Address the extent to which any problems or circumstances might cause conflicts and risks with program schedules.

4.4.1.6.8 Burn Rate Analysis - The Burn Rate Analysis Report is a summary report that captures the rate at which the funds are expended. This report shall be attached in Wide Area Workflow Receipts and Acceptance (WAWF-RA), with an email copy to the COR, beginning 30-days after award and by the 7th day of the month every month thereafter.

4.4.1.6.9 Incurred Cost Report - The Incurred Cost Report is a summary of all costs incurred to date. This report shall be attached in Wide Area Workflow.

4.4.1.7 Monthly Partnering Meetings: While in port, the Contractor shall be available to meet with the government on a monthly basis for partnering meetings. The government reserves the right to schedule meetings more frequently, if required. (e.g. More frequent partnering meetings may be required at the beginning of the contract.) Subjects to discuss may include, but are not limited to the following:

4.4.1.7.1 Contractor reports.

4.4.1.7.2 Specific tasks for each week, including task prioritization.

4.4.1.7.3 Required resources.

4.4.1.7.4 Potential issues requiring government resolution or deconfliction.

4.4.1.7.5 Known system outages.

4.4.1.7.6 Potential impacts to system/sensor operations.

4.4.1.7.7 Government feedback to help prioritize tasks, introduce new tasks for the contractor to accomplish, and identify tasks where the quality of the work performed is not to standards.

4.4.1.8 Document Library: The Contractor shall maintain a Document Library (DL) that contains all documents/data generated by the Contractor or provided to the Contractor by the

Government during the performance of this PWS. The DL may be digital, physical hard copy, or a combination of both. The Contractor shall provide authorized Government personnel access to the DL when requested. (Authorized government personnel includes at a minimum: the Contracting Officer, the COR, PMRF management, MATSS OIC, MATSS

Operations Manager, MATSS HM&E Manager, and PMRF Marine engineers.)

4.4.1.9 List of Deliverables Report: The list includes all documents included in the DL and hardware delivered. This report shall be submitted as an attachment to the Monthly Status

Report and shall indicate any changes that occur. (REPORT 9)

4.4.1.10 Project Close-Out and Vessel Hand-off: At least 60 days prior to the PWS Period of

Performance end date, the Contractor shall be prepared to provide any DL items upon request. Types of documentation requested may include a complete set of SOP, Equipment manuals, spares lists and locations, and any additional documentation requested. In the event that MATSS enters a layup period, Contractor shall assist with preparing the vessel for long term storage.

4.4.1.11 Training: Contractor shall provide training services to assist with vessel turnover, including any necessary training to other Contractor(s) or Government personnel during vessel handoff.

4.4.1.12 Base Year post-Award meeting. Agenda shall include review of transition plan, introduction to key personnel, lines of communication, priorities of work, operational schedule, required training and any other pertinent issues.

4.5 Vessel Modification Support

4.5.1 The Contractor shall provide services to complete minor vessel and vessel systems modifications as necessary not to exceed a total value of $3,000,000 per year.

4.5.2 The Government will provide all vessel modification plans and installation details via complete Ship

Alteration Records (SARs) and Ship Installation Drawings (SIDs).

4.5.3 No vessel modification will be performed by the contractor unless a task order, task order modification, or authorization to proceed was issued by the Contracting Officer.

4.5.4 Specific Contractor support shall include:

4.5.4.1 Fabrication and alteration to vessel compartments (i.e. living / berthing areas, galley, work areas).

4.5.4.2 Fabrication and testing of MATSS above and below deck system components and foundations.

4.5.4.3 Fabrication trade work shall include, but is not limited to conventional metalwork, machining and welding, pipe fitting, electrical, electronics.

4.5.4.4 Installation of new and/or modification to vessel electrical infrastructure and support systems.

4.5.4.5 The Contractor shall procure all necessary materials and tools that are not Government

Furnished, and all materials and hardware manufactured under this task are Government-owned.

4.5.4.6 Task Report (REPORT 10). The Contractor shall provide a report at the completion of tasking including installations and major overhauls. The report shall include detailed documentation as required, and a summary of the hours and materials used as well as associated costs to complete the task.

4.6 Weight Handling Equipment (WHE)

4.6.1 The Contractor shall designate a weight handling program manager who will be responsible for maintaining program compliance with NAVFAC P-307.

4.6.2 The crane, chainlifts, and all weight handling equipment shall be maintained in accordance with all requirements in NAVFAC P-307.

4.6.3 The contractor shall prepare and maintain all WHE documentation as required per NAVFAC P-307. The documentation shall be provided to the Govt as requested and at a minimum 30 days prior to an annual

Navy Crane Center audit. The contractor will ensure all identified documentation issues are addressed prior to submitting the documents to the Navy Crane Center.

