N3225322R0015.8 RFP.pdf

CODE

(Hour)

PAGE(S)

until 03:00 PM local time 29 Aug 2022

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A X B X C X D

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G F 84 - 90

91 - 106 X H 107 - 112 lynn.imperial@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 112

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N32253 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

LYNN S IMPERIAL (808) 483-8000 EXT. 4194

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 56

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 60 - 72 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 73 - 75 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

76 - 82

PART II - CONTRACT CLAUSES

PEARL HARBOR NAVAL SHIPYARD & IMF

667 SAFEGUARD ST., STE 100,

JBPHH HI 96860-5033

808-473-8000

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.

MATSS

5. DATE ISSUED

29 Jul 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N3225322R0015

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

1 Job

Transition In Plan

FFP

Transition Plan FOB: Destination

PSC CD: J020

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Labor Hours

In-Port Operations

CPFF

Sustainment of MATSS encompassing all work to support the Operations and Maintenance (O&M) while in port - includes Hull, Mechanical & Electrical (HM&E) systems. Estimated labor hours per year = 22,278.

FOB: Destination

PURCHASE REQUEST NUMBER: MATSS

PSC CD: J020

ESTIMATED COST

FIXED FEE

TOTAL EST COST + FEE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Labor Hours

At-Sea Missions

CPFF

Underway Operational Support, and Pre and Post Mission Services. Estimated labor hours per year = 3,256.

FOB: Destination

PURCHASE REQUEST NUMBER: MATSS

PSC CD: J020

ESTIMATED COST

Job

Vessel Modification

FFP

Vessel modification support. Not-to-exceed $3M per year.

FOB: Destination

NET AMT

Each

ODC - In-Port Operations

COST

Other direct costs (ODC) for in-port operations FOB: Destination

Each

ODC - At-Sea Missions

COST

Other direct costs (ODC) for at-sea missions FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Labor Hours

OPTION In-Port Operations - 6-month extension

CPFF

Sustainment of MATSS encompassing all work to support the Operations and Maintenance (O&M) while in port - includes Hull, Mechanical & Electrical (HM&E) systems. Estimated labor hours for the 6-month extension = 11,139.

FOB: Destination

PURCHASE REQUEST NUMBER: MATSS

PSC CD: J020

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Labor Hours

OPTION At-Sea Missions - 6-month extension

CPFF

Underway Operational Support, and Pre and Post Mission Services. Estimated labor hours for 6-month extension = 1,628.

FOB: Destination

PURCHASE REQUEST NUMBER: MATSS

PSC CD: J020

ESTIMATED COST

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Job

OPTION Vessel Modification - 6-month extension

FFP

Vessel modification support. Not-to-exceed $1.5M for the 6-month extension.

FOB: Destination

PURCHASE REQUEST NUMBER: MATSS

PSC CD: J020

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Each

OPTION ODC - In-Port - 6-month extension

COST

Other direct costs (ODC) for in-port missions FOB: Destination

PURCHASE REQUEST NUMBER: MATSS

PSC CD: J020

ESTIMATED COST

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Each

OPTION ODC - At-Sea - 6 Month Extension

COST

In-port operations FOB: Destination

CLAUSES INCORPORATED BY FULL TEXT

B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) The contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any manhour costs (whether straight-time or overtime) for contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts (commuting costs), and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable and approved in writing by the Government. This requirement does not apply to manufacturer's representatives or Original Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting contractor or subcontractor personnel between the contractor's facility (or subcontractor's facility), and any other worksite to perform ship repair, maintenance or modernization.

Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the contractor on behalf of the work force.

(End of text)

B-232-H006 LIMITATION OF COST OR LIMITATION OF FUNDS CLARIFICATION (NAVSEA) (OCT 2018)

The clause entitled "Limitation of Cost" (FAR 52.232-20) or "Limitation of Funds" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

MATSS HM&E Performance Work Statement

1 Background

Pearl Harbor Naval Shipyard (PHNSY) supports the operation of the Mobile At-sea Sensor System (MATSS) platform. MATSS is home ported at Joint Base Pearl Harbor Hickam (JBPHH), Oahu, HI. The MATSS platform is a towed vessel owned by the Pacific Missile Range Facility (PMRF), which is used to support PMRF at sea testing several times a year.

MATSS is a 256-ft long manned-ocean-going-towed vessel used by PMRF to provide over-the-horizon data collection and range safety operations from remote locations in the Pacific Ocean.

The vessel primarily operates in a 1,000 nm radius from Oahu.

The MATSS Hull, Mechanical and Electrical (HM&E) program falls into three broad categories of maintenance, operations, and configuration control. Historically, all of these were accomplished by collaboration between PMRF, Naval Surface Warfare Center Carderock Division (NSWCCD), and the O&M Contractor. Moving forward, it is expected that the Operational and Maintenance (O&M) Contractor shall perform the maintenance and operations tasking with the Government performing configuration control efforts. In recent years, MATSS has come into a normalized DON Technical Authority (TA) construct with PMS 325 Planning Yard (BPY) established as the vessel planning yard and the SEA 05D Technical Warrant Holder (TWH) for Combatant Craft and Boat established as the TWH performing oversight.

2 References –

2.1 The contractor shall adhere to the following references, which will be provided upon request:

1) Naval Ships Technical Manual (NSTM) series

2) American Bureau of Shipping Codes, Guides and Practices

3) S9074-AQ-GIB-010/248 NAVSEA Technical Publication “Requirements for Welding and Brazing Procedure and Performance Qualification”

4) NAVFAC P-307 Weight Handling Program Management

5) OPNAVINST/MCO 4061.4 Food Safety Training Program

6) NAVMED P-5010, CHAPTER 1, Tri-Service Food Code

7) NAVOSH Lock Out/Tag Out

8) International Convention for the Safety of Life at Sea (SOLAS), 1974

9) OPNAVINST 5100.19 NAVY SAFETY AND OCCUPATIONAL HEALTH MANUAL (Afloat)

10) PMRF Instructions

a. PMRFINST 5100.2J – MATSS Hazardous Material Control and Management Program

b. PMRFINST 4621.1B - MATSS Manning Instruction

i. Enc 1 - MATSS OIC_JQR (v1.00 2021_05_24)

ii. Enc 2 - CG_719K (latest2021)

iii. Enc 3 - HIPAA Privacy Authorization Form (rev3)

iv. Enc 4 - MATSS MEDEVAC Checklist (rev2)

c. Medical Memo-20200222094532

i. ENCL 1 Medical Supplies List

ii. ENCL 2 MATSS_ALS DRUG Inventory Form

iii. ENCL 3 MATSS OTC Med Cabinet

iv. ENCL 3 continued MATSS OTC Med Cabinet Continued

v. REF 1 BLS-ALSEquip

vi. REF 2 Hawaii 11-72-55

vii. REF 3 Hawaii Paramedic Standing Orders

d. Example 21 day Menu

e. Example underway stores listing

3 Scope

3.1 General

3.1.1 This PWS sets forth the requirements for services supporting the MATSS platform under direction from

PHNSY.

3.1.2 The technical services addressed by this PWS encompasses operation and maintenance of the vessel both in port and at sea, to include troubleshooting, repairs, system upgrades, preservation, preventive maintenance, testing, and operation of various hull, mechanical and electrical (HM&E) systems, as well as physical security for the MATSS towed platform.

3.1.3 Disciplines within these subject areas include vessel/system maintenance and operation, logistics, planning and quality control.

3.1.4 Trade capabilities required for these services include but are not limited to corrosion control (painting, rust and paint removal), welding (steel, stainless steel, aluminum), brazing, pipefitting, metal cutting, rigging, electrical and mechanical work, heating ventilation and air conditioning (HVAC), refrigeration, medical support (at-sea and training), deck work, management, janitorial work, meal preparation for all riders (36 typically) while at sea, and basic seamanship.

3.1.5 Contractor personnel shall participate in Government scheduled training exercises to include, but not limited to firefighting, flooding/damage control, and abandon ship. These exercises/drills shall be conducted pier side as well as at sea. Contractor shall participate in other safety and operational exercises as required. Training events and drills will be coordinated and scheduled by the Government. Occurrence frequency during normal pier side periods will be weekly not to exceed 3 hours total per week.