4.6.4 The contractor shall participate in the annual crane certification tests as required by the Navy Crane Center and Navy P-307. The contractor will ensure all identified issues are resolved prior to the annual certification lapsing.

4.6.5 Contractor personnel who operate the heavy equipment shall comply with the training and certification requirements of NAVSUP PUB 538 for forklifts and NAVFAC Instruction P-307 for cranes. Per P-307, The contractor is responsible for ensuring crane operators are qualified, trained and licensed according to

P-307.

5 SECURITY REQUIREMENTS

5.1 General

5.1.1 Most of the services under this contract shall be UNCLASSIFIED however; a portion of the work may be classified at the SECRET level in accordance with the DD Form 254. The appropriate level of clearance shall be required in order to access specific compartments onboard ship in addition to government facilities.

All personnel working physically on MATSS on this contract shall be able to comply with Pearl Harbor

Base access requirements. A SECRET clearance is required for the MATSS Program Manager and the

Senior Marine Engineer Technician (At-Sea Lead) and is desired for all other key personnel. Personnel who have access to designated classified MATSS areas, or who conduct security round checks, or who respond to security alarms, shall be required to possess a SECRET clearance. The application for a clearance should be submitted no later than one (1) week after the start of the position. Subcontractors and part-time workers brought onto the ship for pier side work shall be escorted by personnel working on this contract unless a government exception is granted in writing by the OIC or the MATSS government chain of command.

5.2 ID Passes, Badges and Vehicle Access

5.2.1 The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations prior to the start of work. The contractor shall be responsible for all passes issued to its employees under this contract. Applications shall be coordinated through the Contracting

Officer or the COR. At the time of application, Security Forces may conduct a background check on employees. Contractor employees shall be required to obtain and display identification badges. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

5.2.2 The contractor will be required to submit the required visit request forms for access to both JBPHH for access to the Bravo Pier area as well to PMRF who is the owner of the MATSS vessel.

5.3 Physical Security

5.3.1 The contractor shall be responsible for safeguarding all Government property provided for contractor use.

At the close of each work period, Government facilities, property and materials shall be secured.

5.3.2 In the case of after hours emergencies, the Government may request the Contractor to report to the vessel and respond to any IDS, fire, electrical, or flooding alarms.

5.4 Key Control.

5.4.1 The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated.

5.4.2 The contractor shall immediately report the occurrences of a lost or duplicate key to the Contracting

Officer.

5.4.3 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the Contracting Officer re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

5.4.4 The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the contracting officer.

5.4.5 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s quality control plan.

6 PERSONNEL QUALIFICATIONS:

6.1 General Requirements:

6.1.1 The Contractor shall be responsible for securing trained and technically qualified personnel to perform the requirements of this PWS within 45 days of contract award. In addition, the Contractor is responsible for organizational and administrative controls necessary to ensure that performance meets all contract specification requirements in the PWS and that the at-sea personnel are available to go to sea as the operational schedule requires.

6.1.2 Personnel qualifications identified within this PWS may be substituted with industry standard equivalents with the written approval of the COR and MATSS HM&E Manager. The Contractor shall provide all requests for personal qualification equivalency approvals to the Government and receive written approval prior to allowing the personnel to perform any work under the performance of this contract.

6.1.3 The Government reserves the right, during the life of this contract, to request work histories on any

Contractor employee for purpose of verifying compliance with this requirement. Personnel assigned to or utilized by the Contractor in the performance of this contract shall meet the experience, educational, or background requirements set forth herein and are fully capable of performing the functions of the respective labor categories in an efficient, reliable, and professional manner. If the contracting officer questions the qualifications or competence of any person performing under the contract, the burden of proof to sustain that the person is qualified as prescribed herein shall be upon the Contractor.

6.1.4 All Contractor personnel are required to comply with computer security requirements applicable to the

Government’s computer systems being used or accessed by them during the performance of this PWS.

When a decision is made known to a Contractor employee that the employee shall no longer need access to the Government computer system (due to dismissal, reassignment, or resignation), it is the responsibility of the Contractor to immediately notify the COR that the individual will not be permitted access to the computer system and its data files.

6.1.5 At-Sea Personnel Qualifications: The Contractor shall ensure that personnel who support At-Sea

Operations (except the EMT-P) shall have completed the required training listed below or complete it within 180 days of contract award.

6.1.5.1 Completion of USCG Approved Basic Fire Fighting Course or Refresher within the past five years.

6.1.5.2 Completion of USCG Approved Able Bodied Seaman Course.

6.1.5.3 Personnel assigned as Emergency Response Scene Leader and Team Leads shall have completed a USCG Approved Advance Fire Fighting Course or Refresher within the last 5 years.

6.1.5.4 Completion of a MATSS specific emergency response training course covering all emergency SOPs and relevant portions of the basic, advanced, emergency response training materials.