3.2 HM&E systems

3.2.1 Hull Structure

3.2.1.1 Hull (paint and structure)

3.2.1.2 Deck (structure, paint, and non-skid)

3.2.1.3 Bridle/towline systems

3.2.1.4 Cathodic protection systems

3.2.1.5 Habitable Space and Equipment

3.2.2 Generators

3.2.2.1 Generator diagnostic laptop and associated software

3.2.2.2 Diesel engines, alternators, and associated power generation auxiliaries

3.2.3 Electrical Systems

3.2.3.1 Uninterruptible Power Supply (UPS) Systems

3.2.3.2 Load bank

3.2.3.3 Switch gear

3.2.3.4 Paralleling system

3.2.3.5 Power Distribution System

3.2.4 Freshwater Systems (potable and non-potable)

3.2.4.1 Storage Tanks

3.2.4.2 Plumbing

3.2.4.3 Pumps

3.2.4.4 Water Makers

3.2.5 Sewage Contaminated Holding Tank (CHT) Systems

3.2.5.1 Gray Water

3.2.5.2 Black Water

3.2.5.3 H2S Gas monitoring/alarm systems (portable and permanent)

3.2.6 Fuel Systems

3.2.6.1 Diesel storage tanks

3.2.6.2 Diesel fuel filtration systems

3.2.6.3 Diesel fuel pumping and distribution systems

3.2.7 HVAC Systems

3.2.8 Auxiliary Vessel Systems

3.2.8.1 Crane (in accordance with Navy regs including NAVFAC P-307)

3.2.8.2 Rigging Equipment (in accordance with Navy regs including NAVFAC P-307)

3.2.8.3 Compressed Air

3.2.8.4 Recovery Winches

3.2.8.5 Forklift

3.2.8.6 Manlift

3.2.9 Dehumidification Systems (DH)

3.2.10 Bilge Pump Out System

3.2.11 Aqueous Film Forming Foam (AFFF) System

3.2.11.1 Sea Water Pumping System

3.2.11.2 Portable AFFF pickup units

3.2.12 Emergency Equipment and Systems

3.2.12.1 Life Rafts

3.2.12.2 Fire Fighting Equipment and self-contained breathing apparatus (SCBA)

3.2.12.3 Anchor (Emergency)

3.2.13 Safety Equipment and Systems

3.2.13.1 Hazardous Materials and Items (HAZMAT) containment and storage equipment

3.2.13.2 Gas-free monitoring equipment (and necessary certifications to ensure safe confined-space access as required for inspections and installations)

3.2.14 Alarm Systems

3.2.14.1 Alarm Panel

3.2.14.2 Smoke Detectors

3.2.14.3 Flood Sensors

3.2.14.4 Intrusion Detection System (IDS)

4 Task Requirements

4.1 Maintenance

4.1.1 General

4.1.1.1 The material condition of the vessel and all equipment onboard shall be maintained and repaired in accordance with the American Bureau of Shipping (ABS) Rules for Building and Classing Steel Barges (SBRs), Jan 2019, supplemented by military specifications and the Code of Federal Regulations (CFR) where necessary. Inspection and configuration approval is accomplished via the Department of the Navy practices.

4.1.1.2 The vessel shall be maintained to ensure compliance with the NAVSEA approved baseline configuration. The latest copy of the baseline configuration and any updates will be provided to the contractor.

4.1.1.3 The contractor shall maintain all spaces on the vessel:

4.1.1.3.1 This shall include all common areas, machinery spaces, galley, heads and conference rooms. The contractor will maintain all installed equipment within each space as required.

4.1.1.3.2 Sensor spaces – The contractor will maintain all HM&E aspects for these spaces to include, physical structure, power, cooling and ship systems (fire, IDS, ventilation).

4.1.1.4 Within 60 calendar days from the Contractor beginning work onsite, the Contractor shall provide a list of all critical spare parts that shall be kept on the vessel while underway and an inventory of the quantities of spares onboard. The list shall be provided to Contracting Officer’s Representative (COR) and PMRF HM&E Manager. Existing critical spares at the beginning of the contract will be provided by the government to the contractor. Any critical spares with insufficient quantities shall be identified. The critical spares list shall be continually maintained for the duration of the contract and furnished to the Government upon request. (REPORT 2) Prior to 60 days before the end of the contract, the contractor shall provide a list of critical spares turned back over to the government.

4.1.1.5 The Contractor shall provide lock-out/tag-out services for ANY work requiring lock-out/tag-out accomplished by anyone on the vessel. The Contractor shall maintain lock-out/tag-out log for the vessel. The lock-out/tag-out program shall be in accordance with Reference 2.7 or other applicable guidance.

4.1.1.6 As needed, the Contractor shall provide initial gas-free certification by a qualified marine chemist as well as daily verification of gas-free environment to maintain the gas-free certification.

4.1.1.7 The Contractor shall provide technician services to assist with identification, documentation, and resolution of MATSS technical difficulties related to the HM&E systems. Specific Contractor support shall include: Fabrication and alteration to vessel compartments (i.e.

living / berthing areas, galley, work areas). Fabrication and testing of MATSS above and below deck system components and foundations. Fabrication trade work shall include, but is not limited to conventional metal work, machining and welding. The Contractor shall procure all necessary materials and tools that are not Government Furnished, and all materials and hardware manufactured under this task are Government-owned.

4.1.2 Preventive Maintenance

4.1.2.1 Within 60 calendar days from the Contractor beginning work onsite, the Contractor shall provide a preventive maintenance schedule for all option years for all equipment IAW attached MATSS HM&E Preventive Maintenance Listing. The schedule shall be written to account for the vessel being underway for up to 12 weeks each year and allow for time and personnel to address a moderate level of corrective maintenance.

4.1.3 Corrective Maintenance

4.1.3.1 The contractor shall notify the government of all issues requiring corrective maintenance within 2 business days of identification.

4.1.3.2 All corrective maintenance accomplished shall be documented in a maintenance log. The maintenance log shall be maintained electronically with no less than two backup copies maintained. The backup copies shall be updated no less that once every two weeks. The log shall include a description of the work accomplished, date of work accomplished, the name of the technician(s) responsible for the quality of the maintenance, man-hours required to perform the maintenance, all parts used, and any other pertinent information. The preventive maintenance log shall be provided to the Government upon request.

4.1.3.3 Any corrective maintenance that cannot be accomplished within 10 business days and within the scope of previously approved work with the funding already allocated at the time of issue identification shall be brought to the attention of the Technical POCs and/or the KO/COR.

The contractor shall provide the government with a corrective action report that includes the impacts, cost and schedule for the required repairs (REPORT 11). Work shall not proceed without approval from the Contracting Officer or Contracting Officer’s Representative, which will be coordinated with the PMRF MATSS HM&E Manager or cor.

4.1.4 Planned Maintenance System (PMS) Support: Vessel and vessel systems and equipment shall be maintained by the Contractor to industry standards including but not limited to American Bureau of Shipping (ABS).

4.1.4.1 Standard Operating Procedures (SOP): The Contractor shall provide current SOPs as requested by the Government, for specified systems. (REPORT 3). The Contractor shall coordinate changes to SOPs as required.

4.1.4.2 Maintenance Procedures (MP): The Contractor shall provide Maintenance Procedures for all GFP/GFE within 60 days from Start of Contract unless otherwise directed IAW attached MATSS HM&E Preventive Maintenance Listing. MPs shall be provided for Government review as requested and revised as necessary. (REPORT 4).

4.1.4.3 Maintenance Plan: The Contractor shall submit a maintenance plan within 30 days of the start of the contract, and annually thereafter. The Contractor shall maintain vessel and vessel systems and equipment IAW attached MATSS HM&E Preventive Maintenance Listing. All preventive maintenance accomplished shall be documented in a maintenance log and shall be accomplished within 5 days of the scheduled due date. (REPORT 5). Delays in preventative maintenance due to mission ops shall be annotated in the maintenance reports and later accomplished within 14 days after MATSS return to port.

4.1.4.4 Maintenance Summary Log: The Contractor shall maintain a log of all maintenance performed on the vessel and the vessels systems. The maintenance log should be updated daily. The maintenance log shall be maintained electronically with no less than two backup copies maintained. The backup copies shall be updated no less than once every two weeks.

The maintenance summary log shall be submitted as monthly an attachment to the Monthly Status Report (REPORT 1). The log shall include at a minimum the following:

4.1.4.4.1 Description of the work accomplished

4.1.4.4.2 Date work accomplished

4.1.4.4.3 Name of the technician(s) responsible for the quality of the maintenance

4.1.4.4.4 Man-hours required to perform the maintenance

4.1.4.4.5 All parts used

4.1.4.4.6 Any other pertinent information.

4.1.4.5 Generator Oil and Coolant Analysis Report: (REPORT 6) A Generator Oil and Coolant Analysis shall be performed at minimum semiannually in order to ensure main generators are operating properly. The first analysis shall be performed within 60 days of contract award. Upon consultation with the HM&E Manager, the Contractor shall repair, modify or replace components as required to bring all HM&E systems to a ready status.

4.2 In-port Operations

4.2.1 While in-port, the Contractor crew shall operate and maintain all systems as required.

4.2.2 Typical in-port operations/maintenance systems include, but are not limited to the following:

4.2.2.1 Crane

4.2.2.2 Forklift

4.2.2.3 Other Weight Handling Equipment

4.2.2.4 Man-Lift

4.2.2.5 Fresh Water System

4.2.2.6 CHT System

4.2.2.7 Fuel Systems

4.2.2.8 Shore and Generator Power

4.2.2.9 HVAC

4.2.3 At all times, the vessel material condition shall be maintained in a ready state so that the vessel can get underway within 17 calendar days, unless authorized in writing by the Government.

4.2.4 Contractor personnel shall operate various Government vehicles and material handling equipment during contract performance.

4.2.5 Contractor personnel shall operate and maintain the following Government heavy equipment in support of

PWS:

4.2.5.1 Forklift

4.2.5.2 Crane

4.2.5.3 Man-lift

4.2.6 Contractor personnel operating any Government equipment shall meet all applicable Federal, State, and local motor vehicle, material handling equipment, forklift, and crane operator licensing requirements.

4.2.7 Contractor personnel shall be covered by and/or have appropriate insurance, permits, and DOT certifications when operating equipment.

4.2.8 Overtime may be required to meet workload requirements and shall only be performed as authorized by the PCO or the COR except in the case of emergency. The Government shall aim to provide the Contractor one calendar day advance notice of an overtime requirement; however it is the Government’s intent to schedule and provide the Contractor as much notice as possible. Under emergent circumstances, the Contractor may be required to work overtime without advanced notice. Emergent circumstances may be due to critical equipment failures, extreme weather, or any other emergency conditions as determined by the COR or PMRF MATSS HM&E Manager. The Contractor shall provide personnel to accomplish emergency work when directed. The Contractor shall be onsite within one hour of notification or at a time mutually agreed upon by COR or PMRF MATSS HM&E Manager and the Contractor. Typically, total in-port OT does not exceed 10% of the total man-hours each year.

4.3 At-Sea Operations

4.3.1 The Contractor shall be required to support up to 7 at sea operations per year with 3 being the expected number. At sea operations are scheduled to last up to 21 days with a typical mission support lasting around 14 days. Although the underway periods are planned, the schedule and duration are subject to change on short notice to include extensions made while already at sea that could, although not typical, push the total number of at sea days beyond 21. Additionally, the vessel can be moved within JBPHH or nearby facilities several times per year, and the Contractor shall provide support for those moves.

4.3.2 The Contractor shall maintain, inspect, repair and operate all MATSS vessel HM&E systems while underway. The Contractor shall provide all personnel required to support operational and safety functions on MATSS while underway. The support shall include personnel with thorough knowledge of all vessel and HM&E systems.

4.3.3 Contractor functions while underway shall include emergency response, firefighting, damage control, hourly inspections, vessel systems operations, troubleshooting and repair, meal preparation for vessel personnel, cleaning, and a wide variety of trade support.

4.3.4 The Contractor shall provide the vessel’s crew of up to six personnel and one paramedic to accomplish all pre-underway, underway, and post-underway activities.

4.3.5 At no point shall there be fewer than two crew members’ on-watch while underway. The paramedic cannot be considered one of the two crew members on watch. The paramedic is to be on-call at all times while underway. On-watch crew shall complete walk-throughs of designated areas prone to maintenance to be identified by personnel onboard The crew shall also actively monitor their radios and be responsive and available to address issues or emergencies from the Officer in Charge (OIC) or Assistant OIC (AOIC) on duty while performing rounds and other duties such as food preparation services, janitorial services, etc...

All crew members shall be on call at all times while underway to address emergent issues.

4.3.6 The Contractor shall prepare all MATSS vessel HM&E systems for sea. The Contractor shall follow PMRF MATSS HM&E Manager approved checklists prior to each mission to check-out, operate, and certify the MATSS vessel, including all HM&E systems ready for use at sea. The check-out shall include an assessment of operational, maintenance, and spare parts status. The Contractor shall notify the OIC, PMRF Operations Manager, and HM&E Manager immediately of any equipment, or performance discrepancy which affects the readiness status of the vessel for at-sea duty. Upon consultation with the OIC and HM&E

Manager, the Contractor shall repair, modify or replace components as required to bring all HM&E systems to a ready status.

4.3.7 The Contractor shall procure and arrange for load outs including diesel fuel, potable water, freshwater, CHT pump out, provisions, all necessary medical supplies and equipment, and other supplies.

4.3.8 The Contractor shall provide a Pre-Mission Condition Report (Report 7) to the PMRF MATSS Government team no less than 14 calendar days prior to getting underway. This report shall include status of all systems and shall include a signed system check sheet for each system on the vessel.

4.3.9 The Contractor shall provide all on-vessel line handlers and support personnel to assist with getting underway and returning to port, or transiting within JBPHH or nearby facilities.

4.3.10 The Contractor shall provide qualified food preparation personnel to plan menus, provide provisions, prepare meals, and serve all riders (up to 36 including the 7 Contractor personnel). Food handling and preparation shall be in accordance with REF 6 and any local, state, or federal rules, regulations, and laws.

Food supplies shall be purchased by the contractor for at sea missions. The number of days of stores for each mission and number of expected personnel riding MATSS will be provided to the contractor 60 days prior to expected mission departure date. A sample of a food menu and stores listing from a prior mission is provided as an attachment to this contract.

4.3.11 The Contractor shall provide all janitorial service for all common spaces, the galley, and Contractor work spaces both in-port and at-sea. The restrooms shall be cleaned and sanitized daily. Trash from workspaces shall be removed by the Contractor daily. The Contractor is not responsible for janitorial services in individual bunkrooms. While in port, all trash shall be removed from the vessel bi-weekly. For at-sea periods the Contractor shall provide adequate trash storage for the duration of the underway.

4.3.12 The Contractor shall conduct post-mission activities to return the MATSS vessel and HM&E systems back to a ready status. The Contractor shall inventory all vessel equipment following the return from each mission for presence, condition and functionality. The Contractor shall notify the MATSS HM&E Manager of any equipment or performance discrepancy which affects the ready status of the vessel or vessel system for at-sea duty. Upon consultation with the MATSS HM&E Manager, the Contractor shall repair, modify or replace components as required to bring all HM&E systems to a ready status.

4.3.13 The Contractor shall provide a Post-Mission Condition Report (REPORT 8) to the MATSS PMRF MATSS Government team within 14 days of returning to port following each at-sea underway. The report shall include the following:

4.3.13.1 A summary of all vessel and vessel system checkouts

4.3.13.2 Inventory of all materials, hardware, and supplies used

4.3.13.3 Inventory of critical spares

4.3.13.4 Current status of the vessel and all systems

4.3.14 Overtime shall be required for most/all personnel going out to sea on MATSS.

4.4 Project Management (PM) Support

4.4.1 Project Management: The Contractor shall provide project management support for all tasking under this contract. The Contractor shall participate in and provide support to include: project planning and management; monitoring cost, schedule, and progress.

4.4.1.1 The Contractor shall establish and maintain a MATSS Program Manager (PM). A clear line of project authority shall exist among all organizational elements supporting this requirement. The Contractor shall develop and implement a management program to efficiently and effectively execute the requirements of this contract.

4.4.1.2 The Contractor shall identify the PM who is responsible for accomplishment of all tasks required by this PWS and who is authorized to commit the company. The MATSS Program Manager shall organize, plan, schedule, implement, control, analyze, and report on all elements of the PWS. The MATSS Program Manager shall have resources and authority to ensure efficient and timely program execution and shall be the Contractor's focal point for all required program tasks. The Contractor's MATSS Program Manager shall be prepared at all times to present and discuss the status of contract activities, requirements, and issues.

4.4.1.3 The Contractor’s PM shall be the primary point of contact for all work performed under the contract. Identified problems that, if left unresolved, adversely affect the Contractor’s performance, schedule or costs, shall be addressed by the PM who shall take all appropriate measures to mitigate adverse impacts.

4.4.1.4 The Contractor shall ensure that assignments and priorities are coordinated with the PMRF MATSS HM&E Manager. The assignments shall be completed in a manner that is thorough and within schedule and document all accomplishments that are directly relevant to the individual task’s schedule(s).

4.4.1.5 The Contractor personnel shall have the requisite skills, expertise, and experience to perform the requirements of each task to include satisfying the quality requirements.

4.4.1.6 Monthly Status Report (REPORT 1): The monthly status report is due by the 7th of each month, and shall include the following information:

4.4.1.6.1 The Contractor shall report on cost, schedule, and technical progress.

4.4.1.6.2 Schedule, performance, status of deliverables, and any problems/risks associated with any tasks.

4.4.1.6.3 Describe the work accomplished during the reporting period, problems encountered and corrective action taken.

4.4.1.6.4 Address and correct deficient workmanship and report actions taken.

4.4.1.6.5 Pending issues.

4.4.1.6.6 Work planned for the next reporting period.

4.4.1.6.7 Address the extent to which any problems or circumstances might cause conflicts and risks with program schedules.

4.4.1.6.8 Burn Rate Analysis - The Burn Rate Analysis Report is a summary report that captures the rate at which the funds are expended. This report shall be attached in Wide Area Workflow Receipts and Acceptance (WAWF-RA), with an email copy to the COR, beginning 30-days after award and by the 7th day of the month every month thereafter.

4.4.1.6.9 Incurred Cost Report - The Incurred Cost Report is a summary of all costs incurred to date. This report shall be attached in Wide Area Workflow.

4.4.1.7 Monthly Partnering Meetings: While in port, the Contractor shall be available to meet with the government on a monthly basis for partnering meetings. The government reserves the right to schedule meetings more frequently, if required. (e.g. More frequent partnering meetings may be required at the beginning of the contract.) Subjects to discuss may include, but are not limited to the following:

4.4.1.7.1 Contractor reports.

4.4.1.7.2 Specific tasks for each week, including task prioritization.

4.4.1.7.3 Required resources.

4.4.1.7.4 Potential issues requiring government resolution or deconfliction.

4.4.1.7.5 Known system outages.

4.4.1.7.6 Potential impacts to system/sensor operations.

4.4.1.7.7 Government feedback to help prioritize tasks, introduce new tasks for the contractor to accomplish, and identify tasks where the quality of the work performed is not to standards.

4.4.1.8 Document Library: The Contractor shall maintain a Document Library (DL) that contains all documents/data generated by the Contractor or provided to the Contractor by the Government during the performance of this PWS. The DL may be digital, physical hard copy, or a combination of both. The Contractor shall provide authorized Government personnel access to the DL when requested. (Authorized government personnel includes at a minimum: the Contracting Officer, the COR, PMRF management, MATSS OIC, MATSS Operations Manager, MATSS HM&E Manager, and PMRF Marine engineers.)

4.4.1.9 List of Deliverables Report: The list includes all documents included in the DL and hardware delivered. This report shall be submitted as an attachment to the Monthly Status Report and shall indicate any changes that occur. (REPORT 9)

4.4.1.10 Project Close-Out and Vessel Hand-off: At least 60 days prior to the PWS Period of Performance end date, the Contractor shall be prepared to provide any DL items upon request. Types of documentation requested may include a complete set of SOP, Equipment manuals, spares lists and locations, and any additional documentation requested. In the event that MATSS enters a layup period, Contractor shall assist with preparing the vessel for long term storage.

4.4.1.11 Training: Contractor shall provide training services to assist with vessel turnover, including any necessary training to other Contractor(s) or Government personnel during vessel handoff.

4.4.1.12 Base Year post-Award meeting. Agenda shall include review of transition plan, introduction to key personnel, lines of communication, priorities of work, operational schedule, required training and any other pertinent issues.

4.5 Vessel Modification Support

4.5.1 The Contractor shall provide services to complete minor vessel and vessel systems modifications as necessary not to exceed a total value of $3,000,000 per year.

4.5.2 The Government will provide all vessel modification plans and installation details via complete Ship Alteration Records (SARs) and Ship Installation Drawings (SIDs).

4.5.3 No vessel modification will be performed by the contract that are not directed and pre-approved by the COR and PMRF MATSS HM&E Manager.

4.5.4 Specific Contractor support shall include:

4.5.4.1 Fabrication and alteration to vessel compartments (i.e. living / berthing areas, galley, work areas).

4.5.4.2 Fabrication and testing of MATSS above and below deck system components and foundations.

4.5.4.3 Fabrication trade work shall include, but is not limited to conventional metalwork, machining and welding, pipe fitting, electrical, electronics.

4.5.4.4 Installation of new and/or modification to vessel electrical infrastructure and support systems.

4.5.4.5 The Contractor shall procure all necessary materials and tools that are not Government Furnished, and all materials and hardware manufactured under this task are Government-owned.

4.5.4.6 Task Report (REPORT 10). The Contractor shall provide a report at the completion of tasking including installations and major overhauls. The report shall include detailed documentation as required, and a summary of the hours and materials used as well as associated costs to complete the task.

4.6 Weight Handling Equipment (WHE)

4.6.1 The Contractor shall designate a weight handling program manager who will be responsible for maintaining program compliance with NAVFAC P-307.

4.6.2 The crane, chainlifts, and all weight handling equipment shall be maintained in accordance with all requirements in NAVFAC P-307.

4.6.3 The contractor shall prepare and maintain all WHE documentation as required per NAVFAC P-307. The documentation shall be provided to the Govt as requested and at a minimum 30 days prior to an annual Navy Crane Center audit. The contractor will ensure all identified documentation issues are addressed prior to submitting the documents to the Navy Crane Center.

4.6.4 The contractor shall participate in the annual crane certification tests as required by the Navy Crane Center and Navy P-307. The contractor will ensure all identified issues are resolved prior to the annual certification lapsing.

4.6.5 Contractor personnel who operate the heavy equipment shall comply with the training and certification requirements of NAVSUP PUB 538 for forklifts and NAVFAC Instruction P-307 for cranes. Per P-307, The contractor is responsible for ensuring crane operators are qualified, trained and licensed according to P-307.

5 SECURITY REQUIREMENTS

5.1 General

5.1.1 Most of the services under this contract shall be UNCLASSIFIED however; a portion of the work may be classified at the SECRET level in accordance with the DD Form 254. The appropriate level of clearance shall be required in order to access specific compartments onboard ship in addition to government facilities.

All personnel working physically on MATSS on this contract shall be able to comply with Pearl Harbor Base access requirements. A SECRET clearance is desired. Key personnel and all personnel who have access to designated classified MATSS areas, or who conduct security round checks, or who respond to security alarms, or get underway in support of operations, shall be required to possess a SECRET clearance. Subcontractors and part-time workers brought onto the ship for pier side work shall be escorted by personnel working on this contract unless a government exception is granted in writing by the OIC or the MATSS government chain of command.

5.2 ID Passes, Badges and Vehicle Access

5.2.1 The contractor is responsible to obtain such clearances and/or passes as required for his/her employees to enter military installations prior to the start of work. The contractor shall be responsible for all passes issued to its employees under this contract. Applications shall be coordinated through the Contracting Officer or the COR. At the time of application, Security Forces may conduct a background check on employees. Contractor employees shall be required to obtain and display identification badges. Upon termination of employment, the contractor shall be responsible for returning identification cards and base passes to Security Forces within 24 hours.

5.2.2 The contractor will be required to submit the required visit request forms for access to both JBPHH for access to the Bravo Pier area as well to PMRF who is the owner of the MATSS vessel.

5.3 Physical Security

5.3.1 The contractor shall be responsible for safeguarding all Government property provided for contractor use.

At the close of each work period, Government facilities, property and materials shall be secured.

5.3.2 Contractor must have personnel available within a reasonable time 24/7 to report to the vessel and respond to any IDS, fire, or flooding alarms.

5.4 Key Control.

5.4.1 The contractor shall establish and implement methods of ensuring that all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor by the Government shall be duplicated.

5.4.2 The contractor shall immediately report the occurrences of a lost or duplicate key to the Contracting Officer.

5.4.3 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon written direction of the Contracting Officer re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

5.4.4 The contractor shall prohibit the use of keys issued by the Government by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the contracting officer.

5.4.5 Lock Combinations. The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s quality control plan.

6 PERSONNEL QUALIFICATIONS:

6.1 General Requirements:

6.1.1 The Contractor shall be responsible for securing trained and technically qualified personnel to perform the requirements of this PWS within 45 days of contract award. In addition, the Contractor is responsible for organizational and administrative controls necessary to ensure that performance meets all contract specification requirements in the PWS and that the at-sea personnel are available to go to sea as the operational schedule requires.

6.1.2 Personnel qualifications identified within this PWS may be substituted with industry standard equivalents with the written approval of the COR and MATSS HM&E Manager. The Contractor shall provide all requests for personal qualification equivalency approvals to the Government and receive written approval prior to allowing the personnel to perform any work under the performance of this contract.

6.1.3 The Government reserves the right, during the life of this contract, to request work histories on any Contractor employee for purpose of verifying compliance with this requirement. Personnel assigned to or utilized by the Contractor in the performance of this contract shall meet the experience, educational, or background requirements set forth herein and are fully capable of performing the functions of the respective labor categories in an efficient, reliable, and professional manner. If the contracting officer questions the qualifications or competence of any person performing under the contract, the burden of proof to sustain that the person is qualified as prescribed herein shall be upon the Contractor.

6.1.4 All Contractor personnel are required to comply with computer security requirements applicable to the Government’s computer systems being used or accessed by them during the performance of this PWS.

When a decision is made known to a Contractor employee that the employee shall no longer need access to the Government computer system (due to dismissal, reassignment, or resignation), it is the responsibility of the Contractor to immediately notify the COR that the individual will not be permitted access to the computer system and its data files.

6.1.5 At-Sea Personnel Qualifications: The Contractor shall ensure that personnel who support At-Sea Operations (except the EMT-P) shall have completed the required training listed below or complete it within 180 days of contract award.

6.1.5.1 Completion of USCG Approved Basic Fire Fighting Course or Refresher within the past five years.

6.1.5.2 Completion of USCG Approved Able Bodied Seaman Course.

6.1.5.3 Personnel assigned as Emergency Response Scene Leader and Team Leads shall have completed a USCG Approved Advance Fire Fighting Course or Refresher within the last 5 years.

6.1.5.4 Completion of a MATSS specific emergency response training course covering all emergency SOPs and relevant portions of the basic, advanced, emergency response training materials. This training course shall be conducted annually by the contractor for all at sea personnel.

6.1.6 Medical Clearance for Personnel Going to Sea: It is the Contractor's responsibility to ensure their personnel are medically qualified for support at sea. All contractor personnel going to sea on MATSS will be medically screened prior to going to sea. Medical screening will be conducted at a minimum of every two years or after any significant change in medical condition. Contractor personnel embarked on MATSS missions shall have an approved Form CG-719K provided to the OIC prior to MATSS’ departure from port. The CG-719K shall include Medical Practitioner favorable attestation of Section II: Food Handler Certification.

6.1.7 Except for certain key personnel, a SECRET Clearance is not required, but desired for all regular personnel working on MATSS or going out to sea. Subcontractors or temporary workers brought onto the ship for pier side work shall be escorted by personnel working on this contract unless a government exception is granted in writing by the OIC or the MATSS government chain of command.

6.2 Key Personnel:

The responsibilities and qualifications for the respective key labor categories are as follows:

6.2.1 MATSS Program Manager:

6.2.1.1 The MATSS Program Manager shall manage the on-site vessel personnel and all other key and non-key personnel, and report to the Government on the status of the vessel and associated tasks.

6.2.1.2 Education: Bachelor’s degree in Business, Management, Engineering, Science, or other relevant management and leadership degree required.

6.2.1.3 Experience:

6.2.1.3.1 10 years of experience in managing programs of similar scope and complexity required.

6.2.1.3.2 Experience in HM&E systems (as listed in the PWS paragraph 3.2) maintenance, troubleshooting, repair, operational and testing support.

Experience should especially be shown in the areas of PWS including ship operations, ship maintenance, ship systems, towed systems, structural analysis, and vessel mooring.

6.2.1.3.3 SECRET Clearance is required.

6.2.1.3.4 Experience in providing oversight in order to execute Ship Alterations (ShipAlts) within cost and budget constraints desired.

6.2.2 Senior Marine Engineering Technician (At-Sea Lead):

6.2.2.1 The Senior Marine Engineering Technician shall oversee the operations and maintenance of the MATSS vessel on a day-to-day basis and be located full-time on Oahu, Hawaii. They shall supervise all preservation, cleaning, maintenance, fabrication, upgrade/expansion, and repair duties, including supervising the Contractor employees on MATSS.

6.2.2.2 Additional duties shall include riding the MATSS during all at-sea missions to lead all at-sea Contractor operations including performing deck and rigging tasks, cooking, cleaning, conducting rounds, standing watch, participating in firefighting operations, and performing emergency repairs. Responsible for supervising the additional six Contractor employees who are required while underway.

6.2.2.3 Education, Certification, and Licensure: Completed 2-year Technical School desired.

Training, certifications, and/or licensure in firefighting, ship damage control, crane operation, forklift operation, man lift operation, first aid, automatic external defibrillators, CPR, and food service supervisor/manager training.

6.2.2.4 Experience: 10 years of relevant work experience or combination of technical school required. At least five year of relevant work experience should be in a supervisory role responsible for a group of technicians performing work similar in scope. Relevant work experience should be shown in areas of the PWS including at-sea vessel operations (deck, rigging and line handling tasks, cooking, cleaning, conducting rounds, standing watch, participating in firefighting operations, and performing emergency repairs), in-port operations (rigging, crane operation, forklift operation, man lift operation), and maintenance, troubleshooting, repair, upgrades, fabrication, installation, operational and testing support of HM&E systems similar to those found on MATSS (as listed in the PWS paragraph 3.2 3).

Experience should…